ORACLE DAT A SHEET

OpenText Extended ECM for Oracle® E-Business Suite

Enterprise Content Management

embedded in the Oracle®
E-Business Suite process context

OpenText Extended ECM for Oracle® E-Business Suite is an enterprise

content management solution that tightly integrates with Oracle E-Business
Suite software, so you can bring structured processes together with
unstructured content generated outside of Oracle E-Business Suite
applications. It is an intuitive and collaborative environment that enables
users to work in the process context, whether they are in Oracle E-Business
Suite or the OpenText Content Suite, resulting in greatly improved
productivity for your organization. OpenText Extended ECM helps lower
costs, ensure regulatory compliance, and reduce risks associated with
inaccurate data access and over retention. Extended ECM leverages
OpenText Content Server, which has been certified not only Oracle Database
Ready, but Solaris Ready, Linux Ready, Oracle Exadata Ready and Oracle
SuperCluster Ready, ensuring protection of your Oracle investment.

KEY BUSINESS BENEFITS Take Control of ALL Your Data

• Reduce costs by increasing
productivity, consolidating previously In recent years, organizations have had to manage unprecedented amounts of
scattered repositories into one, in unstructured data - email, images, reports, video files, documents, presentations, and
accordance with regulations social media. This critical information is often scattered all over the enterprise, in
• Protect your Oracle investment - application silos, departmental ECM systems, even local hard drives with little or no
OpenText Content Server is Oracle
communication paths in between. This situation results in often-duplicated, out of date
Database Ready, Oracle Solaris
Ready, Oracle Linux Ready, Oracle or inaccessible information, resulting in high storage and license costs, increased risks
Exadata Ready and Oracle due to poor information governance, and overall organizational inefficiencies.
SuperCluster Ready
Structured data generated by ERP application processes, such as Oracle E-Business
• Increase efficiency by connecting
content and processes supported by Suite, remains the main driver of an organization’s core processes. Oracle E-Business
Oracle E-Business, improving content Suite processes such as procurement or project management, when enriched by
visibility and role-based access, while properly accessible related documents and other unstructured data, lead to greater
enhancing content relevance by
associating transaction metadata to productivity and accuracy. Organizations that want to lower costs and complexity and
drive increased collaboration aim for improved information governance demand solutions that manage and fully
• Reduce risks by controlling document leverage unstructured data across the enterprise. OpenText Extended ECM for Oracle®
versions, archiving content and E-Business Suite bridges the gap between the enormous volume of unstructured data,
properly deleting it, helping ensure
and your Oracle E-Business Suite structured processes.
regulatory compliance
• Create value by making content more
accessible and manageable across Connect Users, Business Process and Content
former organizational silos, from
Bridging the ECM-ERP integration gap is important, but it also has to be done in a way
within familiar user interfaces
that is familiar to both the ECM and ERP users and leverages their existing on-screen
 ORACLE DAT A SHEET

experience, or they may not take advantage of it. Like EBS itself, Extended ECM for
Oracle® E-Business Suite uses Oracle’s enterprise class database to host its metadata
repository – the content indexes and attributes that can be accessed by all Extended
ECM users to find needed EBS transaction-related documents, emails and more. This
KEY FEATURES
proven readiness and tight integration with Oracle products also extends your Oracle
investment, and provides you with the confidence in overall availability, scalability and
• Shared OpenText business
workspaces bridge the ERP-ECM performance that you expect from the Oracle stack. OpenText Extended ECM is tightly
‘gap’; provide direct document embedded with your existing Oracle E-Business Suite implementation as well, so
support for approval workflows structured transaction processes and unstructured information not only co-exist, but
• Access and change content offline work to mutually compound business benefits, making content-enriched processes a
while maintaining synchronization
reality for EBS users.
with EBS processes
• Paper document scanning to the Extended ECM for Oracle® E-Business Suite provides tools to quickly search and
content repository; auto-classification retrieve unstructured content, and to view, manage, and share it dynamically through
and content-centric workflow
the Oracle E-Business Suite forms or web interface. Extended ECM for Oracle® E-
• Secure archiving + Increased security Business Suite provides shared business workspaces that consolidate information from
for sensitive content
inside and outside the ERP system and keep it always in sync. Similarly, users can work
• Easy distribution of unstructured from inside or outside the ERP environment, depending on their role and EBS licensing,
content for follow-up and approval
to complete transactions.
• Manage the complete lifecycle of
unstructured and ERP content Within each business workspace – such as those for Purchase Reqs., Purchase Orders,
Suppliers and Invoices in EBS Financial Management or Advanced Procurement;
Applicants, Employees, and Absences in HCM; and Projects, Tasks, and partner
Organizations in PPM – users are assisted by many collaborative features. These
DRAFT

include a Content Filter search tool which displays content matching specified ERP
attributes, ECM attributes or both; read-only access to key EBS transaction data for
non-EBS Extended ECM users, and immediate “Jump back” to the E-Business Suite
transaction itself for authorized EBS users working with associated ECM content – and
much more.

Figure 1. OpenText Extended ECM integration with Oracle E-Business Suite

Content-centric Workflow is included as well, and these workflows can be defined for
both linear (e.g., scanned Invoice processing), or more ad-hoc ‘exception-based’
processes and viewed through a simple dashboard in the workspace. Users working in
familiar business productivity applications, such as Microsoft Office, SharePoint, or

OPENTEXT EXTENDED ECM FOR ORACLE E-BUSINESS SUITE

 ORACLE DAT A SHEET

OPENTEXT CONTENT SERVER Office 365 can also access the workspace without leaving their application, and they
experience very similar structure, operation, and application look and feel as Oracle E-
Business Suite users do. The overall goal, and effect – is to make ECM transparent;
always there, with the relevant E-Business Suite transaction-related information in
OpenText Content Server easily accessible – in the way you work today.

Manage Your Entire Content Lifecycle

Extended ECM for Oracle® E-Business Suite includes many features that help you
manage the complete lifecycle of unstructured and ERP content to meet compliance
and organizational governance mandates. Users can easily capture, full-text index,
classify, share, and control all forms of content, from native paper-based to myriad
forms of information ‘born digital’, while preserving such things as proper version
control. They can manage confidential and sensitive documents as well, thanks to built-
in multi-level ECM security. Also, the implementation of a secure long-term document
archive can reduce risk and managed data volume, lowering backup and infrastructure
costs. Critical compliance-related content can be managed by OpenText’s DOD 5015-
certified Records Management software – also included with Extended ECM for Oracle
EBS -- to help reduce eDiscovery costs and minimize the risk and cost of litigation.

Your Business Benefits from Extended ECM for Oracle EBS

Extended ECM for Oracle® E-Business Suite helps you gain control of, leverage and
derive more value from unstructured content throughout your enterprise. It also helps
DRAFT

improve efficiency, lower costs, and satisfy complex legal and regulatory requirements.
Based on the proven OpenText Content Server repository, Extended ECM for Oracle®
E-Business Suite is Oracle Database Ready, Oracle Solaris Ready, Oracle Linux
Ready, Oracle Exadata Ready and Oracle SuperCluster Ready - ensuring that this well-
integrated product is not only supported and ready to run on your Oracle platform of
choice, but that the entire deployment can deliver the performance, scalability, and
reliability that Oracle users have come to expect.

CONTACT US
For more information about OpenText Extended ECM for Oracle® E-Business Suite, visit
www.opentext.com/oracle or contact [email protected] or [email protected].

CONNECT W ITH US

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OPENTEXT EXTENDED ECM FOR ORACLE E-BUSINESS SUITE