The latest amendments have been unanimously

approved in the 64th meeting of the National Council

held on 30th November, 2014 at the Bharat Scouts &
Guides, National Headquarters, New Delhi.

THE BHARAT SCouTS & GuiDES NATIONAL

HEADQUARTERS
Lakshmi Mazumdar Bhawan 16, Mahatma Gandhi Marg, I.P. Estate,
New Delhi-110002 Tel. No. 011-23370724, 23378667 Fax. 0091-11-
23370126 E-mail : [email protected] | website : www.bsgindia.org
 The words and sentences printed in "bold letters" are
the amendments unanimously approved in the 64th
meeting of the National Council held on 30th
November, 2014 at the Bharat Scouts & Guides,
National Headquarters, New Delhi.
V ___________________ __________________ J

© The Bharat Scouts & Guides

All Rights Reserved

Printed : 14th April, 2015

10000 copies

Published by : Director, The Bharat Scouts & Guides,

National Headquarters,
Lakshmi Mazumdar Bhawan,
16, M.G. Marg, I.P. Estate,
New Delhi-110002

Price

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[email protected]
 FOREWORD

For any Organisation to function effectively and

transparently a well thought, reasoned and
written most aptly a set of Rules is extremely
important. Such a set of rules becomes a medium
and helps in achieving, the aims and objectives of
the Organisation. With this in view the Bharat
Scouts & Guides, right from its inception, has a
well defined set of Rules based on democratic
principles. However the changing circumstances demand the
amendments from time to time.
In order to achieve whatever has been said in the foregoing para,
suggestions were invited by me as National Commissioner vide my
letter dated 17th December, 2013 from the following working in various
corners of the Country.
1. Members of the National Council.
2. Members of the National Training Team i. e. all LTs and ALTs.
3. Participants of State Level Executives Meet held at National
Headquarters, New Delhi from 26th to 28th February, 2014.
4. Members participated in the APR Strategic Workshop held at the
National Headquarters, New Delhi from 4th to 8th March, 2014.
5. Participants of SANDHAN held at National Training Centre,
Pachmarhi, Madhya Pradesh from 7th to 11th May, 2014.
There were as many as six to seven hundred suggestions received from
all the above mentioned volunteers, professionals and youths. These
suggestions were scrutinized for amendments to be taken before various
Committees of the Bharat Scouts & Guides.
A Special Study group of veteran leaders and professionals of different
State Associations to sharpen the recommendations on Boy/Girl
Programme was constituted and the same met in Bengaluru from 26th
June to 30th June, 2014.
A group of NHQ Professionals headed by me as the National
Commissioner further thoroughly examined and discussed the necessity
and feasibility of the proposed amendments to Rules, APRO Part-I, II, III
and SOT (S)/(G). This continued for not less than 9 days from 21st July
to 29th July, 2014 spread over approximately 150 clock hours.
The amendments so refined were taken to Rules Committee held on
28th August, 2014, National Executive Committee on 29th August,
2014 and finally National Council held on 30 th November, 2014 which
unanimously approved all the proposed amendments.
The National and State Associations are administered by the set of Rules
contained in this book. These rules will help the Scout Guide Movement
to grow qualitatively and will govern the various activities. Thus the
rules play a pivotal role.
With this in mind the Volunteers and Professionals and the Youths as
well will notice that the rules have been simplified and customised to
suit the Scout Guide Movement in Indian conditions. Gender equality
has also been achieved by giving an almost equal share to the
representation from Guide Wing in respect of all the elected posts based
on democratic principles.
I, therefore, feel confident that the Rule book will prove to be the best
guide, friend and philosopher to volunteers, professionals and youths in
the Scout Guide Movement. I hope that the amended Rules will meet the
needs of the hour and will further help the growth of the Movement.
The amendments brought about, I am sure, will definitely help the
Movement to grow both qualitatively and quantitatively.
I feel extremely happy that the amended version of this Rule Book will
prove to be of a great help and guidance to all volunteers, professionals
and youths to make the Movement more vibrant and responsive to
present trends.
All the amendments are in consonance with the aims and objectives
expressed in the VISION 2024 of the Bharat Scouts & Guides which will
help us to achieve the strategic priorities contained in the VISION 2024.
I also expect from all the concerned to make use of this set of Rules in
the right spirit.
The professionals of the Bharat Scouts & Guides along with me
continuously did the most challenging, important and tiresome work of
proof reading of this book along with other five books from 17th to 27th
March, 2015 repeatedly for about 165 clock hours to ensure correctness
and quality of the contents of books.
I have no words to express my thanks and appreciation for them for
their day and night hard work for the completion of this book with
utmost sincerity and dedication.
I wish everybody in the Movement all the best and a bright future.
With best wishes,

