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MASTERING
POWERAPPS
FUNDAMENTALS
TO ADVANCED
DEVELOPMENT
INTRODUCTION TO POWER APPS
What is Power Apps?

Power Apps is a low-code pla orm by Microso that

allows users to create custom business applica ons that
connect to various data sources. It's part of the Microso
Power Pla orm, designed to empower businesses to
solve their challenges through tailor-made apps without
requiring extensive coding skills.

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TECHNOL OGIES
POWER APPS ADVANTAGES
Ÿ Low-Code Development
Ÿ Integra on with Microso Products
Ÿ Cost-Effec ve
Ÿ Scalable
Ÿ Customizable

POWER APPS USE CASES

Business Process Automa on:
Streamline and automate rou ne tasks like approvals
and workflows.
Resource Management:
Manage resources, inventory, and schedules through
custom-built apps.
Customer Engagement:
Build customer-facing apps for support, sales, and
service.
Data Collec on:
Easily collect and manage data from various sources in
one place.

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TECHNOL OGIES
KEY COMPONENTS OF
POWER APPS
Canvas Apps:
Drag-and-Drop Design: Create apps by dragging and
dropping elements onto a canvas.Highly Customizable:
You have full control over the layout and design.
For Business Users: Ideal for simple, task-specific apps
that connect to various data sources.

Model-Driven Apps:
Data-Driven: Built around your data model.
Automa c UI: The app layout is largely determined by
your data structure.Best for Complex Apps: Useful for
complex applica ons requiring structured data.

Portals:
External-Facing Websites: Allow users outside your
organiza on to interact with your data.
Customer Engagement: Great for customer service,
sales, and support.

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TECHNOL OGIES
MAJOR COMPONENTS OF
POWER APPS
Power Fx:
A low-code programming language that uses Excel-like
formulas to perform ac ons within Power Apps.
Controls:
Elements like bu ons, text boxes, galleries, and forms
that you use to build your app's interface.
Data Sources:
External sources like SharePoint, Excel, SQL Server, and
more, that provide the data for your apps.
Connectors:
Pre-built and custom connectors that allow you to
integrate external services and APIs with your app.
Screens:
The individual pages of your app where different
ac ons and data are displayed.

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TECHNOL OGIES
ADVANCED TECHNIQUES
IN POWER APPS
Custom Connectors:
Ÿ Create custom connectors to integrate with third-
party APIs and services not available by default.
Power Automate Integra on:
Ÿ Use Power Automate to automate workflows and
integrate Power Apps with other services.
Performance Op miza on:
Ÿ Best prac ces include minimizing controls, op mizing
data calls, and using delega on.
Applica on Lifecycle Management (ALM):
Ÿ Manage app versions, environments, and
deployments effec vely.

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TECHNOL OGIES
RESPONSIVE DESIGN
& PAGINATION
Responsive Design in Power Apps:
Ÿ Create apps that automa cally adjust to different
screen sizes (e.g., mobile, tablet, desktop).
Ÿ Use layout containers like galleries and grids to
achieve responsive behavior.
Pagina on in Power Apps:
Ÿ Implement pagina on in galleries and other controls
to handle large datasets effec vely.
Ÿ Helps improve app performance by loading data in
chunks.

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TECHNOL OGIES
IMPORTANT POWER APPS
FUNCTIONS
Ÿ If: Condi onal logic.
Ÿ Set: Assigns a value to a global variable.
Ÿ UpdateContext: Assigns a value to a context variable.
Ÿ Navigate: Moves between screens.
Ÿ Collect: Adds records to a collec on.
Ÿ ClearCollect: Clears and collects data.
Ÿ LookUp: Retrieves a single record from a table.
Ÿ Filter: Filters a table based on a condi on.
Ÿ Search: Searches a table for a value.
Ÿ ForAll: Iterates over a table.
Ÿ Patch: Updates or creates records.
Ÿ UpdateIf: Updates records based on a condi on.
Ÿ Text: Converts a value to text.
Ÿ Value: Converts text to a number.

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TECHNOL OGIES
IMPORTANT POWER APPS
FUNCTIONS
Ÿ DateAdd: Adds days to a date.
Ÿ DateDiff: Calculates the difference between dates.
Ÿ IsBlank: Checks if a value is blank.
Ÿ IsEmpty: Checks if a collec on is empty.
Ÿ Concat: Concatenates strings.
Ÿ Dis nct: Finds unique values.
Ÿ Sum: Sums a column of numbers.
Ÿ Average: Averages a column of numbers.
Ÿ Sort: Sorts a table.
Ÿ SortByColumns: Sorts by specific columns.
Ÿ Len: Returns the length of a string.

