Avaya B149 Conference Phone

User Guide
ENGLISH

16-603923 Issue 3
Dec 2011
 Avaya B149 Conference Phone User Guide

© 2011 Avaya Inc.

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Avaya B149 Conference Phone User Guide

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 Avaya B149 Conference Phone User Guide

The patented audio technology OmniSound® 2.0 provides impressive audio quality for
your distance meetings. Full-duplex audio via the hypersensitive microphone and powerful
speakers enables speech in both directions. This natural loudspeaker sound quality is
critical for effective, collaborative meetings that keep everyone engaged and contributing.
OmniSound 2.0® is also enhanced with innovative features: noise suppression minimizes
distracting background noise, wideband voice transmission provides a 7 kHz frequency
range during VoIP calls, and an equalizer allows you to adjust the sound to suit the room’s
acoustics.

Warning!
Do not expose the Avaya B149 to water or moisture.

Warning!
Do not open the casing of the Avaya B149.

Warning!
Only use the power adapter provided to connect the unit to the mains.

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Avaya B149 Conference Phone User Guide

TABLE OF CONTENTS

Description 2 Displaying recording feature status...........17

General................................................... 2 Settings 18
Maintenance........................................... 2 Selecting languages................................18
keypad................................................... 4 Select region..........................................18
Navigation and selection in menus............ 5 Deactivating keypad tones.......................18
Connections 6 Adjusting date and time..........................18
Unpacking.............................................. 6 Adjusting ring level volume......................19
Connecting and installing......................... 6 Adjusting the flash/R pulse duration ........19
Select region and language....................... 6 Selecting Caller ID standard....................19
Adjusting sound (equalizer)..................... 20
Answering and making calls 7
Changing text on the display screen......... 20
Answering calls....................................... 7
Adjusting LCD contrast........................... 20
Ending calls............................................ 7
Resetting.............................................. 20
Making calls............................................ 7
Checking status..................................... 20
Making three-way calls............................. 8
Technical specifications 21
During a call 9
Adjusting the speaker volume.................... 9
Placing calls on temporary hold................. 9
Ending calls............................................ 9
Conference guide 10
Creating conference groups.....................10
Making conference group calls.................10
Making multi-party calls..........................11
Displaying conference group participants..11
Editing conference groups.......................11
Deleting conference groups......................12
Delete all conference groups....................12
Conference guide settings.......................12
Displaying conference guide status...........12
Phonebook 13
Searching for contacts............................13
Adding contacts.....................................13
Editing contacts.....................................13
Deleting contacts....................................14
Deleting all conference groups.................14
Displaying phonebook status....................14
Recording 15
Starting a recording................................15
Mute function.........................................15
Hold......................................................15
Ending a recording..................................15
Listening to a recording...........................16
Managing recordings...............................17
Adjusting the recording indicator..............17

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 Avaya B149 Conference Phone User Guide

DESCRIPTION

GENERAL
The Avaya B149 conference phone offers a host of innovative features:
• OmniSound® audio technology.
• Conference guide for easy set-up of multiparty calls.
• Record your meetings with an SD memory card so that you can listen to them later
on.
• Expansion microphones can be added to increase the voice pickup range.
(Optional.)

MAINTENANCE
Clean the equipment with a soft, dry cloth. Never use liquids.

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 Avaya B149 Conference Phone User Guide

DESCRIPTION

Speaker Microphone Display screen Keypad LEDs

SD memory card
port

LEDs
Flashing blue Incoming call
Steady blue light Call in progress
Flashing red Hold, microphone and
speaker turned off
Steady red light Mute, microphone turned off

Analog line connection

Expansion
microphone port

Security lock port

Expansion microphone
port

Power supply port

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 Avaya B149 Conference Phone User Guide

DESCRIPTION

KEYPAD
UP ARROW Menu DOWN ARROW
Navigation in menus Settings Navigation in menus
Display of call list Display of call list

Cancel OK
No/end/back Yes/confirm choice
Start/stop recording
Answer/connect calls and
Flash
Increase volume
During a call: Press to call
a new person
Decrease volume
Hang up/end call

Conference
Mute Automatic dialling of
conference groups
One press of this button
will always connect all
parties to a conference call
Hold
Alphanumerical buttons Phonebook

 Some Avaya B179 have a different keypad with other symbols. This does not affect the functions of the buttons.

