A PROJECT REPORT

ON

CYBER CAFÉ MANAGEMENT SYSTEM

Submitted in the Partial fulfilment of the
requirements for The Award of the Degree of

BACHELOR OF VOCATIONAL DEGREE

IN COMPUTER APPLICATION
BY

ALA VENKATA NARESH

(K3222547)

Under the Guidance of

J.BALAJI M.C.A

KAKARAPARTI BHAVANARAYANA COLLEGE (AUTONOMOUS)

(Sponsored by S.K.P.V.V. Hindu High School Committee)

Kothapeta, Vijayawada
2023-24
 KAKARAPARTI BHAVANARAYANA COLLEGE (AUTONOMOUS)
(Sponsored by S.K.P.V.V. Hindu High School Committee)

Kothapeta, Vijayawada.

Department of Computer Science & Application

CERTIFICATE
This is to certify that the work entitled “CYBER CAFÉ MANAGEMENT SYSTEM” submitted by
A.VENKATA NARESH bearing Reg No K3222547 in the partial fulfilment of Vocational at
KRISHNA UNIVERSITY, MACHILIPATNAM. During the academic Year 2023 to 2024. It is
certified that all the corrections/suggestions indicated for internal for assessment have been in cooperative in the
project work has been approved as its satisfied academic requirements in respect of project work prescribed for
the above degree
.

PROJECT GUIDE HEAD OF THE DEPARTMENT

J.BALAJI M.C.A P. Ravindra

External Examiner
 DECLARATION
The Project work entitled ‘CYBER CAFÉ MANAGEMENT SYSTEM’ is a record of
bonafide work carried out by me, submitted in partial fulfilment for the award of
BACHELOR
OF DEGREE in COMPUTER APPLICATION to the KRISHNA UNIVERSITY,
MACHILIPATNAM. The result embodied in this project work has not been submitted to
any other University or Institute for the award of any degree or diploma.

NAME OF THE STUDENT SIGNATURE OF THE STUDENT

ALA VENKATA NARESH (K3222547)
 ACKNOWLEDGEMENTS

This project work is a golden opportunity for learning and self-development. We consider
our self very lucky to have so many people lead us through in completion of this project.

We express our sincere thanks to the management and our beloved principal DR.G.
KRISHNAVENI for providing such wonderful facilities required encouragement in
completion of this entire project work.

We place an record, our sincere gratitude to sri. P. RAVINDRA, HOD OF COMPUTER

APPLICATIONS for his constant encouragement. He monitored the progress and
arranged all facilitates to make this project easier. We owe our profound gratitude to our
project guide
J.BALAJI who took keen interest on this project work and guided us all along and whose
patience we have probably used to the limit. He was always so involved in the entire
process, shared his knowledge, and Encouraged to think.

We would like to thank all the other faculty members, technical staff and supporting staff
who have provided their contribution in the completion this project work.

Name Reg. No Roll No

ALA VENKATA NARESH K3222547 225447

 PROJECT REPORT
ON
CYBER CAFÉ MANAGEMENT SYSTEM
 TABLE OF CONTENT

S.NO TITLE PAGE NO

1
ABSTRACT
1. INTRODUCTION 2

⮚ Problem Statement 3-4

⮚ Proposed System
2. SYSTEM ANALYSIS 5-6

⮚ Back ground 7
1. System Objectives 8-9
2. System context 10-11
3. Functional requirements 12-13
4. Non-Functional requirements 14-15
5. Future requirements 16-17
6. System Requirement Specification 18

⮚ Feasibility Analysis 19-20

3. SYSTEM DESIGN 21-22
Use Case Diagrams 23-24
Data Flow Diagrams. 25-26
Activity diagrams 27
4. DATA BASE DESIGN 28
⮚ Data base Design
5. CODING 29-53
6. SCREENSHOTS 54-58
7. SYSTEM IMPLEMENTATION PHASE 59-62
8. CONCLUSION 63
9. REFERENCES 64
 ABSTRACT
The Cyber Cafe Management System is designed to streamline the operations of a
cyber cafe by automating various processes such as user registration, billing, time
management, and resource allocation. This system addresses common challenges
faced by cyber cafes, such as inefficient customer tracking, manual billing errors,
and resource utilization.

The proposed solution consists of a user-friendly interface that allows customers to

log in and access services easily, while cafe staff can monitor usage, manage user
accounts, and generate reports on sales and resource usage. Key features include
real-time tracking of computer usage, automated billing based on usage time, and an
admin panel for managing services and pricing.

By implementing this system, cyber cafes can improve customer satisfaction,

enhance operational efficiency, and minimize administrative overhead. The system
is scalable, allowing for future enhancements and the addition of new features such
as online booking and loyalty programs. Overall, the Cyber Cafe Management
System offers a comprehensive solution to modernize the management of cyber
cafes and adapt to the evolving needs of customers.
 1.INTRODUCTION

The Cyber Cafe Management System is a comprehensive software solution

designed to facilitate the efficient management of cyber cafes. This system
addresses the common challenges faced by cafe owners and staff, streamlining
operations and enhancing customer experience.
Key objectives of the system include:
1. User Management:-Simplifies the registration and management of users,
allowing for easy tracking of customer profiles and session histories.
2. Session Tracking:- Monitors active user sessions, automatically
calculating usage time and ensuring timely billing, which helps in
optimizing resource allocation.
3. Billing and Payment:- Provides a user-friendly interface for real-time
billing calculations, supporting multiple payment methods to
accommodate diverse customer preferences.
4. Inventory Management:-Tracks hardware and software resources,
ensuring that necessary equipment is available and properly maintained,
while also managing consumables efficiently.
5. Reporting and Analytics:- Generates insightful reports on revenue, user
activity, and operational efficiency, empowering cafe owners to make
informed business decisions.

By integrating these features, the Cyber Cafe Management System not only
improves operational efficiency but also enhances customer satisfaction, making
it an essential tool for modern cyber cafes. The system is adaptable to various
 business sizes and can be customized to meet specific needs, ensuring scalability
as the cafe grows.

1.1 Problem Statement

Cyber cafes often face numerous challenges that hinder their efficiency and
customer satisfaction. These issues include:

1. Manual Operations: Many cyber cafes rely on manual processes for user
registration, billing, and tracking time, leading to errors and delays.
2. Customer Management: Difficulty in managing user accounts and
preferences can result in a poor customer experience, with long wait times
and inconsistent service.
3. Time Tracking: Inaccurate tracking of computer usage can lead to disputes
over billing and resource allocation, affecting both customers and the cafe's
profitability.
4. Resource Allocation: Without an effective system, managing the availability
and usage of computers and peripherals can be chaotic, leading to
underutilization or overbooking.
5. Reporting and Analytics: Lack of comprehensive reporting tools makes it
challenging for cafe owners to analyze sales trends, monitor performance,
and make informed business decisions.
6. Security Concerns: Ensuring data security and user privacy is critical, yet
many cafes lack proper systems to safeguard sensitive information.

The Cyber Cafe Management System aims to address these problems by providing
an integrated solution that automates operations, enhances customer service, and
improves overall management efficiency.
 1.2 Proposed System
The Cyber Cafe Management System is designed to provide an integrated, efficient,
and user-friendly solution for managing cyber cafes. The key components and
features of the proposed system include:

1. User Registration and Authentication:

o Customers can easily create accounts and log in to access services.
o Secure authentication ensures user privacy and data protection.
2. Real-Time Computer Usage Tracking:
o Automated tracking of computer usage time, starting and stopping the
timer based on user logins. o Clear displays of available computers,
enabling effective resource allocation.
3. Automated Billing System:
o Billing calculations based on actual usage time, minimizing manual
errors.
o Options for different payment methods, including cash, credit cards,
and digital wallets.
4. Admin Panel:
o Comprehensive management interface for staff to monitor user
activity, manage accounts, and update pricing. o Tools for generating
detailed reports on usage statistics, sales, and customer demographics.
5. Session Management:
o Easy management of user sessions, allowing staff to log users in and
out quickly.
o Notifications for session expiration to prevent disputes.
6. Customer Relationship Management (CRM):
o Features for storing customer preferences and history to enhance
personalized service.
o Loyalty programs and promotions to encourage repeat business.
7. Security and Data Protection:
o Robust security protocols to protect user data and ensure compliance
with privacy regulations.
 o Backup and recovery options to safeguard important information.
8. Scalability and Future Enhancements:
o The system can be easily expanded to include additional features such
as online reservations, remote access, and mobile app integration.

