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Project Documentation_5 (1)

The document outlines project documentation guidelines, detailing deadlines for students and graduates across various phases including planning, literature review, requirements gathering, system analysis, implementation, testing, and final presentation. Each phase includes specific deliverables such as project proposals, literature feedback, stakeholder analysis, system design diagrams, source code documentation, testing plans, and final reports. All documents are to be uploaded to GitHub for review and collaboration.

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minahnna2023
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8 views

Project Documentation_5 (1)

The document outlines project documentation guidelines, detailing deadlines for students and graduates across various phases including planning, literature review, requirements gathering, system analysis, implementation, testing, and final presentation. Each phase includes specific deliverables such as project proposals, literature feedback, stakeholder analysis, system design diagrams, source code documentation, testing plans, and final reports. All documents are to be uploaded to GitHub for review and collaboration.

Uploaded by

minahnna2023
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Documentation Guidelines

Item Student Deadline Graduate Deadline


Project Planning & 3/21/2025 2/24/2025
Management
Literature Review 3/21/2025 2/24/2025
Requirements Gathering 3/21/2025 2/24/2025
System Analysis & 3/21/2025 2/24/2025
Design
Implementation (Source 5/9/2025 4/11/2025
Code & Execution)
Final Presentation & 5/9/2025 4/11/2025
Testing& Reports

All documents should be uploaded to GitHub.

1. Project Planning & Management


• Project Proposal – Overview of the project, objectives, and scope.
• Project Plan – Timeline (Gantt chart), milestones, deliverables, and resource allocation.
• Task Assignment & Roles – Defined responsibilities for team members.
• Risk Assessment & Mitigation Plan – Identifying risks and solutions.
• KPIs (Key Performance Indicators) – Metrics for project success (e.g., response time,
system uptime, user adoption rate).

2. Literature Review
• Feedback & Evaluation – Lecturer’s assessment of the project.
• Suggested Improvements – Areas where the project can be enhanced.
• Final Grading Criteria – Breakdown of marks based on documentation,
implementation, testing, and presentation.

3. Requirements Gathering
• Stakeholder Analysis – Identifying key stakeholders and their needs.
• User Stories & Use Cases – Scenarios illustrating how users interact with the system.
• Functional Requirements – List of features and functionalities.
• Non-functional Requirements – Performance, security, usability, and reliability criteria.

4. System Analysis & Design

1.Problem Statement & Objectives – Define the problem being solved and project
goals.
• Use Case Diagram & Descriptions – Identify system actors and interactions.

• Functional & Non-Functional Requirements – Clearly state system capabilities


and constraints.

• Software Architecture – High-level design outlining system components,


interactions, and architecture style (e.g., MVC, Microservices).

2. Database Design & Data Modeling

• ER Diagram (Entity-Relationship Diagram) – A well-defined ERD showcasing


database structure and relationships.

• Logical & Physical Schema – Tables, attributes, keys, and normalization


considerations.

3. Data Flow & System Behavior


• DFD (Data Flow Diagram) – Context-level and detailed levels showing how
data moves through the system.

• Sequence Diagrams – Process flow representation of key interactions between


components.

• Activity Diagram – Visualizing the workflow of processes or user actions within


the system.

• State Diagram – Represents different states of an object and how it transitions


between them.

• Class Diagram – Defines the structure of the system by showing classes,


attributes, methods, and relationships.

4. UI/UX Design & Prototyping

• Wireframes & Mockups – Screens and visual representations of the user


interface.

• UI/UX Guidelines – Design principles, color schemes, typography, and


accessibility considerations.

5. System Deployment & Integration

• Technology Stack – Backend, frontend, and database technologies.

• Deployment Diagram – Describes how software components are distributed


across hardware.

• Component Diagram – Shows high-level system components and their


dependencies.

6. Additional Deliverables (if applicable)

• API Documentation – If the system includes APIs, provide documentation for


endpoints and usage.

• Testing & Validation – Unit tests, integration tests, and user acceptance testing
plan.

• Deployment Strategy – Hosting environment, deployment pipelines, and scaling


considerations.
5. Implementation (Source Code & Execution)

1. Source Code

• Structured & Well-Commented Code – Clean, maintainable, and properly documented


code following best practices.

• Coding Standards & Naming Conventions – Consistent formatting, meaningful variable


names, and adherence to industry standards.

• Modular Code & Reusability – Organized into reusable components, functions, and
classes.

• Security & Error Handling – Secure coding practices, validation checks, and proper
exception handling.

2. Version Control & Collaboration

• Version Control Repository – Hosted on GitHub, GitLab, or Bitbucket with a


public/private repository link.

• Branching Strategy – Clear workflow (e.g., GitFlow, Feature Branching) for managing
code updates.

• Commit History & Documentation – Meaningful commit messages and detailed pull
request descriptions.

• CI/CD Integration (if applicable) – Automated builds, testing, and deployment


pipelines.

3. Deployment & Execution


• README File – Includes:
• Installation steps
• System requirements (hardware/software dependencies)
• Configuration instructions
• Execution guide (running the project locally or accessing a deployed version)
• API documentation (if applicable)
• Executable Files & Deployment Link –
• Compiled software or packaged application (e.g., .exe, .jar, .apk).
• Deployed web/mobile app

6. Testing & Quality Assurance


• Test Cases & Test Plan – Document detailing test scenarios and expected outcomes.
• Automated Testing (if applicable) – Any automated test scripts used.
• Bug Reports – Issues identified and resolutions.

7. Final Presentation & Reports


• User Manual – Instructions for end users.
• Technical Documentation – System architecture, database schema, API documentation.
• Project Presentation (PPT/PDF) – Summary of the project, challenges, solutions, and
outcomes.
• Video Demonstration (Optional) – Short demo showcasing the project’s functionality.

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