Rastriya Rojgar Prawardhan Kendra

Girls Get Equal 2.0 – Realizing rights and building resilience Program
Job Description

TITLE OF POSITION: Project Coordinator

GRADE/LEVEL: Coordinator
LOCATION OF THE POSITION: Rastriya Rojgar Prawardhan Kendra
IMMEDIATE Executive Director
SUPERVISOR/REPORTING TO:
POSITION TO BE SUPERVISED: Field Officer/ MERL Officer/ Finance Officer/ Social
Mobilizers and the entire team under Girls Get
Equal Program
WORKING AREA: Sarlahi and delegated assignments
CHILD SAFEGUARDING: You will frequently have direct contact with children and/or
young people in their day-to-day work. You will have to abide by child safeguarding,
protection from sexual exploitation, abuse, and harassment (PSEAH) policy including
the organization’s code of conduct. You will have to maintain dual adult rules while
visiting/meeting with children.
ROLE PURPOSE:
The Project Coordinator holds primary responsibility for delivering a high-quality Girls Get
Equal 2.0 – Realizing right and building resilience Program that reaches adolescent girls
and young women to be resilient and exercise their rights to education to enjoy schooling
to have inclusive and quality education for their wellbeing and to have access to economic
opportunities for financial sustainability and independency to control over their lives to
deal with risks and vulnerabilities as well as to to protect themselves from different form
of abuse exploitation, violence and harmful practices. This role ensures comprehensive
support for community structures and project staff to implement the Girls Get Equal
Program with high levels of efficiency and effectiveness. Additionally, the Coordinator will
guide officers and teams to establish and sustain productive partnerships and
coordination with government counterparts.

The post is accountable for delivering the implementation phase of the project cycle,
including stakeholder engagement, community mobilization, budget oversight, program
integration, and cross-cutting issues. The position also provides operational and
administrative support to staff, promoting adherence to quality standards and compliance
requirements. The Project Coordinator oversees program planning, execution, monitoring,
and coordination, working closely with various functions to ensure seamless operations
and successful program delivery.
SCOPE OF ROLE:
Reports to: Executive Director
Staff reporting to this post: Finance/ Social Mobilier
Budget Responsibility: Girls Get Equal Program Budget
KEY AREAS OF ACCOUNTABILITY:
Quality Project Implementation
 Lead planning, budgeting, and forecasting processes at the partner level to ensure
efficient and effective project delivery.
 Oversee the overall implementation of the Detailed Implementation Plan (DIP),
phased budgeting, and cross-cutting interventions of the Girls Get Equal program,
ensuring alignment with guidelines, compliance requirements, and partnership
agreements.
 Develop and review the annual Girls Get Equal plan and community mobilization
plan, ensuring program interventions are integrated to effectively promote
community mobilization, child rights and participation, disability inclusion, GESI,
and broader inclusivity within Girls Get Equal Annual Plan.
  Facilitate smooth program operations by liaising with cross-functional teams to
ensure quality programming, adherence to compliance standards, and safer
programming practices.
 Collaborate with PLAN International to enhance the quality of planning and program
development through technical expertise integration.
 Conduct safeguarding risk assessments for all key activities, ensuring program
structures and areas.
 Regularly review and update data and information to maintain high-quality data
reporting and recording standards.

Project Supervision and Monitoring

 Conduct regular quality monitoring, joint monitoring, stakeholder monitoring, and
other district-level assessments to ensure high-quality programming, implementing
corrective actions to address program challenges and improve outcomes.
 Coordinate and collaborate with district agencies for DPAC/LPAC and other district-
level monitoring activities to support continuous quality improvement.
 Facilitate donor visits, PLAN international visits, field office visits, and other
operational visits, ensuring the project remains on track and that feedback is
effectively integrated into program delivery.
 Monitor budget execution against planned expenditures, maintaining accurate
documentation for effective and efficient financial management.
 Ensure timely financial reporting to the Executive Board and PLAN international.
 Provide guidance to staff on sound financial and inventory management practices,
overseeing the documentation of all procurement activities.
 Conduct an annual physical verification of goods and assets.
 Ensure timely logistical support for program operations.
 Recommend updates to organizational policies, incorporating best practices for
continuous improvement.
 Supervise and guide program and administrative staff to enhance their
performance, ensuring efficient, high-quality program operations.
 Ensure that all staff adhere to organizational policies and procedures.

