A

TECHNICAL REPORT

ON

STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES)

UNDERTAKEN AT ONDO STATE MINISTRY OF WORKS AND

INFRASTRUCTURE, AKURE.

BY

PIRISOLA SAMUEL AYOBAMI

BSP/BAM/ND/22/052

A SIWES REPORT SUBMITTED TO THE

DEPARTMENT OF BUSINESS ADMINISTRATION AND MANAGEMENT

SCHOOLOF BUSINESS AND MANAGEMENT STUDIES

BEST SOLUTION POLYTECHINIC, AKURE, IN PARTIAL FULFILMENT

OF THE REQUIREMENT FOR THE AWARD OF NATIONAL DIPLOMA IN

BUSINESS ADMINISTRATION AND MANAGEMENT

MARCH, 2024
 DECLARATION

I, PIRISOLA SAMUEL AYOBAMI, hereby declare that this report was written by

me and is a record of all activities carried out during the SIWES period.

All sources of information are clearly acknowledged by means of references.

____________________ ____________________

Signature of Student Date

 CERTIFICATION

The activities reported in this SIWES report were carried out by PIRISOLA

SAMUEL AYOBAMI and submitted to the Department of Business Administration

and Management, having met the standard as required by the institution and approved

as to content and style by:

______________________ ______________________

Department Coordinator Sign/Date

______________________ ______________________

Supervisor Sign/Date

______________________ ______________________

H.O.D Sign/Date

______________________ ______________________

Director of SIWES Sign/Date

 DEDICATION

This SIWES report is dedicated to Almighty God the Father of all universe and to my

Mother, my brother, my step dad, my uncle and all that supported me all through the

Industrial training.
 ACKNOWLEDGEMENT

I appreciate God for supporting me during my SIWES programme and His grace to

complete this SIWES programme successfully and on scheduled.

I am also grateful to my Parent and my department H.O.D Mr. Olawale and the

Director of SIWES Mr. Olamilekan and my SIWES placement supervisors, Mr.

Ogundimbola S.

I say a big thanks to you all.

 ABSTRACT

Student Industrial Work Experience Scheme (SIWES) is effective

instrument for exposing student to realities of the work environment

in their chosen profession so as to achieve the much needed

technological advancement in the nation.At the completion of the

SIWES training program, student are expected to write a detailed

report including the knowledge and experience Gained, activities

done during the training period, difficulties encountered during the

SIWES program and possible solution that can be proffered to solve

the problems, the appendix section to give more meaning to work

done or experience gained (so that I would not be taken in abstract)

e.t.c but before these details are given, background knowledge of

SIWES was carried out and their product/activities done in the

ministry are given.-

 TABLES OF CONTENTS

Title Page

Title i

Declaration ii

Certification iii

Dedication iv

Acknowledgment v

Abstract vi

Table of Content vii

CHAPTER ONE

1.1 Introduction 1

1.2 Objectives of SIWES 3

1.3 Roles of student during SIWES 4

1.4 Importance of SIWES to Student 5

1.5 Log Book 5

CHAPTER TWO

2.0 Brief History of the Establishment 7

2.1 Establishment Organogram/Organization Structure 7

2.2 The organizational goals 8

2.3 Unit and Office in the establishments 9

CHAPTER THREE

3.1 Major activities During SIWES 11

CHAPTER FOUR

4.0 Knowledge gain and challenges encountered 14

4.1 Knowledge gained during SIWES exercise 15

4.2 Challenges encountered 15

CHAPTER FIVE

5.0 Conclusion and Recommendation 16

5.1 Conclusion 16

5.2 Recommendation 17

References 18
 CHAPTER ONE

1.1 INTRODUCTION

The Students Industrial Work Experience Scheme (SIWES) is a

program introduced into the educational system to enable students

gain practical knowledge and experience based on their respective

chosen profession. In other words, it was introduced as a result of

the need to improve the quality and standard of education in

Nigeria. The Industrial Training Program under the Students’

Industrial Work Experience Scheme is an integral part of some

degree and diploma course in Institution of higher learning mainly

engineering and Technical based course.

In essence, the rationale behind the establishment of SIWES in

the desire to bridge the existing gap between theory and practice of

various professional programs in Nigeria Tertiary Institutions.

