St.

Ferdinand College
College of Information Technology
Business Computer 1 SY. 2024-2025
MIDTERM

POWERPOINT MODULE
I. INTRODUCTION
PowerPoint is a presentation software developed by Microsoft, used to create slideshows that
combine text, images, charts, videos, and animations. It is part of the Microsoft Office suite
and is widely used in education, business, and various professional fields to communicate
ideas effectively.

PowerPoint was created by Robert Gaskins and Dennis Austin at a software company called Forethought, Inc. It was
originally released for Macintosh computers in 1987 as “Presenter.” The name was later changed to “PowerPoint.”

Presentation Software is a computer program used to organize and present information. It allows user to communicate
ideas effectively. It can be used in on-screen presentations, notes, audience handouts, slide show broadcasts, and outline
pages.

With PowerPoint you can:

 Enter and edit text easily
 Change the appearance of information
 Organize and arrange information
 Incorporate information from other sources
 Present information in a variety of ways
 Collaborate with others on presentation

II. PARTS AND FUNCTIONS OF MS POWERPOINT

1. Normal View – The primary view for writing, editing and designing the presentation.

2. Ribbon – Organizes PowerPoint’s primary commands. Each set of primary commands is identified by a tab.
Commands are further arranged into groups based on their function.

3. Slide Navigation Pane - A thumbnail pane on the left side of the screen that helps users organize their slides. It
allows you to:
 Move between slides. Easily navigate from one slide to another.
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  Rearrange slides: Drag slides to change their order.
 Hide or show slides: Select a hidden slide in the pane, right-click, and click Unhide Slide.
 Delete slides: Ctrl+click or right-click the thumbnail of the slide you want to delete, then click Delete
Slide

4. Slide Pane - Located in the center of your screen. The Slide pane shows a large view of the slide on which you are
currently working.

5. Notes Pane - Is a box that appears below the slide area and is used to add notes for the presenter. Often
called speaker notes, they can help you deliver or prepare for your presentation. It is where you put supplemental
information that doesn't appear on-slide during a presentation.

6. Comment - Are notes that can be added to a slide to provide feedback or collaborate with others. A comment is a
note that you can attach to a letter or word on a slide, or to an entire slide.

7. Placeholder - Is a pre-formatted container on a slide for content (text, graphics, or video). The pre-set formatting
makes it easier to format slides consistently
8. Slide - Is a single page of a presentation. A group of slides is called a slide deck.
9. Slide show - An exposition of a series of slides or images in an electronic device or on a projection screen
10. Slide Layouts - Predefined templates for text, images, videos, and graphics, allowing for organized and visually
appealing presentations.
11. Animations and Transitions - Tools for adding movement to elements on each slide or between slides, making
presentations more dynamic.
12. Design Ideas (AI-powered) - Provides design suggestions based on the content you add, helping users create
professional-looking slides quickly.
13. Charts and Graphs - Easy-to-use tools for creating visual representations of data, enhancing clarity for data-
heavy presentations.
14. Multimedia Integration - Ability to add images, audio, video, and other media for an engaging presentation
experience.
15. Real-Time Collaboration - Allows multiple users to edit a presentation simultaneously when using PowerPoint
Online or a synced OneDrive file.

III. Creating and Opening Presentations

When beginning a new project in PowerPoint, you'll often want to start with a new blank presentation.
1. Select the File tab to go to Backstage view.
2. Select New on the left side of the window, then click Blank Presentation.
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 3. A new presentation will appear.
To create a new presentation from a template:
Template - is a predesigned presentation you can use to create a new slide show quickly. Templates
often include custom formatting and designs, so they can save you a lot of time and effort when starting
a new project.
1. Click the File tab to access Backstage view, then select New.
2. You can click a suggested search to find templates or use the search bar to find something more
specific.
3. Select a template to review it.
4. A preview of the template will appear, along with additional information on how the template can be
used.
5. Click Create to use the selected template.
6. A new presentation will appear with the selected template.

IV. Understanding slides and slide layouts

When you insert a new slide, it will usually have placeholders to show you where content will be placed. Slides
have different layouts for placeholders, depending on the type of information you want to include. Whenever you
create a new slide, you'll need to choose a slide layout that fits your content.

