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UNIVERSITY OF CAMBRIDGE INTERNATIONAL EXAMINATIONS

General Certificate of Education
Advanced Subsidiary Level and Advanced Level
*4232885159*

APPLIED INFORMATION AND COMMUNICATION TECHNOLOGY 9713/04

Paper 4 Practical Test October/November 2010
2 hours 30 minutes
Additional Materials: Candidate Source Files

READ THESE INSTRUCTIONS FIRST

Make sure that your Centre number, candidate number and name are written at the top of this page and
are clearly visible on every printout, before it is sent to the printer.

DO NOT WRITE IN ANY BARCODES.

Carry out every instruction in each task.

At the end of the exam put this Question Paper and all your printouts into the Assessment Record Folder.

The number of marks is given in brackets [ ] at the end of each question or part question.

Any businesses described in this paper are entirely fictitious.

This document consists of 6 printed pages and 2 blank pages.

IB10 11_9713_04/5RP
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Scenario

You work for the International Business and ICT College.

You have been supplied with some files which contain the information about the modules and tutors
for a computer science diploma and the students who have applied for the course. The diploma
consists of 4 compulsory modules and 1 of 5 optional modules.

You will create an efficient data handling system in order to carry out administrative tasks including
processing applications, producing reports and mail merging notifications.

All documents required should be produced to a professional standard and suit the business context.

You will provide evidence of your work, including screen shots, at various stages. Use a document
file named:
Centrenumber_candidatenumber_evidence.rtf
e.g. ZZ987_82_evidence.rtf

Make sure your Centre number, candidate number and name are included in the header of this
document.

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You have been provided with the following files:

COMPUTER SCIENCE DIPLOMA 2010.RTF

NEW STUDENTS.CSV
TUTORS.CSV
NOTIFY.RTF

Examine the contents of these files and consider how you would construct an efficient
relational database.

You will need to extract data from the relevant word processed document.

1 Import the data files into a database application. Ensure there is no unnecessary
duplication of data in the tables.

Ensure Boolean fields are formatted as Yes/No or Check Box.

Include in your evidence document screen shots of the field formats and the primary keys
used. [6]

2 Establish relationships between the tables to enable data to be selected from multiple
tables.

In order to establish suitable relationships you will need to add an index field manually to
one or more tables.

Include in your evidence document screen shots of the relationships created and for each
relationship explain why this type is used. [13]

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3 Prepare a report displaying all the students whose qualifications have not yet been
checked.

Display only the fields Surname, Forename and Student id in this order. Sort this data
into ascending order of Surname.

Provide evidence of your selection method in your evidence document.

Name the report Unchecked

Insert the text Please request evidence of the qualifications claimed by the
following applicants: into the report header.
Ensure your name, Centre number and candidate number are in the report footer.
Print the report. [12]

4 Export the report to a word processing application.

Convert the data into a table with visible gridlines.

Insert a field with an automated file name into the footer of the document and ensure
your name, Centre number and candidate number are also in the footer.

Save the document as Unchecked

Print the document. [6]

5 Produce letters to the applicants whose qualifications have been checked but have not
yet been notified.

Include evidence of your selection methods in your evidence document.

You will need to customise the content of the letter according to whether their application
has been approved.

Use NOTIFY.RTF as the template for the mail merge. The document contains
instructions which should be replaced with the fields as specified.

Save the main document as Notifications in a format that will preserve field codes.

Ensure your name, Centre number and candidate number are in the footer and print a
copy of the main document showing all field codes. Ensure evidence of the use of the
conditional fields is visible.
Merge the data to a new document and print it. [22]

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6 Tutors require class lists of students who will attend the optional module they teach.

Prepare a report that will display a suitable prompt for the tutor surname and display a list
of students for their optional modules.

The report should show the tutor’s Surname, the Module Codes and provide the
Student id, Title, Forename, Surname and Gender in this order.

Sort this data into ascending order of Surname.

Provide evidence of your selection method in your evidence document.

Ensure your name, Centre number and candidate number are in the footer of the report.

Save the report as Tutor Class List.

Print the class list for Tutor Dikpah. [14]

7 The lists should also be supplied in a spreadsheet format so tutors may create their own
mark sheets by adding extra columns when needed.

Provide a list of students for Tutor Pugh from a spreadsheet in the following format:

Tutors_Surname Module Student Title Forename Surname Gender Grade

Code id
Pugh

Ensure your name, Centre number and candidate number are only visible in the header
of the document.

Include details of your export method in your evidence document.

Print the document in portrait orientation and ensure all data and labels are visible. [5]

8 You are now required to create a form or switchboard to act as a menu.

Users should be able to select the following functions:

Display the report listing all applicants whose qualifications are yet to be checked (task3)

Display a list of students to be notified about their applications (task 5)

Display the report showing the option module class list for a tutor (task 6)

Each item on the menu should be described in sufficient detail for any user to understand
the functions.

Provide evidence of the operation of each menu item in your evidence document. [12]

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Write today’s date in the box below.

Date

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reasonable effort has been made by the publisher (UCLES) to trace copyright holders, but if any items requiring clearance have unwittingly been included, the
publisher will be pleased to make amends at the earliest possible opportunity.

University of Cambridge International Examinations is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of University of
Cambridge Local Examinations Syndicate (UCLES), which is itself a department of the University of Cambridge.

© UCLES 2010 9713/04/O/N/10