NHQ, New Delhi

B.I Nagarale, IAS (Retd.)
14th April, 2015 Chief National Commissioner

iv
 CONTENTS

CHAPTER-I
Pages (1-32)
(Rules 1-33)
NATIONAL ASSOCIATION
Name- Registered Office- Definitions- Membership- Chief Patron and
Patron- The National Council- Duration of the National Council- Powers
and Functions of the National Council- Meetings of the National
Council- The Office Bearers and Officers of the National Association-
The President- The Vice Presidents- The Chief National Commissioner-
Election of the President, the Vice Presidents and the Chief National
Commissioner for the third and Consecutive Terms - The National
Commissioner of Scouts and Guides- The International Commissioner of
Scouts and Guides - The Deputy National Commissioner of Scouts and
Guides- The National Treasurer- The National Headquarters
Commissioners- The Director and the Joint Director (Support Services)-
The Joint Director of Scouts (Operations), the Joint Director of Guides
(Operations) and The Joint Director (NTC) - The Deputy Director of
Scouts (Boy Programme) and the Deputy Director of Guides (Girl
Programme)- The Deputy Director of Scouts (Leader Training) and the
Deputy Director of Guides (Leader Training)- The Deputy Director of
Scouts (Projects) and the Deputy Director of Guides (Projects)- The
National Planning Committee- The Finance Committee- The Rules
Committee- The National Executive Committee- Powers and Functions
of the National Executive Committee- Meeting of the National Executive
Committee- The National Adult Resources Management Committee
- The National Scout Committee- The National Guide Committee - The
National Youth Committee.

CHAPTER- II
Pages (33-34)
(Rules 34-36)
REGIONAL ORGANISATION
Regional Organisation - The Assistant Director - The Regional
Organising Commissioners of Scouts and Guides.
Pages (35-67)
STATE ASSOCIATION

v
 CHAPTER- III
(Rules 37-70)
State Association- Membership - Patron - Vice Patron- State Council-
Duration of the State Council-Powers and Functions of the State
Council- Meetings of the State Council- The Office Bearers and
Officers of the State Association- The President- The Vice Presidents-
The State Chief Commissioner- Election of the President, the Vice
Presidents and the State Chief Commissioner for the third and
consecutive term- The State Commissioner of Scouts and Guides- The
State Treasurer- The State Secretary, the Joint State Secretary and the
Assistant State Secretary- The Assistant State Commissioners of Scouts
and Guides- The State Organising Commissioners of Scouts and
Guides-The Joint or Assistant State Organising Commissioners of
Scouts and Guides- The Headquarters Commissioners- The State
Training Commissioners of Scouts and Guides- The Assistant State
Training Commissioners of Scouts and Guides- The State Planning
Committee- The Finance Committee- The State Executive Committee -
powers and functions of the State Executive Committee-Meetings of
the State Executive Committee - State Adult Resources Management
Committee - The State Scout Committee - The State Guide Committee -
The State Youth Committee - The State Badge Committee.

CHAPTER- IV
Pages (68-69)

(Rules 71-72)
DIVISIONAL ORGANISATION
Divisional Organisation- The Divisional Organising Commissioner.

