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IT 402 Capsule Course SS Unit -II Data Entry & Keybaord Skills

This document covers keyboarding skills, including the touch typing method, types of keys on a keyboard, and the importance of typing ergonomics. It explains the function of various keys, the layout of the numeric keypad, and proper hand and monitor positioning for effective typing. Additionally, it outlines mouse operations and includes an assignment section with questions related to the content.

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12 views

IT 402 Capsule Course SS Unit -II Data Entry & Keybaord Skills

This document covers keyboarding skills, including the touch typing method, types of keys on a keyboard, and the importance of typing ergonomics. It explains the function of various keys, the layout of the numeric keypad, and proper hand and monitor positioning for effective typing. Additionally, it outlines mouse operations and includes an assignment section with questions related to the content.

Uploaded by

rayanshaggarwal9004
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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UNIT-II

Data Entry & Keyboard Skills


Keyboarding Skills:
The ability to enter information through keyboard effectively and efficiently is
called Keyboarding Skills
Touch Method of typing OR Touch-typing method:
Touch typing is a method of typing without looking the keys on the keyboard. Touch
typing can
be done with two hands or by using a single hand also.
Touch typist:
A touch typist knows the location on the keyboard through muscle memory. A touch
typist starts typing by placing his or her fingers on the “start position” in the middle
row and knows which finger to move and how much to move it for reaching any
required key.
Types of Keys
A computer keyboard contains the following types of keys:
1. Alphanumeric keys: All of the alphabet (A-Z) and numbers (0-9) on the keyboard.
2. Punctuation keys: All of the keys associated with punctuation, such as the
comma (,), period (.), semicolon (;), brackets ([]) etc.
3. Arrow keys: There are four arrow keys to move the cursor (or insertion point) up
(↑), down (↓), right (→), or left (←).
4. Backspace key: Deletes the character just to the left of the cursor.
5. Caps Lock key: It is a toggle key, which when activated, causes all alphabetic
characters to be uppercase.
6. Delete key: The Del key deletes the character to the right of the cursor.
7. Enter key or Return key: It is used to enter commands or to move the cursor to
the beginning of the next line.
8. Esc key: The Escape key is used to exit (or escape) from programs and tasks.
9. Function keys: Special keys labelled F1 to F12. These keys have different
meaning depending on which program is running.
What happen when a key is pressed from the keyboard?
When a key is pressed, electrical signals are transmitted to a micro-controller in a
coded form to the computer describing the character which corresponds to that key.
Numeric keypad:
Numeric keypad is used when enormous numeric data is to be entered. It is normally
located on the righthand side of computer keyboard. It contains numbers 0 to 9,

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addition (+), subtraction (–), multiplication (*) and division (/) symbols, a decimal point
(.) and Num Lock and Enter keys.
NOTE: Some of the keyboards of laptops do not have a numeric keypad
Home keys:
Alphabets ASDF are home keys for the left hand and ; (semi-colon) LKJ are home keys
for the right hand.
Guide keys:
On a computer keyboard, keys ‘F’ and ‘J’ are called guide keys for left and right hand,
respectively. Both contain a small raised tangible mark with the help of which the
touch typist can place the fingers correctly on the home keys.
Typing ergonomics
Typing ergonomics provides the logistic support for efficient and effective typewriting.
Some of these factors included are as given as below.
Sitting posture: While working on computer, sit straight, slightly bending your neck
forward. Touch the lower portion of your back to the lower portion of the back rest of
the chair. Touch both the feet to the floor.

Position of hands: Put your forearms at level with the keyboard and palms down as
shown below. Keep your wrists straight and hang your elbows naturally.

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Correct screen angle view:
Monitor placement: Do not bend your neck while working on the monitor and keep
the upper border of screen at eye level. Keep an approximate distance of about 60–65
cm for 17 inches screen.
Mouse and keyboard placement: Keep the keyboard and mouse together at an
approximate distance of 20 cm. Same height of keyboard, mouse and elbows helps
the users to work comfortably.
Chair and table placement: Adjust computer chair and table to an optimal height.
Placement of matter to be typed: Place the matter for typing to the left or right
side of the keyboard preferably on a Copy Holder which has a sloping surface
Pointing devices: Instead of typing directly, some items can be selected from
computer screen, for example “print” or “close” button. This can be done using point
and draw devices, such as mouse. Other examples of point and draw devices are
joystick, light pea, touch pad or track ball and touch screen.
Mouse: Mouse is a pointing device used to point a particular place on the screen and
to perform one or more actions. It can be used to select menu commands, resize
windows, etc. A mouse primarily comprises of three parts: the buttons, the handling
area, and the rolling object. By default, the mouse is configured to work for the right
hand.
Mouse pointer:
The mouse pointer allows to point on the screen. The pointer changes as shown
below:
1. Arrow Shape: This mouse pointer will appear as you move it around the screen
2. I shape: This mouse pointer will appear as you move it over text.
Pointing finger: The pointer changes to a pointing finger symbol as we bring the
mouse pointer over the hyperlink of the web page.
Mouse operations:
The common mouse actions are as follows
1. Click or left click: It is used to select an item.
2. Double click: It is used to start a program or open a file.
3. Right click: It is used to display a set of commands and available options.
4. Drag and drop: It allows to select and move an item from one location to
another.
5. Scroll: We can use scroll key of a mouse to scroll a page up or down.
6. Blocking: Blocking is another way of selecting text. It is used to select text that
needs to be edited or formatted.
FULL FORMS:
1. WPM: Words Per Minute
2. CPM: Characters Per Minute
3. KPM: Keystrokes Per Minute
4. WPS: Words Per Seconds
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5. CPS: Characters Per Seconds
6. KPS: Keystrokes Per Seconds
7. FOSS: Free and Open-Source Software

ASSIGNMENT
1. Explain the various types of keys present on a QWERTY keyboard.
2. What is ergonomics? Write some factors for the same.
3. What will happen when you press the key from the keyboard?
4. What is a difference between home key and guide key?
5. Define blocking.

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