E-Note SS One 3rd Term Data Processing
E-Note SS One 3rd Term Data Processing
SCHEME OF WORK
WEEK TOPICS
REFERENCES:
A Textbook on Data Processing for Senior Secondary School 1, By Adedapo F.O
and Michelle E.S
Computer Studies for Senior Secondary Education by HiiT @ School, Computer
Studies for Senior Secondary Education
WEEK TWO
DATE:..........................................
TOPIC: SPREADSHEET
CONTENT:
1. Definition of Spreadsheet.
2. Uses of Spreadsheet.
3. Examples of Spreadsheet.
Spreadsheet is simply a sheet of paper on which horizontal and vertical lines to generate
a rectangular grid, much as your mathematics copy. A spreadsheet can also be called a
workbook or code book. A workbook (e.g. Excel) is a collection of one or more
worksheets (A worksheet is like a page in the workbook). Each square or block is used to
write number or text or figure for calculations if required as shown below;
A spreadsheet consists of a table of cells arranged into rows and columns and referred to
by the X and Y locations. X locations, the columns, are normally represented by letters,
"A", "B", "C", etc., while rows are normally represented by numbers, 1, 2, 3, etc. A single
cell can be referred to by addressing its row and column, "C10" for instance. This
electronic concept of cell references was first introduced in LANPAR (Language for
Programming Arrays at Random) (co-invented by Rene Pardo and Remy Landau) and a
variant used in VisiCalc, and known as "A1 notation". Additionally, spreadsheets have the
concept of a range, a group of cells, normally contiguous.
EVALUATION:
(i) Define Spreadsheet
(ii) List FIVE uses of Spreadsheet.
READING ASSIGNMENT:
Study on how to load and exit spreadsheet using Ms-Excel.
WEEKEND ASSIGNMENT:
OBJECTIVE TEST:
1. .................... is a simple sheet of paper on which horizontal and vertical lines are
drawn to generate a rectangular grid (a) Spread code (b) Spreadsheet (c) Firmware
(d) Hardware
2. .......................... Is not an area of spreadsheet application?
(a) Banking (b) Budgets (c) Payrolls (d) Network software
3. Examples of Spreadsheet package include all except (a) Lotus 123 (b) SPSS (c)
Ms-Exc el (d) CPU unit
4. The best known spreadsheet formats were developed in the...................
(a) 1990’s (b) 1980’s (c) 1890’s (d) 1970’s
5. The most common spreadsheet format is known as...........
(a) System Sheet (b) Ms-Excel (c) Supercalc (d) Lotus
WEEK: 3
DATE:...............................
CONTENT:
1. Loading and exiting Ms-Excel
2. Creating, Saving and retrieving files
ACTIVITY: Educator is to carry out this practical with the students.
SUB-TOPIC 1:
LOADING AND EXITING SPREADSHEET PACKAGES
Title Bar
Menu Bar Ribbon Bar
Office Button
Formula Bar
Name Box
Column letter Bar
Vertical Scrollbar
Active Cell
Cell Pointer
Horizontal
Scrollbar
Row number
.
Sheet Tab Status Bar
Title Bar
It displays the name of the application and the active book. Within the title bar, we have icon
representing the office button, save button, undo typing and customize Quick access toolbar.
Office Button
This appears at the top of the Excel window. This button permits you to create a new workbook,
retrieving an existing workbook, save and save as, print, send or close.
Wrap Text
Make call content visible with in a cell by displaying it on multiple lines.
Format Cells
This section is used to insert, delete and format cell or range of cells.
Scroll Buttons
It allows you to scroll through the entire sheets in the workbook. As you can see there are four scroll
buttons. You can click on the forward or backward scrolling button either to display one sheet forward or
backward at a time. You can also use the first and the last scrolling button to display first and last sheet
in the workbook respectively.
Status Bar
This line is at the button. It gives information about the current document. At the extreme left of the
status line is the mode indicator, which shows the operation you are performing at a particular time.
Formula Toolbar
This display the content, be it text, numbers or the formula that produce the content of the active cell.
At the extreme left part of formula tool bar is a box called name box or cell address.
1. ROWS
Row runs horizontally across the worksheet and they are well numbered. In Microsoft Excel 2007
each spreadsheet contains 1,048,576 rows and they are labeled from 1 up to 1,048,576 .
2. COLUMS
Column runs vertically across the worksheet from up to down and they are assigned letters.
Columns are identified with letters (A, B, C, ……), starting with the column A and ending with
column XFD.
3. CELL
A cell is an intersection of a column and row. A cell has a name a unique cell address.
4. ACTIVE CELL
The active cell is the cell that is ready to accept input or data or command. It always show a dark
border called the cell pointer.
5. CELL POINTER
The cell pointer is a rectangular highlight that shows the active cell in a worksheet .
6. CELL ADDRESS
A cell has a unique cell address made up of a cell’s column and row: the column letter and the
row number.
