UNIT 3 - EFFECTIVE SPEAKING AND INTERACTION TECHNIQUES

Self- Introduction - Introducing one’s Friend - Speaking on Specific Topic - Role Play
Practices- Telephonic Exchanges - Welcome Address & Vote of thanks

Self- Introduction
Introductions are an important social and professional skill, and everyone can benefit from
learning the proper way to do an introduction. Whether you are introducing two or more
people to each other, introducing a new idea or concept in a meeting or need to introduce
yourself to others, preparing and practicing different introductions can make you feel more
confident when it is time for you to do one.
• Greeting: Hello, my name is (name). I 5. Share basic information like your name
am a (year in school) studying (major) at and location, followed by your college
Dhanalakshmi Srinivasan University. name and qualification.
• Goal: I am looking for (internship/full- 6. Talk a little about your background,
time position) at (employer name). why you chose your field, and how it has
trained you for the job.
• Interest/passion: I am interested in
(interests related to the company/industry). 7. Include co-curricular activities,
internships, and other such experiences
• Strengths: I have many skills to earned in college.
contribute including (strengths) and
(skills). 8. Include some aspects of your personal
life- this will make it easier to break the
• Brief example of experience: Previously, ice and give
I worked at (employer name), where I
your self-introduction a personal touch.
(achievements and/or responsibilities ). (Optional)
• Goal (informational interview): I am 9. Include your language proficiency,
looking to gain a better understanding of ... certifications, or training relevant to the
job.
For self introduction:
10. Write about your hobbies and interests
1. Keep your answers simple, brief and
with a couple of adjectives for yourself.
concise.
In Short:
2. Avoid using lengthy, complex words
and phrases- keep it simple. 1) Start with Greetings
3. Include generic facts about yourself to 2) Name ( I am.............)
make it easy to use the same draft for more
than one 3) Where are you from (Current
Position)
interview.
4) Career Goal
4. Begin with a formal greeting (Good
morning, afternoon, or evening, depending 5) Steps for achieving your goal
on the time)
6) Area of Interest (your domain only)
7) Project (Include the Title)
 8) Strength 10) Conclude
9) Academic Achievement

SELF INTRODUCTION (Sample)

Hello everyone! This is Jawahar P. S. from Madurai. Currently, I am pursuing a

B.Tech. in Cyber Security at Dhanalakshmi Srinivasan University. I completed my schooling
at Malli Vidhyalaya High School and SPJ Matriculation Higher Secondary School.
Cybersecurity opens up a variety of job opportunities across multiple sectors due to the
increasing need for security expertise in the increasingly digital world (CyberSecurity
Analyst, Penetration Tester, Security Consultant, Network Security Engineer, Information
Security Manager, Incident Responder, Security Software Developer, and Forensic Analyst).
The demand for cybersecurity professionals is growing rapidly due to the increasing
frequency and sophistication of cyber threats, making it a promising field with ample job
opportunities and career growth. Throughout my academic journey, I have planned to take
various courses that have strengthened my understanding and skills in programming to obtain
foundational certifications, which covers essential cybersecurity concepts. CISSP (Certified
Information Systems Security Professional), CEH (Certified Ethical Hacker), and CISM
(Certified Information Security Manager) CISA (Certified Information Systems Auditor) and
OSCP (Offensive Security Certified Professional) Specialized Certifications: Depending on
your career focus, consider certifications in cloud security (e.g., CCSP), penetration testing
(e.g., GPEN), or other niche areas. I have also been actively involved in playing chess, which
I find to be a great way to relax and stay calm. Cybersecurity is a vast field with numerous
areas of specialization. In future, I want to become a master in the below-mentioned areas:
network security, application security, information security, cloud security, endpoint security,
cryptography, incident response, artificial intelligence, machine learning security, etc.

I would like to do research on under the title “Analyzing the Security of IoT Devices
in Smart Homes: A Cyber Security Project” which helps the rapid integration of Internet of
Things (IoT) devices into smart homes has revolutionized convenience, efficiency, and
automation. However, this technological advancement also introduces significant security
vulnerabilities. The cyber security project "Analyzing the Security of IoT Devices in Smart
Homes" aims to identify, evaluate, and mitigate these vulnerabilities to protect users' privacy
and data integrity. I am delighted to share a few of my strengths that I believe set me apart.
Strong Analytical Skills: I have a keen eye for detail and excel in analyzing complex data and
problems. My ability to break down intricate issues into manageable components allows me
to develop effective solutions and make informed decisions. Problem-Solving Abilities: I
possess a natural talent for problem-solving. I approach challenges with a positive attitude,
utilizing critical thinking and creativity to identify solutions that are both practical and
innovative. My Academic achievements are mostly participated various levels of chess
tournaments, recently I got Winner Up in Zonal Level Chess Match Organized by SVA
Academy at Madurai.

