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Workday Onboarding Guide

The Onboarding Guide for a New Employee provides a Quick Reference Guide for navigating the Onboarding dashboard in Workday and completing necessary onboarding activities at Cox. It outlines the steps to access the dashboard, track progress, and complete a checklist of required tasks on the first day of employment. Key activities include updating personal information, reviewing benefits, and completing required trainings.

Uploaded by

Melanie Coleman
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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24 views11 pages

Workday Onboarding Guide

The Onboarding Guide for a New Employee provides a Quick Reference Guide for navigating the Onboarding dashboard in Workday and completing necessary onboarding activities at Cox. It outlines the steps to access the dashboard, track progress, and complete a checklist of required tasks on the first day of employment. Key activities include updating personal information, reviewing benefits, and completing required trainings.

Uploaded by

Melanie Coleman
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Onboarding

Guide for
a New Employee
QUICK REFERENCE GUIDE

Purpose
This Quick Reference Guide (QRG) explains how to navigate the Onboarding
dashboard in Workday and complete the onboarding activities using a
checklist as you join Cox.

Business Role(s)
Employees and Employee Service Center (ESC)

Please consider the environment


before printing this. 1

©2022 COX ENTERPRISES, INC


Onboarding Guide for a New Employee

The onboarding guide is used to complete the post-hire formalities and get
acquainted with the Cox work culture. It includes details such as onboarding
documents, outstanding action items and links to helpful resources.

All the new Cox employees need to complete several onboarding activities in
Workday on their first day of employment. These activities can be categorized as:

Accessing and Navigating


the Onboarding Dashboard

Completing the Onboarding Checklist

Now, we will look at these activities in detail.

2 Onboarding Guide for a New Employee


Access the Onboarding Dashboard (1/2)

Accessing the Onboarding Dashboard

Log in to Workday. The Home page is displayed.


Click the Start Your Onboarding tab under the Announcements section to access
your onboarding activities and learn more about next steps.

3 Onboarding Guide for a New Employee


Access the Onboarding Dashboard (2/2)

Accessing the Onboarding Dashboard

The Start Your Onboarding pop-up window is displayed. Click the Onboarding
link to access the Onboarding dashboard.

4 Onboarding Guide for a New Employee


Navigate the Onboarding Dashboard (1/5)

The Onboarding dashboard within Workday helps in tracking the progress of


action items and provides a list of helpful contacts that are available for
assistance during the onboarding process.

5 Onboarding Guide for a New Employee


Navigate the Onboarding Dashboard (2/5)

explore the different sections of the Onboarding dashboard.

First Week and Welcome Message

This section provides useful links for your orientation and displays welcome
messages from Cox Leadership.

1 2 3

The Your First Week tab displays a lineup of virtual sessions planned
1 by the Cox onboarding team. You can select the appropriate schedule
based on your start date.

The Message from Alex Taylor tab displays the welcome video
2 message from Cox Leadership.

The Welcome to CEI tab displays the CEI welcome video message.
3 Please note that the welcome video message will differ based on the
Cox division that you have been aligned with.

6 Onboarding Guide for a New Employee


Navigate the Onboarding Dashboard (3/5)

Workday.

Getting Started

This section takes you to your Workday Inbox and helps in monitoring the
completed and/or pending action items assigned to you.

The Completed data indicates the number The Ready data indicates the number
of completed action items. Clicking the of pending action items. Clicking the
number directs you to the Archive tab in number directs you to the Actions tab
your Inbox. in your Inbox.

The Your Progress bar displays the The Go to Inbox link directs you to
percentage of tasks you have your Inbox.
completed so far.

7 Onboarding Guide for a New Employee


Navigate the Onboarding Dashboard (4/5)

Workday.

Company Website

Click the InsideCox.com link to access the Cox portal.

Meet Your Manager!

message.

8 Onboarding Guide for a New Employee


Navigate the Onboarding Dashboard (5/5)

Workday.

Your Team

This section displays a list of your team members, their photos and their roles.

Helpful Information

This section provides direct links to Frequently Asked Questions (FAQs).

9 Onboarding Guide for a New Employee


Complete the Onboarding Checklist (1/2)

complete as you join Cox.

✓ Log in to Workday and navigate through the Onboarding Dashboard.

✓ Update your personal information including your legal name, preferred


name, gender, date of birth and preferred language.

✓ Update your contact information including your primary address, phone,


email address and emergency contacts.

✓ Review the benefit information, if eligible.

✓ Complete the Tax and Direct Deposit forms.

✓ Update or add a dependent to medical and dental coverage.

✓ Update or add a photo in your profile.

✓ Review any country-specific employment documents (if applicable).

✓ Review and verify your government Identity Documents (IDs).

✓ Sign contract or other documents (where applicable).

10 Onboarding Guide for a New Employee


Complete the Onboarding Checklist (2/2)

ask you to complete as you join Cox.

✓ Complete the required trainings.

✓ Read health and safety instructions, policies and procedures.

11 Onboarding Guide for a New Employee

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