V. Different Types of Slide Layout:

1. Title Slide - Introduces the presentation topic and main speaker(s).
o Features: Large space for a main title and smaller subtitle area, often with placeholders for name,
date, and event.
o Best For: The first slide of the presentation to set the context and tone.
2. Title and Content Slide - Displays a title with a flexible content area that can hold various elements like
text, images, charts, tables, or media.
o Features: A title placeholder at the top and a large content placeholder below it.
o Best For: Introducing a new section, concept, or key idea in the presentation.
3. Section Header - Divides the presentation into different sections for better organization.
o Features: Prominent space for a section title and a subtitle.
o Best For: Indicating the start of a new chapter or topic, especially in longer presentations.
4. Two Content Slide - Compares two pieces of content side-by-side.
o Features: A title at the top and two equal content placeholders, allowing for text, images, charts,
or other media.
o Best For: Comparing data, features, pros and cons, or any content requiring a side-by-side visual
layout.
5. Comparison Slide - Compares two sets of information in a structured way.
o Features: Title at the top, with two main content placeholders and smaller text placeholders to
label each side.
o Best For: Making direct comparisons between items, like products, features, or processes.
6. Title Only Slide – Provides a title without any content placeholders.
o Features: A single title placeholder.
o Best For: Title slides in-between sections or when an image or visual content needs to occupy the
full slide without additional text.
7. Blank Slide – Provides a completely empty slide for custom content or design flexibility.
o Features: No placeholders or pre-defined sections.
o Best For: When you want to design the slide from scratch or insert custom elements like videos,
large images, or custom layouts.
8. Content with Caption Slide - Allows content with an explanatory caption beside it.
o Features: Title at the top, a main content placeholder, and a smaller text placeholder for a caption.
o Best For: Slides that require additional explanation or context alongside images, charts, or media.
9. Picture with Caption Slide - Allows content with an explanatory caption beside it.
o Features: A large placeholder for an image or video and a smaller placeholder for a caption below
or beside it.

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o Best For: Displaying visuals that need descriptive text, such as product photos, diagrams, or
infographics.

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VI. PowerPoint Animations:
What are PowerPoint Animations?
PowerPoint animations are visual effects that can be applied to elements (text, images, charts, etc.) on a
slide. They add motion, enhancing the presentation’s flow and engagement. Animations can guide the
audience's attention, make points more memorable, and clarify complex concepts.

Types of PowerPoint Animations

1. Entrance Animations - Control how an object enters the slide. Ex: Appear, Fade, Fly In, Zoom.
2. Emphasis Animations - Highlight or emphasize an object already on the slide. Ex: Pulse, Spin, Grow/Shrink,
Change Color.
3. Exit Animations – Control how an object exists the slide. Ex: Fade Out, Fly Out, Disappear, Zoom Out.
4. Motion Path Animations – Move objects along a customized path on the slide. Ex: Lines, Arcs, Spiral,
Custom Paths.

How to Apply Animations in PowerPoint

1. Select an Object: Click on the element (text, image, shape) you want to animate.
2. Open the Animations Tab: Go to the Animations tab on the PowerPoint ribbon.
3. Choose an Animation: Select from Entrance, Emphasis, Exit, or Motion Path effects.
4. Adjust Animation Settings: Customize the effect by changing Duration, Start (On Click, With Previous,
After Previous), and Delay to control timing.
5. Use the Animation Pane: Access the Animation Pane to manage and sequence multiple animations for
precision.

VII. Tips for Creating Effective PowerPoint Presentations:

1. Keep it Simple
 Avoid cluttering slides with too much information. Use concise text and visuals to convey your main
points.
2. Use High-Quality Images and Graphics
 Visuals should support the message and be of high quality. Use relevant charts, photos, or icons to
add clarity and impact.
3. Choose a Consistent Theme
 Stick to a cohesive design theme with uniform fonts, colors, and slide layouts. PowerPoint offers
built-in themes, or you can create a custom one.
4. Limit Text on Each Slide
 Avoid long paragraphs. Summarize key points in bullet format to keep the focus on you as the
presenter rather than the slides.
5. Use Animations and Transitions Sparingly
 Overusing animations can be distracting. Use transitions between slides and simple animations on
important points to keep the audience focused.
6. Engage Your Audience with Interactive Elements
 Add links, buttons, or interactive elements to keep the presentation engaging. For example, link to
specific slides for Q&A or add clickable objects for more detail.
7. Practice Good Typography
 Use readable fonts (e.g., Arial, Calibri) at a minimum of 24 pt. size for visibility. Avoid decorative
fonts that can be hard to read from a distance.
8. Utilize Slide Master for Consistency
 Use Slide Master to edit layouts, fonts, and colors globally, ensuring a consistent look and feel across
all slides.

VIII. Tips for Using Animations Effectively

 Use Animations to Support, Not Distract. Animations should enhance the presentation's message,
not detract from it. Avoid excessive or flashy effects that may overwhelm your audience.
 Maintain Consistency. Stick to a small set of animations throughout the presentation to create a
cohesive look and feel.
 Choose Simple, Professional Animations. Use subtle effects like Fade, Appear, or Wipe, which
appear more polished and professional.
 Set Appropriate Timing. Use the Duration and Delay settings to control the speed of animations.
 Use "On Click" for Interactivity. Set animations to start On Click rather than automatically. This
gives you control over when to reveal each part of the slide, allowing for smoother pacing.
 Animate Key Points Only. Avoid animating every element on a slide.
 Use Motion Paths Sparingly. While motion paths can be effective, they can also be distracting if
overused.

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