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TECHNOL OGIES
IMPORTANT POWER
FX FORMULAS
Ÿ If(Condi on, TrueResult, FalseResult)
Ÿ Set(VariableName, Value)
Ÿ UpdateContext({VariableName: Value})
Ÿ Navigate(TargetScreen, Transi on)
Ÿ Collect(Collec onName, Data)
Ÿ ClearCollect(Collec onName, Data)
Ÿ LookUp(Source, Condi on, Result)
Ÿ Filter(Source, Condi on)
Ÿ Search(Source, SearchString, Columns)
Ÿ ForAll(Table, Formula)
Ÿ Patch(Source, Defaults(Source), Changes)
Ÿ UpdateIf(Source, Condi on, Changes)
Ÿ Text(Value, Format)
Ÿ Value(Text)

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TECHNOL OGIES
IMPORTANT POWER
FX FORMULAS
Ÿ DateAdd(StartDate, Number, Unit)
Ÿ DateDiff(StartDate, EndDate, Unit)
Ÿ IsBlank(Value)
Ÿ IsEmpty(Collec on)
Ÿ Concat(Table, Expression, Separator)
Ÿ Dis nct(Source, Column)
Ÿ Sum(Table, NumberColumn)
Ÿ Average(Table, NumberColumn)
Ÿ Sort(Table, Column, Order)
Ÿ SortByColumns(Table, ColumnName,SortOrder)
Ÿ Len(Text)

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TECHNOL OGIES
IMPORTANT POWER APPS
SETTINGS
1. Environment Se ngs:
Separate environments for development, tes ng,
and produc on.

2. Data Loss Preven on (DLP) Policies:

Prevent sensi ve data from being shared outside the
organiza on.

3. User Roles & Permissions:

Role-based access control to secure data.

4. App Performance Se ngs:

Op mize for speed and responsiveness.

5. Compliance & Data Governance:

GDPR compliance and data reten on policies.

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TECHNOL OGIES
DATA LOSS PREVENTION
(DLP) POLICY
What is DLP?
Data Loss Preven on (DLP) policies are used to prevent
the sharing of sensi ve informa on outside your
organiza on. It ensures that certain connectors are not
used together in ways that might compromise data
security.

Implemen ng DLP in Power Apps:

Ÿ Define Policies: Set up rules that dictate which
connectors can be used together.
Ÿ Monitor Compliance: Regularly check to ensure apps
comply with DLP policies.

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TECHNOL OGIES
SUBSCRIPTION AND LICENSING
Power Apps Plans:
Ÿ Power Apps Per App Plan: Allows for the crea on and
running of two apps and one portal.
Ÿ Power Apps Per User Plan: Provides unlimited apps
and portals for a single user.
Ÿ Power Apps Pay-As-You-Go: Only pay for what you
use with an Azure subscrip on.

BEST SCENARIOS FOR

POWER APPS
Ÿ Business Process Automa on: Streamline tasks
that require approval or mul -step processes.
Ÿ Custom Repor ng Tools: Create tailored
repor ng dashboards.
Ÿ Resource Management: Monitor and manage
resources efficiently.

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TECHNOL OGIES
INDUSTRY BEST SUITED
Ÿ Finance Use Cases: Automa ng financial approvals,
managing expense reports, and crea ng custom
repor ng dashboards.
Ÿ Healthcare Use Cases: Pa ent data management,
appointment scheduling, and automa ng
administra ve tasks like billing and claims processing.
Ÿ Manufacturing Use Cases: Inventory management,
produc on tracking, and equipment maintenance
scheduling.
Ÿ Government Use Cases: Ci zen service portals,
compliance tracking, and internal workflow
automa on.
Ÿ Real Estate & Construc on Use Cases: Property
management, client rela onship management, and
tracking leases and contracts.
Ÿ Logis cs and Transporta on Use Cases: Fleet
management, route planning, and shipment tracking.
Ÿ Human Resources Use Cases: Employee onboarding,
performance tracking, and managing leave requests
and approvals.

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TECHNOL OGIES
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