AAA Computer Institute

(MS-Office Question Bank)

Q.1) Fill in the blanks.

1. Computer is a _____ device. (Electronic)
2. Accuracy means ________(Perfect)
3. Diligence means _________. (Tired less)
4. Medium size of computer can process about________ operation per sec. (25000)
5. __________ is the extension of word.(.docx)
6. We get ____ types of computers. (4)
7. ______ is the full form of pc. (Personal Computer)
8. ______ supports up to 40 terminals. (Mini Computer)
9. Minicomputer is _______ tasking (Multi)
10. Main frame computers are used in _______ organizations. (Large)
11. Super computer can perform ________ operations per sec. (800 million)
12. Hard ware is that part of computer which can be _________ touchable. (Physically)
13. Monitor is _________ hardware. (External)
14. ________ is the full form of CRT. (Cathode ray tube)
15. ________ is the abbreviation of LCD. (Liquid crystal display)
16. _______ means step by step detail instruction given to the computer. (Software)
17. _______ creates link between software and hardware. (System Software)
18. _______ are user written program to perform any specific task. (Application Software)
19. _______ is the full form of CPU. (Central Processing Unit)
20. _______ is the full form of CU. (Control Unit)
21. _______ is the abbreviation of MU. (Memory Unit)
22. _______ is the abbreviation of ALU. (Arithmetical and Logical Unit)
23. _______ is the abbreviation of RAM. (Random Access Memory)
24. _______ is the abbreviation of ROM. (Read Only Memory)
25. _______ is a volatile memory. (RAM)
26. Speed of the computer depends on _____. (RAM)
27. _______ is a read only memory. (ROM)
28. Window software was invented in the year_______. (1985)
29. ______ is the abbreviation of GUI. (Graphical User Interface)
30. _______ is the interface between the computer and user. (Mouse)
31. ________ Copy formatting from one place to another. (Format Painter)
32. We get _______ symbol in format painter. (Brush)
33. ______ Command makes a selected text thick. (Bold)
34. ______ draws a line through the middle of the selected text. (Strike Through)
35. Creates a small letter below the text base line __________. (Subscript)
36. Creates a small letter above the line of text. (Super Script)
37. We get _______ types of alignment. (4)
38. We get ______ types of case. (5)
39. _________ Color is used to color the text background. (Highlight)
40. To get rid of all text effects and font formatting _____ is used. (Clear Formatting.)
41. ______ is used at the beginning of the doc or project. (Cover Page)
42. _______ is used to break a page as per user choice. (Page Break)
43. Through _______ you can insert images related to your topic. (Clip Art)
44. A link can be created between 2 files through ______ (Hyperlink)
45. A topic can be applied at all pages at the top of the page through________ (Header)
46. A topic can be applied at all pages at the bottom of the page through________ (Footer)
47. we use ________ to insert decorative text in your doc. (Word Art)
48. _______ creates a large capital letter at the begging of the paragraph. (Drop Cap)
49. We get ______ types of orientation. (2)
50. ______ Option splits text in to 1 or more columns. (Column)
51. _______ means to join the word which continuously goes to next line. (Hyphenation)
52. ______ means ghosted text behind the content of the page. (Water Mark)
53. ________add or change the border around the page. (Page Border)
54. _________ is used for creating an index. (Table of Content)
55. Through _________ we can send a particular letter to many people. (Mail Merge)
56. Due to spelling mistake we get _________ line. (Red)
57. Due to grammar mistake we get _________ line. (Green)
58. we get ________ and______ in research (Thesaurus and Translate)
59. Suggest other word with similar meaning to the word you have selected. (Thesaurus)
60. _______ open a new window containing the view of the current doc (New Window)
61. ______ the current window into two parts. (Split)
62. We record formatting with the help of ______ (Macro)
63. _______ is used for documentation. (Word)
64. ________ is used for making mark sheet. (Excel)
65. The extension of excel is _______ (.XLSX)
66. When we open excel we get _____ sheets. (Three)
67. When Two or more cells are joined it is known as ____ (Merge)
68. Appearance of a cell can be changed based on the condition through_______.
(Conditional Formatting).
69. _____ is used to summarize a data in excel. (Pivot Table)
70. Data can be imported from text file through ________ (From Text)
71. ______ is used to display certain records in the table. (Filter)
72. In ______ we have to set criteria to view a particular record. (Advance Filter)
73. _______ is used to perform more complex filtering than the basic excel filter. (Advance
Filter)
74. _____ Separate the content of one excel cell into separate columns. (Text to Column)
75. _______ delete the duplicate names or words from the sheet. (Remove Duplicate)
76. Prevents invalid data from being entered into the cell. ______ (Data Validation)
77. Combine values from multiple ranges into new ranges_______ (Consolidate)
78. We get _____ symbol when we use macro. (Recorder)
79. Total can be removed through using ________ formula. (Sum)
80. We remove grade on the base of _______ cell. (Percentage)
81. We remove status on the base of _______ cell. (Min)
82. In excel we get date by using ______ formula. (Today)
 83. In excel we get date and time by using ______ formula. (Now)
84. We can create _________ in PowerPoint. (Presentation)
85. ________ is the extension of power point. (.pptx)
86. ________ means readymade formatting. (Themes)
87. We apply animation between two slides through ________ (Slide Transition)
88. Animation can be applied on object, text or image through ____ (Custom Animation)
89. ___________ starts the slide show from the first slide. (From Beginning)
90. ___________ starts the slide show from the selected slide. (From Current Slide)
91. __________ displays the slides you have selected. (Custom Slide Show)
92. Subtotal comes under _______ tab. (Data)
93. Freeze panes comes under __________ tab. (View)
94. When we open power point by default we get one_______ (Slide)
95. We make index for pictures through ________ (Table of figure)
96. Cross reference come under _______ tab. (Insert)
97. The short cut key of new slide is ______ (Ctrl + M)
98. The short cut key of font dialog box is ______ (Ctrl + D)
99. Bold, italic and underline all together are known as ________. (Font Style)
100. ______ is the shortcut key of hyper link. (Ctrl + K)

