The Discovery Kartika Plaza Hotel

20 – 24 October 2013, Kuta, Bali - INDONESIA

EXHIBITION SPACE CONTRACT

EXHIBITORS INFORMATION
Company Name
Contact Person
Position/Title
(Mr./Mrs./Ms.)
Telephone Fax.
Line of Business Brand
Company/Institution
Address
Zip/Postal
City
Code
Country
Company
E-Mail Address
Website
Product/Services to be
Exhibited
EXHIBITION SPACE & CONSTRUCTION
Early Bird (until May 31, 2013) Regular (start from June 1, 2013)
Bare Space, USD 235 per sqm / Shell Scheme, USD Bare Space, USD 285 per sqm / Shell Scheme, USD 335
285 per sqm per sqm
Bare Space: just space incl. general cleaning & security
Shell Scheme: space incl. standard booth, standard electricity & furniture, cleaning & security.

Space/booth are based on 3 standard size

TYPE AREA Booth/Space No.
I 3x3 meter (9 sqm) 1-10, 15-25, 38-45
II 2x3 meter (6 sqm) 11-14, 26-37
III 1.5x3 meter (4.5 sqm) A-H

Exhibitors (Please check The Booth will be reserved after payment

on a first come, first served basis)
Until May 31st , 2013 Start from June 1st , 2013
Booth Type Shell Booth/Space No.
Bare Space Bare Space Shell Scheme
Scheme
 USD  USD  USD Mention:
Type I  USD 3,015
2,115 2,565 2,565 ………………..
 USD  USD  USD Mention:
Type II  USD 2,010
1,410 1,710 1,710 ………………..
 USD  USD  USD Mention:
Type III  USD 1,507
1,057 1,282 1,282 ………………..
please check the floor plan. Your request will be fulfilled upon the availability of space/booth

T O T A L : USD ………………
(Amount: ………………………………………………………………………………………………….
……)
TERMS & CONDITION OF PAYMENT
 Fax or E-mail this form earliest possible time to +62 21 8790 6041 or [email protected] and Cc: [email protected].
 Upon receipt this Contract, the ACRS 2013 Secretariat will issue an Invoice to the Exhibitor, Incl. all payment procedure information.
 The above total amount is subject to 10% PPn/VAT which will be stated in the Invoice.
 Term of payment:
 50% of the total payment should be delivered to the ACRS 2013 Secretariat upon signing of this Contract, based on the invoice.
 The remaining 50% of the total payment should be delivered to the ACRS 2013 Secretariat not later than September 26, 2013.
 All Contract signed after the due date of 2 nd payment term, should be included the accumulation of previous payment terms automatically
(mean 100% directly).
 Further terms and condition will be informed to you by a confirmation email from the ACRS 2013 Secretariat.

The 34th ACRS 2013 - 0108.04.13

 The Discovery Kartika Plaza Hotel
20 – 24 October 2013, Kuta, Bali - INDONESIA

Hereby we confirm our participation at The 34th ACRS 2013 and we confirm our acceptance of any Rules & Regulation printed overleaf which form
as a part of this Contract. The execution of this Contract and its receipt by the ACRS 2013 Secretariat is deemed conclusive evidence of the
Exhibitor’s agreement to pay the full fees due.

I ACCEPT AND AGREE TO THE BOOKING, PAYMENT AND COMPLY TO RULES &
REGULATION

Name ___________________________________ Date ______________________ Authorized Signature ______________________

