Republic of the Philippines Department of Cducation NATIONAL CAPITAL REGION November 21, 2024 REGIONAL MEMORANDUM 21253 _ 5.2024 No: To: Schools Division Superintendents CID and SGOD Chiefs Division Sports Officers All Others Concerned REGIONAL ATHLETIC MEET 2025 GENERAL PALARO TECHNICAL GUIDELINES 1. __ In line with the conduct of the Regional Athletic Meet 2025 on March 10-14, 2025, attached is the revised Regional Athletic Meet 2025 General Palaro Technical Guidelines, for information and guidance of all concerned. Immediate and wide dissemination of this Memorandum is desired. 2. JOCELYN DR ANDAY: Regional Director, NC! Concurrent Officer-In-Charge Office of the Assistant Secretary for Operations Encl: As stated {essdjjoan/ : 6 Misamis St., Bago Bantay, Quezon City pon idress: [email protected] lepedner.com.phNATIONAL CAPITAL REGION REGIONAL ATHLETIC MEET 2025 GENERAL TECHNICAL GUIDELINES I. INTERNATIONAL RULES AND GROUND RULES 1. The International Rules and Regulations of the different sports events shall govern the conduct of the Regional Palaro, however, intemational rules amended by the “Ground Rules” shall be adopted to suit local conditions. Ground rules supersede international rules. 2. Ground rules shall be agreed upon by the Coaches and Tournament Directors during the Solidarity Meeting. The Coaches and Tournament Directors concerned must affix their signature on the aforesaid documents and submit the same to the General Referee (Regional Sports Officer) for approval. Il. OFFICIATING OFFICIALS DepEd personnel shall be given priority to officiate in school sports competition, however, non-DepEd personnel may be tapped whenever necessary. Il, MODIFICATIONS IN THE CONDUCT OF 2025 PALARONG PAMBANSA. A. School Level/Competitions 1. All schools are encouraged to organize school sports chubs in adherence to the issued guidelines of DepEd, adopting mandatory sports and preferred sports ‘based on context. 2. All organized school sports clubs must be duly recognized by their concerned Schools Division Office authority/ies. 3. Selection of athletes is through conduct of Intramurals, try-outs, or other modalities that can ensure selection of quality athletes. 4. Qualifying standards for measurable sports are not applied at this level of competition. However, winner-take all policy shall be applied for team sports. 5. Schools are encouraged to participate in sports events in which they can compete and advance to the next level of competitions. B. Division Meet (City Mect) 1, All School Division Offices are enjoined to organize their Schools Division Athletic Association (SDAA) which shall be responsible for the management of Division Meets. 2. The winner-take-all policy shall be applied in the representation of teams (school sports club) to the next level of competition for team sports. 3. Schools Division Offices/SDAAs have the option to adopt qualifying time, distance and score to establish standards for measurable sports. 4, Schools Division Offices are encouraged to formulate policies, guidelines, rules and regulations that conform to Palarong Pambansa standards. Moreover, Schools Division Offices can strategize the conduct of Division Meets on conditions that can ensure efficiency and effectiveness in the selection of athletes who shall participate for the next level of sports competition. ©. Regional Meet 1. All Regional Offices are enjoined to organize their Regional Athletic Association (RAA) which shall be responsible for the management of Regional Meets. The winner-take-all policy shall be applied in representation of team sports to the next level of competition. Measurable sports such as athletics, swimming andarchery shall adopt the qualifying time, distance and score set for Palarong Pambansa. . Other sports that do not apply qualifying standards in the selection of athletes and are not identified as team sports, shall advance directly to the National Palarong Pambansa. 4. Regional Offices are encouraged to formulate policies, guidelines, rules and regulations that conform to Palarong Pambansa standards. Moreover, ROs can strategize the conduct of Regional Meets on conditions that can ensure efficiency and effectiveness in the selection of athletes who shall participate for the next level of sports competition. IV. NUMBER OF COACH For NCR PALARO 2025 only, the following team events whose number of athletes are ten (10) and above may have one (1) Assistant Coach aside from the required number of coach, however, assigning Assistant Coach is the prerogative of the Division. ‘The total coaching staff will only be two (2): Athletics (Elementary and Secondary Boys and Girls) Badminton (Elementary and Secondary Boys and Girls) Basketball (Elementary Boys and Secondary Boys and Girls) Baseball (Elementary and Secondary Boys) Boxing (Secondary) Football (Elementary and Secondary Boys} Sepak Takraw (Secondary Boys) Softball (Elementary and Secondary Girls) ‘Taekwondo (Elementary and Secondary Boys and Girls) Volleyball (Elementary and Secondary Boys and Girls) Wrestling (Secondary Boys) “NO COACH, NO PLAY” POLICY 1, The policy of “NO COACH, NO PLAY” shall be applied in the direction of the Palaro. 