2. SYSTEM ANALYSIS
The Cyber Cafe Management System involves a comprehensive analysis to ensure it meets the
needs of both customers and management. This analysis includes the following components:

1. Requirements Gathering
● Functional Requirments:
o User registration and authentication o Real-time
monitoring of computer usage o Automated billing
based on time used o Management of user accounts and
preferences
o Reporting tools for usage statistics and financial
performance ● Non-Functional Requirements:
o Usability: Intuitive interface for both customers and staff o
Security: Protection of user data and transactions o
Performance: Quick response times for user interactions
o Scalability: Ability to add more computers or features
without major redesign

2. System Architecture
● Client-Server Model:
o Client Side: User interface accessible via computers in the cafe, allowing
customers to register, log in, and view available services.
o Server Side: Centralized database and application server handling data storage,
processing requests, and generating reports.

3. Database Design
● Entities:
o Users: Stores user information, login credentials, and session history.
o Computers: Tracks the status (available, in use) and specifications of each
computer. o Sessions: Records active sessions, including start and end
times, and billing information.
o Payments: Manages payment records, including methods and amounts.
● Relationships:
o One-to-many relationship between Users and Sessions. o One-to-one
relationship between Sessions and Payments.
 4. Use Case Analysis
● Actors:
o Customers: Register, log in, and use computer services.
o Staff: Manage users, monitor usage, and handle billing.
o Administrators: Oversee the system, generate reports,
and manage settings.

5. Technology Stack
● Frontend: HTML, CSS, JavaScript for user interface development.
● Backend: PHP or Node.js for server-side processing.
● Database: MySQL or PostgreSQL for data storage.
● Frameworks: Bootstrap for responsive design; Express.js for backend routing.

6. Implementation Considerations
● Security Measures: Implementation of encryption for sensitive data, secure
authentication methods, and regular backups.
● User Training: Providing staff with training on system operations to ensure smooth
adoption.
● Feedback Mechanism: Establishing a method for users and staff to provide feedback for
continuous improvement.

Conclusion
The system analysis of the Cyber Cafe Management System lays the groundwork for a robust
solution that effectively addresses the challenges faced by cyber cafes. By focusing on both
functional and non-functional requirements, the system is designed to enhance operational
efficiency, improve customer satisfaction, and provide valuable insights for management.
 2.1 Back ground
Cyber cafes emerged in the late 1990s and early 2000s, providing public access to computers and
the internet, especially in areas where personal computers and broadband connections were not
widely available. These establishments became popular gathering spots for individuals seeking
online access for various purposes, including gaming, browsing, and studying.
As technology evolved, the dynamics of cyber cafes changed significantly. While they remain
essential in some regions, many cafes face challenges in maintaining efficient operations due to
increasing competition from personal devices and mobile internet access. Additionally, the rise of
digital platforms has transformed user expectations, requiring cafes to offer a seamless and
userfriendly experience.
Key Factors Influencing the Need for a Management System:
1. Operational Efficiency: Cyber cafes often rely on manual processes for user
management, billing, and resource tracking, leading to inefficiencies and increased
chances of error. Automating these tasks can streamline operations significantly.
2. Customer Experience: With a growing emphasis on customer service, cafes need
systems that allow for quick registration, easy session management, and efficient billing to
enhance user satisfaction.
3. Resource Management: As cafes have limited computers and peripherals, effective
management of these resources is crucial. A management system can help track usage in
real time, optimizing resource allocation.
4. Data Security and Privacy: Protecting user data and ensuring compliance with privacy
regulations has become increasingly important. A robust management system can address
these concerns through secure authentication and data handling practices.
5. Competitive Edge: With the proliferation of internet access points and personal devices,
cyber cafes must differentiate themselves. Offering a modern management system can
improve operational capabilities and customer loyalty through features like loyalty
programs and promotions.
Conclusion
The Cyber Cafe Management System aims to address the unique challenges faced by cyber cafes
in today’s digital landscape. By automating essential operations and enhancing the overall
customer experience, the system provides a viable solution for cafes looking to thrive in a
competitive market. This background sets the stage for understanding the necessity and benefits of
implementing a comprehensive management system tailored to the needs of cyber cafes.
 2.2 System Objectives

The primary objectives of the Cyber Cafe Management System are designed to
enhance operational efficiency, improve customer satisfaction, and provide
robust management capabilities. Key objectives include:

1. Automation of Operation
Streamline processes such as user registration, session management, and
billing to reduce manual errors and save time for staff.

2. Real-Time Tracking
Implement real-time monitoring of computer usage to ensure accurate billing
and effective resource allocation, allowing users to see available systems
instantly.

3.Enhanced Customer Experience

Provide a user-friendly interface for customers to easily log in, manage their
sessions, and access services, thereby improving overall satisfaction.

4. Efficient Resource Management

Optimize the use of computers and peripherals by tracking availability and
usage patterns, minimizing idle resources, and maximizing profitability.

5.Comprehensive Reporting and Analytics

Generate detailed reports on user activity, sales trends, and resource utilization
to assist owners in making informed business decisions.

6. Security and Data Protection

Implement robust security measures to protect user data and ensure
compliance with privacy regulations, enhancing trust and reliability.

7. Support for Multiple Payment Methods

Facilitate various payment options, including cash, credit cards, and digital
payments, to accommodate customer preferences and streamline transactions.
8. Scalability and Flexibility
Design the system to be scalable, allowing for future enhancements such as
online booking, loyalty programs, and integration with mobile applications.

9. User Training and Support

Provide adequate training resources and support for both staff and customers
to ensure smooth adoption and effective use of the system.

10. Business Growth Enablement

Establish a foundation for future growth by offering features that encourage
repeat business, customer loyalty, and new service offerings.

Conclusion

These objectives aim to create a comprehensive Cyber Cafe Management

System that not only addresses current operational challenges but also positions
cafes for sustainable growth and improved service delivery in a competitive
landscape.

2.3 System context

 The System Context outlines the environment in which the Cyber Cafe
Management System operates, detailing its interactions with users, other systems,
and external factors. This understanding helps in identifying the boundaries of the
system and its key functionalities.

1. System Boundaries:
The Cyber Cafe Management System encompasses various components that
interact with each other to provide a cohesive management solution. The primary
boundaries include:

User Interface:-
Customer-facing interface for logging in, managing sessions, and making
payments.
Admin interface for staff to manage user accounts, monitor usage, and generate
reports.

Database Management:-
A centralized database storing user information, session logs, billing records,
and inventory of resources.

Server-side Processing:-
Business logic for handling user requests, managing sessions, calculating
bills, and generating reports.

2. Key Components:

Users:-
Customers who access the cafe’s services.
Staff members responsible for managing operations and customer support.
Admins who oversee system functions and manage configurations.

Hardware:-
Computers and peripherals available for customer use.
Server infrastructure that hosts the system and database.

Software:-
The Cyber Cafe Management System itself, including the front-end and
backend applications.
 Any additional software for payment processing and data analytics.

3. External Interfaces:

Payment Gateways:-
Integration with external payment systems to facilitate secure transactions.

Internet Services:-
Access to the internet for users, allowing them to browse, play games, or use
applications online.

Support Services:-
IT support for system maintenance, troubleshooting, and updates.

4. Interactions:
User Interactions
Customers log in to create sessions, manage their profiles, and make
payments.
Staff members manage user sessions, address customer inquiries, and oversee
resource allocation.

Data Flow:-
User data flows into the database during registration and session creation.
Billing information is generated based on real-time usage data.

5.Operational Environment

Physical Environment:-
The cyber cafe itself, including layout, seating arrangements, and the overall
atmosphere.

Technological Environment:-
The system operates on local network infrastructure within the cafe, requiring
reliable internet access and hardware.
Functional Requirements
The functional requirements outline the specific behaviors and functions that the
Cyber Cafe Management System must support to meet the needs of its users. These
requirements detail the capabilities of the system in terms of user interactions, data
processing, and overall management.
1. User Management:
● Users must be able to create accounts with personal details (name,
email, phone number).
● Users must log in securely with a username and password.
● Users should be able to view and update their profiles, including
password changes and personal preferences

2. Session Management:

● Staff can initiate a user session when a customer logs in, automatically
starting the timer for usage.

3. Billing and Payments:

● The system must calculate charges based on the total
usage time, applying predefined rates.
● Users must be able to pay through various methods
(cash, credit/debit cards, digital wallets).
● After payment, the system should generate and provide
a receipt to the user.

4.Resource Management:
The system must track which computers are available or currently in use.

5. Reporting and Analytics

The system must generate reports detailing user activity, session times, and resource
utilization.

Owners should be able to view daily, weekly, and monthly sales reports.

Analyze customer demographics and usage patterns for targeted marketing.

6. Admin Management
Admins must be able to view, edit, or delete user accounts as necessary.
Admins should have the ability to set and modify rates for usage and services.

Admins must manage system settings, including security parameters and

operational preferences.

7. Security Features

● Data Encryption:

o All sensitive user data must be encrypted during storage and

transmission.
● Session Security:
o The system should implement measures to prevent unauthorized access,
such as session timeouts and activity logging.