Sub topic 2
Loading the Spreadsheet Package
To load a spreadsheet package, take the following steps:
Click on the START button
Point to ALL PROGRAMS
Point to Microsoft Office
Click on Microsoft Excel
METHOD II
Double-click the Microsoft Excel icon on the desktop. The spreadsheet package opens. The active cell is
cell A1 and the active worksheet is sheet1.
ENTERING DATA
Excel recognizes numeric as well as text data or label for numeric data.
Generally we have five types of data that are allowed in a worksheet. They are Text, Date, Time, Numeric
and Logical
FORMULARS
Excel performs calculation through formulas. For instance to add data in the cell A2, B3, C3 in cell D5,
you will enter the formula +A2+B3+C3 in cells D5
TEXT
Text includes any combination of letters, number and special character. Any data that does not recognize
as number, date, time will be taken to be a text. A cell can contain up to 255 characters and if the width
of the column is less than that of the input text string, this will extend to neighboring cells, otherwise it
will be truncated.
Saving a Worksheet
To save a worksheet for the first time, follow the steps below;
Click on the Microsoft office Button
Click on Save
When the dialog box appears, in the save in box click on the arrow, a drop down menu appears.
Select a location to save e.g My Document
Type a file name in the File name box.
Click on Save
Save in Box Arrow for Drop Down
CALCULATION
You can create a formula by using numbers (e.g 1200 + 2500): however it is preferable to construct
formula that refer to cells in the worksheet so that the result of value in a list of arguments. You can use
it to determine the number of entries in a specific number field of a range or array of numbers COUNT
returns information only on numbers, which must be in numeric, date or text representation format.
ARITHMETIC OPERATORS
These operators can be used to calculate values:
+ Addition
- Subtraction
* Multiplication
/ Division
() Brackets
EVALUATION:
1. (a) Define a Worksheet.
(b) State the THREE types of data that can be entered into a worksheet.
2. Highlight the steps required to do the following;
(a) Open a worksheet (b) Save a worksheet (c) Retrieve a worksheet
(d) Rename a worksheet
WEEKEND ASSIGNMENT:
1. .................... Can be defined as the working area of the program where entering of data and
calculations are handled.
(a) Worksheet (b) Workbook (c) Work cell (d) row
2. Which of the following cannot be found in a worksheet?
(a) Cell pointer (b) Column (c) Animations (d) Row
3. .................... Are mathematical expressions which return calculated value?
(a) MS Excel (b) Formula (c) Equation (d) Function
4. To save a workbook for future reference, a ...................... must be given to it.
(a) File name (b) File title (c) Reference name (d) Reference title
5. ..................... changes the way numbers and text are displayed in a worksheet.
(a) Arrangement (b) Decoration (c) Formatting (d) Highlighting
6. ................... sign is displayed when the content of the cell is more than what the cell can
accommodate. (a) ₦ (b) (c) £ (d) #
WEEK: 4
DATE: ..............
CONTENT:
1. Definition of Database Management
2. Uses of Spreadsheet and Ms-Access for Database Management.
A Database is a single organized collection of data for one or more purposes stored with minimum
duplication of data items so as to provide a consistent and controlled pool of data. For example a school
students’ database will contain data relating to the student such as academic results, school fees,
accommodation et.c
A Database Management System (DBMS) is software that controls the storage, retrieval and
manipulation of data stored in a database. Using a DBMS makes files easy to store, edit and retrieved
effectively. Examples of DBMS are: Microsoft Access, Dbase IV, Oracle, MYSQL, MSSQL, and FoxBASE
plus, Sybase.
BASIC TERMINOLOGIES
FIELD: is a single item of data, such as a forename or date of birth. Each field has a field name that is
used to identify it within the database. Field is also called ‘attribute’. It is a single unit of information in a
table.
RECORD: is a collection of fields, for example all the information about one person or one item. Record
is also known as ‘tuple’. Is also a set of all data fields for one row of the table pertaining to an individual,
place or thing.
FILE: is an organized collection of records, usually where all the records are organized so that they can
be stored together. A file can have one or more table within it.
TABLE: A table is made up of rows and columns. It is a collection of data organized into rows and
columns. A table is the basic unit of a database, each row holds a record and each column represents a
field.
Column
SUB-TOPIC 2:
Definition of Ms- Access
Ms Access is a relational database management system, is used to create simple database. It consists of a
query interface, forms to display and enter data and reports for printing.
Data in Microsoft Access is locked at the record level which is significantly different
from Excel which locks the entire spreadsheet.
Microsoft Access also offers the ability for programmers to create solutions using
the programming language Visual Basic for Applications (VBA), which is similar to Visual Basic 6.0
(VB6) and used throughout theMicrosoft Office programs such
as Excel, Word, Outlook and PowerPoint.