Q.2) Match the Columns. 5 marks

A B
Cut Ctrl + X
copy Ctrl + C
Paste Ctrl + V
save Ctrl + S
open Ctrl + O
new Ctrl + N
close Ctrl + C
print Ctrl + P
find Ctrl + F
replace Ctrl + C
word .docx
excel .xlsx
Power point .pptx
3 sheets Excel
1 slide Power point
1document Word
Format painter Copy
macro Record
bold Ctrl + B
italic Ctrl + I
Under line Ctrl + U
Sub script Ctrl + =
Super script Ctrl + shift + +
 Format painter Ctrl + Shift + C
Left alignment Ctrl + L
Center alignment Ctrl + E
Right alignment Ctrl + R
Justify Ctrl + J
Font dialog box Ctrl + D
Hyper link Ctrl + K
Go to Ctrl + G
Foot note Alt + Ctrl + F
End note Alt+ Ctrl + D
Numerical no Foot note
Roman no End note
End of the page Foot note
End of the document End note
Spelling & grammar F7
thesaurus Shift + F7
macro Alt + F8
Page break Ctrl + Enter
Grow font Ctrl + >
Shrink font Ctrl + <
New slide Ctrl + M
Slide show F5
Current slide Shift + F5
End slide show Esc
Black screen B
White screen W
Pivot table Alt + N + V
Chapter index Table of content
Picture index Table of figure
Notice Word
Mark sheet Excel
presentation Power point
superscript Text above line
subscript Text below line
today Only date
now Date & time
Custom slide show Slide show
Water mark Page layout
Top of the page Header
Bottom of the page Footer
1st letter large Drop cap
Introduction page Cover page
Remove duplicate Data tab
 Conditional formatting Home tab
Slide no Insert
ALU Arithmetical & logical unit
CU Control unit
MU Memory unit
CPU Central processing unit
RAM Random Access Memory
ROM Read Only Memory
Advance filter Criteria
Pc Personal computer
Micro computer Single user
Mini computer 40 terminal
Main frame computer Large organization
Super computer International companies
800 million operations Super computer
2500 operation Medium computer
Application software Tally
System software Dos
RAM Internal hardware
Mouse External hardware
Plotter Output device
Scanner Input device
New comment Review tab
Letter Mail merge
Physically touchable Hardware
Insert data Input device
View data Output device
Volatile RAM
Non-volatile ROM
Pivot table Insert tab
layout Home tab
Print area Page layout
macro View tab
Related to topic Clip art

Q.3) True or False.