8. User Support ●

Help and FAQs:

o The system should provide a help section with frequently asked

questions and troubleshooting guides.
● Customer Feedback:
o Users must have a mechanism to submit feedback or report issues.

Conclusion
These functional requirements are essential for building a comprehensive Cyber
Cafe Management System that meets the operational needs of the cafe, enhances
user experience, and ensures effective management of resources. Each requirement
contributes to a cohesive system that is user-friendly, efficient, and secure,
ultimately supporting the cafe's goals.
 Non-functional Requirements:

When designing a Cyber Cafe Management System, non-functional requirements

are crucial as they define the system's performance, usability, reliability, and other
qualities that affect user satisfaction. Here are some key non-functional
requirements to consider:

1. Performance
● Response Time: The system should respond to user actions (e.g., login,
billing) within 2 seconds under normal load.
● Throughput: The system should support a minimum of 50 concurrent users
without degradation of performance.

2. Scalability
● The system should be able to scale up to handle increased user loads (e.g.,
during peak hours) without requiring major architectural changes.

3. Availability
● The system should have an uptime of 99.5% or higher, ensuring it is available
to users almost all the time.

4. Usability
● The user interface should be intuitive and easy to navigate, allowing users to
complete tasks with minimal training.
● Accessibility features should be implemented to accommodate users with
disabilities.

5. Security
● User data must be protected using encryption, especially during transactions
and personal information storage.
● The system should implement authentication and authorization controls to
prevent unauthorized access.
6. Maintainability
● The codebase should be modular and well-documented to facilitate easy
updates and maintenance.
● The system should support easy troubleshooting and debugging processes.

7. Interoperability
● The system should be able to integrate with other systems (e.g., payment
gateways, inventory systems) seamlessly.

8. Backup and Recovery

● Regular automated backups should be performed to prevent data loss.
● A disaster recovery plan should be in place to restore the system quickly in
case of failure.

9. Compliance
● The system should adhere to relevant regulations (e.g., GDPR for user data
protection) and industry standards.

10. Localization
● The system should support multiple languages to cater to a diverse user base.

11. Logging and Monitoring

● The system should maintain logs of user activities and system events for
auditing and troubleshooting purposes.
● Monitoring tools should be in place to track system health and performance
metrics.

12. Cost Efficiency

● The total cost of ownership should be minimized, considering both
development and operational expenses.

These non-functional requirements help ensure that the Cyber Cafe Management
System not only meets functional needs but also provides a reliable, secure, and
user-friendly experience.
 Future requirements:
When considering future requirements for a Cyber Cafe Management System, it’s
essential to anticipate technological advancements and evolving user needs. Here
are some potential future requirements to think about:

1. Cloud Integration
● Cloud Storage: Transitioning to a cloud-based model for data storage and
management to improve accessibility and reduce hardware costs.
● Remote Access: Allowing management and users to access the system
remotely through secure web applications or mobile apps.

2. Mobile Compatibility
● Mobile App Development: Creating a mobile application for users to reserve
computers, manage accounts, and make payments directly from their devices.
● Responsive Design: Ensuring the web interface is fully responsive for optimal
use on various devices.

3. Enhanced User Experience

● Personalized User Profiles: Implementing machine learning to offer
personalized recommendations based on user preferences and behavior.
● Gamification: Introducing loyalty programs, rewards, or gamified elements to
engage users and encourage repeat visits.

4. Advanced Security Features

● Biometric Authentication: Exploring biometric options (e.g., fingerprint,
facial recognition) for user authentication to enhance security.
● Intrusion Detection Systems: Implementing advanced monitoring systems to
detect and respond to security threats in real time.

5. Integration with Emerging Technologies

● Blockchain for Transactions: Using blockchain technology to enhance
transaction security and transparency.
● IoT Integration: Connecting IoT devices for better resource management
(e.g., smart power management for computers).
6. Analytics and Reporting
● Data Analytics: Providing advanced analytics features to help management
track usage patterns, financial performance, and user preferences.
● Real-time Reporting: Enabling real-time reporting dashboards for immediate
insights into operations.

7. Flexible Payment Options

● Cryptocurrency Payments: Incorporating cryptocurrency as a payment option
to cater to a broader audience.
● Subscription Models: Offering subscription plans for frequent users to
provide cost-effective solutions.

8. Environmental Sustainability
● Energy Management Systems: Implementing tools to monitor and optimize
energy consumption in the cafe.
● Recycling Programs: Integrating features that promote recycling and
sustainability efforts.

9. AI and Chatbot Integration

● Customer Support Chatbots: Utilizing AI chatbots for 24/7 customer support
and assistance in navigating the system.
● Automated Recommendations: AI-driven suggestions for users based on their
past activities and preferences.

10. Enhanced Collaboration Tools

● Virtual Collaboration Platforms: Integrating tools for remote collaboration,
allowing users to connect and work together in virtual spaces.

11. Regulatory Compliance Adaptability

● Dynamic Compliance Updates: Implementing features that allow the system to
adapt to new regulations automatically as they arise.

SYSTEM REQUIREMENTS SPECIFICATIONS:

HARDWARE:

PROCESSOR : Intel(R) Core(TM) i5-14400 2.50 GHz

RAM : 16.0 GB (15.8 GB usable)

MONITOR : 15inch

HARD DISK :1tb hdd or 250mb ssd

DRIVE :HDD OR SSD

KEYBOARD :USB

MOUSE :USB

SOFTWARE:

FRONTEND : HTML & CSS

BACKEND :PHP & MYSQL

WINDOWS :11
]
FEASIBILITY ANALYSIS:
A feasibility analysis is an essential part of project planning, assessing whether a
Cyber Cafe Management System project is viable from various perspectives. Here’s
a structured approach to conducting a feasibility analysis:

1. Technical Feasibility

● Technology Assessment: Evaluate if the required technologies (e.g., PHP,

MySQL, HTML, CSS, JavaScript) are available and if the development team
has the necessary skills.
● System Compatibility: Ensure that the system can be integrated with
existing hardware and software in the cyber cafe.
● Scalability: Determine if the system can scale to accommodate future growth
in user numbers or additional features.

2. Economic Feasibility

● Cost-Benefit Analysis: Compare the estimated costs of development,

implementation, and maintenance against the anticipated benefits (e.g.,
increased revenue, improved efficiency).
● Budget Estimates: Assess initial development costs, ongoing operational
expenses, and potential revenue generation (e.g., through user fees).
● Return on Investment (ROI): Calculate the expected ROI by analyzing the
financial benefits relative to the costs.

3. Operational Feasibility

● User Acceptance: Consider if the target users (staff, customers) will accept
and adapt to the new system.
● Training Requirements: Identify the need for training staff and users, and
evaluate the resources available for training.
● Process Changes: Assess how the system will impact existing workflows
and operations in the cyber cafe.
 4. Legal Feasibility

● Compliance Requirements: Identify any legal requirements that the system

must adhere to, such as data protection regulations (e.g., GDPR).
● Licensing Issues: Consider any software licenses needed for development or
operation, and evaluate compliance with software regulations.

5. Schedule Feasibility

● Timeline Estimates: Develop a timeline for project phases, including

development, testing, and implementation.
● Milestones: Identify key milestones to track progress and ensure that the
project stays on schedule.

6. Market Feasibility

● Market Research: Analyze the target market for the cyber cafe and
understand user needs and preferences.
● Competitive Analysis: Evaluate existing solutions in the market, identifying
strengths and weaknesses that your system can address.

Summary

After conducting this feasibility analysis, you should be able to determine whether
the Cyber Cafe Management System project is viable in terms of technical,
economic, operational, legal, schedule, and market considerations. The findings will
help inform decision-making and guide the development process effectively.
 SYSTEM ANALYSIS
Use case view:

A use case view provides a visual representation of the interactions between users
(actors) and the system, capturing the functional requirements and helping to clarify
the system's behavior. Here's a breakdown of the use case view for a Cyber Cafe
Management System:

Actors

1. Customer: Users who use the cyber cafe services.

2. Staff: Employees who manage operations and assist customers.
3. Administrator: Personnel responsible for system maintenance and
management.