Coaching, mentoring and capacity development of staff, and other stakeholders

 Design and implement a comprehensive staff capacity-building plan to enhance
program delivery quality.
 Facilitate staff development initiatives to ensure a clear understanding of project
objectives, desired outcomes, and work plan development in alignment with the
results framework.
 Collaborate with PLAN INTERNATIONAL counterparts to develop training manuals
and resource materials, supporting stakeholder capacity-building to promote
effective implementation of planned activities.
 Engage with local government and community-based organizations on advocacy
issues, facilitating Adolescent Young Girls and young women campaigns and
policies to advance advocacy objectives.

Coordination, Collaboration, and Networking

 Strengthen meaningful coordination and networking with community structures,
schools, municipalities, district authorities, networks, and other aligned NGOs to
mobilize resources, ensuring high-quality and cost-effective programming.
 Collaborate closely with Finance, MERL, and Social Mobilizer to deliver high-quality
programming.
 Facilitate coordination meetings at the district and Palika levels, leading networking
efforts with community-based organizations (CBOs) to promote accountability, local
ownership, and program sustainability.
 Establish connections and facilitate the handover of community structures to Palika
authorities to ensure the long-term sustainability of program initiatives.
Project Reporting and Documentation
 Ensure timely reporting and documentation of the Girls Get Equal program,
submitting high-quality reports to PLAN INTERNATIONAL as scheduled.
 Lead and facilitate data analysis, interpretation, documentation, and reporting of
project indicators to line managers and PLAN INTERNATIONAL in alignment with the
results framework.
 Guide team members in the preparation, finalization, and submission of semi-
annual and annual reports and as per donor requirements.
 Prepare and submit periodic project reports, database updates, and case stories in
close collaboration with PLAN INTERNATIONAL counterparts.
 Share semi-annual, annual, and periodic reports with municipal and district
stakeholders.
 Facilitate the establishment of municipal-level MoUs, outlining core planning and
reporting protocols for the Girls Get Equal program.
 Conduct and facilitate semi-annual and annual result review and reflection
workshops.
 Document, disseminate, and share program learnings and case stories for social
media, branding, and visibility purposes.
 Record innovative approaches and best practices to support advocacy and lobbying
efforts with local governments.

Representation
 Represent the organization in municipality, district, and provincial-level meetings
and seminars as required, in coordination with the Line Manager.
 Support community mobilization efforts and engage in district-level platforms,
forums, and networks related to cross-cutting initiatives.
 Participate in and contribute to strategic planning and design workshops as needed.

Safeguarding
 Ensure that all program staffs and relevant parties understand and respect the Code
of Conduct, Child Safeguarding, Child Protection Policies, Protection from Sexual
Abuse & Exploitation, Anti-Harassment Policy, Fraud, Bribery & Corruption Policy
and other RRPK's policies & Guidelines.
 Report on the protection concerns to the Program Coordinator in-line with the
Safeguarding Policies.
 Ensure the Child Protection Policy, Code of Conduct and other safeguarding are
visible at all activity locations.

Well-being
 Ensure that all staff members in the field are feeling comfortable in the job and in
the team and inform the Project Coordinator if the relevant employees face
particular challenges or have specific needs.
 Adopt and demonstrate ‘Do No Harm’ system in each and every step of your
assignments.

Others
 Other tasks as requested by the Line Manager.
 Support Humanitarian responses where appropriate, ensuring timely and quality
responses in line with PLAN INTERNATIONAL standard and principles.
 Facilitate Safer programming, Gender Diversity and Climate resilience programing
for long-term impact.
QUALIFICATION, SKILLS AND EXPERIENCE:
Education: A Bachelor’s degree (preferred to Master’s degree) in Education, Social
Science, or a relevant field.
Experience: At least three years of project coordinator experience in program
implementation.
 Expertise in budget planning, leading and mobilizing team for execution of project
target to achieve goal of project.
 Familiarity with participatory community mobilization methods and child protection
policies.
 Experience in building collaborative relationships with diverse stakeholders.
Skills:
 Strong skills in log-framework plan development and outcome-based monitoring.
 Proficiency in computing skills.
 Strong communication, analytical, and report-writing abilities.
 Basic proficiency in written and spoken English.
 Enthusiasm for working with diverse, multidisciplinary teams and rural
communities.
 Demonstrated ability to coordinate with relevant stakeholders.