2. In cases of non-appearance of the coach the rulings below should be observed [followed 2.1. The reason for non-appearance of the coach should be justifiable. 2.2 The coach should immediately inform his/her Division Sports Officer (DSO) and the Tournament Director (TD) the reason of non-appearance during that particular event so that an immediate replacement can be done. This is not to jeopardize the play of the athletes in that particular event. 2.3 Both DSO and TD should agree to the replacement with the signed template for replacement of coach. 2.4 The substitute coach should have served during the respective division meet/palaro. . Request for replacement may be done in the following manner: 3.1 Through writing/text message/phone call a day before or within one (1) hour before the start of that particular game. 3.2 The ESSD/RSO must be informed regarding the said request for replacement. 4, The request for replacement of coach shall only be applied to those team with one (1) coach only.‘The team as mentioned in ITEM NO. 3 cannot anymore ask for replacement in cases both coaches did not appear in that particular game. 6. Non-appearance of both coaches during the game will mean forfeiture of the game in favour of the opponent. VI. DEFAULTING TIME AND FORFEITURE, 1, Defaulting time is fifteen (15) minutes. 2. However, only the first scheduled game of the first day of the competition be given, thirty (30) minutes defaulting time to give the team/athletes/coaches time to adjust to the proximity of the vere from their point of departure. 3. In the succeeding scheduled games from the first day up to the last day of the competition, the fifteen (15) minutes defaulting time as stated in the ground rules shall be applied. 4. ONLY the Tournament Director has the right to declare a game won by default or forfeiture. ‘Vil. CODE OF CONDUCT AND PROTEST 1, Officials and coaches who fail to observe the code of conduct and proper decorum shall be dealt with accordingly. 2. All unsportsmanlike conduct of coaches/chaperons/trainers and athletes are ground for suspension. Furthermore, supporters (teammates, classmates, teachers, friends, parents, etc.) of the team concerned who are unruly during the games will be the responsibility of the coach/division officials of that particular team in sending them out of the playing area with the assistance of the peace and order officers (policemen, barangay officials/security guard, etc.) present during the games. 3. Protest on technicalities arising from the games shall be resolved in the following manners: 3.1 ONLY THE OFFICIAL COACH of the team has the right to a protest. 3.2 The Tournament Director concerned is empowered to conduct an on the spot investigation and decide immediately on any protest. 3.3 If the protesting coach is not satisfied with the decision of the tournament Director, a formal written protest, signed by the coach and the Division Sports Officer concerned and noted by the Head of the Delegation maybe filed with the Jury of Appeal not later than 12 hours after the incident. The decision of the Jury of Appeal (RD/ARD, RSO, Regional Legal Officer) is final 3.4 When the violation on eligibility rules is proven in team competitions, the games in which the individual has taken part shall be declared forfeited in favor of the opposing team. The individual performance in case of the individual events, shall be nullified.‘VII. DECLARATION OF THE OVERALL CHAMPION 1. The Olympic Medal count system will be used in declaring the Overall Champion. 2. ‘The Division garnering the most number of gold medals for regular and Special Events (PARA Games) shall be declared team champion in their respective level. In case of tie, the silver medals will be the basis and if there is still a tie, the bronze medal will break the tic. If the tie still exists, there will be two (2) champion. 3. In determining the overall champion, the total number of gold medals in the regular events in the elementary and secondary shali be added. IX, AWARDING OF MEDALS, TROPHIES AND CERTIFICATES OF RECOGNITION AND PARTICIPATION 1. The Tournament Director of the different sports events may conduct their respective awarding ceremonies at their respective venues. ‘The first to fifth (1 to 5!) placers in the overall ranking in the elementary and secondary divisions will be awarded trophies during the closing ceremonies. Likewise, trophies will also be awarded to the most bemedallied athletes in the following events: © Archery ~ Secondary Boys and Girls + Amis ~ Secondary Boys and Girls + Athletics - Elementary and Secondary Boys and Girls + Swimming — - Elementary and Secondary Boys and Girls * Gymnastics - Elementary and Secondary Boys and Girls 2. Special performance of athletes in the different sports events shall be given during recognition through