0% found this document useful (0 votes)
19 views5 pages

Kings Academy

The document provides an overview of application software, focusing on word processing and presentation software. It details the features, advantages, and functionalities of word processors like Microsoft Word, as well as presentation tools such as Microsoft PowerPoint. Key operations like creating, editing, formatting documents, and presentations are highlighted along with shortcuts and formatting techniques.

Uploaded by

ephremsee1
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
0% found this document useful (0 votes)
19 views5 pages

Kings Academy

The document provides an overview of application software, focusing on word processing and presentation software. It details the features, advantages, and functionalities of word processors like Microsoft Word, as well as presentation tools such as Microsoft PowerPoint. Key operations like creating, editing, formatting documents, and presentations are highlighted along with shortcuts and formatting techniques.

Uploaded by

ephremsee1
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 5

king’s academy

Unit two: Application soft ware


Software, or programs, consists of all the electronic instructions that tell the computer how to
perform a task. Application software is a set of programs designed for specific uses or
applications such as word processing, graphics or spreadsheet analysis. These software are
designed to satisfy a particular need of a particular environment. An application software,
designed to satisfy one purpose may not be able to solve other purpose of the same user. For
example, software for financial management cannot be used for designing two-dimensional
graphics.
Application software can be custom-made but are usually purchased from a software store. Some
of the popular application packages are Word processors, Spreadsheets, Database system,
Accounting packages, DTP packages, Graphic packages and Antivirus software.
2.1 word processing
Word processing software allows you to create, edit, format, print, and store text material, among
other things. Word processor is the most common application software. The well-known word
processing programs are Microsoft Word, Writer, Word pad, Text Editor and Star Word.

 The main advantage of a word processor is that it provides WYSIWYG (What You See Is
What You Get) interface which helps you make changes
quickly and easily
The main advantage of word processing:
1. Can be created quickly and easily
2. Pictures and images can be inserted easily
3. Error correction is simple and neat
Component Description

Displays as a Microsoft Office logo and, when clicked, displays a list of


Office Button
options and most recently opened documents.

Quick Access Toolbar Contains buttons for commonly used commands.

Title Bar Displays document name followed by program name.

Tabs Contain commands and features organized into groups.

Ribbon Area containing the tabs and commands divided into groups.

I-beam Pointer Used to move the insertion point or to select text.

Vertical Scroll Bar Used to view various parts of the document.

Status Bar Shows details about the document you are working on it

Grade 9
king’s academy

Word processing is by far the most widely used computer application because it is used for
communication, our most common activity. Word processor is used to write, edit and format
memos, letters, reports, manuscripts, contracts, and every imaginable type of documents.
The main features of today’s word processing packages are:
Creating Documents, It means entering text using the keyboard. Word processing software has
three features that affect this process—the cursor, scrolling and word wrap.
1. .Cursor: The cursor is a movable symbol on the display screen (monitor) that shows us
where we may next enter data or commands. It is often a blinking rectangle or an I-beam.
2. .Scrolling: Scrolling means moving quickly upward, downward or sideways through the
text or other screen display.
3. .Word Wrap: Word wrap automatically continues text on to the next line when we reach
the right margin, i.e., the text “wraps around” to the next line.
Editing Documents; when editing a document to correct mistakes, we can move the insertion
point where we wish to enter new text and then just type it in. To delete characters, we press
(Backspace) or (Delete) key. some other features of editing are:

1. . Find and Replace: The Find or Search, command allows us to find any word, phrase or
number that exists in our document being edited.
2. . Spelling Checkers: Spelling checkers compare all words in a document with a list of
words in the program’s dictionary.
3. . Grammar Checkers: Grammar checkers are programs that check the grammar
incomplete sentences and awkward phrases.
4. . Thesaurus: Thesaurus is a word processing feature that presents the user with the
appropriate word or alternative words. The thesaurus feature helps users prepare well-
written documents.
Short key purpose
 CTRL +A select all data you choose
 CTRL + C copy all data you select
 CTRL + X cut the data you select
 CTRL + Z undo
 CTRL + Y redo
 CTRL + O open file
 CTRL + S save the document