The development of SIWES could be traced to the United

States of American USA where collaboration evolved between the

universities and industries for providing students practical

experiences in 1996. The idea was embraced by the Nigerian

Government during 2nd National Development Plan (1970-1974)

because of the major constraints posed to economic and

technological progress in Nigeria. The absence of people with the

necessary skills in Industry and Management coupled with the

general low level of education and training of the instituitions have

been adduced as an underlying problem which had stunted the

growth of economic and technological development.

The Federal Ministry Government therefore set machineries in

motion by promulgating the ITF program through the Decree of

1971 during the National Development program in the Post-war era,

to boost and develop the middle power level of the Nigerian

economy and as a strategy for finding a permanent solution to the

problem of manpower shortage and incompetent workforce.

The basic aim as stated in the decree was to promote and

encourage the acquisition of skills in industry and commerce with a

view to generating a pool of indigenous trained manpower sufficient

to meet the needs of the economy. Furthermore, funds are made

available by the ITF and are utilized for Commerce and Industry to

meet present and future demand for manpower.

SIWES was initiated by ITF (Industrial Training Fund) in

1973 to solve the problem of lack of adequate practical skills

preparatory for employment in industries by Nigerian graduates of

tertiary institutions. It is a tripartite program involving the Students,

the Universities and Industries (employers of labor). It is funded by

the Federal Government of Nigeria and jointly coordinated by the

ITF and the National Universities of Commission (NUC).

Prior to the establishment of the scheme, there was a growing

concern among Nigerian industries that graduates of institutions of

higher learning lacked adequate practical background that the

rationale for initiating and designing the scheme was hinged. The

growing concern among the industrial led to the formation of SIWES.

The scheme was designed to expose students to industry

based skills (industrial environment) necessary for a smooth

transition from the classroom to the world of work and development

of occupational competencies so that they can readily contribute

their quota to national economic and technological development

after graduation. It affords students of tertiary institutions the

opportunity of being familiarized and exposed to the needed

experience in handling machinery and equipment which are usually

not available in the educational institutions and also enable them to

acquire knowledge, skill and experience in their approved course of

study.

Participation in SIWES has become a necessary pre-condition

for the Award of Diploma and Degree certificates in specific

disciplines in most institutions of higher learning in the country, in

accordance with the education policy government.

Operators – The ITF, the coordinating agencies (NUC, NCCE, NBTE)

employers of labour and the institutions.

Funding – The Federal Government of Nigeria

Beneficiaries – Undergraduate students of the following:

Agriculture, Engineering, Technology, Environmental, Science,

Education, Medical Science and Pure and Applied Sciences.

Duration – Four months for Polytechnics and Colleges of Education,

and Six months for Universities.

The number of students that have participated in SIWES from

Universities, Polytechnics and Colleges of Education at the end of

the 2007 fiscal year was 194,890.

1.2 OBJECTIVES OF STUDENT INDUSTRIAL WORK

EXPERIENCE SCHEME

The objectives of SIWES among others includes:

- To provide an avenue for students in institutions of higher

learning to acquire industrial skills and experience in their

respected field.

- To prepare students for the industrial work situation which

they are likely to meet after graduation

- To expose students to techniques in handling equipment and

machinery used in their field of study, professional work

methods and ways of safe-guarding work areas and workers in

industries and other organization.

- To provide students with an opportunity to apply their

theoretical knowledge in real work situation, thereby bridging

the gap between theory (university work) and practices.

 - To enlist and strengthen employers’ involvement in the entire

education process and prepare students for employment in

industry and commerce.

- To make the transition from the university to the world of

work easier and to enhance students contact for placements

after school.

- It strengthen the links between employers, universities and

Industrial Training Fund (ITF)

- It prepares the student for labour market after graduation.

- It exposes students to more work methods and techniques.

- It provides students with opportunity to apply their knowledge

in real life situations.

1.3 ROLE OF STUDENT DURING SIWES

i. Student must attend institution’s SIWES orientation programme

before going on industrial attachment;

ii. Comply with the employers rules and regulations;

iii. Keep proper records of training activities and other assignments

in the logbook;

iv. Arrange their own accommodation during the period of

attachment;

v. Submit Log Books, Reports and other documents related to

SIWES as required by their institution at the end of the training

period;

vi. Submit to ITF through their institution, Evaluation Form (ITF Form

8) completed by the students the employer and the institution;

vii. Avoid changing of place of attachment except in special

circumstances and with the permission of your Centre Director

and the SIWES Directorate.

