By : Nicole Jade Ganancial

Word Processing

this refers to the act of using a computer to

create , edit , save and print documents. In
order to perform word processing ,
specialized software ( known as a Word
processor ).
Examples of word professor

1. Book
2. Documentation
3.Help Documentation
4. Journal
5. Letter
6.Marketing plan
7.Memo
8. Report
9.Resume
Examples of Word Processor
Programs
 Microsoft Word

Microsoft Word- is a word processor

developed by Microsoft. It was first released
on October 25, 1983
 Features of a word
processor
Adjust the layout -Capable of modifying the margins, size, and layout of a document.
AutoCorretct – corrects common spelling errors well as capitalization
AutoFormat – applies formatting to text, e.g. number listing, bullet, hyperlinks.
Collaboration - More modern word processors help multiple people work on thesame document
at the same time.
Copying, cutting, and pasting - Once text is entered into a document, it can becopied or cut and
pasted in the current document or another document.
Find - Word processors give you the ability to quickly find any word or text in anysize of the
document.
Grammar Checker – proofreads documents for grammar, writing styles, sentencestructure
errors and reading statistics.
Headers and footers - Being able to adjust and change text in the header andfooter of a
document. The headers and footers of a document can becustomized to contain page numbers,
dates, footnotes, or text for allpages or specific pages of the document.
Indentation and lists - Set and format tabs, bullet lists, and number lists.
Insert tables - Add tables to a document.
Import data - Import and format data from CSV, database, or another source.
Template – a document that contains the formatting necessary for a specificdocument
typeText formatting - Changing the font, font size, font color, bold, italicizing,underline, etc.
Tables – organize information into rows and columns
TEXT WRAP – ADJUSTS HOW THE IMAGE BEHAVES AROUND OTHER OBJECTS OR
TEXT.
THESAURUS - LOOK UP ALTERNATIVES TO A WORD WITHOUT LEAVING THE
PROGRAM.
MACROS - SETUP MACROS TO PERFORM COMMON TASKS.
MAIL MERGE – A FEATURE THAT ALLOWS YOU TO CREATE DOCUMENT AND
MERGE THE THEMWITH ANOTHER DOCUMENT OR DATA FILE.
MAILERS AND LABELS - CREATE MAILERS OR PRINT LABELS.
MULTIMEDIA - INSERT CLIP ART, CHARTS, IMAGES, PICTURES, AND VIDEO INTO
A DOCUMENT.
MULTIPLE WINDOWS - WHILE WORKING ON A DOCUMENT, YOU CAN HAVE
ADDITIONALWINDOWS WITH OTHER DOCUMENTS FOR COMPARISON OR MOVE
TEXT BETWEENDOCUMENTS
 Search and replace - You can use the Search and
Replace feature to replace any text throughout a
document.
Spelling and Grammar - Cheeks for the spelling and
grammar errors in a document
Word wrap - Word processors can detect the edges
of a page or container and automatically wrap the
text using word wrap.
 Home tab

-Allows you to change document settings ,

such as the font properties , adding
bullets or numbered list , adjust styles ,
and other common features
Home Tab
 Insert Tab

- is used to insert different

features such as
tables , picture , clip art,
shapes , charts ,page number ,
word art , headers and footers
into a document.
Insert Tab
 Page Layout Tab

- refers to the
arrangement of text ,
images , and other objects
on a page
 Page Sizes

•Short (Letter) -8.5" by 11"

•Long (Folio) - 8.5" by 13
A4 -8.27" by 11.69
Page Orientation
Image Placement
 In Line with Text

• This is the default

setting for images that
are inserted or integrated
in a document .
 Square

• This setting allows the image you

inserted to be placed anywhere
within the paragraph with the text
going around the image in a square
pattern like frame
 Tight

• This as almost the same

as the square setting , but
here the text "hugs " to the
general shape of the image
 Through

•This setting allows the

text on your document to
flow even tighter , taking
the contour and shape of
the image
 Top and Bottom

• This setting pushes the

text away vertically to the
top and/or the bottom of
the image so that the
image occupies a whole
text line on its own.
 Behind Text

• This allows your image to

be dragged and placed
anywhere on your
document but with all text
floating in front of it.
 In Front of Text

• This setting allows your

image to be placed right
on top of the text as if
your image was dropped
right on it.
 Mail Merge - Feature of MS
word that allows you to
efficiently create documents
that have the same general
content but many have
different recipients or
purpose.
 Three Components of Mail Merge

1. Main Document - The letter which contains the email

information for each of the merged document that can
be letter , stationary or template.
2. Data Source - It is also called data file which comprises
the information to be merged into a document such as the
list of names and addresses to be sued in a mail merge
.This must be connected to the data source before it can
use the information in it
3. Merge Document - this is also a word
processing document that is the
generated output after executing the
merge process.
 Inserting Images and External Materials

•Integrating or inserting pictures in your

document is fun and it improves the impression
of your document. Though seemingly simple to
do , your knowledge on the different kinds of
materials that you can insert or integrate in a
Word document and its characteristic can help
you create a more efficient , richer document
not only in context but also physical form.
1. Pictures -These are electronic or digital pictures
or photographs you have saved in any local
storage device . There are three commonly used
types of picture files . You can identify them by the
extension on their file names.
 A. .JPG - this is pronounced as "jay-peg" and is the
short from .jpg or Photographic Experts Group . Like
all the rest of the image file extension , it identifies
the kind of data compression process that it uses to
make it more compatible and portable through the
internet. This type of image file can support 16.7
million colors that is why it is suitable for use when
working with full color photographic images .
 B. .GIF - stands for Graphics Interchange
Format , a type of image file capable of
displaying transparencies. It is good for
blending with other materials or elements in
your document.
 C. .PNG - This is pronounced as "ping " . It
stands for Portable Network Graphics. It
was built around the capabilities of .GIF. Its
development was basically for the purpose
of transporting images on the internet at
faster rate.
 2. Clip Art - This is generally a .GIF type , live
art drawings or images used as genetic
representation for ideas and objects that you
might want to integrate in your document.
 3. Shapes - these are printable objects or
materials that you can integrate in you
document to enhance it appearance or allow
you to have some tools to use for composing
and representing ideas or messages
 4. Smart Art - Generally , these are predefined sets of different shapes
grouped together to form idea that are organizational or structural in
nature .

5. Chart- Another type of material that you can integrate in your Word
document that allows you to represent data characteristics and trends.

6. Screenshot - Creating reports or manuals for training or procedures will

required the integration of a more realistic images of what you are discussing
on your report or manual.