1. Computer is an electronic machine. False
2. We get other word with same meaning through thesaurus. True
3. Diligence is a disadvantage of computer. False
4. Monitor is an example of external hardware. True
5. Ctrl + N is the shortcut key of new slide. False
6. Through filter we view a particular record from the table. True
7. When a slide is hiding then also we can view it into slide show. False
8. We get two types of orientation. True
9. Paragraph spacing gives spacing between two lines. False
10. Shortcut key of endnote is alt + ctrl + D. True
11. a medium size computer can perform 2500 operation per sec. True
12. Computer makes more mistakes in comparison to human. False
13. There are 3 types of computers in the market. False
14. Pc is used at home. True
15. Minicomputer is a single user. False
16. Super computer is used in banks and airlines. False
17. Data can read not written in ram. False
18. Rom is a nonvolatile memory. True
19. Data can be viewed through output device. True
20. Scanner is an internal hardware. False
21. Plotter is an e.g. of output device. True
22. In computer The data is saved in cu. False
23. Windows was invented in 1986. False
24. Parts which are physically touchable are known as hard ware. True
25. Step by step instruction given to the computer is known as software. True
26. Speed of the computer depends on rom. False
27. Window is a GUI. True
28. Window was first invented in USA. True
29. Word is used for documentation. True
30. We can use formulas in word. False
31. Format painter is use for coping formatting. True
32. We get recorder symbol while using formatting painter. False
33. Through strike through we get a line below the text. False
34. Subscript creates a small letter below the text base line. True
35. Super script creates a small letter above the line of text. True
36. We get 5 types of case in MS office word. True
37. Highlight color is used to color the text background. True
38. Through clear formatting we can only clear font color from the selected text. False
39. We get 3 types of alignment in word. False
40. Line spacing decides the spacing between the paragraphs. False
41. Cover page comes at the end of the document. False
42. Page break is used to break a page as per user choice. True
43. We can give a shape to a selected image in word. True
44. Through clip art graphics can be inserted related to our topic. True
45. In smart art we can communicate information through graphics. True
46. Pie and line are a type of chart. True
47. Link cannot be created between excel file and word file. False
48. We get external link when we use hyper link. True
49. Book mark means to break the page as per your wish. False
50. Header comes at the top of every page. True
51. Footer comes at the top of every page. False
52. Through word art you can insert decorative text in the document. True
53. Through drop cap a large letter can be created at the last word. False
54. Through signature line you can insert date and time in the document. False
55. Themes mean readymade formatting. True
56. We get 2 types of orientation. True
57. Through column option we can split text into columns. True
58. No can be given only to paragraphs through line numbers. False
59. We get a bash when a word is incomplete and want to continue on the next line through
hyphenation. True
60. Water mark is used as a page background text. True
61. We get 4 types of fill effects. True
62. Through table of content we can create index of chapters on the first page. True
63. We make index of images through table of content. False
64. Through table of figure we can create index of images on the first page. True
65. We make index of chapters through table of figures. False
66. Foot note comes at the end of the document. False
67. End note comes at the end of the same page. False.
68. In end note we get roman no. true
69. In foot note we get numerical no. true
70. New source can be added with the help of citation. True
71. Through mange sources we can make editing in citation. true
72. A single letter can be send through mail merge. True
73. Thesaurus works as a dictionary. True
74. Through macro we can copy formatting. False
75. We get brush symbol while using macro. False
76. The extension of excel is .xls. false
77. We can make mark sheet in excel. True
78. When we open excel by default we get 2 sheets. False
79. Merge means to separate two cells. False
80. In conditional formatting we can highlight the cells depending on the criteria. True
81. Rows and columns can be added as well as deleted from the sheet. True
82. A list of names can be added through custom sort. True
83. Complicated data can be made easy through pivot table. True
84. Print area marks the specific area for printing. True
 85. We can import data into excel from word file. False
86. Any changes made in notepad can be imported in excel through refresh. True
87. Filter is used to view certain record in the data. True
88. Criteria are not required for advance excel. False
89. Through text to column text can be brought in one excel cell. False
90. Remove duplicate removes duplicate values from the sheet. True
91. Consolidate Combines values from multiple ranges into new range. True
92. In today function we get date as well as time. False
93. In now function we get only date. False
94. In concatenate we join text from separate cell into one cell. False
95. Formulas can be saved in scenario manager. True
96. We can use goal seek in the data where formula is being used. True
97. We remove grade based on percentage cell. True
98. For removing status min column is not required. False
99. .PPTX is the extension of power point. True
100. Power point is used for making presentation. True
101. When we open power point by default we get one sheet. False
102. In power point reset plays the role of undo. True
103. We cannot insert new slides in power point. False
104. In power point hyper link can be opened in slide show. True
105. We can apply slide no in power point. True
106. Animation applied between 2 slides is known custom animation. False
107. Animation applied on any object on a slide is known as slide transition. False
108. In current slide we get slide show from the selected slide. True
109. In custom slide show only those slides can be seen which are selected. True
110. When a slide is hide then also you can see the slide in slide show. False
111. In rehearse time you can make sure that the slide show fits within a certain time frame.
True
112. In slide sorter you can see all the images together. True
113. In cross reference we get an external link. false

Q.4) Answer in one sentence. (Any 5)