1.4 IMPORTANCE OF SIWES TO STUDENTS

- To provide an avenue for students in the Nigerian universities

to acquire industrial skills and experience during their course of

study;

- To prepare students for the work situation they are likely to

meet after graduation;

- To expose the students to work methods and techniques in

handling equipment and machinery that may not be available in

their universities;

- To allow the transition phase from school to the world of

working environment easier and facilitate students’ contact for later

job placements;

- To provide students with an opportunity to apply their

theoretical knowledge in real work situation thereby bridging the

gap between theory and practice.

1.5 LOG BOOK

The log book is more of a memo booklet that a SIWES students must

be in possession of to easily record the daily experience and

happening as he or she is on the SIWES programme. The Log

book as well contains basic data about the student, and also the

company or place the student must have been attached to in order

to carry out the SIWES programme.

The main body of the the Log book, where the student record the

daily experiences gained as he or she carries out

the SIWES programme. This is done by writing a brief summary of

what you did on that particular day in the space provided, and also

attach the date of that day as well. It also has area to add

illustration (i.e diagrams), it is advisable to draw diagrams if any

with pencils and also try possible best to make it neat. At times

there might not be diagrams to draw, in the diagram provided space

one can still add write ups as clearly shown above. Finally, below it

is a section for your signature and date of that week, and also a

comment section for your instructor, his or her signature and date.
 CHAPTER TWO

2.1 BRIEF HISTORY OF THE ORGANISATION

Ondo State Ministry of Works and Infrastructure's Oyemekun Road project is a part

of the state's capital city development plan. The project was initiated in 2013, and the

goal is to construct a 2.1km dual carriageway linking the Oyemekun axis of Akure,

the state capital, with the Oja Oba market. The project has been designed to improve

traffic flow and accessibility, as well as promote economic development and tourism

in the city.

In addition to the Oyemekun Road project, the Ondo State Ministry of Works and

Infrastructure has also been responsible for other notable projects in the state, such as

the expansion and rehabilitation of the Akure-Owo-Ile-Ife road, the construction of

the Ilale-Itaogbolu-Idanre road, and the construction of the Igbara-Oke-Igbara-Oke-

Aaye-Iyin-Ekiti road. The ministry has also been working on a number of water

supply projects, such as the Owo-Ikare water project.

Aside from the water supply and road construction projects, the Ondo State Ministry

of Works and Infrastructure has also been involved in other infrastructure projects,

such as the construction of the Ondo State Government House, the renovation of the

Ondo State General Hospital, and the construction of a new road linking Akure to the

Akure Airport. It's interesting to see the variety of projects that the ministry is

working on to improve the lives of the people of Ondo State. The organizational

structure of the Ondo State Ministry of Works and Infrastructure. The ministry is

headed by the Commissioner for Works and Infrastructure, who is assisted by a

Permanent Secretary and various other officials. The ministry is divided into five

departments: the Department of Planning, Research and Statistics, the Department of

Works, the Department of Building, the Department of Water Supply and the

Department of Land Survey. Each department is headed by a director, who is

responsible for carrying out the department's functions and coordinating its activities.

About the structure and function of the Department of Land Survey. The department

is headed by a Director of Survey, who is assisted by three Deputy Directors of

Survey. There are also three Assistant Directors of Survey, and a number of other

staff members, including surveyors, cartographers, and draftsmen. The department is

responsible for conducting survey and mapping activities, preparing topographical

maps, and maintaining a database of land information.

2.2 THE ORGANIZATION OBJECTIVES

Our objectives are but not limited to the following:

i. Advising Government on policy matters in respect of

procurement and maintenance of mechanical and electrical

appliances and gadgets throughout the State.

ii. Advising Government on policy matters in respect of public

buildings including construction, rehabilitation and

maintenance.

iii. Advising Government on policy matters in respect of road

transportation with a view to providing an effective network

of roads that will enhance economic growth throughout the

State

2.3 Unit and Office in the Establishment

 Office of the Commissioner

 Office of the Permanent Secretary

  Office of the Statistician General

 Programme Analysis Department

 Planning Department

 Budgeting Department

 Ministering and Evaluation Department

 Finance & Administration Department

 Media Unit

2.4 ONDO STATE MINISTRY OF WORK AND INFASTRUCTURE

ORGANIZATIONAL CHART
 CHAPTER THREE

3.1 MAJOR ACTIVITIES DURING SIWES

My SIWES Programme was held at Ondo State Ministry and

Infrastructure, Akure. The SIWES programme started on the 13th

November, 2023 and end on the 1st of March, 2024.