Microsoft Access is designed to scale to support more data and users by linking to multiple
Access databases or using a back-end database like Microsoft SQL Server. With the latter design,
the amount of data and users can scale to enterprise-level solutions.
Access 2010 allows databases to be published to Share Point 2010 web sites running Access
Services. The resulting web forms and reports, when accessed via a web browser, don't require
any add-ins or extensions and can be run in any browser.
The capability of Microsoft Access that is easy enough for end users to create their own queries,
forms and reports, laying out fields and groupings, setting formats, allows
professional developers, as well as end users, to develop a wide range of applications to fulfill the
needs of an organization or commercial purpose.
EVALUATION:
1. What is a Database?
GENERAL EVALUATION:
1. List FIVE examples of DBMS
2. Explain any THREE uses of Ms-Access in DBMS.
READING ASSIGNMENT:
Students are expected to read ‘read on how to load and exit Ms-Access.
WEEKEND ASSIGNMENT:
1. A Software that controls the storage, retrieval and manipulation of data stored in a database is
called--------
(a) DBMS (b) Database (c) LAN (d) PDMS
2. A single organized collection of data for one or more purposes stored with minimum duplication,
so as to control pool of data is called…………..
(a) Data (b) Field (c) Records (d) Database
3. Which of these is odd one out in the use of Ms-Access in Database?
(a) Sorting (b)Modifying (c) Searching and report generating (d) Location
4. The following are examples of DBMS except -------
(a) Ms-Access and FoxBASE (b) Dbase and Sybase (c) Oracle and MYSQL (d) Paradox and WWW.
5. A computerized system that performs mathematical operations on input- data to transform it
into the output (audio, video, graphic, numeric or text) form desired by a system user is
called-----------
(a) Data processing system (b) Global positioning system(c) Megatronic systems (d) all of the
above.
WEEK 5
DATE: ..................................
CONTENT:
1. Access Object
2. Loading and exiting Ms-Access
3. Creating, saving and retrieving files.
SUB-TOPIC 1:
Access Object
There are different types of objects that are used to input, display, interrogate, print and automate work
using Access. These objects are:
Query
Is a method used to search a database for records which have certain things in common.
Form
A form can be used in place of table for data entry and viewing records.
Report
Report is used to produce various printed outputs from a database.
Blank Database
Create
When working in Access, you make use of tables. Tables are the most important object in the database.
1. Datasheet view
2. Design view
3. Table wizard
4. Enter Field Names and Data Type e.g. Surname, Middle name, Last Name etc
5. Save table,
7. Click View
View
8. Select Datasheet view.
NOTE: Educators should please show the students other methods of saving a worksheet
Retrieving a Worksheet on Ms-Access
To retrieve an existing or saved worksheet, follow the steps below;
Load the Ms-Access package
Click on the File menu or the Microsoft Office button
Click on Open, the open dialog box will be displayed
Click on the arrow beside the Look in box
Select My Document from the drop down menu
Click on the File Name
Click on Open
DATA TYPES
Data type Stores Size
Text Text or combination of text, digit, spaces and 0 to 255 bytes/ character
special characters
Memo Large amounts of text, used for long Exact character is determined by
comments and explanation. entry
Number Numbers 1 – 15 digits
Date Dates and times 8 bytes
Currency Monetary values, e.g N50.55 8 bytes
Auto Number An automatic counter that gives a new number 4 bytes
for each new record.
Yes/No A field with a ready made Yes or No Option 1 character
Hyperlink Fields that will store hyperlinks. Links to any
file on the network or intranet.
Lookup Wizard This will help you to creates a field that will
allow you to choose a value from another
table or from a list of values using a combo
box.
WEEK 6
DATE: ..................................
CONTENT:
1. Computer room management ethics
2. Laboratory rules and regulations.
EVALUATION
1. What is Computer Ethics?.
2. List 5 computer room/laboratory ethics
READING ASSIGNMENT
Students are to read ‘Safety measures’
WEEKEND ASSIGNMENT:
Objective:
1. _____ is a set of moral principles that regulate the use of computers.
(a). Profession (b). Computer behavior (c). Computer ethics
(d). computer users
2. _____ is a place where the teaching and learning of computer studies takes place. (a).
Computer laboratory (b). Computer shop (c). Computer factory (d). Computer house
3. These are some of the components of an ideal computer laboratory except _____ (a). White
marker board (b). Printer’s (c). Chairs and computer system (d). Washing machine
4. Which of the following is good computer ethics? (A). Fighting other students (b). moving the
computers about (c). Cleaning the computer with dust-free napkins (d). spraying fluid in the
computer room
5. The use of a dust cover to cover a computer system when it is not in use is a computer laboratory
rule. (True / False)
WEEK 8
DATE…………………………………..
TOPIC: SAFETY MEASURES
CONTENT:
1. The sitting arrangement
EVALUATION:
State four Safety measures that need to be taken when using a computer
…………………………………………………………….
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WEEK: 9-10 REVISIONS