Use Cases

Here are some key use cases for the Cyber Cafe Management System:

1. User Registration
○ Actor: Customer
○ Description: The customer registers for an account.
○ Preconditions: The customer has access to the registration page.
○ Postconditions: The customer’s information is stored in the system.
2. User Login
○ Actor: Customer
○ Description: The customer logs into their account.
○ Preconditions: The customer has a registered account.
○ Postconditions: The customer is granted access to their dashboard.
3. Reserve Computer
○ Actor: Customer
○ Description: The customer reserves a computer for a specified time.
○ Preconditions: The customer is logged in and computers are available.
 ○ Postconditions: The reservation is confirmed and recorded in the
system.
4. Start Session
○ Actor: Customer
○ Description: The customer starts their reserved session.
○ Preconditions: The customer has a reservation.
○ Postconditions: The system begins tracking the session duration.
5. Payment Processing
○ Actor: Customer
○ Description: The customer pays for their session.
○ Preconditions: The session has ended.
○ Postconditions: Payment is processed, and a receipt is generated.
6. Manage Computer Resources
○ Actor: Staff
○ Description: The staff manages available computers and resources.
○ Preconditions: Staff is logged into the admin interface. ○
Postconditions: Computer status is updated.
7. Generate Reports
○ Actor: Administrator
○ Description: The administrator generates usage and financial reports.
○ Preconditions: Admin is logged in.
○ Postconditions: Reports are generated and can be exported.
8. User Profile Management
○ Actor: Customer
○ Description: The customer updates their profile information. ○
Preconditions: The customer is logged in.
○ Postconditions: The customer’s profile is updated in the system.
 Use Case Diagram

You can represent these use cases visually in a diagram. Here’s a simplified
description of how it might look:

● Actors are represented as stick figures outside the system boundary.

● Use Cases are represented as ovals within the system boundary.
● Lines connect actors to their respective use cases to show interactions.

Graphical depiction:

Using the above questions, we have identified two actors in

cosmetic product website application. They are

1. Admin
2. User

Admin:

A cosmetic product project is utilized to showcase and manage cosmetic products

on an e-commerce platform without the need for physical displays.

UML NOTATION:

User:
A cosmetic product project allows customers to browse, select, and purchase
cosmetic products online without the need to visit physical stores.
 UML NOTATION:

User

ADMIN

USER
 USE-CASE DIAGRAM:

Creating a use-case diagram for a Cyber Cafe Management System involves

identifying the key actors and the interactions they have with the system. Here's a
breakdown of the typical components you would include in such a diagram:

Actors:

1. Customer: The individual who uses the cyber cafe services.

2. Staff/Operator: The employee who manages the operations of the cafe.
3. Administrator: The person responsible for managing the overall system
settings and user accounts.

Use Cases:

1. Register Account: Customers can create an account for personalized

services.
2. Login: Customers and staff can log in to their accounts.
3. Reserve Computer: Customers can reserve a computer for a specific time.
4. Check Availability: Customers can view available computers.
5. Start Session: Customers can start their session when they arrive.
6. End Session: Customers can end their session and calculate charges.
7. Print Invoice: Staff can print an invoice for the customer after a session.
 8. Manage User Accounts: Administrators can add, update, or delete user
accounts.
9. View Reports: Administrators can view usage reports and statistics.
10.Manage Equipment: Staff can manage and monitor computer equipment and
software.

Diagram Layout:
In a typical use-case diagram:

● Draw the system boundary as a rectangle.

● Place the actors outside the rectangle and label them.
● Inside the rectangle, draw ovals for each use case and label them.
● Connect actors to their corresponding use cases with lines to show
interactions.

Example Use-Case Diagram Structure: plaintext

Copy code

+-------------------------------------+
| Cyber Cafe Management |
| |
| [Register Account] |
| [Login] o|
| [Reserve Computer] o|
| [Check Availability] o|
| [Start Session] o|
| [End Session] o|
| [Print Invoice] /|
| |
| [Manage User Accounts] |
| [View Reports] |
| [Manage Equipment] |
+-------------------------------------+
^ ^ ^
| | |
+----+ +---+ +---+
|Customer| |Staff/ |Admin|
| | |Operator| |
+--------+ +-------+-----+
 Additional Notes:

● Each use case can have further details such as preconditions, postconditions,
and specific scenarios (success and failure paths).
● Consider using a UML tool (like Lucidchart, Draw.io, etc.) to create a more
formal diagram.

This framework should help you visualize the interactions within a Cyber Cafe
Management System effectively!
 ACTIVITY DIGRAM:

This Activity Diagram represents the flow of the login activity in a cosmetic products e-commerce
website. It illustrates how users can log in to access features such as browsing products, adding
items to cart, and completing purchases securely. The login process ensures that only
authenticated users can access the website's functionalities.

1. Objective:
● The objective of the login activity is to authenticate users and grant them access to the
website's features based on their credentials.
2. Start and End States:
● The workflow begins with the user accessing the login page.
● It ends once the user successfully logs in or decides to exit the login process.
3. Objects and Flows:
● Objects such as "User Credentials" (username and password) are utilized in the
login process.
● Object flows connect the user credentials input by the user to the authentication
system.
4. Responsibilities and Swim Lanes:
● Swim lanes represent different entities responsible for performing
activities.
 ● “User" is responsible for inputting their credentials. ● “Authentication
System" is responsible for verifying the credentials.
5. Transitions:
● Directed arrows represent transitions between activities.
● Upon entering credentials, the system verifies them.
● If credentials are valid, the user is granted access to the website's features.
● If credentials are invalid, an error message is displayed, prompting the user to retry
or seek assistance.
6. Decision Point:
● Decision diamonds denote points where the workflow may branch into alternate
flows
● Based on the validity of the credentials, the workflow may proceed to either
successful login or error handling.
7. Concurrent Workflows and Synchronization:
● Synchronization bars depict forking and joining of concurrent workflows.
● Concurrent activities, such as inputting credentials and verifying them, are
synchronized to ensure coherence in the login process.
8. Specifications:
● Actions, triggers, and guard conditions are defined in the specifications of each
model element to ensure accurate execution of the login activity.

Database Design
Database design is the systematic structuring of data in accordance with a predefined
database model. This process involves determining the necessary data to be stored and
establishing relationships between data elements. In SQLite, database designers utilize
SQL commands to define the structure and relationships within the database.

ER (Entity-Relationship) diagrams play a crucial role in SQLite database design, aiding

in visualizing and planning the database schema efficiently. Attributes within ER
diagrams are represented as ovals, indicating their association with specific entities or
relationships. These diagrams serve as blueprints for organizing data and establishing
logical connections between different data entities.

SQLite database designs are instrumental in various domains, including information

system design, where they help articulate information requirements and define the
types of data to be stored in the database. During the conceptual phase of database
structure design, SQLite designers utilize ER models to conceptualize the relationships
and entities within the database accurately.
 By employing SQLite for database design, developers can leverage its lightweight
nature and flexibility, making it suitable for a wide range of applications, from mobile
apps to desktop software. With its robust features and SQL support, SQLite offers a
comprehensive solution for designing efficient and scalable databases that meet the
needs of modern information systems.

CODING

INDEX.PHP :-

<?php
session_start(); error_reporting(0);
include('includes/dbconnection.php');

if(isset($_POST['login']))
{
$adminuser=$_POST['username'];
$password=md5($_POST['password']);
$query=mysqli_query($con,"select ID from tbladmin where
UserName='$adminuser' && Password='$password' ");
 $ret=mysqli_fetch_array($query);
if($ret>0){
$_SESSION['ccmsaid']=$ret['ID'];
header('location:dashboard.php');
}
else{
$msg="Invalid Details.";
}
}
?>
<!doctype html>
<html class="no-js" lang="en">
<head>
<title>CCMS Admin Login</title>
<link rel="apple-touch-icon" href="apple-icon.png">
<link rel="stylesheet" href="vendors/bootstrap/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="vendors/font-
awesome/css/fontawesome.min.css">
<link rel="stylesheet" href="vendors/themify-icons/css/themify-icons.css">
<link rel="stylesheet" href="vendors/flag-icon-css/css/flag-icon.min.css">
<link rel="stylesheet" href="vendors/selectFX/css/cs-skin-elastic.css"><link
rel="stylesheet" href="assets/css/style.css">
<link
href='https://fonts.googleapis.com/css?family=Open+Sans:400,600,700,800'
rel='stylesheet' type='text/css'> </head>
<body class="bg-dark" style=" background-image: url('images/neno.jpg');">
<body class="bg-dark" style=" background-repeat: no-repeat;">
<div class="sufee-login d-flex align-content-center flex-wrap" >
<div class="container">
<div class="login-content">
<div class="login-logo">
<h3 style="color: lightyellow; font-family: 'Bell MT', sans-serif; font-size:
36px;"><b>Cyber Cafe Management System</b></h3>
<hr style="border-color: orange;" />
</div>
<div class="login-form">
<form action="" method="post" name="login">
 <p style="font-size:20px; color:red" aline="center"> <?php
if($msg){ echo $msg;
} ?> </p>
<div class="form-group">
<label><b><i>User Name</i></b></label>
<input type="text" class="form-control" placeholder="User
Name" required="true" name="username">
</div>
<div class="form-group">
<label><i><b>Password</b></i></label>
<input type="password" class="form-control"
placeholder="Password" name="password" required="true">
</div>
<div class="checkbox">
<label class="pull-right">
<a href="forgot-password.php">Forgot Password?</a>
</label>
</div>
<button type="submit" class="btn btn-success btn-flat m-b-
30 m-t-30" name="login"><b>Sign in</b></button>
</form>
</div>
</div>
</div>
</div>
<script src="vendors/jquery/dist/jquery.min.js"></script>
<script src="vendors/popper.js/dist/umd/popper.min.js"></script>
<script src="vendors/bootstrap/dist/js/bootstrap.min.js"></script>
<script src="assets/js/main.js"></script>
</body>
</html>