(FOR INDONESIAN EXHIBITOR – please sign on an official duty stamp Rp 6.000,-
EXHIBITION RULES & REGULATION
1. EXHIBITORS shall be bound by the rules and regulation, including terms 11. The EXHIBITOR acknowledges that the ORGANIZER will have sustained
and condition of payment, and any changes must be made in writing and damages and losses as a result of the foregoing as well, and shall and
signed by an authorized official of ACRS 2013 SECRETARIAT who shall does hereby waive any claims for damages or compensation. The sums
have full power to interpret and to make or amend these rules, provided paid to the ORGANIZER as fees or otherwise in connection with the
that such amendments and additions do not operate to diminish the rights Event shall remain the property of the ORGANIZER.
reserved for the EXHIBITOR under this contract and shall not operate to
increase liabilities of the ORGANIZER, its agents or employee. 12. The ORGANIZER will not provide Public Liability Insurance during the
period of the Event, and therefore the EXHIBITOR should arrange it for
2. No EXHIBITOR shall be permitted to exhibit unless he/she has paid prior themselves.
to the Exhibition all of the fees agrees to on the reverse side of this
contract. 13. The ORGANIZER, its agents or employees are not responsible for any
loss, damage or delay incurred in freight shipments (transport, handling
3. All space reservation and allocation for EXHIBITORS are based on a and customs clearance) into and out of the country in which the Event is
First-Come-First-Serve basis and terms & condition of payment. A held. EXHIBITORS are urged to adequately insure all shipments.
reserved space will be allocated only for 7 (seven) days and the
ORGANIZER have the right to sell it if the EXHIBITOR does not return a 14. The execution of the Exhibition Space Contract and its receipts by the
duly filled and signed Exhibition Space Contract prior the deadline. ORGANIZER is deemed conclusive evidence of the EXHIBITOR’s
agreement to pay the full fees due. If the EXHIBITOR fails to make any
4. Once the space has been assigned (paid), the EXHIBITOR is not allowed subsequent payment on its due date, he/she is considered to have
to retract/revoke it. If the EXHIBITOR asks for a reduction of space and committed a breach of contract. As such, he/she forfeits any and all
want to move, the ORGANIZER have the right to allocate him/her based monies that have been paid, and the ORGANIZER has the right to sell the
on the space availability, and recalculate the cost. space to another EXHIBITOR.
5. The ORGANIZER shall determine the exhibition hours. Admission shall 15. Exhibits shall not construct the view of adjoining exhibits nor be operated
be by exhibitor’s pass or badge, and identification badges shall not be in any manner objectionable to other EXHIBITOR. All lighting within the
transferable. booth must be arranged and operated so as not be distracting to adjacent
booths. All sound devices operated in a manner objectionable to the
6. EXHIBITORS are expected to comply with building regulations and all ORGANIZER shall be prohibited.
Government rules and regulations. The EXHIBITOR and his/her exhibition
booth contractor must observe all guidelines as stipulated in Exhibitor’s 16. No EXHIBITOR will be allowed to remove his/her exhibit from the
Manual. exhibition floor, prior to the official termination of the exhibition, and the
EXHIBITOR shall have an authorized representative present at the
7. Rights of an EXHIBITOR shall not be assignable to any other firm or exhibition throughout the exhibition period and during the
person and no EXHIBITOR may assign his/her space, or sublet the whole installation/build-up and dismantling/break-down period of his exhibit.
or any part of the space contracted for. An EXHIBITOR has no right to
occupy any particular space other than that contracted for. 17. No one is authorized to make any verbal or oral changes in this contract.
The contract shall be governed by and construed according to Indonesia
8. The ORGANIZER and its employee are not responsible for any loss, theft law. Any dispute between the parties under this contract is hereby
or damage by fire, or injury of any nature to any person or article. submitted to the jurisdiction of the Court of Cibinong Bogor.
Reputable security will be on duty day and night, but the ORGANIZER,
while taking precautions against loss, will not guarantee against it and it is 18. The EXHIBITOR agrees to the use of the EXHIBITOR’s company name,
hereby expressly released from any liabilities or injury or damage thereof. company representative names, and company logo by the ORGANIZER
in promotional materials produced to market this event.
9. The ORGANIZER, its agents or employee shall not be liable for any loss,
damage or delay resulting from acts of war, civil unrest, strikes or lock- 19. The ORGANIZER has the right to re-allocate all booths in a new updated
outs, change in Government regulations, military activity or any other floor plan, if required, due to the latest condition of the exhibition.
circumstances which shall make it impossible or inadvisable for the
ORGANIZER to hold the Exhibition, Seminars and its additional 20. It is fully recommended by the ORGANIZER that all EXHIBITORS is not
programmed at the time and place/site/venue provided, and the allowed to install, to demonstrate, to offer or any similar action on illegal
ORGANIZER reserves the right to reschedule the Event at another date software/operating system etc.
and/or at another place/site/venue. 21. This Contract is non-cancelable by the EXHIBITOR.
10. Furthermore, the ORGANIZER will not be responsible for, and will be held 22. This Contract shall be governed by according to Indonesian Law. Any
harmless from the consequences of any conflicts or misinterpretations, dispute between the parties under this Contract is hereby submitted to the
which may arise with the host country, its sponsors, agents or other jurisdiction of the Court of Cibinong Bogor.
bodies and institutions regarding any and all aspects of the Event, which
may affect the participants, including EXHIBITORS.


Return this form to:
Secretariat ACRS 2013
2nd Floor F Building
Geospatial Information Agency (BIG)
The 34th ACRS 2013 - 0108.04.13
 The Discovery Kartika Plaza Hotel
20 – 24 October 2013, Kuta, Bali - INDONESIA

Jl. Raya Jakarta Bogor Km 46 Cibinong 16911 - INDONESIA

T/F: +62 21 8790 6041; E-mail: [email protected], Cc to: [email protected]

The 34th ACRS 2013 - 0108.04.13