Writing text
Each button contains letters and characters – more than those shown on the button
(see illustration below). Press the same button repeatedly to change to another charac-
ter. If there are two letters under the same button that you want to enter one after the
other, you need to pause slightly before entering the second letter.
Press the button to delete the last character you entered.

(space) . - 1 A B C Å Ä Á À 2 D E F É È 3

G H I 4 J K L 5 M N O Ö Ø Ñ 6

P Q R S 7 T U V Ü Ú 8 W X Y Z 9

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Avaya B149 Conference Phone User Guide

DESCRIPTION

NAVIGATION AND SELECTION IN MENUS

 Press .
 Select the option you want from the menu using the arrow buttons.
 Confirm by pressing OK to select the marked option.
 Cancel the setting or go back one level in the menu by pressing .
 Quit the menu by pressing again.
 Note that after you have made changes to a setting, you must press OK to activate
the setting.

Writing style in instructions

In the instructions, > SETTINGS means you should:
 Press .
 Mark the SETTINGS option using the arrow buttons and confirm by pressing OK to
open the menu.

Menu tree

PHONE BOOK SETTINGS CONF GUIDE RECORDING STATUS

SEARCH CONTACT LANGUAGE SEARCH GROUP PLAYBACK FILE

ADD CONTACT REGION SHOW GROUP RENAME FILE

EDIT CONTACT KEY TONE ADD GROUP DELETE FILE

ERASE CONTACT TIME DATE EDIT GROUP DELETE ALL

ERASE ALL RING LEVEL ERASE GROUP SETTINGS

STATUS FLASH ERASE ALL STATUS

CALLER ID SETTINGS

EQUALIZER STATUS

SCREEN TEXT

LCD CONTRAST

DEFAULT

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 Avaya B149 Conference Phone User Guide

CONNECTIONS

UNPACKING
 Check that all parts are included in the package. If any parts are missing, please
contact your retailer.
• The Avaya B149 conference phone
• Power adapter with universal socket compatibility
• 7.5 metre cable for electric power and line connection
• Intermediate plugs for analog connection
• Quick reference guides in different languages

CONNECTING AND INSTALLING

 Connect to an analog line as illustrated.
 Plug the Avaya B149 into the mains using the power adapter as illustrated.
 Place the conference phone in the middle of the table.

SELECT REGION AND LANGUAGE

The first time the Avaya B149 is started, you will be required to select the region in
which you are located. The Avaya B149 then automatically configures to the telecom
network for that region.
 Select the region in which you are located. Click OK to confirm your selection.
 You can use the arrow buttons to press an alphanumeric button to jump to the first
region that starts with that letter in the list.
 Select the language you want. Click OK to confirm your selection.
 Select > SETTINGS if you want to set the date and time or make other adjust-
ments.

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Avaya B149 Conference Phone User Guide

ANSWERING AND MAKING CALLS

ANSWERING CALLS
A ring tone is heard and the blue LEDs start flashing.
 Press to answer.
The LEDs show a steady blue light. The duration of the call is shown on the display screen.

ENDING CALLS
 End the call by pressing .

MAKING CALLS
 Dial the number.
 Press .
The number is called and the LEDs show a steady blue light. The duration of the call is shown
on the display screen.
Or:
 Press .
 Dial the number.
The number is called and the LEDs show a steady blue light. The duration of the call is shown
on the display screen.

Redialling
 Press an arrow button.
The last number that you dialled appears on the display screen.

 Use the arrow buttons to look through previously dialled numbers.

 Press .
The number you select is dialled.

Calling from the phonebook

Please turn to page 13 for instructions on adding and updating contacts in the phone-
book.
 Press .
 Mark the contact you want.
 You can use the arrow buttons to press an alphanumeric button to jump to the first
name that starts with that letter in the list.
 Press .
The contact you select is dialled.

