Business letter – a formal document for transaction

with a much defined format includes contact

information a salutation a body a complimentary
and a signature.
Business letter format.
 Your contact information
 The date
 Recipients contact information
 The salutation
 The body
 Closing salutation
 Your signature with typed full name
underneath the signature
Cover letter – your resume intended to lay out the
facts but your cover letter is meant to convey more
personality. First introduction to the person who
may hire you and its goal should be to make you as
memorable as possible in a good way.
Resume – comes from the French and means a
summary. A summary of your qualifications skills
and training work experience and education and
most importantly the accomplishments you have
made with past employers.
Curriculum vitae – means course of life is a detailed
document highlighting your professional and
academic history.

COMMON NOTE TAKING METHODS

1.The outlining method – the relationship
between the different parts are carried out
through intending. Outlining records context as
well as relationship . It also reduces editing and
is easy to review by turning main points into
questions.
2.Mapping method – mapping is a method that
evolves in a note taking from which relates each
fact or idea to every other fact or idea.
3.Charting method – set up your paper by
drawing columns and labeling appropriate
headings in a table.
 4.Sentence method - write every new thought
fact or topic on a separate line numbering as
you progress.

Nature of Police Report Writing – a report of

investigation is an objective statement of the
investigators findings. It is an official record of the
information relevant to the investigation which the
investigators submits to his superior.
Purposes of Police Report Writing
1.To serve as the official document and
permanent record of incidents in the
community.
2.To compile statistical information and identify
problems in the community.
3.To facilitate investigations prepare and defend
court cases including prosecution of offenders.
4.To identify training needs of the members of
the Philippine National Police.
Police Reports – police investigate crimes and
arrest people but they do not charge people with
crimes. Charges are filed by prosecutors such as
district attorney office and court case is only opened
when a person has been formally charge.
1.Arrest Report – this report provides detail on an
arrest made by police.
2.Crime or incident report – this report provides
details on police responses to citizen calls for
assistance reports of accidents or reports of
crimes being admitted.

TYPES IF INVESTIGATION REPORT

1.Spot report - A concise narrative report of
essential information covering events or
conditions that may have an immediate and
significant effect on current planning and
operations that is afforded the most
expeditious means of transmission consistent
with requisite security.
 2.Progress report - is an accounting of the
actions or series of actions undertaken in
relation to an on going investigation of a case.
3.After operation report – is a report that may be
rendered after any successful police operation
that leads to the arrest of any member or some
members of a syndicated crime group.
4.Final report - is a thorough in depth and
lengthy account regarding an investigation into
an incidents or case as mandated by higher
authorities to establish a determination of the
truth and how far it could be determined based
on the facts and circumstances with the
appropriate recommendation for the proper
course of action to be made.

A GOOD INVESTIGATION REPORT CONTAINS THE

FOLLOWING REQUISITE
1.Accuracy – the report should be a true
representation of the facts to be the best of the
investigators ability.
 2.Completeness – the question of when who
what where why and how should be answered.
3.Brevity – irrelevant or unnecessary materials
should be omitted.
4.Fairness – the investigator should take facts as
he finds them.
5.Form and style – the arrangement of the
materials presented should be in a manner
which will make the report easy to read.
6.Clarity – the language and format of a report
are simple and to the point
7.Specific – use of specific words that bring the
reader close to first hand experience.
8.Timeliness – completions of a report promptly.

Graphic airds – are charts diagrams graphs maps

flashcards posters pictures photographs leaflets
folders pamphlets cartoons and comics. A visual
graphic or graphic aid is any image that assists that
reader in understanding the text which
accompanies the visual aid.
 1.Grid graphs – once the crime intensity in the
region is known the hotspots are identified as
the areas with highest n% intensity where n is
dependent on the situation.
2.Tables – allow the reader to make comparisons
of data.
3.Bar chart – is another form of the grid graph
and is used for the same purpose.
4.Flow chart – gives the reader a visual
description of a process.
5.Pie diagrams – the proportional breakdown of a
topic.
6.Pictures and sketches – show the reader exactly
what is being talked about in the report.
7.Maps – show the location of specific features
towns cities and country.

COMMON PROBLEMS IN POLICE REPORT

1.PLACING PERIODS AND COMMAS OUTSIDE A
QUOTATION MARK THEY SHOULD GO INSIDE
 2.USING JARGON INSTEAD OF NORMAL ENGLISH
WORDS
3.WRITING IN A PASSIVE VOICE
4.MISUSING CAPITAL LETTERS
5.MISSPELLING COMMON WORDS
6.OMITTING THE RESULTS OF AN
INVESTIGATION
7.RUN ON SENTENCE A SENTENCE RUNS AS IT
WERE WITHOUT A SEMI COLON OR PERIOD
8.USING UNNECESSARY WORDS
9.WRITING VAGUE GENERALIZATIONS INSTEAD
OF FACTS
10. MAKING ASSUMPTIONS

GENEREAL QUALITIES OF A GOOD REPORT

1.FACTUAL
2.COMPLETE
3.OBJECTIVE
4.RELEVANT
5.UP TO DATE
6.FAIR CORRECT