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IT PROJECT

The document covers various aspects of digital presentation and electronic spreadsheets, including managing styles, working with tables, and utilizing mail merge in OpenOffice Writer. It also explains spreadsheet functionalities such as cell ranges, built-in functions, and cell referencing methods. Additionally, it details presentation views, custom animation effects, and the use of Slide Master for consistent presentation design in PowerPoint.

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akgamin4021p
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
9 views

IT PROJECT

The document covers various aspects of digital presentation and electronic spreadsheets, including managing styles, working with tables, and utilizing mail merge in OpenOffice Writer. It also explains spreadsheet functionalities such as cell ranges, built-in functions, and cell referencing methods. Additionally, it details presentation views, custom animation effects, and the use of Slide Master for consistent presentation design in PowerPoint.

Uploaded by

akgamin4021p
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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CHAPTER 3 (DIGITAL PRESENTATAION)

1. Managing Styles

Styles that gives your document a consistent professional look. Styles are a
group of predefined formats saved by a specific name in the style Gallery.
These styles constitute a combination of font styles, colors, effects, indentation,
alignment and suitable backgrounds that you can apply to selected pages,
text, tables, lists, headings and other elements in your document to quickly
changes the overall appearance.

STYLES TYPES

1. Paragraph styles: Paragraph styles controls all the aspects of a


paragraph's appearance like text alignment, tab stops, line spacing and
borders formatting.

2. Characters styles: This styles are used for selected text or a block
of text within a paragraph.

3. Frame styles: It is used for formatting graphic and text or a block


of text frames in a document.

4. Page styles: Are used for formatting the page including page size,
margins, borders, headers and footers, and backgrounds.

5. List styles: are used for presenting lists of information with


customization.

6. Table styles: Are used to customize the table format by adding


lines and shading to its contents.

2. Working with Tables


(Inserting Table)

1. Click on insert and select table. This will display the insert table dialog
box. In the name field, type the name of the table. By default, the table
toolbar gets displayed.

2. From the respective list boxes, select the numbers of rows and columns.

3. Click OK button. This will insert the table with the specified number of
rows and columns in your document.

4. To insert data click in any cell of the table.


3. Mail Merge

For creating and printing form letters such as invitations, letters, mailing
labels, envelopes or certificates for multiple tasks, mail merge forms an
important feature in OpenOffice writer.

Main Document: The common letter or an invitation that needs to be


sent to multiple recipients is included in the main document.

Data Source: It is the data file or a database that contains the


mailing address and other essential details from a database,
spreadsheet or tabular data that is created using OpenOffice writer
itself.
CHAPTER 4 (ELECTRONIC SPREADSHEET)

1. Cell Range

Spreadsheets are powerful tools that have revolutionized data


management and analysis in various fields. At their core, spreadsheets
are organized into rows and columns, creating a grid of individual cells
where data can be input. These cells can hold different types of
information, such as numbers, text, or formulas. When multiple cells are
grouped together, they form a range, which can be used for a variety of
calculations and analyses.

One of the most impressive features of spreadsheets is their ability to


handle complex formulas and functions. Formulas are user-defined
equations that can perform calculations, reference other cells, or apply
logical tests. Functions, on the other hand, are predefined operations built
into the spreadsheet software.
2. Built In Functions

1. SUM(): It is used for calculating the total of the values displayed in the
specified range of cells. Its syntax is:
=SUM(valu1; value2;....; value n) example: SUM(20;30;50) will display
the output as 100.

2. AVERAGE(): For calculating the average(mean) of a cell range or the


specified value this function is used. Its syntax is:
=AVERAGE(value1; value2;....; value n) example: AVERAGE(10;20;30)
will display the output as 20.

3. COUNT(): This function is used to count and return the number of numeric
and date value, passed as an argument or value in a cell range to it. Its
syntax is:
=COUNT(value1; value2;....; value n) example: COUNT(100;5;”10-02-
2021”) will display the output as 3.