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 Avaya B149 Conference Phone User Guide

ANSWERING AND MAKING CALLS

MAKING THREE-WAY CALLS

The simplest way to set up a multi-party call is to use the conference guide (see page
10). You can connect another party to an on-going call as follows. During a call, the
button acts as Flash/R-pulse, which means it transmits commands to the PBX.
 If you experience problems making multi-party calls: Please contact your telephone
administrator. Turn to page 12 for more details.
 Press (F).
A second dialling tone is heard.

 Dial the second participant’s number and wait for an answer.

 Press the (F) button and then 3.
All three participants are now linked together in one call.

If you don’t get an answer when you dial the second number
 Go back to the first call by pressing (F).

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Avaya B149 Conference Phone User Guide

DURING A CALL

ADJUSTING THE SPEAKER VOLUME

 Adjust the speaker volume using the buttons and .

PLACING CALLS ON TEMPORARY HOLD

Mute
 Press to turn off the microphone.
The LEDs change from blue to red. The other party cannot hear what you are saying.

 Press to reconnect the call.

Hold
 Press to put the call on hold.
The LEDs change from blue to flashing red. Both the microphone and the speaker are turned off
and the call is on hold.

 Press to reconnect the call.

ENDING CALLS
 End the call by pressing .

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 Avaya B149 Conference Phone User Guide

CONFERENCE GUIDE

The conference guide allows you to create 20 conference groups with up to six people in
each. You can now call the participants in a meeting by simply pressing a few buttons.
You may need to adjust some settings in your Avaya B149 to make it compatible with
your PBX. Please turn to page 12 in this User Guide for more details.

Entering text with the keypad

Please turn to page 4 for instructions on using the keypad to enter text.

CREATING CONFERENCE GROUPS

 Select > CONF GUIDE > ADD GROUP.
 Enter a group name and press OK to confirm.
 Press OK to enter the first person.
 Write the name of the first person and press OK to confirm. Enter the number and
press OK to confirm.
 Press OK to add another person and repeat the above steps.
 Conclude by pressing .

MAKING CONFERENCE GROUP CALLS

 Press the button.
 Select the conference group you want to call.
The Avaya B149 dials the first person and asks you to confirm when the person answers.

 Press OK when the first person has answered.

 Continue in the same way for each person in the group.

If you don’t get an answer

 Press if one of the persons you are trying to call does not answer.
The conference guide will ask you if you want to redial that person.

 Either press OK or .
If you decide not to redial ( ) you will be asked if you want to end the conference guide or
continue to the next person.

 Press OK to continue and to end the guide.

When the guide has ended, you will be connected with up to six people and ready to start your
conference.
 Please note that you can also call a conference group via SEARCH GROUP in the
CONF GUIDE menu.

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Avaya B149 Conference Phone User Guide

CONFERENCE GUIDE

MAKING MULTI-PARTY CALLS

 Press the button.
 Select QUICK GUIDE with the arrow buttons. Press OK to confirm.
The Quick Guide asks you to dial the first number.

 Dial the first person’s telephone number. Press OK to confirm.

 Press OK when the first person has answered.
 Press OK to call another person and repeat the above steps. Press when you
have called all the persons you want for your meeting.
If one of the persons does not answer, follow the steps for calling a saved conference
group (see above).

DISPLAYING CONFERENCE GROUP PARTICIPANTS

 Select > CONF GUIDE > SHOW GROUP.
 Mark the group you want and press OK.
The names of the conference group participants are displayed.

EDITING CONFERENCE GROUPS

 Select > CONF GUIDE > EDIT GROUP.
Here, you can change the name of a conference group, add or delete a person from a
group and change a person’s name and phone number.
 Mark your choice of option in the menu using the arrow buttons and press OK to
confirm.
The names of the conference groups are displayed.

 Mark the group you want to change and press OK to confirm.

 Mark a person you want to change and press OK to confirm.
 Make the change and press OK to confirm.
 Delete a number or a letter in a name by pressing . If you want to cancel the
change you are making and leave the name or number as they were, press until
the CONFERENCE GUIDE menu appears.

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 Avaya B149 Conference Phone User Guide

CONFERENCE GUIDE

DELETING CONFERENCE GROUPS

 Select > CONF GUIDE > ERASE GROUP.
 Mark the group you want to delete and press OK.
 Confirm that you really want to delete the group by pressing OK or cancel the dele-
tion of a group by pressing .