6
 CHAPTER- V
Pages (70-95)
(Rules 73-98)
DISTRICT ASSOCIATION
District Association-Membership-District Council—Term of the
District Council- Powers and Functions of the District Council-
Meetings of the District Council- The Office Bearers and Officers of the
District Association- The President- The Vice Presidents- The District
Chief Commissioner- Functions of the District Chief Commissioner -
The District Commissioners of Scouts & Guides- The Assistant District
Commissioners of Scouts & Guides- The Headquarters
Commissioners - The District Treasurer- The District Secretary, The
Joint District Secretary and The Assistant District Secretary- The
District Organising Commissioners of Scouts and Guides- The District
Training Commissioners of Scouts and Guides
- The Training Counsellors of Scouts and Guides- The District
Executive Committee- The District Badge Committee- The District
Planning Committee- The District Finance Committee- District Adult
Resources Management Committee- The District Scout/Guide
Committee- The District Youth Committee - The District Community
Development Committee.

CHAPTER- VI
Pages (96-110)
(Rules 99-118)
LOCAL ASSOCIATION
Local Association- Membership- Local Council- Term of Local
Council- Powers and Functions of the Local Council- Meetings of the
Local Council- The Office Bearers and Officials of the Local
Association- The President- The Vice Presidents- The Chairman of the
Executive Committee- The Assistant District Commissioners of Scouts
and Guides- The Local Association Treasurer- The Local Association
Secretary and the Joint Local Association Secretary- The Local
Executive Committee- Powers and Functions of the Local
Executive Committee - Local Finance Committee- Local Adult
Resources Management Committee.

vii
 CHAPTER- Vii
Pages (111-113)
(Rules 119-131)

GROUP ORGANISATION
Group- The Functions of the Group Leader- Group Registration-
Group Council - Group Committee- Group Finance.

The words and sentences printed in "bold letters"

are the amendments unanimously approved in the
64th meeting of the National Council held on 30th
November, 2014 at the Bharat Scouts & Guides,
National Headquarters, New Delhi.
V _____________________________ _____________________________ '

8
 The Bharat Scouts and Guides
National Headquarters - Regional Map

Details of the states in the BSG Regions

Northern Region

1. Chandigarh - U.T 4. Himachal Pradesh 7. Jammu & Kashmir North 6. Kendriya Vidyalaya Sangathan 9. Northern
Navodaya Vidyalaya Samiti 10. Punjab Eastern Railway . Uttar Railway 12. Uttarakhand
Pradesh
North East Region
1. Arunachal Pradesh Manipur
4. Meghalaya Assam Nagaland
7. North Frontier Railway Mizoram Tripura
Sikkim
Eastern Region 3. Haryana
Delhi
Eastern Railway South Eastern Jharkhand West
Railway Bengal

Western Region
1. Central Railway 4. Gujarat 7. Rajasthan Chhattisgarh Madhya 3. Goa
Pradesh Western 6. Maharashtra
Southern Region Railway
1. Andaman & Nicobar Island 4. Kerala
7. Southern Railway

Andhra Pradesh Karnataka

Pondicherry South Central Railway
Tamilnadu

9
 World Association of Girl Guides and Girl Scouts (WAGGGS)

Our Regions WAGGGS - Central Office World

Bureau,
Western Hemisphere
Olave Centre,
12c Lyndhurst Road, London
at London | Asia Pacific at
NW3 5PQ, England

Mexico Pax
Lodge : London
London | Africa at London
Sangam : Pune, India
| Arab at London | Europe

WAGGGS with 10 million* members with 146

at Brussels, Belgium
countries across the world.
Our World
Centres
Our Chalet :
Switzerland Our
The World Association of Girl
Cabana : Morelos,
Guides and Girl Scouts (WAGGGS)

I
uide

I
 World Organization of the Scout Movement (WOSM)

The World Guide Conference

The World Board (12 Elected members)

Source: wagggs.org
 WOSM - Central Office
- Ii
World Scout Bureau — Kuala Lumpur IWorld
Organization of the Scout Movement Suite 3, Level
pur Office
17, Menara Sentral Vista 150 Jalan Sultan Abdul
Movement p
Samad Brickfields, 50470 Kuala Lumpur Malaysia