Thank you.

Introducing One’s Friend?

Introducing one’s friend refers to the act of formally or informally presenting someone (in
this case, a friend) to an audience, group, or individual. It involves providing brief
information about the person, highlighting their qualities, achievements, or the relationship
you share with them. The goal is to establish a connection between your friend and others in
the setting.

Why Do We Follow This Practice?

1. Facilitates Connection: An introduction helps the audience or group understand who

the person is and why they are important, fostering a smoother social interaction.
2. Creates a Welcoming Atmosphere: It sets a positive tone for your friend, making
them feel welcomed and valued, particularly in a group setting.
3. Acknowledges Achievements and Qualities: Introducing your friend allows you to
recognize and highlight their skills, interests, or accomplishments, which can boost
their confidence and establish respect.
4. Promotes Networking: In formal settings (like conferences, meetings, or events),
introductions can create opportunities for networking, helping people with similar
interests or goals connect.
5. Shows Courtesy and Respect: In both formal and informal settings, introducing
someone is a sign of respect for the person being introduced and for the audience
being addressed. It ensures everyone knows who they are interacting with. By
introducing a friend thoughtfully, you build social rapport and ensure that your friend
feels comfortable and valued in the new environment.

Formal Introduction

Good morning, everyone.

It is my honor to introduce a talented young student and my friend, Nikil, who is currently in
his first year of B.Tech in Computer Science Engineering at Dhanalakshmi Srinivasan
University. Nikil has shown great enthusiasm for his studies and is deeply passionate about
the field of Computer Science. Even in his first year, he has demonstrated a keen interest in
areas such as artificial intelligence, machine learning, and software development. His
dedication and eagerness to learn make him a standout student in his class, and I am
confident that he will excel as he continues his academic journey. Apart from academics,
Nikil is also involved in extracurricular activities related to his field, such as "coding clubs,
and hackathon, which shows his well-rounded approach to both personal and professional
growth. Please join me in welcoming Nikil.

Informal Introduction

Hey everyone!
I want to introduce you to my good friend, Nikil. He’s a first-year Computer Science
Engineering student at Dhanalakshmi Srinivasan University. Nikil is super passionate
about everything tech and is always diving into the latest in coding, programming, and
software development. He loves solving problems and is always up for a new challenge,
especially when it comes to anything computer-related. Outside of his studies, Nikil enjoys
like gaming, coding projects, and exploring new technologies. I’m sure you’ll enjoy getting
to know him. he’s a really motivated and fun guy. Let’s give Nikil a warm welcome!
 Speaking on Specific Topic

Speaking on a specific topic requires preparation, clarity, and confidence.

Understand the Topic

o Identify the key points.

o Research thoroughly to gather facts, examples, and statistics.
2. Structure Your Speech
o Introduction: Start with a hook or an interesting fact. State the purpose.
o Body: Cover 2-3 main points with evidence or examples.
o Conclusion: Summarize and end with a strong statement or call to action.
3. Adapt to Your Audience
o Use language and examples your audience can relate to.
4. Practice Delivery
o Rehearse multiple times.
o Maintain a steady pace and clear tone.
5. Engage During the Speech
o Use gestures, eye contact, and pauses to emphasize points.
o Be open to questions or interactions if the format allows.

Example Topic: The Importance of Time Management

1. Introduction

Have you ever felt like 24 hours in a day are just not enough? Time is the most valuable
resource we have, yet many of us struggle to manage it effectively. Today, let’s explore why
time management is essential and how it can transform our lives.

Time Management Boosts Productivity

Managing your time allows you to focus on priorities, reducing stress and improving
efficiency. For instance, successful leaders like Elon Musk follow strict schedules to
maximize their output.

Time Management Reduces Stress

Planning ahead prevents last-minute chaos. For example, students who create study plans
before exams perform better and experience less anxiety.

