Vehicle service management 1

Sahyadri Shikshan Sanstha

SAHYADRI POLYTECHNIC SAWARDE

PROJECT ON

“Vehicle Service Management System”

Submitted To

MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION

IN THE PARTIAL FULFILLMENT OF THE REQUIRMENT FOR DIPLOMA

IN INFORMATION TECHNOLOGY

SUBMITTED BY

Mr. ASHISH MANAJI SUTAR

Mr. YASH SANJAY NIVATE

UNDER THE GUINDANCE OF

Miss. Shinde P.A

Year

2023-2024
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MAHARASHTRA STATE BOARD TECHNICAL

EDUCATION

Certificate
This is to certify that MR. ASHISH MANAJI SUTAR , MR. YASH SANJAY NIVATE
of 6th semester diploma in Information Technology of institute Sahyadri polytechnic,
Sawarde (Code:0108) has completed the PROJECT satisfactorily in subject Capstone Project
– Execution & Report Writing (22060) for the academic year 2023-24 as prescribed in the
curriculum.
Date: ………………

Place: Sawarde

External examiner Project Guide

(Miss. Shinde P.A)

(Mr. Okate U.G.) (Prof. Bhosale M.R.)

HOD Principal
INFORMATION TECHNOLOGY Sahyadri Polytechnic, Sawarde
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Acknowledgement
I would like to express my sincere gratitude to all those who have
contributed to the successful completion of the Vehicle Service Management
Project.

First and foremost, I extend my deepest appreciation to Miss.Shinde.P.A.

for their invaluable guidance, unwavering support, and insightful feedback
throughout the duration of this project. Their expertise and encouragement have
been instrumental in shaping the project's direction and ensuring its quality.

I am also grateful to the faculty members of Mr. Okate.U.G. For their

encouragement and support. Their expertise and willingness to share knowledge
have been invaluable assets during the course of this project.

Thanking You!!

Miss. Ashish Manaji Sutar

Mr. Yash Sanjay Nivate

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Declaration

I undersigned hereby declare that the project report entitled “Vehicle

Service Management” was done under the guidance of “Miss. Shinde.P.A.”
(Lecturer of Computer and Information Technology Engineering Department) is
my original work. The empirical findings in this report are based on information
collected by me. I have not copy anything from the reports earlier.

Wherever references have been made to previous work of other, it has

been clearly indicated as such and included in bibliography. I hereby further
declare that all information of this documents has been obtained and presented
in accordance with academic rules and ethical conduct. I understand that any
such copying is liable to be punished by MSBTE deems fit.

Miss. Ashish Manaji Sutar

Mr. Yash Sanjay Nivate

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Index

Serial No. Contents Page No.

1 Abstract 1

2 Introduction 3

3 System Analysis 5

4 System Requirement 7

5 System Design 9

6 Project Designs 11

7 Advantages and Disadvantages 23

8 Future Scope 25

9 Conclusion 27

10s Bibliography 29
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ABSTRACT

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Abstract
The purpose of Vehicle Management System is to automate the existing manual system by
the help of computerized equipment’s and full-fledged computer software, fulfilling their
requirements, so that their valuable data/information can be stored for a longer period with
easy accessing and manipulation of the same. The required software and hardware are
easily available and easy to work with.
Vehicle Management System, as described above, can lead to error free, secure, reliable
and fast management system. It can assist the user to concentrate on their other activities
rather to concentrate on the record keeping. Thus it will help organization in better
utilization of resources. The organization can maintain computerized records without
redundant entries. That means that one need not be distracted by information that is not
relevant, while being able to reach the information.
The aim is to automate its existing manual system by the help of computerized
equipment’s and full-fledged computer software, fulfilling their requirements, so that their
valuable data/information can be stored for a longer period with easy accessing and
manipulation of the same. Basically the project describes how to manage for good
performance and better services for the clients

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INTRODUCTION

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Introduction

The "Vehicle Management System" has been developed to override the problems
prevailing in the practicing manual system. This software is supported to eliminate and in
some cases reduce the hardships faced by this existing system. Moreover this system is
designed for the particular need of the company to carry out operations in a smooth and
effective manner.
The application is reduced as much as possible to avoid errors while entering the data. It
also provides error message while entering invalid data. No formal knowledge is needed
for the user to use this system. Thus by this all it proves it is user-friendly. Vehicle
Management System, as described above, can lead to error free, secure, reliable and fast
management system. It can assist the user to concentrate on their other activities rather to
concentrate on the record keeping. Thus it will help organization in better utilization of
resources.

Every organization, whether big or small, has challenges to overcome and managing the
information’s of Driver, Vehicle, Maintenance, Vehicle Type, Fuel. Every Vehicle
Management System has different Vehicle needs, therefore we design exclusive. Employee
management systems that are adapted to your managerial requirements. This is designed to
assist in strategic planning, and will help you ensure that your organization is equipped
with the right level of information and details for your future goals. Also, for those busy
executive who are always on the go, our systems come with remote access features, which
will allow you to manage your workforce anytime, at all times. These systems will
ultimately allow you to better manage resources.