1 GOVERNANCE

The World Organization of the

Scout Movement (WOSM) ■ Scouting not allowed XL

4
The World Scout Conference
HI Other Situations
WOSM with 40 million* members from 162
countries across the world.
6 Regions around the world
Africa Regional office at Nairobi, Kenya
The World Scout Committee (12
Elected members) Arab Regional office at Cairo, Egypt

Asia-Pacific Regional office at Manila, Philippines Eurasia Regional office at Kiev,

Ukraine
Europe Regional office at Geneva, Switzerland & Brussels, Belgium
Interamerica Regional office at City of Panama, Republic of Panama
xii

Scouting
World and
Organization Guiding
of the at a glance
Scout Movement (WOSM) in India
\ Cub Promise
I promise to do my best to do my duty to ”God” and
my country, to keep the Cub law and to do Good
Turn everyday.
Bulbul Promise
I promise to do my best to do my duty to ”God” and
my country, to keep the Bulbul law and to do Good
Bunny Law try to be good Turn everyday.
I shall Boy/Girl. Cub / Bulbul Law
Bunnies Cubs/Bulbuls The Cub 1 Bu,bul is obedient.

2. The Cub / Bulbul is clean and polite.

Scout Promise
“On my honour, I promise that I will do my best” to do my duty to *God and my country, to help other people
and to obey the Scout law.

Guide Promise
“On my honour, I promise that I will do my best” to do my duty to *God and my country, to
help other people and to obey the Guide law.
*Note: The word ‘Dharma’, may be substituted for the word ‘God’ if so
desired.
Scout / Guide Law
1. A Scout / Guide is trustworthy.
2. A Scout / Guide is loyal.
3. A Scout / Guide is a friend to all and a brother / sister to every other Scout / Guide.
4. A Scout / Guide is courteous.
5. A Scout / Guide is a friend to animals and loves nature.
Scouts/Guides 6.
7.
A Scout / Guide is disciplinced and helps protect public property.
A Scout / Guide is courageous.
8. A Scout / Guide is thrifty.
9. A Scout / Guide is pure in thought, word and deed.
 RULES
CHAPTER 1 NATIONAL ASSOCIATION
1. Name: The name of the Association shall be "The Bharat Scouts
and Guides".
2. Registered Office : The Registered Office of the Association shall
be situated at The Bharat Scouts and Guides, Lakshmi
Mazumdar Bhavan, 16, Mahatma Gandhi Marg, Indraptrastha
Estate, New Delhi - 110002, or at such other place or places as
may be decided from time to time by the National Council.
3. Definitions:
(1)
Scouter means a person who holds a warrant in the Scout
Wing of the Movement.
(2)
Guider means a person who holds a warrant in the Guide
Wing of the Movement.
(3) Scout Group means a complete unit of three sections of
the Scout Wing of the Movement and includes Cub Pack, Scout Troop
and Rover Crew, or any one or more of the said sections wherever the
context so permits or requires.
(4) Guide Group means a complete unit of three sections of
the Guide Wing of the Movement and includes Bulbul Flock, Guide
Company and Ranger Team or any one or more of the said sections
wherever the context so permits or requires.
(5) Training Counsellor of Scouts means Training Counsellor
Cub, Training Counsellor Scout and Training Counsellor Rover.
(6) Training Counsellor of Guides means Training Counsellor
Bulbul, Training Counsellor Guide and Training
(7) Counsellor Ranger.
(7) Year means the financial year from April to March.
(9) Association means the Bharat Scouts and Guides.
Volunteer leader means: A Volunteer leader is one who