During my programmes, I was able to go through main activities

which helped me to improve and understand better my area of

specialization. I was posted to the Revenue Section in the

organization.

My Major Activities during the SIWES will be listed below and

emphasis will be laid on them:

 Issuing and Recording of payment advice

 Recording of survey general fee and C of O (Certificate of

Occupancy)

 Preparation for Audit

 Customer Support

 Stamping and Signing of documents

The following are brief explanation on my activities during my

Industrial attachment, thus follows:

Issuing and Recording of Payment Advice

Payment advice is a money order that is established at the initiative of the utility.

When a bill is completed, the organization sends the customer/vendor a document that

indicates a payment amount and the customer's bank details.

After the payment advice document, it is the duty of the admin to keep record of the

document details for future purpose in order to avoid argument and to also foster

decision making in the organization.

Recording the survey general fee and Certificate of Occupancy

The survey general fee is expenses charged by the ministry connection with

preparation of the Surveys of the land.

A Certificate of Occupancy (C of O) is a state government-issued document used to

prove ownership of land. Without a C of O, your land or property can be seized at any

point in time without compensation.

After the survey fee has been paid, I will have to record in the ledger in order to

document the amount paid and date, same thing applicable to the C of O, which has

been issued out, I will record the details on the documents and the amount paid for the

document.

Preparation of an Audit

Audit is the examination or inspection of various books of accounts by an auditor

followed by physical checking of inventory to make sure that all departments are

following documented system of recording transactions. It is done to ascertain the

accuracy of financial statements provided by the organisation.

In preparation to an audit, I was asked to fill in some document and make sure the

documents and files follows sequentially and are upto date, I was able to collate all

the documents together and find their supporting documents for document that needs

receipt or invoice.

Customer Support

Customer Support is a range of services to assist customers in making cost effective

and correct use of a product. It includes assistance in planning, installation, training,

maintenance, upgrading, and disposal of a product or services.

As my duty as a customer support, I was able to handles customer complaints and

counsel customers of their choices and help them in making a good decision

Stamping and Signing of documents

The usage of proper stamp duty on a document creates its legality. Such document is

admissible as evidence in a court of law. Documents that are not properly stamped, or

are unstamped, are not admissible as evidence.

While signing of document, it’s a verification of the person in charge or someone

acting in proxy for the person in-charge to authenticate that the document is granted

by him/her.
 CHAPTER FOUR

4.0 KNOWLEDGE GAINIED AND CHALLENGES DURING THE

PERIOD OF SIWES EXERCISE

4.1 KNOWLEDGE GAINED

It has been the best four months to have learnt so many things in

Ondo State Ministry of Works and Infrastructure, Akure.

I would love to elaborate on my knowledge gained during the period

of my SIWES exercise.

I would love to list four knowledges have gained through my

experience, which I believe money cannot buy which I have gained

so far.

 Interpersonal Communications

 Team Work

INTERPERSONAL COMMUNICATION

During my SIWES programme, I was able to communicate with a lot

of high set of people, like Lawyers, intelligent Civil Workers and High

Class Citizens of the Country. This made me develop a good

interpersonal communications skills which involves the information,

ideas, and feelings being exchanged verbally or non-verbally

between two or more people. Face-to-face communication often

involves hearing, seeing, and feeling body language, facial

expressions, and gestures.

The first step in answering “what is interpersonal communication?”

is breaking it down into four distinct types.

Verbal: In other words, speaking. This term covers the words you

use, how persuasively you speak, the language you use, which

words you emphasize, and even the use of affirmative sounds and

short phrases like “Yup” or “Uh-huh.”

Listening: You can make a good case for listening as the most

important interpersonal communication skill. It covers the ability to

listen attentively, whether you’re using your ears to listen “in-

person” or some other means, say, over the Internet. Listening also

includes special techniques like reflection and clarification. The best

listeners are people who can focus their attention on the speaker to

make the latter feel like they're the sole and most important person

in the room.

The Written Word: Thanks to the Internet age and situations

requiring isolation (e.g., the pandemic), good written

communication skills have become an asset. Whether you're on

social media, in the workplace, or even texting on your phone, you

must know how to get your point across in writing. This type

includes emojis, grammar, clarity, tone, and even punctuation. After

all, there's a vast difference between "Let's eat, Grandma!" and

"Let's eat Grandma!"

Non-Verbal: This final type covers body language, facial

expressions, tone of voice, and gestures. Again, it's essential that

the listener picks up and correctly interprets non-verbal cues.

