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Excel 101

The document provides an overview of Microsoft Excel fundamentals, including the layout of the interface, file extensions, and the types of cell references. It explains how to enter and edit text formulas, the importance of relative and absolute cell references, and the order of operations for calculations. Additionally, it introduces basic Excel functions and their components, emphasizing the use of predefined formulas for calculations.

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riya korani
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9 views

Excel 101

The document provides an overview of Microsoft Excel fundamentals, including the layout of the interface, file extensions, and the types of cell references. It explains how to enter and edit text formulas, the importance of relative and absolute cell references, and the order of operations for calculations. Additionally, it introduces basic Excel functions and their components, emphasizing the use of predefined formulas for calculations.

Uploaded by

riya korani
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Excel Udemy

Section 101

Section 2: Microsoft Excel fundamentals


 Top left corner of the screen – Quick Access Toolbar provides access to some basic
excel commands. There are a few ways to customize by right clicking on any
command found on the ribbon and add to the quick access toolbar
 Top of the page – Ribbon which consists of all the functions.
 Below the ribbon – Formula Bar.
 Double clicking the ribbon minimizes and/or maximizes it.
 Bottom of the screen – Status bar.
 Excel file type extension – .xlsx and .xls (Since the 2007 release of Excel, the standard
Excel file extension was changed to .xlsx)
 An excel workbook earlier had a limitation of containing 255 worksheets but now it
is based on the computer memory/performance.
Resources – Shortcut keys

Section 3: Entering and Editing Text Formulas


 To select a particular format for date, go in Number – General – More Number
Formats – Custom and either select the type from the options given or set your own
type.
o For example – I want my cell to say 07-Feb so go in custom and type dd-mmm
 Any time you refer to a particular cell you must refer first by column and then by
row.
o For example – (A3, B5, C4 etc)
 Cell references appear at the top left bottom below the ribbon when you click a
particular cell.
 Cells that are touching each other are known as a cell range.
 Cells that are not touching each other are known as Non-Contiguous group of cells.
 To select Non-Contiguous group of cells, hold the control key and select the different
cells.
 Relative cell is a cell reference which is relative to the location of the cell. It performs
the same formula relative to its location.
o For example – B9 = Total of five cells (B4 – B8) which if copy pasted is the
same for any location as it is a relative reference.
 Absolute cell is a cell reference where you must freeze a cell so that the formula
remains constant for any cell location. To freeze any cell, you must add a ‘$’ sign
before the row and/or column.
o For example – Here I want to calculate how much % is each bill of my total
expense.
By adding $, I freeze cell E9 which will be referred for cell F4 – 9 calculations.
Always freeze the cell which your further calculations will refer to.

 Formula auditing in the ribbon helps evaluate the formula in any cell step by step.
 Order of operations to follow –
BODMAS
B – Brackets
O – Orders
D – Division
M – Multiplication
A – Addition
S – Subtraction
OR
PEDMAS
P – Parenthesis
E – Exponents
D – Division
M – Multiplication
A – Addition
S – Subtraction

 Here to calculate total with tax, order of operations needs to be followed. Use of
brackets helps calculate tax percent and the sum.
o For example – The formula used here is C6 that is the sum and tax of the sum
(C6*C7)
=C6+(C6*C7)
=329.40

Another formula to solve this –


=C6*(C7+1)
=329.40

Here we take 1 because –


1% = 0.01 part of something
3% = 0.03 part of something
47% = 0.47 part of something

Hence, 8% = 0.08 part of something


100% = 1 part of something
= 100% of 305 + 8% of 305
= 305 * (8%+100%)
=C6*(C7+1)
= $329.40

Section 4: Working with basic Excel Functions


 Excel Function – A predefined formula that performs a calculation
 3 parts of an Excel Function
= Function Name (Arguments)
=SUM(B4:B8)
 Function Arguments Window (fx) is next to the formula bar at the top left below the
ribbon.

 The formulas tab of the ribbon has a Function Library which consist various formulas
for different functions.

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