Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids

Package No. MAHSR – S-1

National High Speed Rail Corporation Limited (NHSRCL)

2nd Floor, Asia Bhawan, Road No.205, Sector-9, Dwarka, New Delhi-110077, India

INVITATION FOR BIDS

Date: 17/01/2025
IFB No: MAHSR-S-1

⁠Design, Manufacture, Supply, Installation, Over all Integration, Testing &

Commissioning, and Comprehensive Maintenance, of Signalling & Train
Control System, Telecommunication System, and Operation Control
Center System on Mumbai Ahmedabad High-Speed Rail Project, India.
(Package No. MAHSR-S-1)
NOTICE OF INVITATION FOR BIDS

(SINGLE STAGE TWO-ENVELOPE BIDDING)

1) The Ministry of Railways of Government of India, through National High Speed Rail
Corporation Limited (NHSRCL) (herein after referred to as the Employer), invites online
Bids from eligible Bidders for the construction and completion of the Works as described
in the title.

2) The Bidding will be conducted in accordance with Single Stage (“Two Envelope”)
Bidding Procedure.

3) The application for the purchase of the Bidding Documents and Intending Bidder’s In-
formation Form (Annexure-1 to IFB) shall be sent at the Employer’s address/email given
at the Para (4) below, by email with pdf attachment (scanned copy of signed Bidder
Information Form-Annexure-1 to IFB), so as to reach NHSRCL at least five (05) working
days in advance of the intended date of purchase of the Bidding Documents.

Based on compliance to the requirements of Annexure-1 to IFB, NHSRCL shall notify

the Intending Bidders to submit the duly filled ‘Agreement on Non-Disclosure
Obligation’ (Appendix-1 to IFB) and pay the non-refundable fee for the purchase of the
Bidding Documents.

4) Interested eligible Bidders may obtain further information from the office of:

Director (Electrical and System)

National High-Speed Rail Corporation Limited (NHSRCL)
2nd Floor, Asia Bhawan
Road No.205, Sector-9, Dwarka
Page 1 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
New Delhi – 110077, India.
Tel: +91-11-28070000
Fax: +91-11-28070250
E-mail: [email protected]

5) Intending Bidders, shall be required to upload the NDA duly filled in the e-procurement
portal and send an email to the Employer at email address mentioned in para 4) above
along with necessary details (i.e. name and address of the Bidder, email id, copy of proof
of payment of cost of Bidding Document and copy of signed NDA), at least five (5)
working days in advance of the intended date of purchase of bidding document.
Upon verification of above-mentioned documents, receipt of cost of Bidding Document
and NDA, the Employer will approve or reject the Bidder’s application for downloading
of the Bidding Documents.
For the Intending Bidder(s), who are so notified by Employer/NHSRCL, a complete set of
Bidding Documents, shall be available for download from the link provided by the
Employer through email to the designated email id provided by the Intending Bidder.
The document sale will start from 24/01/2025 (09:00 Hrs) to 10/03/2025 (15:00 Hrs). A
non-refundable fee of INR 59,000.00 (Indian Rupee Fifty-Nine Thousand only)
including GST towards the process of purchase of Bidding Documents in the form of
online remittance/ RTGS/NEFT/IMPS and uploading of Non-Disclosure Agreement
(NDA) duly filled as indicated in Appendix-1 to IFB shall be ensured by the Intending
Bidder.
IFB No. MAHSR-S-1 shall be entered in remarks at the time of online transaction of
payment, failing which payment may not be considered. NHSRCL account details for
online remittance are given below:

Account Name - National High Speed Rail Corporation Limited

Bank - HDFC Bank Limited, 209-214, Kailash Building, 26, Kasturba Gandhi Marg,
New Delhi-110001
Account No - 57500000079852
IFSC Code- HDFC0000003
MICR -110240001
Swift Code-HDFCINBB

6) The Conditions of Contract are based on FIDIC Conditions of Contract for Plant and
Design Build, First Edition 1999 for the Procurement of Electrical and Mechanical Plant
and for Building and Engineering Works, Designed by the Contractor.
7) Bids must be submitted online only on e-procurement portal
https://etenders.gov.in/eprocure/app from 11/03/2025 (09:00 hrs.) up to deadline for
submission of bids i.e. 26/03/2025(15:00 hrs). Bid through any other mode shall not be
entertained. However, Bid Security of INR 71,00,00,000 (Indian Rupee Seventy-One
Crores only) in original shall be submitted physically by the Bidder on or before deadline for
Page 2 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
submission of Bids. The Instructions for Online Bid Submission are annexed herein.