Dashboard.PHP :

<!doctype html>
<html class="no-js" lang="en">
<head>
<title>CCMS Admin Dashboard</title>
 <link rel="apple-touch-icon" href="apple-icon.png">
<link rel="stylesheet" href="vendors/bootstrap/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="vendors/font-
awesome/css/fontawesome.min.css">
<link rel="stylesheet" href="vendors/themify-icons/css/themify-icons.css">
<link rel="stylesheet" href="vendors/flag-icon-css/css/flag-icon.min.css">
<link rel="stylesheet" href="vendors/selectFX/css/cs-skin-elastic.css">
<link rel="stylesheet" href="vendors/jqvmap/dist/jqvmap.min.css">
<link rel="stylesheet" href="assets/css/style.css">
<link
href='https://fonts.googleapis.com/css?family=Open+Sans:400,600,700,800'
rel='stylesheet' type='text/css'>
</head>
<body class="bg-dark" style="background-image: url('images/Cyber-
CafeClipart.jpg'); background-repeat: no-repeat; background-size: cover;">
<?php session_start();
error_reporting(0);
include('includes/dbconnection.php'); if
(strlen($_SESSION['ccmsaid'] == 0)) {
header('location:logout.php');
}
?>
<?php include_once('includes/sidebar.php');?>
<div id="right-panel" class="right-panel">
<?php include_once('includes/header.php');?>
<div class="breadcrumbs">
<div class="col-sm-4">
<div class="page-header float-left">
<div class="page-title">
<h1>Dashboard</h1>
</div>
</div>
</div>
<div class="col-sm-8">
<div class="page-header float-right">
<div class="page-title">
<ol class="breadcrumb text-right">
<li class="active">Dashboard</li>
 </ol>
</div>
</div>
</div>
</div>
<div class="content mt-3">
<a href="view-allusers.php" target="_blank">
<div class="col-sm-6 col-lg-6">
<div class="card text-white bg-flat-color-4">
<div class="card-body pb-0">
<?php $query = mysqli_query($con, "SELECT * FROM
tblusers");
$usercounts = mysqli_num_rows($query); ?>
<h3 class="mb-0">
<span class="count"><?php echo $usercounts; ?></span>
</h3>
<p class="text-light">Total Number of Users</p>
<div class="chart-wrapper px-3" style="height:70px;" height="70">
<canvas id="widgetChart4"></canvas>
</div>
</div>
</div>
</div>
</a>
<a href="manage-computer.php" target="_blank">
<div class="col-sm-6 col-lg-6">
<div class="card text-white bg-flat-color-2">
<div class="card-body pb-0">
<?php $query1 = mysqli_query($con, "SELECT * FROM
tblcomputers");
$totalcomp = mysqli_num_rows($query1); ?>
<h3 class="mb-0">
<span class="count"><?php echo $totalcomp; ?></span>
</h3>
<p class="text-light">Total Computers</p>
<div class="chart-wrapper px-0" style="height:70px;"
height="70">
<canvas id="widgetChart2"></canvas>
 </div>
</div>
</div>
</div>
</a>
<a href="manage-newusers.php" target="_blank">
<div class="col-sm-6 col-lg-6">
<div class="card text-white bg-flat-color-3">
<div class="card-body pb-0">
<?php $query = mysqli_query($con, "SELECT * FROM tblusers
WHERE Status IS NULL OR Status=''");
$newusers = mysqli_num_rows($query); ?>
<h3 class="mb-0">
<span class="count"><?php echo $newusers; ?></span>
</h3>
<p class="text-light">Total New Users (Still in Cafe)</p>
<div class="chart-wrapper px-3" style="height:70px;" height="70">
<canvas id="widgetChart4"></canvas>
</div>
</div>
</div>
</div>
</a>
<a href="manage-olduser.php" target="_blank">
<div class="col-sm-6 col-lg-6">
<div class="card text-white bg-flat-color-5">
<div class="card-body pb-0">
<?php $query = mysqli_query($con, "SELECT * FROM
tblusers WHERE Status='Out'");
$outusers = mysqli_num_rows($query); ?>
<h3 class="mb-0">
<span class="count"><?php echo $outusers; ?></span>
</h3>
<p class="text-light">Old Users (Out from Cafe)</p>
<div class="chart-wrapper px-3" style="height:70px;" height="70">
<canvas id="widgetChart4"></canvas>
</div>
</div>
 </div>
</div>
</a>
</div> <!-- .content -->
</div><!-- /#right-panel →
<script src="vendors/jquery/dist/jquery.min.js"></script>
<script src="vendors/popper.js/dist/umd/popper.min.js"></script>
<script src="vendors/bootstrap/dist/js/bootstrap.min.js"></script>
<script src="assets/js/main.js"></script>
<script src="vendors/chart.js/dist/Chart.bundle.min.js"></script>
<script src="assets/js/dashboard.js"></script>
<script src="assets/js/widgets.js"></script>
<script src="vendors/jqvmap/dist/jquery.vmap.min.js"></script>
<script
src="vendors/jqvmap/examples/js/jquery.vmap.sampledata.js"></script>
<script src="vendors/jqvmap/dist/maps/jquery.vmap.world.js"></script>
<script>
(function($) { "use strict";
jQuery('#vmap').vectorMap({
map: 'world_en',
backgroundColor: null, color:
'#ffffff', hoverOpacity: 0.7,
selectedColor: '#1de9b6',
enableZoom: true, showTooltip:
true, values: sample_data,
scaleColors: ['#1de9b6', '#03a9f5'],
normalizeFunction: 'polynomial'
});
})(jQuery);
</script>
</body>
</html>

ADD COMPUTERS:

<?php
 session_start(); error_reporting(0);
include('includes/dbconnection.php'); if
(strlen($_SESSION['ccmsaid']==0)) {
header('location:logout.php');
} else{
if(isset($_POST['submit']))
{
$cmsaid=$_SESSION['ccmsaid'];
$compname=$_POST['compname'];
$comploc=$_POST['comploc'];
$idadd=$_POST['idadd'];
$query=mysqli_query($con,"insert into
tblcomputers(ComputerName,ComputerLocation,IPAdd)
value('$compname','$comploc','$idadd')");
if ($query) {
echo '<script>alert("Computer Detail has been added.")</script>'; echo
"<script>window.location.href ='add-computer.php'</script>";
}
else
{
echo '<script>alert("Something Went Wrong. Please try again")</script>';
}
}
?>
<!doctype html>
<html class="no-js" lang="en">
<head>
<title>CCMS Add Computers</title>
<link rel="apple-touch-icon" href="apple-icon.png">
<link rel="stylesheet" href="vendors/bootstrap/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="vendors/font-
awesome/css/fontawesome.min.css">
<link rel="stylesheet" href="vendors/themify-icons/css/themify-icons.css">
<link rel="stylesheet" href="vendors/flag-icon-css/css/flag-icon.min.css">
<link rel="stylesheet" href="vendors/selectFX/css/cs-skin-elastic.css">
<link rel="stylesheet" href="assets/css/style.css">
<link
href='https://fonts.googleapis.com/css?family=Open+Sans:400,600,700,800'
rel='stylesheet' type='text/css'>
</head>
<body>
<!-- Left Panel -->
<?php include_once('includes/sidebar.php');?>
<div id="right-panel" class="right-panel">
<!-- Header-->
<?php include_once('includes/header.php');?>
<div class="breadcrumbs">
<div class="col-sm-4">
<div class="page-header float-left">
<div class="page-title">
<h1>Computer Details</h1>
</div>
</div>
</div>
<div class="col-sm-8">
<div class="page-header float-right">
<div class="page-title">
<ol class="breadcrumb text-right">
<li><a href="dashboard.php">Dashboard</a></li>
<li><a href="add-computer.php">Computer Details</a></li>
<li class="active">Add</li>
</ol>
</div>
</div>
</div>
</div>
<div class="content mt-3">
<div class="animated fadeIn">
<div class="row">
<div class="col-lg-6">
<!-- .card -->
</div>
<!--/.col-->
<div class="col-lg-12">
 <div class="card">
<div class="card-
header"><strong>Computer</strong><small> Details</small></div>
<form name="computer" method="post" action="">
<p style="font-size:16px; color:red" align="center"> <?php
if($msg){ echo $msg;
} ?> </p>
<div class="card-body card-block">