DELETE ALL CONFERENCE GROUPS

 Select > CONF GUIDE > ERASE ALL.
 Confirm that you really want to delete all groups by pressing OK or cancel the dele-
tion of all groups by pressing .

CONFERENCE GUIDE SETTINGS

When a multi-party call is going to be connected, a special signal (flash or R-pulse) is
produced which transmits the command (request, return and conference) to the PBX. It
may be necessary to change the type of signal if calls are connected via a PBX.
 Select > CONF GUIDE > SETTINGS.
 Enter the command for a request for a new dialling tone and press OK to confirm.
(“F” is the default setting)
 Enter the command to connect everyone to a multi-party call and press OK to
confirm. (“F3” is the default setting)
 Enter the command to return to your original call and press OK to confirm. (“F” is
the default setting)

If you experience problems making multi-party calls

It may be necessary to change the duration of the R-pulse so that it works with your
PBX. Read “ADJUSTING THE FLASH/R PULSE DURATION” on page 19.
Your PBX may not be programmed to admit multi-party calls or the procedure may be
different. Please contact your telephone administrator or service provider.

DISPLAYING CONFERENCE GUIDE STATUS

 Select > CONF GUIDE > STATUS.
The display screen indicates the number of conference groups already stored plus how many
more groups can be added.

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Avaya B149 Conference Phone User Guide

PHONEBOOK

The Avaya B149 has a phonebook that holds up to 50 entries. See page 7 for making
calls via the phonebook.

Entering text with the keypad

Please turn to page 4 for instructions on using the keypad to enter text.

SEARCHING FOR CONTACTS

 Press .
 Another way to search for a contact in the address book is to hold down a number
button for two seconds (see page 8). You can also search for a contact via the
PHONEBOOK menu. ( > PHONE BOOK > SEARCH CONTACT).
 Mark the contact you want.
 You can use the arrow buttons to press an alphanumeric button to jump to the first
name that starts with that letter in the list.
 Press OK or to dial the selected contact, to return to the PHONEBOOK menu
or to exit the menu.

ADDING CONTACTS
 Select > PHONE BOOK > ADD CONTACT.
 Enter the name of the contact and press OK to confirm.
 Write the number and press OK to confirm.
 Press OK to add another contact or to exit the menu.

EDITING CONTACTS
 Select > PHONE BOOK > EDIT CONTACT.
 Mark the contact you want to change. Press OK to confirm.
 Make the change and press OK to confirm.
 Delete a number or a letter in a name by pressing . If you want to cancel the
change you are making and leave the name or number as they were, press until
the PHONEBOOK menu appears.

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 Avaya B149 Conference Phone User Guide

PHONEBOOK

DELETING CONTACTS
 Select > PHONE BOOK > ERASE CONTACT.
 Mark the contact you want to delete and press OK.
 Confirm that you really want to delete the contact by pressing OK or cancel the
deletion of a contact by pressing .

DELETING ALL CONFERENCE GROUPS

 Select > PHONE BOOK > ERASE ALL.
 Confirm that you really want to delete all contacts by pressing OK or cancel the
deletion of a contact by pressing .

DISPLAYING PHONEBOOK STATUS

 Select > PHONE BOOK > STATUS.
The display screen indicates the number of contacts already stored plus how many more
contacts can be added.

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Avaya B149 Conference Phone User Guide

RECORDING

It is possible to record a phone conference on an SD (Secure Digital) memory card so

you can listen to it later on.
A flashing symbol appears on the display screen during recording. A beep is heard every
20 seconds so that other parties in the call know it is being recorded. The beep can be
turned off (see page 17).
The recorded call is saved on the memory card. The document is named after the time
at which the recording began (e.g. 14-35-01.wav) and is saved in a folder with the
current date. This name can be changed after the recording has ended (see page 17).

STARTING A RECORDING
Remember to notify all parties in the call before you start recording.
 Press the button for two seconds and press OK to confirm.
The recording symbol flashes on the display screen.

MUTE FUNCTION
 Press the button during a call to turn the microphone off.
The LEDs change from blue to red.
The other party cannot hear what you are saying and only the called party is recorded.