It Enhances Personal Growth

Allocating time for self-improvement activities, such as reading or exercising, contributes to
long-term success.

Conclusion

"Time waits for no one. By mastering time management, we not only achieve our goals but
also find balance in life. Let’s take charge of our time and use it wisely starting today."
 Speaking on personal topics
Writing an essay or speaking about a personal experience or relationship can be a powerful
way of both discovering the meaning of your own past and sharing that past with others.
When you write about something in your past, you have two perspectives:
• Your perspective in the present.
• The perspective you had at the time the event occurred.
Personal experiences can talk about the present life or past events or even the future plans.
Present life is said in present tenses, past experiences should be in the past tenses and the
future plans should be in future tenses. The events cover the following points:
1. Tells the story in the order that it happened.

2. Tells the story suspenseful—least important events leading to more important ones and
finally coming to climax.
3. Explains meaning after climax or lets events show the meaning. For example, Dillard
states her understanding in a series of phrases, such as "I was handed my own life," and "my
days were my own to plan and fill" along with a lot of specific details of how she did that. Of
course, she also uses the title to explain her meaning.
Examples for present experiences: Your college life or the working experiences.
Past experiences: Your school life, unforgettable events that happened.
Future experiences: Your future plan for career, your status after 5 years.

Role-plays
Role play is the act of imitating the character and behaviour of someone who is different from
yourself, for example as a training exercise. Besides genre, role plays fall into different
categories: fandom, original, group, and one-on-one.You should choose one that appeals the
most to you. The following are essential for a role play:
•Personality: What is your character like, and how do they act around other characters? You
should also think about your character's goals, motives, and desires.
•Likes and dislikes: What sorts of things does your character like and dislike/fear? It could be
as simple as a love for chocolate and a fear of spiders. It could be as complex as having a
hobby (ie: painting) and having a fear (ie: being abandoned).
•Skills and talents: Everyone is good at something, and your character should too! It might be
a good idea to include something your character is bad at in order to make them more
believable.
•Backstory: This will root your character in the fictional world. You will need to consider
your character's history, family life, occupation, and so forth.
Points to
• Avoid controlling other people's characters.
• In text-based role plays, talking in (parentheses) usually indicates that the person is talking
out of character. Sometimes a person may only use one (parenthesis at the beginning of the
message to save time.
• Despite being called a "game" not all role plays have a "winner" at the end. Usually,
combat-based LARPs and table-top role plays have winners at the end of the game. The other
types do not have winners, because there is no battle being fought, but a story being created.
Although, text based can have battle/fight role playing.

Telephonic Exchanges

Telephonic Exchanges typically refer to the dialogues or communication that occurs over a
phone call. This term can also signify systems or networks for telecommunication. Could you
clarify the context—are you referring to?

1. Telephone Conversation Scripts

o Formal or informal conversations, such as in customer service, personal calls,
or professional interactions.
2. Telecommunication Systems
o The infrastructure for managing telephone communication, like manual
switchboards or automated exchanges.
3. Literary or Analytical Study
o Analyzing how telephonic communication is depicted in literature or other
media.

Professional Telephonic Conversation: Scheduling a Meeting

Caller: [After the phone rings] Good morning. This is Rishi speaking. May I kindly speak to
Saranya Ma’am, please?
Receiver: Good morning, Rishi. This is Saranya speaking. How are you doing today?
Caller: I’m doing well, thank you, Ma’am. I hope you’re doing great too.
Receiver: Yes, I am, thank you for asking. How can I assist you today?

Caller: I wanted to confirm the schedule for our meeting tomorrow. We had discussed 10
AM earlier. Is that still a convenient time for you?
Receiver: Let me quickly check my calendar... Yes, 10 AM works perfectly. Is there
anything specific you’d like me to prepare for our discussion?

Caller: Yes, Ma’am. If you could have the review points on my research paper that we
discussed last week, it would be very helpful. Additionally, if there are any updates on the
journal submission process, I’d like to hear about those as well.
Receiver: Absolutely, I’ll have the review points ready, and I’ll check for updates on the
journal submission. Is there anything else you’d like me to bring to the discussion?

