EMPOWERMENT TECHNOLOGIES

QUARTER 3 – MODULE 5
Advanced Presentation Skills
List of Presentation Tools
1. Microsoft Powerpoint
By using standard templates and themes, it is easy to create visually appealing presentation
even if you do not have knowledge of basic graphic design principles. MS Powerpoint is easy
to modify when compared to other visual aids such as charts, posters, or objects.
PowerPoint slides are generally easier to see by a large audience than other visual aids.
It is also easy to present, no need for handouts. It can easily advance slides in the
presentation one after another with a simple key stroke while still maintaining eye contact
with the audience. They look good visually and can be easily read if you a projector and
screen that is large enough to the entire room.
2. Prezi
It is a great presentation tool to level up the PowerPoint that you’ve been using for the
past 10 years. It offers new kinds of visualizations and opportunities to link imagery to motion,
which in turn creates a deeper understanding and retention duration.
3. Apple Keynote
It is a presentation tool that has the following features and capabilities:
- Quality presentation - Useable offline
- Touch optimized - Online and desktop application
- Graphing functions - Quality themes
- Mobile - Remote controlled (iOS)

4. Google Slides
Compatibility in Google Presentations: graphics, text formats, PDFs and even
PowerPoint presentations can be imported and exported in it. Created presentations can be
published online.
Cloud Based Presentation Creation: Google Presentation is supported by the cloud. This
means that as long as a device is connected to the internet, Google presentation can be
accessed. This means that even your colleagues can access and modify a presentation as it is
being formulated. Cloud support also allows employees and students to make last minute
adjustments while they are on their way to a meeting or other event. Another significant
advantage is that you'll never have to worry about purchasing software again.
Structuring Your Presentation
What is a Structure?
Structure provides a logical flow so that it can provide the information that the audience
needs to follow a presentation. It is necessary because a well-organized presentation creates
an impression mastery thus, gaining audience's trust and attention. The following are guide
on how to structure your presentation:

• Purpose
To determine your purpose, ask "What are the main points I want my audience to gain
from listening to my presentation?”

• Audience pre-assessment
 Identify the characteristics, knowledge and needs of your audience. Know who your
audience are, what they want/need to know and what are their background. This step is done
before the presentation or throughout.

• Opening your Presentation/Bridge

This is also called as the hook which is designed to grab the audience's attention and
provide them with a reason to be engaged in the presentation.

• Body of Presentation
This is the major portion of the presentation that needs to be connected directly to your
purpose or bridge. Ensure to cover all the necessary points to achieve your purpose and be
sure to support your points clearly and concisely.

• Closing your Presentation

This is the final impression that you will leave with your audience-make sure it is impactful.
Connect back to your purpose and let them know where you have been then leave your
audience with a clear understanding of your points.
.
Creating an Effective Presentation

1. Minimize – Minimize the number of slides and ensure that most information come from the
speaker.
2. Clarity – Use a font style that is easy to read or are big enough to be read by the audience
in a distance.
3. Simplicity – Summarize the information and apply the 6 x 7 rule. This means limiting the
content to six lines and seven words per line. Use bullets or short sentences to have your
audience focus on what the speaker is saying.
4. Visuals – Use suitable graphics and images to capture your audience attention.
5. Consistency – Make your slides uniform and avoid using different font styles and
backgrounds.
6. Contrast – use light font on dark background and vice versa

How to Add Hyperlinks in Microsoft PowerPoint

It is an easy way to navigate slides during presentation when using hyperlinks. Here are the
steps:

1. Select an object or highlight a text.

2. Click the Insert tab in the menu bar or use the shortcut key Ctrl+K. Click Hyperlink or
Links. A dialog box will appear.

:
Link to Options:
 a. Existing File or Web Page – creates a hyperlink to a website or a local file saved in your
hard drive. Browse your file in the dialog box or input the URL in the Address textbox.
b. Place in this Document – creates a hyperlink that enables you to jump to a specific slide
in your presentation
c. Create a New Document – creates a hyperlink that once clicked, creates a new document
on your specified location
d. E-mail Address – creates a hyperlink that opens Microsoft Outlook that automatically
adds your specified recipient on a new email
3. When done, click OK to apply your hyperlink.

Embedding Objects in Microsoft Powerpoint

Embedding an excel file in Microsoft Powerpoint is just very easy. When embedding an excel
file, it would look like a table in a slide.

Embedding an Excel File to your Slide Presentation

1. Go to the Insert tab.

2. On the Text group, click on Object.
3. The Insert Object dialog box would appear:

Options:

a. Create New – creates a new file from scratch.

b. Create from File – browse an existing file saved on your hard drive. Checking the box
beside the link option will allow the user to modify the Excel file inside your
presentation.

4. Once done, click OK.

 Assessment

I. Match Column A with Column B. Read each item carefully and write your answer on ½
sheet of paper.
A B
1. Identify the characteristics, knowledge and a. Existing file or
needs of your audience. webpage
2. Creates a hyperlink to a website or a local file. b. Structured
c. Visuals
3. Well-organized presentation. d. Closing
4. Creates a hyperlink that once clicked, creates a e. Contrast
new document on your specified location.
f. Audience
preassessment
5. Graphics and images in your presentation.
g. Create from file
6. Browse an existing file saved on your hard
h. Creates a new
drive.
document
7. The final impression that you will leave to your
audience. i. Powerpoint
8. Light font in dark background and vice versa. E j. Clarity
k. Consistency
9. Presentation tool for Apple devices. l. Apple keynote
10. Presentation tool made by Microsoft. m. Consistency
11. Presentation tool made by Google. n. Google slide
12. Fonts are big enough to be read by the o. Simplicity
audience in a distance.

13. Making slides uniform.

14. Avoid having different font styles and
backgrounds.
15. Limit the content to six lines and seven words
per line