4. COUNTA(): COUNTA() an extension for the function count(). Unlike


count(), it counts the number of all types of values including the text. Its
syntax is:
=COUNTA(value1; value2;....; value n) example:
=COUNTA("OpenOffice":20,30.5,"12/09/22";0) will display the output
as 5.
5. MAX(): For finding the largest value from the given range of values, this
function is used. Its syntax is:
=MAX(value1; value2;....; value n) example, =MAX(56;100;130;45) will
display the output as 130.

6. MIN(): For finding the smallest value from the given range of values, this
function is used. Its syntax is: =MIN(value 1; value 2;....; value n)
example:=MIN(56;100;130;45) will display the output as 45.

7. ROUND(): This function is used to round decimal values up to specified


digits. Its syntax is =ROUND(decimal_value; no. of digits)
example:=ROUND(4567.8756;2) will display the output as 4567.88.

8. TODAY(): For displaying the current date in the selected or active cell,
this function is used. Its syntax is:
=TODAY()

By default, it will display the output as current date in dd-mm-20XX.


3. Cell Referencing

Cell referencing refers to accessing the value of a cell by its address in any
formula or function. It refers or identifies the location of a cell in a worksheet.

Types of Cell Referencing

1. Relative cell Referencing: By default, spreadsheet applications


use relative cell referencing. As the name suggests, relative means
that which keeps on changing. Therefore , if you move or copy a
formula to another cell in relative cell referencing, the cell
addresses will be changed accordingly in the formula.

2. Absolute cell referencing: In absolute cell referencing, if a


formula is moved or copied to another cell, the cell address in the
formula will not change. This is done by preceding a '$'(dollar)
symbol in front of the column name as well as the row number.

3. Mixed cell referencing: It combines both relative and absolute


cell referencing. In mixed cell referencing, some part of
references is fixed and other parts are flexible; as change will be
depending on where the formula is copied.
CHAPTER 5 (DIGITAL PRESENTATION)
1. Presentation Views

● Normal View: the "Normal" view is typically the default view that
allows you to edit slides and see them in a sequence on the left-hand
pane. This view is great for adding content, designing slides, and
organizing your presentation.

● Outline View: An outline view is a visual representation of the


structure of a document or content. It's like a skeletal framework that
gives you an organized overview of main points.

● Notes: Notes view is a way to organize and review your notes


systematically. It's often used in digital applications to manage
information effectively.

● Handouts: It allows you to print slides in a format that's easy to


distribute to an audience. You can choose how many slides to print per
page and include space for notes.

● Slide sorter: feature that allows you to see an overview of your entire
presentation. It displays thumbnail versions of all the slides in a grid-like
format, making it easier to rearrange, add, or delete slides.

● Slide show: This slides in this view are displayed in full screen without
any toolbars. The audience is shown the presentation in this
2. Custom Animation(How Apply ?)

1. After opening the presentation, select the desired slide in normal


view whose objects are to be animated.

2. Select the text or object to apply the animation effect on.

3. Click slide show menu – custom animation option.

Types of Animation Effects

1. Enterance Animation Effect: As the name indicates, this effect


defines the manner in which an object enters on the slide.

2. Emphasis Animation Effect: It is used to lay emphasis or draw


attention to an object by changing font styles and size of text.

3. Exit Animation Effect: It is used to define how the objects


present on the slide shall leave it when moving to the next slide.

4. Motion Paths Animation Effect: This effect is applied to


describe a path that an object has to follow.
3. Working with Slide Master

Working with the Slide Master in PowerPoint allows you to


create and manage templates for your presentations, ensuring a
consistent look across all your slides. To access the Slide Master,
open your presentation and navigate to the "View" tab on the
Ribbon, then click on "Slide Master." This will open the Slide
Master view, displaying a thumbnail pane on the left with the
master slide at the top and several layout slides beneath it. By
selecting the master slide, you can make changes that will affect
all the slides in your presentation. Customize your layout by
changing the background through the "Background Styles"
option, adjusting fonts and colors via the "Themes" section, and
adding or repositioning placeholders for text, images, charts,
etc. Once you've made your desired changes, simply click on
"Close Master View" in the Ribbon to apply the updates to your
presentation.

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