HOLD
 Press during the call to put the call on hold.
The LEDs change from blue to flashing red.
Both the microphone and the speaker are turned off and the call is on hold. None of the parties
will now be recorded.

ENDING A RECORDING
 Press the button for two seconds and press OK to confirm.
The recording symbol is no longer displayed on the screen.

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 Avaya B149 Conference Phone User Guide

RECORDING

LISTENING TO A RECORDING
You can listen to a recorded phone conference on your Avaya B149 or a computer using
an SD memory card reader. Recordings are saved in .wav format and can be played
back on your choice of media player.
Listening to recordings on the Avaya B149:
 Select > RECORDING > PLAYBACK FILE.
 Mark the folder you want (date) and press OK to confirm.
A list of all recordings for the specified date is displayed. Names, date, time and length are
displayed for each recording.

 Mark the recording you want and start the playback by pressing OK.

Adjusting the speaker volume

 Increase the volume using the button and lower it using .

Pause playback
 Pause the playback by pressing OK.
 Restart playback by pressing OK again.

Move forward in the recording during playback

 Move forward in the recording by pressing arrow down or backward by pressing
arrow up.
 The recording advances about 10 seconds every time you press the button.
You can also jump further forward in the recording:
Key 3 – forward 1 minute
Key 6 – forward 10 minutes
Key 1 – backward 1 minute
Key 4 – backward 10 minutes

Stop playback
 Stop the playback by pressing .

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Avaya B149 Conference Phone User Guide

RECORDING

MANAGING RECORDINGS
Editing the name of a recording
 The recording is named by default with the time at which the recording started.
 Select > RECORDING > RENAME FILE.
 Mark the folder you want and press OK to confirm.
 Mark the recording to be edited and press OK.
 Make the change and press OK to confirm.
 Delete a number or a letter in a name by pressing .
If you want to cancel the change you are making and leave the name or number as they
were, press several times until the RECORDING menu appears.

Deleting a recording
 Select > RECORDING > DELETE FILE.
 Mark the folder you want and press OK.
 Mark the recording to be deleted and press OK.
 Confirm that you really want to delete the recording by pressing OK again, or cancel
the deletion of a recording by pressing .

Deleting all recordings

 Select > RECORDING > DELETE ALL.
 Confirm that you really want to delete all recordings by pressing OK again, or cancel
the deletion of a recording by pressing .

ADJUSTING THE RECORDING INDICATOR

A short beep is heard every 20 seconds so that all the parties in the call know it is
being recorded. This feature can be turned off.
 Select > RECORDING > SETTINGS.
 Select your choice and press OK to confirm.

DISPLAYING RECORDING FEATURE STATUS

 Select > RECORDING > STATUS.
The display screen indicates the number of recordings, the total length of recorded calls and
how many hours of recording time are left before the memory card is full.

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 Avaya B149 Conference Phone User Guide

SETTINGS

SELECTING LANGUAGES
 Select > SETTINGS > LANGUAGE.
 Select the language you want and press OK to confirm.

SELECT REGION
The first time the Avaya B149 is started, you will be required to select the region in
which you are located. The Avaya B149 then automatically configures to the telecom
network for that region. Your selected entries can be changed later via this menu.
 Select > SETTINGS > REGION.
 Select the region in which you are located.

DEACTIVATING KEYPAD TONES

You can select whether or not you want a tone to be heard when you press a button.
Note that this setting does not affect the tone you hear when you dial a number in call
mode.
 Select > SETTINGS > KEY TONE.
 Select your choice and press OK to confirm.

ADJUSTING DATE AND TIME

Changing the date
 Select > SETTINGS > TIME DATE > DATE.
 Change the flashing figures for the year using the arrow buttons or by entering the
figures on the keypad. Press OK to confirm and to continue to the month, and then
proceed in the same way for the day.

Changing the time

 Select > SETTINGS > TIME DATE > TIME.
 Change the flashing figures for the hour using the arrow buttons or by entering the
figures on the keypad. Press OK to confirm and to continue to minutes.

Changing the time format

 Select > SETTINGS > TIME DATE > TIME FORMAT.
 Select either a 12-hour or a 24-hour format using the arrow buttons and press OK
to confirm your choice.

