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Security Configuration Docs

Security groups are essential for controlling data access and ensuring compliance within an organization. They include Role-Based, User-Based, and Standard Worker Groups, each serving different access needs. Proper setup and maintenance of these groups are crucial to prevent unauthorized access and ensure efficient business processes.

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madhugupta2k
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2 views

Security Configuration Docs

Security groups are essential for controlling data access and ensuring compliance within an organization. They include Role-Based, User-Based, and Standard Worker Groups, each serving different access needs. Proper setup and maintenance of these groups are crucial to prevent unauthorized access and ensure efficient business processes.

Uploaded by

madhugupta2k
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Security groups can make or break your tenant's functionality and

compliance.

What Are Security Groups?

Security Groups control who can access specific data and perform tasks.

There are three main types:


->Role-Based Groups: Grant permissions linked to a specific role within a
Workday organization (e.g., Supervisory Org). For example, an HR Partner
might access employee data for their org.
->User-Based Groups: Provide tenant-wide permissions, typically for
administrators (e.g., Security Admin, Business Process Admin).
->Standard Worker Groups: Apply to general worker populations, such as
"Employee as Self," which limits access to personal data and tasks.

Why Are They Important?


->Security Groups enforce data protection, regulatory compliance, and role-
specific functionality, ensuring users only access what’s relevant to their role.
->Poorly designed security can lead to unauthorized data exposure or
bottlenecks in business processes.
How to Set Them Up:
->Plan Roles and Responsibilities: Start by mapping out every role in your
organization and their data access needs.
->Create and Assign Groups: Use Workday's Configurable Security tool to
define and assign security groups based on these roles.
->Test, Test, Test: Run security validation scenarios to ensure permissions
align with business processes without overlaps or gaps.
->Maintain Over Time: Regularly audit your security groups as roles and
business processes evolve.

Some Insights:
->Aggregation Risks: When individuals belong to multiple security groups, it’s
essential to check for unintended overlaps in permissions. For instance,
combining HR Partner and Absence Partner roles could inadvertently grant
broader access than intended.
->Custom Reports for Security: Workday allows you to generate reports
highlighting group access and potential conflicts,a handy tool often
underutilized.

Pro Tip:
->Many consultants overlook the Effective-Dated Security Changes feature.
This allows you to schedule security updates in advance for future
organizational changes.

Use it to prepare for reorgs or seasonal hiring spikes seamlessly.

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