Budha Dal Public School, Samana

Grade X
Practical File on
IT-402
Session 2023-24

SUBMITTED BY SUBMITTED TO …................................

Name …................................................ T.Sign …...........................................

Roll No. …............................................

Class …........... Section ........................

 INDEX

Sr. No. Practical Teacher's Sign

1 Write the steps to create a blank document

2 How to open existing document ?

3 How to save document in open office ?

4 Write the steps for spell check option.

5 Write the steps to insert a Picture.

6 Write the steps to create a spreadsheet.

7 How to insert new sheet in calc ?

8 How to rename sheet in calc ?

9 How to create Scenarios in calc ?

10 How to insert row & column in calc ?

11 Write the steps to create a database.

12 What are datatype ?

13 How to set relationship between two table ?

How to remove relationship between two

14
table ?

15 How to update statement in base ?

1. Write the steps to create a blank Document.
You can create a new, blank document in Writer in several ways:
i) Press the Ctrl+N keys. A new empty document opens. If we already have a document
open, the new document appears in a new window.
ii) Use File > New > Text Document. The result is the same as pressing the Ctrl+N
keys.
iii) Click the New button on the main toolbar.

creating a document from a template

We can create new documents based on them File > New > Templates and Documents.
This opens a window where you can choose the template you want to use for your
document.

The example shown below uses a template called “book1” in the My Templates folder.
Select it, then click the Open button. A new document is created based on the formats
defined in the template.
2. How to open existing document
When no document is open, the Welcome screen provides an icon for opening and existing
document. We can also open an existing document in one of the following ways. If a document is
already open in Window, the second document opens in a new window.
 Click File > Open.
➢ Click the Open button on the main toolbar.
➢ Press Ctrl + O on the keyboard.
In each case, the Open dialog box appears. Select the file we want, and
then click Open.

In the Open dialog box, we can reduce the list of files by selecting the type of
file you are looking for. For example, if you choose Text documents as the
file type, we will only see documents Writer can open (including *.odt, *.doc,
*.txt). This method opens Word (*.doc) files, as well as Open office organization files and other
formats.
We can also open an existing OOo Writer document using the same methods you would use to open
any document in your operating system.
If you have associated Microsoft Office file formats with Open Office.org, we can also open these
files by double-clicking on them.
3. How to save document in open office.
To save a new document in Writer, do one of the following
➢ Press Ctrl + S
➢ Select File > Save
➢ Click the Save button on the main toolbar.
When the Save As box appears, enter the file name and verify the file type (if applicable).
To save an open document with the current file name, choose File>Save. This will

overwrite the last saved state of the file.

4. Write the steps for spell check option.
Auto Spell check checks each word as it is typed and displays a wavy red line under any misspelled
words. Once the word is corrected, the line disappears.
To perform a separate spelling check on the document (or a text selection), click the spelling and
Grammar button. This checks the document or selection and opens the Spelling dialog box if any
misspelled words are found

5. Write the steps to insert a Picture.

When the image is in a file stored on the computer, you can insert it into an OOo document using
either of the following methods.
Drag and Drop
➢ Open a file browser window and locate the image you want to insert.
➢ Drag and image into the Writer document and drop it where we want it to appear. A faint
vertical line marks where the image will be dropped.
This method embeds (saves a copy of) the image file in the writer document. To link the
file instead of embedding it, hold down the Control + Shift keys while dragging the
image.
➢ Click in the OOo document where you want the image to appear.
 Choose Insert > Picture > From File from the menu bar.
 On the insert Picture dialog, navigate to the file to be inserted, select it, and click Open.
6. Write the steps to create a spreadsheet.
We can create a new, blank spreadsheet from the Start Center (Welcome to OpenOffice.org) or from
within Calc or any other component of OOo, for example from Writer or Draw.
From the Start Center
Click the Spreadsheet icon.
From the Menu bar
Click File and then select New > Spreadsheet
From the toolbar
If a document is open in any component of OOo (for example, Writer), we can use the New
Document icon on the Standard toolbar. Click the down-arrow for a choice of which type of
document to open (text document, spreadsheet, and so on). Click the button itself to create a
new document of the type that is currently open. (If a spreadsheet is open, a new spreadsheet
document will be created)
From the keyboard
If you already have a spreadsheet open, we can press ctrl + N to open a new spreadsheet in a new
window.
From a template
Calc documents can also be created from templates. Follow the above procedures, but instead of
selecting spreadsheet select the Templates icon from the Start Center or Templates and
Documents from the Menu bar or toolbar. On the Templates and Documents window, navigate to
the appropriate folder and double-click on the required template. A new spreadsheet, based on
the selected template, opens.
7. How to insert new sheet in calc ?
There are several ways to insert a new sheet. The first step, in all cases, is to select the sheet
that will be next to the new sheet. Then do any of the following.
➢ Select Insert > Sheet from the menu bar, or
➢ Right-click on the tab and select Insert Sheet, or
 Click in an empty space at the end of the line of sheet tabs.

