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Barriers

The document outlines various barriers to communication, including physical, linguistic, psychological, socio-cultural, perceptual, gender, and attitudinal barriers. It also provides strategies for overcoming these barriers, such as clarity in thoughts, use of simple language, active listening, and proper media selection. Additionally, it introduces the 7 C's of effective communication: conciseness, clarity, correctness, concreteness, completeness, courteousness, and coherence.

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iamprymm2008
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9 views3 pages

Barriers

The document outlines various barriers to communication, including physical, linguistic, psychological, socio-cultural, perceptual, gender, and attitudinal barriers. It also provides strategies for overcoming these barriers, such as clarity in thoughts, use of simple language, active listening, and proper media selection. Additionally, it introduces the 7 C's of effective communication: conciseness, clarity, correctness, concreteness, completeness, courteousness, and coherence.

Uploaded by

iamprymm2008
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Barriers

Definition of the Barrier to communication: “Any obstacle or problem in the process of


communication which hinders or obstructs the process of communication is called Barrier”.

Types of Barriers:

We face many barriers while communicating. These barriers can create obstacles in the
communication process. Various types of communication barriers are explained as below:

1. Physical and Environmental Barriers:


Climate, environment, noise, workplace design, technical problem, time and distance and
information overflow are some physical barriers to effective communication.

2. Language/Semantic or Linguistic Barriers: Barriers arising due to the different language or


differences in language can create problems in communication. Semantic barriers means the
problems arising because of the different meaning of the words.

3. Psychological Barriers: Barriers or problems arising due to the stress or psychological


problems are psychological barriers. It is difficult to accept and overcome these barriers

4. Socio-cultural Barriers: Due to differences in social status or cultural barriers many times we
face differences in communication. These are socio-cultural barriers

5. Perceptual Barriers: Different people have different views. Different views may lead to
misunderstanding. Most people interpret messages from their point of view. They do not try
to understand the message from the sender’s perspective. This may lead to
miscommunication.

6. Gender Barriers: Gender barriers are any misunderstanding or confusion in the intended
message caused by male and female differences. In order to be effective, communication
must be understood by both men and women.

7. Attitudinal Barriers: The behavior or perception of a person that may prevent him/her from
conveying the message properly is called attitudinal barrier.

Overcoming the Barriers


1. Have clarity in our thoughts: We should be very clear about our objective and what we
want to convey. First, arrange the thoughts in a proper order and then communicate
accordingly. Aimless talks can be misleading so we should always try to show that there
is an aim or motive behind our talk.

2. Use of Simple Language: Use of simple and clear words should be emphasized. Use of
ambiguous words and jargons should be avoided.

3. Reduction and Elimination of Noise Level: Noise is the main communication barrier
which must be must be overcome. While deliver your speech try to identify the source
of noise and then eliminate that source.
4. Active Listening: Listen attentively and carefully. Active listening means, hearing with
proper understanding of the message that is heard.

5. Emotional State: During communication, one should make effective use of body
language. He/She should not show their emotions while communication as the receiver
might misinterpret the message.
For example:
If the conveyer of the message is in a bad mood then the receiver might think that
the information being delivered is not good.

6. Simple Organizational Structure: The organizational structure should not be complex.


The number of hierarchical levels should be optimum. Simpler the organizational
structure, more effective will be the communication.

7. Avoid Information Overload: The manager should know how to priorities their word.
They should not overload themselves with the work. They should spend quality time
with their subordinates and should listen to their problems and feedbacks actively.

8. Have a feedback from the receiver: Avoid asking the listener, “Have you understand”,
ask them instead their views about what we have said and the aspects they had grasped
from our message.

9. Proper media selection: the manager should properly select the medium of
communication. Simple message should be conveyed orally, like face to face interaction
or meetings. Use of written mean of communication should be encouraged for
delivering complex messages. For signification messages, reminders can be given by
using written means of communication such as memos, notices etc.

10. Flexibility in meeting the targets: For effective communication in an organization, the
manager should ensure that the individuals are meetings their target timely without
skipping the formal channels of communication. There should not be much pressure on
employee to meet their target.

Basic principal of communication (7 C’s)


To make communication effective few principles or guidelines of communication
are defined that should be followed. It is also know as 7 C’s of communication, as
describe below:
1. Conciseness : It state that the message should be conveyed in concise for
that is in the best shortest possible way. By following this principle, individual
and organization can save time and cost as well. It also help in a much better
understanding of the message by excluding unnecessary and excessive part
of the message.
2. Clarity: While communicating, clarity or clear communication is also an
important aspect for individuals and in business communication.it helps the
receiver to easily understand the given message or idea. Due to clarity there
is much appropriate and exact message transmission.
3. Correctness: If the message is correct then its impact is also great and it also
boosts the confidence of the sender. So, the correct use of language is
essential in effective communication and it also increase the trust factor
between the sender and receiver.
4. Concreteness: the clear and particular message is defined as a concrete
message. This principle states that while communicating, the message should
be to the point or specific, definite and clear. So, there is minimal or zero
chances of misinterpretation of the message.
5. Completeness: A message is said to be complete when the recipients of the
message receive all the necessary information that they want to be informed.
The more complex communication sometimes requires additional
information or more elaboration so that there is no doubt for the audience or
receivers.
6. Courteousness: It state that while communicating the sender should show
respect to the audience or receiver. So, the sender should be polite,
enthusiastic, reflective and sincere.
7. Coherence: The communication should be coherent that is consistency and
logic should be part of the sender’s message. Without being logical or
coherent, the main purpose or idea behind the message can’t be conveyed
properly.

Exercise
1) Which of the following stress enhances you productivity in terms of output?
(a) Distress (b) Eustress (c) Both (a) and (b) (d) None of these

2) Which of the following can bring abundance of peace to your mind and calm and bring
composure to your body?
(a) Yoga (b) Meditation (c)Physical exercise (d) None of these

3) When it is difficult to communicate with someone who is not willing to talk or


express their feelings and views it means there is a/an

a) Culture Barrier b) Interpersonal Barrier


c) Physical Barrier d) Language Barrier

4) ____refers to focusing human efforts for maintaining a healthy body and mind
capable of better withstanding stressful situations.

a) Self-Motivation b) Stress Management c. c) Self-Awareness d) Self-Regulation

5) High expectations from self can leave with chronic anxiety and stress, thus
leading to _____stress.
a. Physical b) Emotionalc) Mental d)Financial

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