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Module 2_Microsoft Outlook (2)

The document outlines the Microsoft Outlook training agenda as part of the DepEd Computerization Program, covering topics such as navigating Outlook, organizing emails, and managing contacts. It includes interactive game mechanics to engage participants and emphasizes features like email security, scheduling, and using add-ins. The training aims to enhance skills in using Outlook effectively for educational purposes.

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NEMA JOY CORTEZ

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0% found this document useful (0 votes)

3 views

Module 2_Microsoft Outlook (2)

Uploaded by

NEMA JOY CORTEZ

Available Formats

Download as PDF, TXT or read online on Scribd

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DCP ADOPTION & SKILLING

INITIATIVES
Department of Education
MICROSOFT
OUTLOOK
DepEd Computerization Program
DCP Adoption NTOT Training
ENDGAME
GAME 1
GUESS!

067 240
A R E Y O U R E A D Y T O P L AY ?

Ac t I t Ou t!
Mechanics:
The game consists of 10 participants

10 participants will be divided into two groups

In turn, each member will pick a slip and acts out the phrase shown
using hand signals and body motions but no spoken words within
1 minute
The member of the team then try to guess the title/phrase. The
player giving the allocated a point.
Mechanics:
If the team does not guess the acted phrase
correctly within the time limit, the other team can
try to guess the phrase.

The team with the most points wins the game

1 FIRST WORD

CATEGORY:

Hardware/Material
1st Word:

HARD DRIVE
2 SECOND WORD

CATEGORY:

ICT Jargons
2nd Word:
ADD-INS
3 THIRD WORD

CATEGORY:

Action/Verb
3rd Word:
ENCRYT/SECURE
4 FOURTH WORD

CATEGORY:

Job Title/Profession
4th Word:
INFORMATION
TECHNOLOGY
OFFICER
5 FIFTH WORD

CATEGORY:
Tool/Application
5th Word:

OUTLOOK
THANK YOU!
GAME 1
COPY ME!

067 240
MICROSOFT OUTLOOK TRAINING AGENDA
DepEd Computerization Program

PART 1
Navigating Outlook
Organizing Emails with Rules and Folders
Personalizing Emails with Signatures
Email Security Features
Managing Responses and Absences
Managing Mistakes: Recalling Emails
WHATISMICROSOFT
OUTLOOK?
• Outlook is a popular email program
developed by Microsoft, widely used
for managing emails, calendars, tasks,
and contacts.

• It offers a user-friendly interface with

features such as customizable email
organization, quick search, and
integration with other Microsoft
Office applications.
Email and calendar, together in one place
Your data controlled by you
We help you take charge with easy-
to-use tools and clear choices.
We don’t use your email, calendar, or
other personal content to target ads to
you.
When we collect data, we use it to
benefit you and make your experience
better.
Backed by enterprise-grade security
Protection delivered by the same tools
Microsoft uses for business customers.
Data encryption in your mailbox and after
email is sent.
Navigating Outlook
Tabs Ribbon
Account Manager

Chat

OneNote Feed Tips

Settings
My Day

Notifications

Folder Pane
Message Pane
Tabs
Ribbon

Calendar

Navigation
Pane

Events of the
Day
Organizing Emails
with Rules and Folders
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

A. Setting up
Folders
Open Outlook
• Select any Folder
pane, and then
right click.

• Then choose
Create New Folder
• Create a Name for
your new folder
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

B. Creating and
Applying Rules
• Select any email you
would like to apply
rule to.

• Right click and select

Rules > Create Rule
• Select a
Folder if you
wish to
move the
email to a
specific
folder
• If not click More
Options
If you’re
satisfied
with all of the
conditions
and actions,
click Save
Personalizing Emails with
Signature
1.Open outlook
2.Settings
3.Signatures
4.New Signature
5.Customize
your signature
6.Select
default signature
Creating professional email signatures
1. Start with your contact information
2. Link your social media and websites
3. Add visual and call-to-action elements (text,
photos or logos)

https://www.indeed.com/career-advice/career-development/business-email-signature
Email Security Features
4 Types Encrypting
Email
Managing Responses and
Absences
Click Settings
Find Automatic
Replies
• Configure the date and
message
• Click Save
Managing Mistakes:
Recalling Emails
• View Message Recall
Report
• Message Recall
Status Report
MICROSOFT OUTLOOK TRAINING AGENDA
DepEd Computerization Program