the issuance of Certificate of Recognition. These awards will be given during the awards ceremonies of every sports event in their respective venues, ‘+ Amis (Elementary Boys and Girls) ° MVP ‘+ Best in Anyo + Badminton (Elementary and Secondary Boys and Girls) * MVP + Basketball (Elementary Boys and Secondary Boys and Girls) «© MVP « Best 3-Point shot Artist * Mythical Five © Best Power Forward Best Small Forward Best Point Guard Best Off Guard Best Center e000Baseball (Elementary and Secondary Boys and Girls) MVP Best Pitcher Best Defensive Player Best Catcher Best Stolen Base Homerun King Best Run Batted-in (RBI) Chess (Elementary and Secondary Boys and Girls) © Top Player (Individual ‘+ 2st Top Player (Individual) Football (flementary and Secondary Boys) + MVP Best Goal Keeper Best Striker Best Defensive Player Futsal Secondary Girls + MVP ‘+ Best Goal Keeper © Best Striker + Best Defensive Player Sepak Takraw Jr. (Elementary Boys) Sepak Takraw (Secondary Boys and Gitl;s) * MVP + Best Setter + Best Striker ‘+ Best Tekong Softball (Blementary and Secondary Girls) MVP Best Pitcher Best Defensive Player Best Catcher Best Stolen Base Homerun Queen Best Run Batted-In (RBI ‘Table Tennis (Elementary and Secondary Boys and Girls) «- MVP Ft ‘Taekwondo * * MVP + Best in Poomsae ‘Tennis (Elementary and Secondary Boys and Girls) . MVP‘+ Volleyball (Blementary and Secondary Boys and Girls) MVP Best Setter Best Opposite Hitter Best Middle Blocker 1 Best Middle Blocker 2 Best Outside Hitter 1 Best Outside Hitter 2 Best Libero 3. Certificate of Participation /Recognition will be given to the coaches, chaperons, trainers, officiating officials, working committee and the management after accomplishing online QAME via address provided. XX. SELECTION OF ATHLETES AND COACHES 1. Selection of Athletes Based on the Palarong Pambansa 2024 plans the selection of athletes for the next level of competition (Palarong Pambansa) of the following sport events shall be done in this manner: * Athletics and Swimming - meet the Standard rule/time set by the Palarong Pambansa Management Archery - meet the standard rule set ‘Team Sports ~ Winning Team (no selection) Basketball, Baseball, Football, Futsal, Sepak Takraw, Softball, Volleyball (Sepak Takraw refer to the National Palaro Technical Guidelines DM No. 20, s. 2024) 2. In the selection of athletes to compose the NCR delegation to the Palarong Pambansa, the Regional Office will designate a five-man team to compose the Selection Committee, namely; + ESSD Chief / RSO * Winning Coach * Tournament Director * Officiating Officials (2) who have witnessed the performance of the athletes The Selection Committee headed by the ESSD Chief /RSO has the right to replace selected players who will not be able to join/play in the Palarong Pambansa for whatever reason/s that prevented them from joining. 4. Ifthe 14, 29, and 3« placers athletes /team coaches is not available for Palarong Pambansa, the selection Committee headed by the ESSD Chief/RSC shall have the authority to appoint the replacement. 5. In case the selected players and coach/es will not be able to join the Palarong Pambansa he/she shall write a letter of explanation. The letter should be signed by the parents of the athletes and the coach, the Division Sports Officers (DSO) and noted by the Schools Division Superintendent concerned.6. Composition of the Athletes 6.1 6.2 ‘The number of players as specified below shall come from the champion team, There will be no selection, Basketball 12 Football 18. Baseball oe Softball 12 Volleyball 12 Sepak Takraw 12, ‘Sepak Takraw Elem 4 Racket games (Badminton, Table Tennis, Tennis) 6.2.1 The first (1*) and second (2) placers in the Singles event and the first (1*) placer in Doubles are automatically selected to play in the next level of competition (Palarong Pambansa) 6.2.2 The first (1) and second (2m!) placers in the Singles event will play in singles category while the first placers in doubles event will play doubles category. 6.2.3 Should anyone of the selected players in the singles become indisposed or for any reason becomes unavailable, the next in rank 34 placers shall replace the player affected. 6.2.4 If one of the champion players in Doubles will not be able to play, the replacement shall be taken from one of the second place winner in the doubles. Play-off between the 2»! placer athletes will be conducted as to determine the best between them. 6.2.5 Further replacement in the team composition (Singles and Doubles) shall be determined by the Palaro Management and the Selection Committee. a. Individual Games Billiard : top winner in 8 ball and 9 balls Dancesport top couples in Standard and Latin dances Chess : the individual standing of the athletes (Top Two Players) Gymnastics : Individual All-Around standing (IAA) Taekwondo Individual results Boxing : Individual champion Arnis Individual standing in the different weight categories for the secondary level and team champion for the elementary level Wrestling