1
 performs service / functions in the honorary capacity in
the Bharat Scouts and Guides does not receive any
monthly salary from the Association.
(10) Professional leader means: - A Professional leader is one
who is duly appointed by a competent authority in the
Bharat Scouts and Guides on a monthly salary and is
governed by the Service Conduct Rules of the
Association.
4.1 Membership
(1) The Membership of the National Association is open to
citizens of India; who subscribe to the Fundamentals,
which includes Purpose, Principles, the Methods, the
Promise and the Law.
Provided, a citizen of any other nationality residing for
the time being in India may be admitted as a member on
the recommendation of the State Chief Commissioner and
with the approval of the Chief National Commissioner.
Provided, further, that such person subscribes to the
Scout or Guide Promise as hereunder:
Oh my honour I promise that I will do my best
To do my duty to God* and India To help other
people and To obey the Scout or Guide Law.
Note: *The word "Dharma" may be substituted for the word 'God'
if so desired.
4.2 The membership of the National Association shall consist
of:
(a) General Members,
(b) Life Members,
(c) Ordinary Members,
(d) Members of the State, District or Divisional and Local
Associations,
(e) Members of the National Council of the Bharat Scouts &
Guides,
(f) Special Members,
(g) The Bharat Scouts & Guides Fellows.
a) General Members:
(i) Beneficiaries i.e. Bunnies, Cubs/Bulbuls, Scouts /
Guides, Rovers /Rangers, Lone Scouts /Guides,
Lone Rovers /Rangers, Air Scouts /Guides, Air
Rovers / Rangers, Sea Scouts /Guides, Sea Rovers

2 Rules
 / Rangers, Grameen Rovers /Rangers, Venture
Scouts /Guides, Scouts/ Guides / Rovers/
Rangers of Extension Branches registered as such.
(ii) Adult Leaders i.e. Scouters, Guiders,
Commissioners who hold valid warrants and
trainers who hold Honourable Charge.
b) Life Members:
Life Members are those who are admitted as such by the
National Executive Committee and who have paid Life
Membership Fee as prescribed.
c) Ordinary Members:
Ordinary Members are those who are admitted as such by
the National Executive Committee and who have paid
annual subscription fee as prescribed and shall include
Adult Leaders provided, further, that they are not in
arrears.
d) Member of the State, District or Divisional and Local
Associations.
e) Members of the National Council of the Bharat Scouts &
Guides.
f) Special Members:
Special Members are those who are admitted as such by
the National Executive Committee for their meritorious
Contribution to the movement.
(g) The Bharat Scouts & Guides Fellows.
4.3 Termination of Membership:
(1) If any member is found guilty of criminal offence,
involving moral turpitude, his/her membership shall be
terminated and any award/privilege shall be withdrawn.
(2) If any member while supporting any other Parallel
Organization with malafide intentions is found indulging
in activities detrimental to the interests of the movement
or bring disrepute to the organization by way of writings
in publications/media or confirmed propaganda against
the interests of the movement/ organization shall be
liable to be terminated from the organization provided,
due enquiry takes place and due opportunity is provided,
to the persons(s) to be heard.
(3) If any member of the Bharat Scouts & Guides is found to
be a member of any Parallel organization working in the
name of Scouting and Guiding or is found aiding and

Chapter-I, National Association 3

 abetting the activities of such an organization, his/ her
membership of the Bharat Scouts and Guides will be
terminated.
Note: Categories mentioned in Rule 4 (2) (a) (i), 4(2) (d), 4(2) (f) and 4
(2) (g) shall not be eligible to participate in the election of the National
Association at any level.
5. Chief Patron and Patron:
(1) There shall be a Chief Patron and the President of India
shall be invited to be the Chief Patron of the National
Association.
(2) There shall be a Patron and the Vice President of India be
invited to be the Patron of the National Association.
6. The National Council:
The National Council of the Association shall consist of
(1) The President;
(2) One or more but not more than six Vice-Presidents;
(3) The Chief National Commissioner;
(4) The Immediate Past Chief National Commissioner;
(5) The National Commissioner of Scouts;
(6) The National Commissioner of Guides;
(7) The International Commissioner of Scouts;
(8) The International Commissioner of Guides;
(9) The Deputy National Commissioner of Scouts;
(10) The Deputy National Commissioner of Guides;
(11) The National Treasurer;
(12) The Director;
(13) The Joint Director (Support Services);
(14) The Joint Director of Scouts (Operation);
(15) The Joint Director of Guides (Operation);
(16) The Deputy Director of Scouts (Boy Programme);
(17) The Deputy Director of Guides (Girl Programme);
(18) The Deputy Director of Scouts (Leader Training);
(19) The Deputy Director of Guides (Leader Training);
(20) The Deputy Director of Scouts (Projects);
(21) The Deputy Director of Guides (Projects);
(22) One or more but not more than twelve National Headquarters
Commissioners for both Scout and Guide Wings.
(23) The State Chief Commissioners;
(24) The State Commissioner of Scouts;