8) To participate in the e-bidding process, it is mandatory for the Bidder to register their firm
with e-procurement portal https://etenders.gov.in/eprocure/app to have a user ID and
password and the Bidder should be in possession of Class III Digital Signature Certificate
(DSC) in the name of the person duly authorized to sign and submit the Bid on behalf of
the Bidder from any Certifying Authority recognized by CCA India, with their profile.

9) The Technical Bid will be opened online only at e-procurement portal

https://etenders.gov.in/eprocure/app at 15:30 hrs on 27/03/2025

10) Interested eligible Bidders, who had purchased the Bidding Documents beforehand, are
invited to attend a Pre-bid meeting to be held on the date and time notified by the
Employer.
Participation in this Pre-Bid Meeting is not mandatory.

11) Courts in Delhi alone shall have the jurisdiction to entertain any application or other
proceedings in accordance with Laws in India, in respect of anything arising under this
Bid.

S/d

Director (Electrical and System)

National High Speed Rail Corporation Limited (NHSRCL),
2nd Floor, Asia Bhawan,
Road No.205, Sector-9, Dwarka,
New Delhi – 110077, India

Page 3 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
APPENDIX-1 TO IFB

AGREEMENT ON NON-DISCLOSURE OBLIGATION

Upon verification of Intending Bidder’s Information Form (Annexure-1 to IFB), the

‘Agreement on Non-Disclosure Obligation’ shall be sent to Intending Bidders on the
designated email id provided by the Bidder.

(End of APPENDIX to IFB)

Page 4 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
ANNEXURE-1 to IFB
INTENDING BIDDER’S INFORMATION FORM

Date: [insert day, month, year]

IFB No.: Package No. MAHSR-S-1 [The Intending Bidder# shall provide the following
information.]

Intending Bidder’s legal name: [insert full name]

Intending Bidder’s actual or intended country of registration:
[insert country of registration]
Intending Bidder’s actual or intended year of incorporation:
[insert year of incorporation]
Intending Bidder’s legal address in country of registration: [insert
street/ number/ town or city/ country]
Intending Bidder's authorized representative (holding Power of
Attorney to sign the Forms) information:
Name: [insert full name]
Address: [inset street/ number/ town or city/ country] Tele-
phone/Fax numbers: [insert telephone/fax numbers, including
country and city codes]
E-mail address: [insert E-mail address]
Intending Bidder’s Minimum Eligibility:

1. Bidder shall be a Member of UNISIG (technical body of

UNIFE). Bidder shall submit the documentary evidence of
membership, which may be verified by the Employer.
Attached are copies of original documents of:
1. Memorandum and Articles of Association (or equivalent
documents of constitution or association), and/or documents
of registration of legal entity named above.
2. The written confirmation of authorization to sign on behalf of
the Intending Bidder in the form of Organizational Board
Resolution or its equivalent and Power of Attorney specifying
the representative’s authority to sign the Form.

# Bidder may be a firm that is a single entity or any combination of such entities in the form
of a JV/Consortium under an existing agreement or with the intent to enter into such an
agreement supported by a Letter of Intent along with draft agreement.

Intending Bidder’s Representative:

Signature: ………………….…
Name: ………………….…….

Page 5 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
Position: ………………….….
Date: …………………………..
Company: ……………………..
Company stamp: ………………

(End of ANNEXURE-1 to IFB)

Page 6 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
Instructions for Online Bid Submission:

The Bidders are required to submit soft copies of their bids electronically on the e-
procurement portal of NIC (CPP Portal) https://etenders.gov.in/eprocure/app, using valid
Digital Signature Certificates. The instructions given below are meant to assist the bidders in
registering on the CPP Portal, prepare their bids in accordance with the requirements and
submitting their bids online on the CPP Portal.
More information useful for submitting online bids on the Portal may be obtained on the same
portal of NIC i.e., https://etenders.gov.in/eprocure/app.

REGISTRATION
1) Bidders are required to enrol on the above-mentioned e-Procurement portal by clicking on
the link “Online bidder Enrolment” on the Portal which is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the e- procurement
Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
For foreign bidders, the Digital Signature Certificate (DSC) is issued by eMudhra
(https://www.e-mudhra.com/foreign-dsc.html).
5) Only one valid DSC should be registered by a Bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID /
password and the password of the DSC / e-Token.