PART 2
Scheduling Sending of Email Messages
Creating an Event with a Meeting Invitation
Using Add-Ins (Poll and Templates)
Labeling Emails (Categorizing, Flagging, and Setting Level of
Importance)
Managing Contacts (Contact List and Groups)
Scheduling Sending
of Email Messages
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

Setting a Schedule
for Sending a
Message
Let’s compose a new mail.
Click the drop-down arrow
found beside the Send button.

Select Schedule Send.

A popup window will appear
and propose a schedule.

You can click the Custom Time

button to change the schedule.
Set your
desired
schedule then
click Send.
You can now compose your
email and click Send. You can
also start with composing your
email first before Scheduling
Sending of your mail.
As you see, the email
was composed at
9:30AM but was sent at
10:00AM.
Creating an Event
with a Meeting
Invitation
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

Sending a Message
with an MS Teams
Meeting Link
Click the dropdown arrow
beside the New Mail
button, then select Event.
TABS
Welcome to Event
creation interface.

RIBBON

MEETING
DETAILS

CALENDAR
Let’s use the Scheduling Assistant
tab. This will help us schedule a
meeting effectively by checking the
availability of our desired attendees.
Now, I have set the
schedule of the event or
meeting.

And added my desired

participants.
The Scheduling Assistant
shows you the availability
of your Organization or
Team members.

This report shows that all of my colleagues

except Nicole are available on the date I chose.
Going back to Events, we can now
see the schedule we set and the
participants that we added.
Don’t forget the Name of the Event
and add a Description if needed.
You can choose the time you want
to get notified about the meeting.
You can also modify your meeting
by Requesting for Responses,
Allowing Forwarding, and Hiding
the Attendee List.
You’re all set! You can now hit the
Send button to send your event.
Your recipient will be notified via
email and the event will be added
to their calendars.
Using Add-Ins
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

Conducting a
Survey through a
Poll
You can conduct a survey by
adding a Poll to your email.
Type your Question and Options. You
can tick the Multiple Answers to
allow more responses.
Your respondents will
see this Poll in email.
Click Add to Email.
The link to the poll will be
added to the email. You
may now click Send.
You can view the result
of the poll directly from
email.
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

Creating and
Using a Template
You can create a Template by
clicking on Apps then
My Templates.
Click this button to Add New
Template.
Create your Template by
adding a name and the
content. Click Save.
You newly created template has
now been added to your My
Templates list, and you can use it
anytime by just clicking it.
Labeling Emails
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

Organizing
Emails through
Categorizing
and Flagging
Select an email
or emails to
categorize, then
click the
Categorize
button.
Click New
Category.
Type the Name
of the Category
and Assign a
Then click Save. Color.
You can now easily view
the messages under the
Reading Programs
category.
Let’s use the same mails for
Flagging. Click the drop-
down arrow and select the
start and due time for your
tasks.
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

Setting the Level

of Importance
or Urgency of
Mails
After composing your mail, select the
level of importance of your message by
going to Tags group and selecting either
High Importance or Low Importance.
This will inform your
recipient of the urgency or
importance of your
message.
Managing Contacts
MICROSOFT OUTLOOK TRAINING
DepEd Computerization Program

Creating Groups
in Directory
Click on the Groups
icon found at the
far left corner of the
interface.
Click New Group.
Once you’re done Creating
a Group, you can start
Adding Members.
You can now use this
single email in sending
mails and files to all the
members of your group.
QUESTIONS?
MICROSOFT OUTLOOK
DepEd Computerization Program
DCP Adoption NTOT Training
THANK YOU!
DCP ADOPTION & SKILLING INITIATIVES
Department of Education