<div class="form-group"><label for="company" class="

form-control-label">Computer Name</label><input type="text"
name="compname" value="" class="form-control" id="compname"
required="true"></div>
<div class="form-group">
<label for="street" class=" form-control-label">Computer Locations</label>
<input type="text" name="comploc" value="" id="comploc"
class="formcontrol" required="true"></div>
<div class="row form-group">
<div class="col-12">
<div class="form-group"><label for="city"
class=" form-control-label">ID Address</label><input type="text"
name="idadd" id="idadd" value="" class="form-control"
required="true"></div>
</div>
</div>
</div>
<div class="card-footer">
<p style="text-align: center;">
<button type="submit" class="btn btn-primary btn-sm" name="submit"
id="submit">
<i class="fa fa-dot-circle-o"></i> Add </button></p>
</div>
</div>
</form>
</div>
</div>
</div><!-- .animated -->
</div><!-- .content -->
 </div><!-- /#right-panel -->
<!-- Right Panel -->
<script src="vendors/jquery/dist/jquery.min.js"></script>
<script
src="vendors/popper.js/dist/umd/popper.min.js"></script>
<script
src="vendors/jqueryvalidation/dist/jquery.validate.min.js"></script>
<script src="vendors/jquery-
validationunobtrusive/dist/jquery.validate.unobtrusive.min.js"></script>
<script
src="vendors/bootstrap/dist/js/bootstrap.min.js"></script>
<script src="assets/js/main.js"></script>
</body> </html>
<?php } ?
ADD USERS:

<?php
session_start(); error_reporting(0);
include('includes/dbconnection.php'); if
(strlen($_SESSION['ccmsaid']==0)) {
header('location:logout.php');
} else{
if(isset($_POST['submit']))
{
$cmsaid=$_SESSION['ccmsaid'];
$username=$_POST['username'];
$uadd=$_POST['uadd'];
$mobilenumber=$_POST['mobilenumber'];
$email=$_POST['email'];
$cname=$_POST['cname'];
$idproof=$_POST['idproof'];
$entryid=mt_rand(100000000, 999999999); $query=mysqli_query($con,"insert
into
tblusers(EntryID,UserName,UserAddress,MobileNumber,Email,ComputerNam
e,IDProof)
value('$entryid','$username','$uadd','$mobilenumber','$email','$cname','$idproof
')"); if ($query) { echo '<script>alert("User Detail has been
added.")</script>'; echo "<script>window.location.href ='add-
users.php'</script>";
}
else
{
echo '<script>alert("Something Went Wrong. Please try again.")</script>';
}
}
?>
<!doctype html>
<html class="no-js" lang="en">
<head>
<title>CCMS User Details</title>
<link rel="apple-touch-icon" href="apple-icon.png">
<link rel="stylesheet" href="vendors/bootstrap/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="vendors/font-
awesome/css/fontawesome.min.css">
<link rel="stylesheet" href="vendors/themify-icons/css/themify-icons.css">
<link rel="stylesheet" href="vendors/flag-icon-css/css/flag-icon.min.css">
<link rel="stylesheet" href="vendors/selectFX/css/cs-skin-elastic.css">
<link rel="stylesheet" href="assets/css/style.css">
<link
href='https://fonts.googleapis.com/css?family=Open+Sans:400,600,700,800'
rel='stylesheet' type='text/css'>
</head>
<body>
<!-- Left Panel -->
<?php include_once('includes/sidebar.php');?>
<div id="right-panel" class="right-panel">
<!-- Header-->
<?php include_once('includes/header.php');?>
<div class="breadcrumbs">
<div class="col-sm-4">
<div class="page-header float-left">
<div class="page-title">
<h1>User Detail</h1>
</div>
 </div>
</div>
<div class="col-sm-8">
<div class="page-header float-right">
<div class="page-title">
<ol class="breadcrumb text-right">
<li><a href="dashboard.php">Dashboard</a></li>
<li><a href="add-users.php">User Detail</a></li>
<li class="active">Add</li>
</ol>
</div>
</div>
</div>
</div>
<div class="content mt-3">
<div class="animated fadeIn">
<div class="row">
<div class="col-lg-6">
<!-- .card -->
</div>
<!--/.col-->
<div class="col-lg-12">
<div class="card">
<div class="card-header"><strong>User</strong><small>
Details</small></div>
<form name="computer" method="post" action="">
<p style="font-size:16px; color:red" align="center"> <?php if($msg){
echo $msg;
} ?> </p>
<div class="card-body card-block">
<div class="form-group"><label for="company" class=" form-
controllabel">User Name</label><input type="text" name="username"
value="" class="form-control" id="username" required="true"></div>
<div class="form-group"><label for="street" class=" form-control-label">User
Address</label><textarea type="text" name="uadd" value="" id="uadd"
class="form-control" required="true"></textarea></div>
<div class="row form-group">
<div class="col-12">
 <div class="form-group"><label for="city" class=" form-controllabel">Mobile
Number</label><input type="text" name="mobilenumber" id="mobilenumber"
value="" class="form-control" required="true" maxlength="10" pattern="[0-
9]+"></div>
</div>
<div class="col-12">
<div class="form-group"><label for="city" class=" form-
controllabel">Email</label><input type="email" name="email" id="email"
value="" class="form-control" required="true"></div>
</div>
<div class="col-12">
<div class="form-group"><label for="city"
class=" form-control-label">Computer Name</label><select type="text"
name="cname" id="cname" value="" class="form-control" required="true">
<option value="">Choose Computer</option>
<?php $query=mysqli_query($con,"select * from
tblcomputers"); while($row=mysqli_fetch_array($query))
{
?>
<option value="<?php echo $row['ID'];?>"><?php echo
$row['ComputerName'];?>-(<?php echo
$row['ComputerLocation'];?>)</option>
<?php } ?>
</select></div>
</div>
<div class="col-12">
<div class="form-group"><label for="city"
class=" form-control-label">ID Proof</label><input type="text"
name="idproof" id="idproof" value="" class="form-control"
required="true"></div>
</div>
</div>
</div>
<div class="card-footer">
<p style="text-align: center;"><button
type="submit" class="btn btn-primary btn-sm" name="submit" id="submit">
<i class="fa fa-dot-circle-o"></i> Add
</button></p>
 </div>
</div>
</form>
</div>
</div>
</div><!-- .animated -->
</div><!-- .content -->
</div><!-- /#right-panel -->
<!-- Right Panel -->
<script src="vendors/jquery/dist/jquery.min.js"></script>
<script src="vendors/popper.js/dist/umd/popper.min.js"></script>
<script src="vendors/jquery-validation/dist/jquery.validate.min.js"></script>
<script src="vendors/jquery-
validationunobtrusive/dist/jquery.validate.unobtrusive.min.js"></script>
<script
src="vendors/bootstrap/dist/js/bootstrap.min.js"></script>
<script src="assets/js/main.js"></script>
</body>
</html>
<?php } ?>

Admin Profile:

<?php
session_start(); error_reporting(0);
include('includes/dbconnection.php'); if
(strlen($_SESSION['ccmsaid']==0)) {
header('location:logout.php');
} else{
if(isset($_POST['submit']))
{
$adminid=$_SESSION['ccmsaid'];
$AName=$_POST['adminname'];
$mobno=$_POST['mobilenumber'];
$email=$_POST['email'];
$query=mysqli_query($con, "update tbladmin set AdminName='$AName',
MobileNumber ='$mobno', Email= '$email' where ID='$adminid'"); if
($query) {
 $msg="Admin profile has been updated.";
}
else
{
$msg="Something Went Wrong. Please try again.";
}
}
?>
<!doctype html>
<html class="no-js" lang="en">
<head>
<title> Admin Profile</title>
<link rel="apple-touch-icon" href="apple-icon.png">
<link rel="stylesheet" href="vendors/bootstrap/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="vendors/font-
awesome/css/fontawesome.min.css">
<link rel="stylesheet" href="vendors/themify-icons/css/themify-icons.css">
<link rel="stylesheet" href="vendors/flag-icon-css/css/flag-icon.min.css">
<link rel="stylesheet" href="vendors/selectFX/css/cs-skin-elastic.css">
<link rel="stylesheet" href="assets/css/style.css">
<link
href='https://fonts.googleapis.com/css?family=Open+Sans:400,600,700,800'
rel='stylesheet' type='text/css'>
</head>
<body>
<!-- Left Panel -->
<?php include_once('includes/sidebar.php');?>
<div id="right-panel" class="right-panel">
<!-- Header-->
<?php include_once('includes/header.php');?>
<div class="breadcrumbs">
<div class="col-sm-4">
<div class="page-header float-left">
<div class="page-title">
<h1>Admin Profile</h1>
</div>
</div>
</div>
 <div class="col-sm-8">
<div class="page-header float-right">
<div class="page-title">
<ol class="breadcrumb text-right">
<li><a href="dashboard.php">Dashboard</a></li>
<li><a href="adminprofile.php">Admin Profile</a></li>
<li class="active">Update</li>
</ol>
</div>
</div>
</div>
</div>
<div class="content mt-3">
<div class="animated fadeIn">
<div class="row">
<div class="col-lg-6">
<!-- .card -->
</div>
<!--/.col-->
<div class="col-lg-12">
<div class="card">
<div class="card-header"><strong>Admin</strong><small>
Profile</small></div>
<form name="profile" method="post" action="">
<p style="font-size:16px; color:red" align="center"> <?php if($msg){
echo $msg;
} ?> </p>
<div class="card-body card-block">
<?php
$adminid=$_SESSION['ccmsaid'];
$ret=mysqli_query($con,"select * from tbladmin where ID='$adminid'");
$cnt=1;
while ($row=mysqli_fetch_array($ret)) {
?>
<div class="form-group"><label for="company" class=" form-
controllabel">Admin Name</label><input type="text" name="adminname"
value="<?php echo $row['AdminName'];?>" class="form-control"
required='true'></div>
 <div class="form-group"><label for="vat" class=" form-control-label">User
Name</label><input type="text" name="username" value="<?php echo
$row['UserName'];?>" class="form-control" readonly=""></div> <div
class="form-group"><label for="street" class=" form-
controllabel">Contact Number</label><input type="text"
name="mobilenumber" value="<?php echo $row['MobileNumber'];?>"
class="form-control" maxlength='10' required='true'></div>
<div class="row form-group">
<div class="col-12">
<div class="form-group"><label for="city" class=" form-
controllabel">Email</label><input type="email" name="email" value="<?php
echo
$row['Email'];?>" class="form-control" required='true'></div>
</div>
<div class="col-12">
<div class="form-group"><label for="postal-code" class=" form-
controllabel">Admin Registration Date</label><input type="text" name=""
value="<?php echo $row['AdminRegdate'];?>" readonly=""
class="formcontrol"></div>
</div>
</div>
</div>
<?php } ?>
<div class="card-footer">
<p style="text-align: center;">
<button type="submit" class="btn btn-primary btn-sm" name="submit"
id="submit">
<i class="fa fa-dot-circle-o"></i> Update
</button></p>
</div>
</div>
</form>
</div>
</div>
</div><!-- .animated -->
</div><!-- .content -->
</div><!-- /#right-panel -->
<!-- Right Panel -->
 <script src="vendors/jquery/dist/jquery.min.js"></script>
<script
src="vendors/popper.js/dist/umd/popper.min.js"></script>
<script
src="vendors/jqueryvalidation/dist/jquery.validate.min.js"></script>
<script src="vendors/jquery-
validationunobtrusive/dist/jquery.validate.unobtrusive.min.js"></script>
<script
src="vendors/bootstrap/dist/js/bootstrap.min.js"></script>
<script src="assets/js/main.js"></script> </body>
</html>
<?php } ?>

CHANGE PASSWORD.PHP:

<?php
session_start(); error_reporting(0);
include('includes/dbconnection.php'); error_reporting(0);
if (strlen($_SESSION['ccmsaid']==0)) {
header('location:logout.php');
} else{
if(isset($_POST['submit']))
{
$adminid=$_SESSION['ccmsaid'];
$cpassword=md5($_POST['currentpassword']);
$newpassword=md5($_POST['newpassword']);
$query=mysqli_query($con,"select ID from tbladmin where ID='$adminid' and
Password='$cpassword'"); $row=mysqli_fetch_array($query); if($row>0){
$ret=mysqli_query($con,"update tbladmin set Password='$newpassword' where
ID='$adminid'");
$msg= "Your password successully changed";
} else {
$msg="Your current password is wrong";
}
}
?>
<!doctype html>
<html class="no-js" lang="en">
<head>
<title>CCMS Change Password</title>
<link rel="apple-touch-icon" href="apple-icon.png">
<link rel="stylesheet" href="vendors/bootstrap/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="vendors/font-awesome/css/fontawesome.min.css">
<link rel="stylesheet" href="vendors/themify-icons/css/themify-icons.css">
<link rel="stylesheet" href="vendors/flag-icon-css/css/flag-icon.min.css">
<link rel="stylesheet" href="vendors/selectFX/css/cs-skin-elastic.css">
<link rel="stylesheet" href="assets/css/style.css">
<href='https://fonts.googleapis.com/css?family=Open+Sans:400,600,700,800'
rel='stylesheet' type='text/css'> <script type="text/javascript"> function
checkpass()
{
if(document.changepassword.newpassword.value!=document.changepassword.
confirmpassword.value)
{
alert('New Password and Confirm Password field does not match');
document.changepassword.confirmpassword.focus(); return false;
}
return true;
}
</script>
</head>
<body>
<!-- Left Panel -->
<?php include_once('includes/sidebar.php');?>
<div id="right-panel" class="right-panel">
<!-- Header-->
<?php include_once('includes/header.php');?>
<div class="breadcrumbs">
<div class="col-sm-4">
<div class="page-header float-left">
<div class="page-title">
<h1>Change Password</h1>
</div>
</div>
</div>
 <div class="col-sm-8">
<div class="page-header float-right">
<div class="page-title">
<ol class="breadcrumb text-right">
<li><a href="dashboard.php">Dashboard</a></li>
<li><a href="change-password.php">Change
Password</a></li>
<li class="active">Change</li>
</ol>
</div>
</div>
</div>
</div>
<div class="content mt-3">
<div class="animated fadeIn">
<div class="row">
<div class="col-lg-6">
<!-- .card -->
</div>
<!--/.col-->
<div class="col-lg-12">
<div class="card">
<div class="card-header"><strong>Change</strong><small>
Password</small></div>
<form name="changepassword" method="post" onsubmit="return checkpass();"
action="">
<p style="font-size:16px; color:red" align="center"> <?php if($msg){
echo $msg;
} ?> </p>
<div class="card-body card-block">
<?php
$adminid=$_SESSION['ccmsaid'];
$ret=mysqli_query($con,"select * from tbladmin where ID='$adminid'");
$cnt=1;
while ($row=mysqli_fetch_array($ret)) {
?>
<div class="form-group"><label for="company" class=" form-
controllabel">Current Password</label><input type="password"
name="currentpassword" id="currentpassword" class="form-control"
required=""></div>
<div class="form-group"><label for="vat" class=" form-control-label">New
Password</label><input type="password" name="newpassword"
class="formcontrol" required=""></div>
<div class="form-group"><label for="street" class=" form-
controllabel">Confirm Password</label><input type="password"
name="confirmpassword" id="confirmpassword" value=""
class="formcontrol"></div>
</div>
<?php } ?>
<div class="card-footer">
<p style="text-align: center;"><button
type="submit" class="btn btn-primary btn-sm" name="submit" id="submit">
<i class="fa fa-dot-circle-o"></i> Change
</button></p>
</div>
</div>
</form>
</div>
</div>
</div><!-- .animated -->
</div><!-- .content -->
</div><!-- /#right-panel -->
<!-- Right Panel -->
<script src="vendors/jquery/dist/jquery.min.js"></script>
<script
src="vendors/popper.js/dist/umd/popper.min.js"></script>
<script src="vendors/jquery-validation/dist/jquery.validate.min.js"></script>
<script src="vendors/jquery-
validationunobtrusive/dist/jquery.validate.unobtrusive.min.js"></script>

