HOW TO USE OUR POINT OF SALES + INVENTORY SYSTEM
1) Locate the POS shortcut on the desktop (see below)
2) Login to the POS using the initial credentials below:
Username: admin
Password: 1234
*Please don’t change the username “admin”, password can be change
3) After logging in, Main POS window will come up.
4) Adding Item, click on the ADD ITEM button.
*When adding item, please make sure that
No item has the same Barcode/Item/Product
Number
*If unsure with the prices, or you don’t have
Supplier’s Price, Wholesale Price just put in
0 instead.
*If your item has no barcode, you can assign an own product number, it can be alpha number (Ex:
ABC123)
Once item has been added, it will appear on the product table on the Main Window.
5) EDIT ITEM
*On Edit Item function, you can change the Prices (Supplier, Wholesale, Retail) , after making changes,
please make sure to click on the “UPDATE” button for changes to take effect
*You can also print the auto generated barcode label if you have a Barcode Label Printer, you can also
save the image generated and then paste it on a Word Document then print it on a plain paper or sticker
paper.
*To add stocks, you may just click on the item you wanted to add stock and then enter the number off
the stock you want to add, you can view the Stock in Logs as well using the Stock In Logs button.
*For Importing Items from Excel, please view ADDING ITEMS TO IMPORT INTO EXCEL FILE on the
installer
6) SALES REPORT
*The report contains items sold, and can be generated daily, weekly, monthly, or yearly. The report also
contains the total profit.
*Sales can be deleted by transaction ID/Number
*You can also print sales report
7. STOCKS
*You can view the Stocks on this function. You can also export the Stocks in an excel file. When an item
is below 15, it will change the color to PINK, if below 10, it will change to RED.
8) ADD USER
*You can add multiple users like Cashier. Any added user doesn’t have an access with the Main
functions like ADD ITEM, EDIT ITEM, SALES REPORT, and so on.
9) MANAGE USER
*You can change the user details on this function
HOW TO OPERATE
Step 1, If you have a barcode scanner, place the Mouse Cursor on this textbox and scan the item
that you’ve added on the system thru the product
barcode (see example on the right).
If you don’t have a barcode scanner, you may click on the item, then Press ENTER on the
keyboard, then the item will appear on the order window.
Once the barcode has been scanned, the item scanned will appear on the order window (See
below) .
*Once the order is on the Order Window, you can modify the quantity by double clicking on the
items quantity then press Enter, you may also add a discount for the entire order.
*You can also clear the items in case customer
wants to cancel the entire order by clicking on the
Clear Basket.
*You may also void the incorrect item by right
clicking on the item that you wanted to removed
on the order window (right click then it will ask if
you really wanted to delete the item, then click on
YES to remove)
*Once the order has been finalized, Click on the
order window and then enter the Amount
Tendered by Customer, it will auto calculate on the
Amount Paid and Change textbox below the order
window (See on the right side)
You may also print transaction receipt. See below:
*You may use this Folder Button on the upper right to open up the POS Database to make
changes with the products and sales data. Please make sure that MS Access is installed on your
computer or laptop.