SEARCHING FOR BID DOCUMENTS

1) There are various search options built in the e-Procurement Portal, to facilitate bidders to
search active bids by several parameters. These parameters could include Bid ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search
for bids, wherein the bidders may combine a number of search parameters such as
Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for
a bid published on the e-procurement Portal.
2) Once the bidders have selected the tenders they are interested in, they may download the
bidding documents after paying the cost of bidding document and signing NDA. These
bids can be moved to the respective ‘My Tenders’ folder. This would enable the e-
procurement Portal to intimate the bidders through SMS / e-mail in case there is any
corrigendum/addendum issued to the bidding document.
3) The bidder should make a note of the unique Bid ID assigned to each tender, in case
Page 7 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum/addendum published on the bidding
document before submitting their bids.
2) Please go through the tender advertisement and the bidding document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents – including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
bidding document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. The Bidder has to sign in ink the required Bidding Forms as indicated in the
Bidding Documents and scan the same for submission. However, the XLS file for Price
Bid is to be completed and directly uploaded. Bid documents may be scanned with 100
dpi with black and white option which helps in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard documents
which are required to be submitted as a part of every bid, a provision of uploading such
standard documents (e.g., PAN card copy, GST certificate copy, annual reports, auditor
certificates etc.) has been provided to the bidders. Bidders can use “My Space” or ‘’Other
Important Documents’’ area available to them to upload such documents. These
documents may be directly submitted from the “My Space” area while submitting a bid
and need not be uploaded again and again. This will lead to a reduction in the time required
for bid submission process.

SUBMISSION OF BIDS
1) Bidder should log into the website well in advance for bid submission so that they can
upload the bid in time i.e., on or before the bid submission time. Bidder will be responsible
for any delay due to other issues.
2) The Bidder shall upload their Bid on https://etenders.gov.in/eprocure/app using Class- III
digital signature of authorised signatory only.
3) Bidder has to select the payment option as “offline” to pay the tender fee/ cost to bidding
document/ Bid Security as applicable and enter details of the instrument.
4) Bidder should prepare the Bid Security as per the instructions specified in the tender
document. The original should be posted/couriered/given in person to the concerned
official, latest by the deadline of bid submission or as specified in the tender documents.
The details of the DD/any other accepted instrument, physically sent, should tally with the
details available in the scanned copy and the data entered during bid submission time.
Otherwise the uploaded bid shall be rejected.
5) Bidders are requested to note that they should necessarily submit their Price Bid in the
format specified and no other format is acceptable. Bidders are required to download the
Price Bid (latest revision, if any) file, open it and complete the coloured (unprotected)
cells with their respective financial quotes and other details (such as name of the Bidder).
Page 8 of 9
Project for Construction of Mumbai-Ahmedabad High Speed Rail Invitation for Bids
Package No. MAHSR – S-1
No other cells should be changed. Once the details have been completed, the Bidder should
save it as .xls Document Type and submit it online, without changing the filename. If the
Price Bid file is found to be modified by the Bidder, the bid shall be rejected.
6) The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed
by unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology. Data storage
encryption of sensitive fields is done. Any bid document that is uploaded to the server is
subjected to symmetric encryption using a system generated symmetric key. Further this
key is subjected to asymmetric encryption using buyers/bid openers public keys.
8) The uploaded bid documents become readable only after the bid opening by the authorized
bid openers.
9) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a
bid summary will be displayed with the bid no. and the date & time of submission of the
bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS
1) Any queries relating to the bidding document and the terms and conditions contained
therein should be submitted online on the CPP portal and addressed to the Bid Inviting
Authority for a tender or the relevant contact person indicated in the bidding documents.
2) Any queries relating to the process of online bid submission or queries relating to CPP
Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
3) For any Technical queries related to Operation of the Central Public Procurement Portal
Contact at:
Tel: The 24 x 7 Help Desk Number 0120-4200 462, 0120-4001 002/5, 0120-6277 787.
E-Mail: [email protected]

International bidders are requested to prefix +91 as country code in place of initial 0.

Signature Not Verified

Page 9 of
Digitally signed by ANURADHA 9
KUMARI
Date: 2025.01.17 18:57:35 IST
Location: eProcurement System for Central
PSUs