<script
src="vendors/bootstrap/dist/js/bootstrap.min.js"></script>
<script src="assets/js/main.js"></script>
</body>
</html>
<?php } ?>
SEARCH.PHP:
<?php
session_start(); error_reporting(0);
include('includes/dbconnection.php'); if
(strlen($_SESSION['ccmsaid']==0)) {
header('location:logout.php');
} else{
?>
<!doctype html>
<html class="no-js" lang="en">
<head>
<title>CCMS Search</title>
<link rel="apple-touch-icon" href="apple-icon.png">
<link rel="shortcut icon" href="favicon.ico">
<link rel="stylesheet" href="vendors/bootstrap/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="vendors/font-awesome/css/font-awesome.min.css">
<link rel="stylesheet" href="vendors/themify-icons/css/themify-icons.css">
<link rel="stylesheet" href="vendors/flag-icon-css/css/flag-icon.min.css">
<link rel="stylesheet" href="vendors/selectFX/css/cs-skin-elastic.css">
<link rel="stylesheet" href="assets/css/style.css">
<link href='https://fonts.googleapis.com/css?family=Open+Sans:400,600,700,800'
rel='stylesheet' type='text/css'>
</head>
<body>
<!-- Left Panel -->
<?php include_once('includes/sidebar.php');?>
<div id="right-panel" class="right-panel">
<!-- Header-->
<?php include_once('includes/header.php');?>
<div class="breadcrumbs">
<div class="col-sm-4">
<div class="page-header float-left">
<div class="page-title">
<h1>Search Users</h1>
</div>
</div>
</div>
<div class="col-sm-8">
<div class="page-header float-right">
<div class="page-title">
<ol class="breadcrumb text-right">
<li><a href="dashboard.php">Dashboard</a></li>
<li><a href="search.php">Search Users</a></li>
 <li class="active">Users</li>
</ol>
</div>
</div>
</div>
</div>
<div class="content mt-3">
<div class="animated fadeIn">
<div class="row">
<div class="col-lg-12">
<div class="card">
<div class="card-header">
<strong class="card-title">Search Users</strong>
</div>
<form name="search" method="post" style="padding-top: 20px" >
<div class="row">
<div class="col-12">
<div class="card-box">
<div class="form-group row">
<label class="col-4 col-form-label" for="example-email"
style="padding-left: 50px"><strong>Search by Username or Entry ID</strong></label>
<div class="col-6">
<input id="searchdata" type="text" name="searchdata"
required="true" class="form-control">
</div>
</div>
<div class="card-footer">
<p style="text-align: center;"><button type="submit"
class="btn btn-primary btn-sm" name="search" id="submit">
<i class="fa fa-dot-circle-o"></i> Search
</button></p>
</div>
</div>
</form>
<?php
if(isset($_POST['search']))
{
$sdata=$_POST['searchdata'];
?>
<h4 align="center">Result against "<?php echo $sdata;?>" keyword </h4>
<div class="card-body">
<table class="table">
<thead>
<tr>
<tr>
 <th>S.NO</th>
<th>User ID</th>
<th>User Name</th>
<th>In Time</th>
<th>Action</th>
</tr>
</tr>
</thead>
<?php
$ret=mysqli_query($con,"select *from tblusers where EntryID like '%$sdata%' || UserName
like '%$sdata%' ");
$num=mysqli_num_rows($ret);
if($num>0){ $cnt=1;
while ($row=mysqli_fetch_array($ret)) {
?>
<tr>
<td><?php echo $cnt;?></td>
<td><?php echo $row['EntryID'];?></td>
<td><?php echo $row['UserName'];?></td>
<td><?php echo $row['InTime'];?></td>
<td><a href="view-user-detail.php?upid=<?php echo $row['ID'];?>" class="btn
btn-primary btn-sm">View</a></td>
</tr>
<?php
$cnt=$cnt+1;
} } else { ?>
<tr>
<td colspan="8"> No record found against this search</td>
</tr>
<?php } }?>
</table>
</div>
</div>
</div>
</div>
</div><!-- .animated -->
</div><!-- .content -->
</div><!-- /#right-panel -->
<!-- Right Panel -->
<script src="vendors/jquery/dist/jquery.min.js"></script>
<script src="vendors/popper.js/dist/umd/popper.min.js"></script>
<script src="vendors/bootstrap/dist/js/bootstrap.min.js"></script>?>

SCREENSHOTS
HOME PAGE:

LOGIN PAGE:

ADD USERS PAGE:

ALL USERS PAGE:

ADD COMPUTERS PAGE:

 COMPUTERS PAGE:

ADMIN PAGE:
SEARCH PAGE:

BETWEEN DATES REPORT:

PASSWORD CHANGE PAGE:

SYSTEM IMPLEMENTATION PHASE

 The System Implementation Phase is a crucial step in the development lifecycle of
any software, including a Cyber Cafe Management System. In this phase, the
system is built, tested, and deployed. The focus of this phase is to transform the
design specifications into a working solution, and to integrate the components of the
system into a functioning software package.
Here’s a step-by-step guide to the System Implementation Phase of a Cyber Cafe
Management System using PHP and MySQL:

1. Set Up Development Environment

• PHP: Install PHP (latest stable version) on your server or local development
environment. This is used to handle server-side scripting and business logic.
• MySQL: Install MySQL or MariaDB to create the database for managing
users, cafe usage, pricing, billing, etc.
• Apache (or Nginx): Install a web server to host the PHP files (Apache is
commonly used for PHP projects).
• IDE/Code Editor: Use an Integrated Development Environment (IDE) such
as Visual Studio Code, PhpStorm, or Sublime Text for writing PHP code.

2. Database Design
• Design and implement the database schema using MySQL. The main tables
might include:
• Users: Store user data (both customers and staff).
• sql

db_code

CREATE TABLE users (

user_id INT AUTO_INCREMENT PRIMARY
KEY, name VARCHAR(255) NOT NULL, email
VARCHAR(255) NOT NULL, password
VARCHAR(255) NOT NULL,
role ENUM('customer', 'staff', 'admin') NOT NULL
);

Some PHP Tags:

<?php
// Start the session to track user data
session_start();
// Database connection (PDO) try
{
$pdo = new PDO('mysql:host=localhost;dbname=cyber_cafe', 'root', 'password');
$pdo->setAttribute(PDO::ATTR_ERRMODE,
PDO::ERRMODE_EXCEPTION);
} catch (PDOException $e) {
die("Connection failed: " . $e->getMessage());
}
// Check if user is logged in, otherwise redirect to login page if
(!isset($_SESSION['user_id'])) {
header("Location: login.php");
exit();
}
// Handle form submission (Login or Session start)
if ($_SERVER['REQUEST_METHOD'] == 'POST') {
// Handle login if
(isset($_POST['login'])) {
$email = $_POST['email'];
$password = $_POST['password'];
// Query to verify user credentials
$stmt = $pdo->prepare("SELECT * FROM users WHERE email = :email");
$stmt->execute(['email' => $email]);
$user = $stmt->fetch();
if ($user && password_verify($password, $user['password'])) {
$_SESSION['user_id'] = $user['user_id'];
$_SESSION['user_name'] = $user['name'];
$_SESSION['role'] = $user['role'];
header("Location: dashboard.php");
exit();
} else {
$error_message = "Invalid login credentials.";
}
}
// Handle session start (for customers)
if (isset($_POST['start_session'])) {
$user_id = $_SESSION['user_id'];
 $stmt = $pdo->prepare("INSERT INTO sessions (user_id, start_time)
VALUES (:user_id, NOW())");
$stmt->execute(['user_id' => $user_id]);
$session_id = $pdo->lastInsertId(); // Get the last inserted session ID
$_SESSION['session_id'] = $session_id;
}
}
// Fetch user sessions for the dashboard
$stmt = $pdo->prepare("SELECT * FROM sessions WHERE user_id = :user_id");
$stmt->execute(['user_id' => $_SESSION['user_id']]);
$sessions = $stmt->fetchAll();
?>

<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="UTF-8">
<title>Cyber Cafe Management</title>
</head>
<body>
<?php if (isset($error_message)): ?>
<p style="color:red;"><?php echo $error_message; ?></p>
<?php endif; ?>
<!-- Display a form to login or start session -->
<?php if (!isset($_SESSION['user_id'])): ?>
<h2>Login</h2>
<form method="POST">
<label for="email">Email:</label>
<input type="email" name="email" required>
<label for="password">Password:</label>
<input type="password" name="password" required>
<button type="submit" name="login">Login</button>
</form>
<?php else: ?>
<!-- If logged in, show user dashboard -->
<h2>Welcome, <?php echo $_SESSION['user_name']; ?></h2>
<p>Role: <?php echo $_SESSION['role']; ?></p>
<!-- Start a new session for the customer -->
 <form method="POST">
<button type="submit" name="start_session">Start New Session</button>
</form>
<h3>Your Sessions:</h3>
<ul>
<?php foreach ($sessions as $session): ?>
<li>
Session ID: <?php echo $session['session_id']; ?> |
Start Time: <?php echo $session['start_time']; ?> |
<?php if ($session['end_time']): ?>
End Time: <?php echo $session['end_time']; ?> |
Total Time: <?php echo $session['total_time']; ?> minutes
<?php else: ?>
<span style="color:green;">Active</span>
<?php endif; ?>
</li>
<?php endforeach; ?>
</ul>
<a href="logout.php">Logout</a>
<?php endif; ?>
</body>
</html>

Conclusion:
The System Implementation Phase for a Cyber Cafe Management
System involves setting up the development environment,
designing the database, implementing core features (user
authentication, session management, billing), and thorough testing
before deployment. This phase is critical for ensuring that the
system works as intended and meets the needs of both customers
and cafe administrators.
REFRENCES:

https://youtu.be/qaf4cDPsW68
https://youtu.be/qaf4cDPsW87
https://youtu.be/VGYf4cDPsW8