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Avaya B149 Conference Phone User Guide

SETTINGS

ADJUSTING RING LEVEL VOLUME

 Select > SETTINGS > RING LEVEL.
 Select your choice and press OK to confirm.
 There are six volume levels plus a silent mode. You will hear the ring tone for each
level you select. If you select silent mode, an LED on the phone flashes when an
incoming call is received.

ADJUSTING THE FLASH/R PULSE DURATION

The Flash/R pulse (Register recall) is used to request a new line from the PBX. Different
countries may require different durations for activating the Flash/R pulse.
 Select > SETTINGS > FLASH.
 Select your choice and press OK to confirm.
Examples of suitable settings are:
100 ms – Scandinavia, Europe, Siemens HiPath
300 ms – Germany, France, Israel
500 ms – USA

SELECTING CALLER ID STANDARD

Avaya B149 needs to be configured to match the Caller ID standard in your country.
Note that in some cases even individual states/provinces within a country use different
standards. The table below is a guideline for choosing the correct setting. If the caller
ID is not working properly, select another setting or contact your telephone service
provider for further information.

Caller ID standard Country

Bellcore (Telcordia) Canada (usually), USA, Australia, New Zealand,
China, Hong Kong, Singapore
ETSI Austria, Belgium, Czech Republic, France, Germany, Italy,
Luxemburg, Norway, Poland, Spain, Slovenia, Switzerland,
Turkey, South Africa, Taiwan
BT (British Telecom) United Kingdom
DTMF Denmark, Finland, Greece, Iceland, Netherlands, Portugal,
Sweden, China, India, Saudi Arabia, Brazil, Uruguay

 Select > SETTINGS > CALLER ID.

 Select your choice and press OK to confirm.

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 Avaya B149 Conference Phone User Guide

SETTINGS

ADJUSTING SOUND (EQUALIZER)

The sound reproduction can be adjusted to the required pitch (SOFT, NEUTRAL and
BRIGHT).
 Select > SETTINGS > EQUALIZER.
 Select your choice and press OK to confirm.

CHANGING TEXT ON THE DISPLAY SCREEN

The text on the display screen can be changed when the Avaya B149 is on hook.
 Select > SETTINGS > SCREEN TEXT.
 Delete existing text using and enter your new text. Press OK to confirm.

ADJUSTING LCD CONTRAST

 Select > SETTINGS > LCD CONTRAST.
 Select your choice and press OK to confirm.

RESETTING
There is a menu option under SETTINGS that resets all settings to default. Please note
that this also deletes all contacts in the phonebook and all groups saved in the confer-
ence guide.
 Select > SETTINGS > DEFAULT.
 Confirm that you really want to reset the settings to default by pressing OK again, or
cancel the resetting procedure by pressing .

CHECKING STATUS
If you need to check the software version or serial number.
 Select > STATUS.

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Avaya B149 Conference Phone User Guide

TECHNICAL SPECIFICATIONS

Size Diameter 240 mm, height 77 mm

Weight 1 kg
Color Charcoal black
Display screen Illuminated graphics (LCD), 128x64
Keypad Alphanumerical 0–9, *, off hook/F, on hook, mute, hold,
volume up, volume down, 5 buttons for menu navigation,
phone book, conference guide
Anti-theft protection Kensington security slot
Memory Support for SD memory cards up to 2 GB

Connectivity
Analog telephone connectivity
Modular 6/6 modular (RJ11) to an analog PBX
Power supply AC adapter 100–240 V AC/14 V DC
Expansion microphones 2 modular 4/4

Audio
Technology OmniSound® 2.0
Microphone Omni-directional
Reception area Up to 30 metres2, >10 people
Speakers Frequency band 200–3300 Hz
Sound level 90 dB SPL 0.5 m
Equalizer Three pitches: soft, neutral, bright

Environment
Temperature 5°–40°C
Relative humidity 20-80% condensation free
Recommended acoustic conditions
Reverberation period: 0.5 S Rt 60
Background noise: 45 dBA

Approvals
Telecommunication TBR21, 47 CFR Part 68/TIA, IC CS-03 Issue 1999/01/01
EMC EN301 489-1,3. EN 300 220-1,2, FCC subparts B and C
Electrical safety UL 60950-1, EN 60950-1:2001

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