Individual Champion Wushu : Individual Champion Pencak Silat : Individual Champion Aero Gymnastics : Individual All-Around standing (IAA)6.4.1Selection of Coaches 6.5.1 The Palaro Management (RSO, DSO/TD/ATD) shall have the authority to appoint a replacement in case of unavailability of winning coaches for the next level of competition (Palarong Pambansa). + Team Sports ~ Coach of the Champion team + Racket Games ~ The coach of the top winning Singles player shall be the designated coach - In case the designated coach will not be available said coach will be replaced by the second top winning Singles coach. Individual Games ‘The selection of the coach on the following events will be as follows © Archery : Overall Champion * Amis : Overall Champion * Athletics Overall Champion * Billiard Top Individual © Boxing Overall Champion * Chess : Top Individual Player from Board 1 * Dancesport _: Top in Standard and Latin Dances = Gymnastics Champion of IAA © Swimming : Highest number of medals garnered by the team * Taekwondo —: ‘Overall Champion © Wrestling : Overall Champion * Wushu : Overall Champion * Pencak Silat: Overall Champion 6.5.2 In case that the overall champion does not have player in the team, the coach concerned will be replaced by the 2=! rank coach with a player. If in case the 204 rank coach still does not have player in the, team, the Palaro Management shall appoint a replacement. 6.5.3 Team Sports (Basketball, Volleyball, Football, Baseball, Softball, Futsal, Sepak Takraw) Coaches, Assistant Coaches and Chaperons shall come from the Champion Team. 6.5.4 Assistant Coach and Chaperon for Individual Sports shall come from team with most number of selected athletes. 6.5.4.1 2¢ placer will be chosen as Assistant Coach and Chaperon to most number of selected athletes. 6.5.4.2 In case of the tie, the winning coach shall determine the Chaperon of the winning team.XL REPORTS ON THE CONDUCT OF REGIONAL ATHLETIC MEET For a smooth and orderly conduct of the Regional Palaro coordination among the members of the different committees are necessary. Hence, all prepared reports are to be submitted to the designated committee. The final overall reports will be submitted to the Regional Director by the ESSD Chief. The following are tasked to prepare and submit the necessary reports needed: 1. Tournament Director ‘© Submits the day-today results of the games to the Records Committee. © Prepares narrative report on the conduct of their respective sports event to submitted to the Secretariat Committee. «Disseminate evaluation sheets to be answered by the officiating officials, coaches and players and to be submitted to the Evaluation Committee. {QAME) ‘+ Tournament Directors and/or Assistant Tournament Directors and at least two witnesses are advised to utilize the attached incident report template, any other unforeseen event and/or behavior from unauthorized individuals relative to non-adherence to Regional Meet 2024 General Technical Rules and Guidelines and agreed rules that may occur at the playing vermue during the games. 2, Evatuation Committee « Formulate evaluation checklist and form to be distributed to the ‘Tournament Directors + Prepares the report based on the results of the evaluation to be submitted to the Secretariat Committee/Office of the ESSD Chief. 3. Technical and Documentation Committee ‘© Sees to the coverage of all the games and other significant events (pictures and video) «Submits complete files to the Office of the ESSD Chief. ‘© Assists/Coordinates with the Records Committee in preparing the Technical Forms 4. Secretariat © Collects all the reports and results of the Palaro * Prepares the overall regional report on the proceedings of the Regional Meet and other significant events that happened including the action taken recommendations for future reference. ‘* Submits reports to the Office of the ESSD Chief to be submitted to the Regional Director. 5. Recordds/Game Results Committee «Analyses the results of the game + Records the day-to-day results of the games * Finalizes the official results of all sports events by events/division regional ‘* Documents all records of the results of the games ‘* Submits the records to the Office of the ESSD Chief. XI, PALARO REFERENCES The following are references relative to the holding of the Regional Palaro. + Palarong Pambansa 2024 * Regional Athletic Meet Technical Guidelines 2024 Note: Validated and agreed during the 3-Day Strategic Planning Workshop dated October 7-10, 2024ARIEL P. VILLAR SDO Caloocan City FAqaIMA FT. INGBO 10 Las Piflas City ANA LAWRENCE JAY SEDILLA SDO Makaff City EDIS .'ENERLAS: spo inlupa City LEOPOLDO MIRANDA jORt L. DIONICIO DO Mandaluyong City SDO Manila C-ERNIFER O. COSMIANO SDO Navotas City MARIVIC D. LISING SDO Pasig City LE@NAKDO ¥. HAGUM JR. SDO Quezn City As SHOJLG/GERONA SDO Taguig & Pateros City ‘JO! PEDRO D/GLORIANI SDO Pasay City -Q GLENN 0. DUCTA SDO Paranaque City ye KT MICHAEL JAMES B/DARILAG SDO San Juan City R. PEDROCHE DepEd NCR