Caller: No, that should be all for now, Ma’am. Thank you so much for your time and
assistance.
Receiver: You’re most welcome, Rishi. It’s always a pleasure to guide you. See you
tomorrow at 10 AM.
Caller: Thank you, Ma’am. I really appreciate your support. Have a great day!
Receiver: You too, Rishi. Goodbye!
 Welcome Address

A Welcome Address is a speech delivered at the beginning of an event or program to greet

and acknowledge the attendees. It sets the tone for the occasion and provides an overview of
the event's purpose. The welcome address aims to make everyone feel comfortable and
appreciated for their presence. It typically includes:

Usage of Welcome Address

 A greeting to the audience.

 Set the Tone: It creates a warm, inclusive atmosphere, making attendees feel valued
and comfortable.
 Introduce the Event: Introduction of the event and its significance. It provides
context about the purpose, theme, or significance of the gathering.
 Acknowledge Participants: Acknowledgment of key guests, dignitaries, or
participants. It formally recognizes and honors dignitaries, guests, and attendees.
 Engage the Audience: A good welcome address captures the audience's attention and
motivates their active participation.

Event: Technical Symposium - "Innovate 2025"

Welcome Address

Good morning to everyone present here.

On behalf of the Department of Computer Science and Engineering at Dhanalakshmi

Srinivasan University, it is my immense pleasure to welcome you all to "Innovate 2025," our
annual technical symposium. Today marks a celebration of innovation, creativity, and
knowledge-sharing, bringing together some of the brightest minds in the field of Computer
Science and Engineering.

First and foremost, I extend my heartfelt welcome to our esteemed Chief Guest, [Name and
Title], whose presence adds immense value to this event. Your achievements and
contributions to the engineering world inspire us all, and we eagerly look forward to your
address. I also warmly welcome our respected faculty members, event organizers, industry
professionals, and my fellow students. This symposium would not be possible without your
dedication and support. "Innovate 2025" is not just a platform to showcase technical prowess
but a unique opportunity to collaborate, learn, and envision future possibilities. From
insightful keynote sessions to exciting technical competitions, today promises to be an
enriching experience for everyone. Once again, a warm welcome to all. Let us make this
event memorable with your active participation. Thank you!

Vote of Thanks

A Vote of Thanks is a speech given at the end of an event or program to express gratitude to
everyone who contributed to its success. It is a formal acknowledgment of the efforts and
support of individuals and groups involved in organizing the event. A good Vote of Thanks
includes:
  Appreciation of chief guests, speakers, or performers.
 Gratitude to the organizers, sponsors, and volunteers.
 Thanks to the audience for their participation.
 Show Gratitude: It acknowledges the contributions of individuals and groups who
made the event successful.
 Foster Relationships: Expressing gratitude builds goodwill and strengthens
professional and personal bonds.
 Conclude the Event: It marks the formal closure of the event, leaving a positive
impression.
 Reinforce the Message: It summarizes the event’s achievements and outcomes while
thanking participants.

Vote of Thanks

Good evening, everyone.

As we come to the end of "Innovate 2025," it is my honor and privilege to deliver the Vote of
Thanks. On behalf of the Department of Computer Science and Engineering at Dhanalakshmi
Srinivasan University, I extend our deepest gratitude to our Chief Guest, [Name], for taking
the time to join us today and for delivering such an inspiring and thought-provoking address.
Your insights have undoubtedly left a lasting impression on us all. I also express my heartfelt
thanks to our faculty members and staff for their unwavering guidance and support
throughout the planning and execution of this symposium.

A special mention to our organizing committee and volunteers your tireless efforts,
teamwork, and dedication have made this event a resounding success. To all the participants
and attendees, thank you for your enthusiasm and active involvement. Your presence and
contributions truly made "Innovate 2025" a vibrant and impactful event. Finally, I extend my
gratitude to our sponsors and partners for their generous support in making this symposium
possible. Let us carry forward the spirit of innovation and collaboration as we part ways
today. Thank you, and have a wonderful evening!

Why Do We Follow This Practice?

1. Cultural Norm: In many cultures, expressing greetings and gratitude is seen as a sign
of respect and professionalism.
2. Etiquette in Formal Gatherings: A structured event often follows a protocol,
ensuring order and decorum.
3. Recognition and Motivation: Recognizing efforts and contributions motivates
individuals to participate in future events.
4. Communication Skills: It reflects the organizational abilities and communication
skills of the institution or group.
5. Memorability: A well-delivered Welcome Address and Vote of Thanks leave a
lasting impression on attendees, enhancing the event's impact.