1. What is computer?
2. Explain any one advantage of computer?
3. What is macro computer?
4. Explain minicomputer?
5. What is mainframe computer?
6. Explain super computer?
7. Draw structure of computer?
8. Explain output device with e.g.?
9. Explain input device with e.g.?
10. What is the use of ALU?
11. What is the use of CU?
12. What is the use of MU?
13. What is hardware?
14. What is software?
15. When and where was windows software invented?
16. What is the use of Ms Office word?
17. Why is format painter used?
18. Explain strike through?
19. Explain subscript with e.g.?
20. Explain superscript with e.g.?
21. Write the different types of case?
22. What do you mean by clear formatting?
23. What is cover page?
24. What is page break?
25. Where is clip art used?
26. What is the use of smart art?
27. Define hyperlink?
28. What is bookmark?
29. Explain what is header?
30. Explain what is footer?
31. What is word art used for?
32. What is drop cap?
33. Define hyphenation?
34. Explain water mark?
35. What is table of content?
36. What is table of figures?
37. What is the use of endnote?
38. What is the use of footnote?
39. Explain mail merge?
40. Explain thesaurus?
41. What is the use of new window?
42. Why is split used?
43. Explain macro?
44. What is excel used for?
45. Explain conditional formatting?
46. What is custom sort?
47. Write the formula of grade?
48. Write the formula of status?
49. What is pivot table?
50. Define print area?
51. Define from text?
52. Explain filter?
53. Explain advance filter?
54. What is the use of text to column?
55. What is the use of remove duplicate?
56. Define data validation?
57. Define consolidate?
58. Explain scenario manager?
59. Explain goal seek?
60. What is freeze pane?
61. What is selection pane?
62. What is the use of concatenate function?
63. What is the use of repeat function?
64. What is the use of length function?
65. What is the use of upper function?
66. What is the use of lower function?
67. What is the use of proper function?
68. What is the use of days360 function?
69. What is the use of power point?
70. What is the use of layout in power point?
71. What is the use of reset in power point?
72. Explain photo album?
73. What are themes?
74. Define slide transition?
75. Define custom animation?
76. What is from begging slide show?
77. What is current slide show?
78. What is custom slide show?
79. What is hide slide?
80. What is rehearse time?
81. Write 4 types of alignment with shortcut key?
82. Write any 4 option from home tab in word?
83. Write any 4 option from insert in tab word?
84. Write any 4 option from page layout tab in word?
85. Write any 4 option from reference tab in word?
86. Write any 4 option from view tab in word?
87. Write any 4 option from review tab in word?
88. Write any 4 option from data tab in excel?
 89. Write any 4 option from slide show tab in power point?
90. Explain RAM?
91. Explain ROM?
92. Give any 4 typed of output device?
93. Give any 4 typed of input device?
94. Give any 4 typed of internal hardware?
95. Give any 4 typed of external hardware?
96. What is CPU?
97. Which symbol do we get when we use macro and format painter?
98. Which symbol do we get when we use end note and footnote?
99. Define citation?
100. Define manage sources?
101. Define caption?
102. Write 3 types of font style?
103. What is the use of line spacing?
104. What is the use of paragraph spacing?
105. What is cross reference?

Q.5) Write short notes. (Any 2) 10 marks

1. Explain types of Computer.
2. Explain Structure of Computer.
3. What is computer and its advantages.
4. Draw structure of computer and give advantages of computer.
5. Explain parts of computer.
6. Explain hardware in brief.
7. Explain software in brief.
8. Explain MU in brief.
9. Define is window.
10. Draw structure of computer and define window.
11. Explain word.
12. Explain excel.
13. Explain power point.
14. Explain any 5 option from home tab in word.
15. Explain any 5 option from insert tab in word.
16. Explain any 5 option from page layout tab in word.
17. Explain any 5 option from reference tab in word.
18. Define mail merge with its step.
19. Explain any 5 option from home tab in excel.
20. Explain any 5 option from data tab in word.
21. Define pivot table with its step.
22. Explain table of content with its step.
23. Explain table of figures with its step.
24. Explain any 5 option from slide show tab in power point.
25. Explain photo album with its step.
26. Explain macro with its steps.
27. Difference between RAM and ROM.
28. Write any 5 formula used in the mark sheet.
29. In which tab is filter and advance filter used and difference between them.
30. Explain footnote and endnote.
31. What is cross reference and its step.
32. Define computer and macro computer.
33. Define computer and minicomputer.
34. Define computer and main frame computer.
35. Define computer and super computer.
36. Explain power point and custom animation.
37. Explain power point and slide transition.
38. Explain any 5 formulas from formula tab.
39. Define computer and hardware.
40. Define computer and software.
41. Define computer and MU
42. Draw structure of computer and explain word.
43. Draw structure of computer and explain excel.
44. Draw structure of computer and explain power point.
45. Draw structure of computer and explain macro computer.
46. Draw structure of computer and explain minicomputer.
47. Draw structure of computer and explain main frame computer.
48. Draw structure of computer and explain super computer.
49. Explain word and table of content.
50. Explain excel and conditional formatting with e.g.