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Ms-Access Database Worksheet (1)

The document is a revision worksheet for a Computer Science final examination focused on Microsoft Access. It includes multiple choice questions, true or false statements, and short answer questions covering key concepts such as tables, queries, data types, primary keys, and relationships. An answer key is provided for each section to facilitate self-assessment.

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eyadsat2012
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2 views

Ms-Access Database Worksheet (1)

The document is a revision worksheet for a Computer Science final examination focused on Microsoft Access. It includes multiple choice questions, true or false statements, and short answer questions covering key concepts such as tables, queries, data types, primary keys, and relationships. An answer key is provided for each section to facilitate self-assessment.

Uploaded by

eyadsat2012
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Final Examination – Term 2 (2024-25)

Subject: Computer Science (Revision Worksheet3)


Ms-Access
Section A:Multiple Choice Questions

1. Which of the following is used to store data in a Microsoft Access database?


a) Tables
b) Queries
c) Forms
d) Reports

2. Which of the following data types would be most appropriate for storing a person's age
in MS Access?
a) Text
b) Number
c) Date/Time
d) Currency

3. In Microsoft Access, which object allows you to ask questions and retrieve specific
data from a table?
a) Table
b) Query
c) Form
d) Report

4. What is the primary key in a table used for?


a) To sort the records
b) To uniquely identify each record in the table
c) To store large amounts of data
d) To create relationships between tables

5. Which of the following is true about a form in Microsoft Access?


a) It allows the user to input, view, and modify data in a table.
b) It is used for generating reports.
c) It is used to organize data into multiple tables.
d) It is used to create complex queries.
Section B: True or False

1. A query can only display data from a single table in Microsoft Access.

2. A form is used to display data in a printable format.

3. In Access, the data type ‘Memo’ is used to store large amounts of text.

4. You can create relationships between two tables in Microsoft Access using a foreign
key.

5. You can only create one primary key in a table in Microsoft Access.

Section C: Short Answer Questions

1. What is the difference between a table and a query in Microsoft Access?

2. Explain the purpose of data types in Microsoft Access and give two examples of data
types.

3. What is the purpose of setting a primary key in a table?

4. What is a relationship in Microsoft Access, and why is it important?

5. Describe the steps to create a simple query in Microsoft Access.


Answer Key for MS Access Worksheet

Section A: Multiple Choice Questions

1. a) Tables

2. b) Number

3. b) Query

4. b) To uniquely identify each record in the table

5. a) It allows the user to input, view, and modify data in a table.

Section B: True or False

1. False (A query can display data from multiple tables, depending on how it is designed.)

2. False (Reports are used for displaying data in a printable format, while forms are used for
entering and viewing data.)

3. True

4. True

5. True

Section C: Short Answer Questions

1. Difference between Table and Query:


A table is used to store data in rows and columns, while a query is used to retrieve, filter,
and display specific data from one or more tables.

2. Purpose of Data Types:


Data types define the type of data that can be stored in each field. For example, "Text"
stores alphanumeric data, while "Number" stores numeric data for calculations.

3. Purpose of Primary Key:


The primary key is used to uniquely identify each record in a table, ensuring no two records
have the same value for that field.

4. Purpose of Relationships:
Relationships link data between tables, ensuring data integrity and enabling users to
efficiently access related information from multiple tables.

5. Steps to Create a Query:

o Open the database and select the "Create" tab.

o Click on "Query Design."


o Choose the table(s) to include in the query.

o Add the fields you want to display.

o Apply criteria (e.g., age > 25).

o Run the query to view the results.

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