8. How to rename sheet in calc ?

➢ Rename the existing sheets Summary, Checking Account, and Savings Account , as described in
“Renaming sheets” below.
➢ In the Insert Sheet dialog, choose the position for the first new sheet.
➢ Choose New sheet and 1 as the No. of sheets. The name box is now available.
➢ In the Name box, type a name for this new sheet, for example Credit card 1.
➢ Click OK to insert the sheet.
 Repeat steps 1-4 for each new sheet, giving them the names Credit Card 2 and Car Loan.
9. How to create Scenarios in calc ?
Use Scenarios option under Tools menu to enter variable contents—scenarios—in the same cell.
To create a scenario:
➢ 1) Select the cells that contain the values that will change between scenarios. To select
multiple cells, hold down the Ctrl key as you click each cell.
➢ 2) Choose Tools > Scenarios.
➢ 3) On the Create Scenario dialog , enter a name for the new scenario. It‘s best to use a name that
clearly identifies the scenario, not the default name as shown in the illustration. This name is

displayed in the Navigator and on the title bar of the scenario on the sheet itself.
 4) Optionally add some information to the Comment box. The example shows the
default comment. This information is displayed in the Navigator when you click the
Scenarios icon and select the desired scenario.
➢ 5) Optionally select or deselect the options in the Settings section. See below for more
information about these options.
➢ 6) Click OK to close the dialog. The new scenario is automatically activated. You can create
several scenarios for any given range of cells.
10. How to insert row & column in calc ?
1. do right click on the cell where you want to insert.
2. click on insert
3. select row /column according to your requirement.
11. Write the steps to create a database. ?
 To open OpenOffice, click Start>Programs>OpenOffice.org 4 > OpenOffice.org.
Alternatively, you can also double-click on the OpenOffice.org 4 shortcut on the desktop if
available. You should see a Window similar to the one displayed below.

 Select the option database to open the base application. You can also directly open the
OpenOffice Base Application by doing the following:
 Click Start>Programs>OpenOffice.org 4>OpenOffice.org Base. You should be guided
through the Database Wizard for creating a database. You will see a dialog box similar to the
one displayed below

12. What are datatypes ?

Datatypes are used to identify which type of data (value) we are going to store in the database.
Fields themselves can be of different types depending on the data they contain. Data types in
OpenOffice base are broadly classified into five categories listed below.
 Numeric Types
 Alphanumeric Types
 Binary Types
 Date time
 Other Variable types
13. How to set relationship between two table ?
 Click on Insert option and select New Relation option in Relation Design window.

Select the options as required:

 Drag the primary key column from one table and drop it on the key column of another table.
14. How to remove relationship between two table ?
 The relationships applied on the tables can be removed also with the help of Delete option. Right
Click on the relationship thread and select Delete option

15. How to update statement ?

 Update statement is used for modifying records in a database. The general syntax of the update
statement is as follows: UPDATE SET = value [, column_name = value ...] [WHERE ]; To
update a record using an update statement, type the following and click Execute. Update
SDetails set Location = ‘Bhubaneswar’ where Rollno = 14; Execute select query to view the
updated table. After execution you should see a window similar to the one displayed below