Formatting Documents with the Help of Templates and Wizards

Grade 9
king’s academy

Formats are used to make a document both more attractive and easier to read. The following are
a few aspects of formatting amongst many:
1. Margins: These are the white spaces on all four sides of the text block.
2.Headers and Footers: These can be entered at the top or bottom of pages to identify sections or
provide other useful information.
3. Numbers: These can be used to set off lists so when you insert or delete items, the numbers
adjust
automatically.
4. Bullets: We can use bullets to set off lists where the order is not important.
5. Fonts: These can be changed by selecting a new one from a list of those available on the
system.
6.Tables: These are used to present tabular materials.
7. Indents: These specify how much space the paragraph should be indented from the left and
right
margins.
8. Page Numbers: These can be positioned almost anywhere on the page and printed in either
Roman numerals (i, ii, iii etc.) or Arabic numbers (1, 2, 3 etc.).
Saving Documents: - It means storing, or preserving, a document as an electronic file
permanently-on floppy disk or hard disk (say). The saved document can be retrieved and used
when needed.
Starting Microsoft Word 2007
 Click Start → All Programs → Microsoft office → Microsoft office
Word 2007
The important features of MS-Word are:
1. Outline features: It enables you to view headings in your document.
2.Cut-and-paste feature: It enables you to move blocks of text.
3. Formatting feature: It enables you to change type font and size.
Tables and pictures in word processing
Tables :- MS-Word’s Table feature is useful for displaying data in columns and rows. This data
may be text, values, and/or formulas.
Table Manipulation: includes selection, insertion, deletion, adjustment are basic elements of a
table.
Pictures:-Pictures are bitmaps, scanned photographs or clipart images. In MS-Word documents,
pictures are used to visually represent things, emotions, and objects.
Inserting Pictures:Clipart or pictures are inserted to create effective documents. MS-Word
supports many popular picture formats, for example .wmf (Window Meta Files). You can insert
pictures from the disk as well as clip arts from the clipart gallery of MS OFFICE.
Word Processing Activities: - Microsoft Word 2007 is a word processing application software
used to create documents such as letters, reports, memos, research papers, brochures,
announcements, newsletters, envelops, labels, and much more. It provides a wide variety of
editing and formatting features as well as sophisticated visual elements.

Grade 9
king’s academy

2.2 presentation software and techniques


Presentation software is a tool used to create visual presentations. These presentations are usually
delivered in a slide show format, and can be created with a variety of programs. The programs
make it possible to combine text and graphic elements to convey important information to a
group of people all at once. Microsoft PowerPoint is a presentation software that is used to create
on screen slide shows, overhead projector slides audience handouts and speakers notes, it is a
part of MS-Office suite of software. PowerPoint is the most widely used presentation software.
To start using power point
 Click Start → All Programs → Microsoft Office → Microsoft Office PowerPoint
2007
PowerPoint is a presentation software that allows users to create presentations and slide shows using a
variety of media, including images, video and music. A presentation in PowerPoint generally follows a
presentation cycle. The general steps of this cycle include opening PowerPoint, creating and editing
slides; saving, printing, running and closing the presentation; and then closing PowerPoint.

We can change the appearance of text in a number of ways. We can change font, size, color high light and
other special effects by using Home tab. We can apply the effects before typing as well as after typing the
text. We can also change the background of slides using the Design tab.
We can make slides using features such as creating slides, inserting text, formatting text, inserting clipart,
formatting background, inserting slides, deleting slides and inserting images from other files.

To format the text and background, perform the following steps:


1. Select the placeholder that contains the text you want to format.
2. Click on the Home tab and select the desired font style and size from the Font command
group.
3. Click on Format tab and select the desired text style from WordArt Styles
4. For changing the background of slide, click on the Design tab and select appropriate
theme from Themes command group.

Grade 9
king’s academy

To insert a new slide


1. Right click on the slide tab
2. Click on the new on slide to insert a new slide
To delete slide
1. Right click on the slide you want to delete
2. Click on the delete slide option
To apply animation
1. Open the slide to which you want to apply the animation
2. Click on the Animations tab and select the desired transition style from the Transition to
This Slide command group
To apply sound
1. Select the slide to which you want to apply the sound
2. Open the insert tab and click on the sound icon from the media clip command group
3. Choose the desire sound file you want to add and click ok
To change the slide layout
1. Open the presentation
2. Open the home tab and click on the lay out button from slide
3. Choose the desire layout style from the list and select the layout.

Grade 9

You might also like