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SYSTEM
ANALYSIS

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System Analysis

Existing System:
Many vehicle service centres still rely on traditional methods for managing their
operations, which can lead to several limitations and drawbacks. Here's a breakdown of the
existing systems and their shortcomings:

o Paper-based records.
o Spreadsheets and basic software
o Fragmented communication

Proposed System:

o Security of data
o Ensure data accuracy
o Proper control of the higher
officials o Minimize manual data entry
o Great efficiency
o Better service
o Minimum time required

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SYSTEM

REQUIREMENTS

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Hardware Requirements:

1. RAM (Random Access Memory) - At least 512 MB

2. CPU (Central Processing Unit) - At least 1.0 GHz
3. Disk space- At least 1 GB

Software Requirements:

1. PHP: Version 8.0 or higher.

2. Database: MySQL 5.015 or higher

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SYSTEM DESIGN

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ER diagram

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DFD Diagram

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PROJECT
DESIGN VIEW

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UI
Home Page:

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About Us Page:

Our Services:

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Contact Form:

Book An Appointment:

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Feedback Form:

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CODING

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0
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Contact Form:
<label> Your Name*
[text* text-253]</label>

<label> Your email*

[email email-251] </label>

<label> Phone No*

[number* number-498] </label>

<label> Subject*
[text* text-428] </label>

<label> Your message

[textarea* textarea-731]</label>

[submit "Submit"]

Book an appointment form:

<label> Your name*

[text* text-229] </label>

<label> Your email*

[email* email-830] </label>

<label> Your Phone*

[number* number-653]</label>

<label> Car Model*

[text text-967] </label>

<label> Location*
[text text-581] </label>

[submit "Submit"]

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0
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ADVANTAGES
&
DISADVANTAGES

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0
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Advantages:
1. Efficient Maintenance Scheduling: The system can automate maintenance
scheduling based on predefined criteria such as mileage, time intervals, or
diagnostic data. This ensures vehicles receive timely servicing, reducing the
likelihood of breakdowns and extending vehicle lifespan.

2. Cost Reduction: By implementing preventive maintenance schedules and promptly

addressing issues, the project can reduce the likelihood of major breakdowns,
thereby lowering repair costs. It also helps in optimizing spare parts inventory and
minimizing downtime, leading to cost savings

3. Improved Fleet Performance: Through regular maintenance and monitoring, the

project can enhance the overall performance of the vehicle fleet. This includes
improving fuel efficiency, reducing emissions, and ensuring compliance with
regulatory standards.

4. Enhanced Safety: Regular maintenance ensures that vehicles are in optimal

condition, reducing the risk of accidents due to mechanical failures. This contributes
to improved road safety for drivers, passengers, and pedestrians.

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Disadvantages:
1. Complexity: Managing a vehicle service management system can be complex,
especially for businesses with large fleets or diverse types of vehicles. It may
require specialized staff training and ongoing technical support to ensure smooth
operation.

2. Integration Challenges: Integrating the service management system with existing

business processes, such as accounting, inventory management, or customer
relationship management, can be challenging. Compatibility issues or data
migration problems may arise during integration.

3. Data Security Risks: Vehicle service management systems store sensitive data
such as vehicle maintenance records, customer information, and operational data.
Ensuring the security of this data against cyber threats, data breaches, or
unauthorized access is crucial but may pose challenges.

4. Dependency on Technology: Reliance on technology for vehicle maintenance

scheduling, diagnostics, and monitoring means that system failures, software
bugs, or network outages can disrupt operations. Businesses need contingency
plans to address such situations effectively.

5. Resistance to Change: Introducing a new vehicle service management system

may face resistance from staff accustomed to traditional methods or reluctant to
embrace new technologies. Overcoming resistance and ensuring user adoption
may require change management efforts.

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FUTURE SCOPE

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Future Scope
The future scope for vehicle service management projects is promising, with
advancements in technology and evolving industry trends driving innovation and
opportunities for improvement. Some potential future developments and areas of
expansion for vehicle service management projects include:
1. Blockchain for Data Security and Transparency: Integration of blockchain
technology can enhance data security, integrity, and transparency within vehicle
service management systems. Blockchain can securely store maintenance records,
service histories, and warranty information, providing an immutable and auditable
trail of vehicle maintenance activities.

2. Autonomous Vehicle Maintenance: With the rise of autonomous vehicles, there will
be a need for specialized maintenance procedures and systems tailored to self-
driving technologies. Vehicle service management projects will need to adapt to
support the unique maintenance requirements of autonomous vehicles, including
software updates, sensor calibration, and safety inspections.

3. Mobile Solutions and On-Demand Services: Mobile applications and on-demand

service platforms will continue to play a significant role in vehicle service
management. Consumers and fleet managers will expect convenient access to
maintenance scheduling, service booking, and status updates through mobile
devices, fostering greater flexibility and efficiency in managing vehicle maintenance

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CONCLUSION

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Conclusion

In conclusion, a vehicle service management project offers substantial benefits and holds
significant promise for the future of automotive maintenance and fleet management. By
leveraging technology, data analytics, and innovation, these projects streamline
maintenance processes, improve operational efficiency, enhance safety, and reduce costs
for businesses and consumers alike.

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BIBLIOGRAPHY

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Bibliography:
1) www.stackoverflow.com
2) www.studocu.com
3) www.getbootstarp.com
4) www.w3school.com/mysqlServer

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