TEAM WORK

During my four (4) months of the industrial experience, I have been

able to see the importance of Team Work which I will call the

stronghold of an organization. I have been able to convince that

without team work, achieving a goal in an organization will be

difficult.

Teamwork is one of the most important tools when it comes to

organizational efficiency. Though we can all agree that teamwork is

important, not everyone realizes just how impactful it is in the

workplace. Teamwork in the workplace is when a group of

individuals work together toward a collective goal in an efficient

manner. When multiple people work together toward a common

goal, your business can flourish.

Teamwork in the workplace is important because it supports an

organization's operational efficiency. Strong team dynamics enable

individual members to divide complex projects into manageable

tasks, which enhance productivity and enable an organization to

function more effectively. Moreover, successful teamwork creates a

supportive network that can significantly enhance job satisfaction

and employee morale.

When teamwork is functioning at its best, it encourages the

generation of new ideas, leading to innovative solutions. It also

helps individuals complete challenging tasks more effectively. Team

leaders play an important role in promoting open communication

and ensuring that each member's voice is heard, which can lead to

better decision-making and a positive impact on your company’s

bottom line.

I would like to elaborate three (3) benefits of team work:

Teamwork improves brainstorming

Brainstorming is a powerful method that helps teams think outside

of the box. It involves individuals working together by

communicating ideas for a number of initiatives. These could

include projects, processes, products, and services.

Good teamwork means your team communicates and feels

comfortable sharing their thoughts and ideas. Without teamwork,

your brainstorming sessions could suffer, and, in turn, so could your

team’s quality and performance.

Teamwork encourages a common goal

Having a common goal in mind is essential when it comes to

prioritizing projects and new initiatives. With multiple team

members working on individual tasks, a project goal helps keep

deliverables aligned and ensures objectives are met.

There are a number of ways you can communicate a goal in a way

that both encourages teamwork in the workplace and promotes

collaboration.

Teamwork in the workplace improves problem solving skills

Problems can be difficult to solve on your own. That’s why working

together as a team can offer quicker and often more effective

solutions. Not only does this help create an efficient process for

problem solving, but using teamwork creates shared goals.

Teamwork helps build trust

Trust in the workplace is something that is built over time. It takes

transparent communication, one-on-one sessions, and support to

build that trust with team members.

A team that trusts each other feels comfortable communicating

ideas, collaborating in the workplace, and growing individual

strength. Not just that, but they also feel a sense of belonging within

the group.

The absence of teamwork in the workplace can lead to a breakdown

in trust. This can result in team members feeling isolated and

turning competitive, focusing on individual achievements over team

success, which can undermine both morale and performance.

4.1 CHALLENGES ENCOUNTERED

Transportation: The only challenged I faced during my training was

transportation cost which the inflation was so alarming due to the

economy of the nation

 CHAPTER FIVE

5.0 CONCLUSION AND RECOMMENDATIONS

5.1 CONCLUSIONS

The Industrial Training is an important aspect of a student’s

academic life, because it makes the student to be more exposed

and well grounded in their various aspiring professions, to see these

things and to execute them in relating to their professions.

Accounting or auditing as a profession is a lucrative, interesting,

exciting and a challenging profession.

The successful completion of the Student Industrial Work Experience

Scheme (SIWES) training program has been of immense benefit to

me because I was able to practice what I have been taught in class,

(as the saying ‘practice makes perfect’) and I was able to gain more

knowledge apart from the theoretical knowledge gained in lecture

rooms about the profession as a whole (as the saying ‘Knowledge is

the principal thing…’). Subsequently, I have been prepared for the

world of work after school.

The SIWES training programme has really improved my

communication skill, human relation and other aspect of life even

outside the profession but would aid my practice in the profession.

The training programme was just an avenue to spice up the

knowledge gained in class and prepare students generally for life

after school. I will conclude by saying that having gained a

reasonable experience during my SIWES programme.

5.2 RECOMMENDATIONS

The SIWES training program is a program that really enlightens and

broadens the scope of students in their course of study and other

aspects of life but I will like to recommend as follow;

TO THE POLYTECHNIC AND ITF OFFICE

1. There should be regular and vivid supervision of the students

on SIWES so as to avoid lack of seriousness or discipline

among the student.

2. Supervision should be done without the prior notice of the

students to avoid the student making what is not as though it

is.

3. School Supervisor and liaison officer should Endeavour to

contact the various forms where training is being undertaken,

to verify student I.T locations and check on the student’s

welfare.