4 Rules
(25) The State Commissioner of Guides;
(26) One or more but not more than seven members co-opted by the
National Council on the recommendation of the National
Executive Committee, at least three of whom shall be women
and one B S & G Fellow.
(27) Elected representatives of the State Association at the rate of one
member for every 8000 Scouts and one member of 5000 Guides,
computed on the census for the last but one year preceding the
election but not more than six members in all from a State but
not less than one member from the Scout Wing and one member
from the Guide Wing of each state with not less than 1500
Scouts and not less than 500 Guides registered with the State
Associations.
Provided, where the number of Guides in a state is more than
5,000 at least two members from the Guide Wing shall be
included in the representatives of the State Associations.
Explanation: The Word 'Scout' includes Cubs, Scouts, Rovers
and the word 'Guide' includes Bulbuls, Guides and Rangers.
27 (a) In case of Railway States:
The newly formed railway zones are recognised as states for the
purpose of their representation on the National Council and
also to work / function within the framework of rules given in
the RULES BOOK of the Bharat Scouts and Guides raising the
total number of railway states from 9 to 16.
27 (b)From the eligible number of National Council members,
following members will have the power of voting in the election
once in five years for electing the office bearers of the National
Council and whenever voting is resorted to in the National
Council meeting.
(i) State Chief Commissioner
(ii) A representative from Scout wing if admissible as per
census mentioned in Rule 6 (27)
(iii) A representative from Guide Wing if admissible as per
census mentioned in Rule 6 (27).
(iv) The State Commissioner (Scouts) and the State
Commissioner (Guides) will also be the member of
National Council however, their status will be that of the
Non-Voting members.
Note: This has been formally agreed by the Chairman, Railway
Scout Guide Board in writing vide his formal letter No: D.O.
NO. E (W) 2008/WE - 6/18 dated: 18.03.2014 to the Hon'ble
National Commissioner, Bharat Scouts and Guides.

Chapter-I, National Association 5

 The above has also been recommended by the Railway
Coordination Sub Committee in its meeting held on 06th July,
2014 at National Headquarters.
(28) One or more but not more than five members at the rate of one
member for every ten Life Members elected by the Life
Members of the National Association from among themselves
one of whom shall be a woman.
(29) One or more but not more than ten members elected by the
Ordinary Members of the National Association from amongs
themselves at the rate of one member for every 100 members
one of whom shall be a woman;
(30) One or more but not more than six Special Members admitted as
such by the National Council for meritorious service rendered
to the Movement.
(31) Two young leaders below the age of 30 years co-opted by the
President on recommendation of the Chief National
Commissioner from among the members of National
Association, one of whom shall be a woman.
Provided, however, the National Council shall have the
power to act not withstanding any vacancy in the
membership there of.
Provided, further, that any member of the National
Council who is a member by virtue of office shall cease to
be a member of the Council when he/she ceases to hold
such office.
7. Duration of the National Council:
The National Council shall continue for Five years from the date
of its first meeting.
Provided, that the duration of the National Council may be
extended but not more than twelve months on the
recommendation of the National Executive Committee by a
decision of 2/3 majority of members present at a Special
Meeting of the National Council called for the purpose, notice of
which shall be given to every member of the National Council,
not less than one month prior to the meeting.
8. Powers and Functions of the National Council:
(1) The National Council shall be a supreme body of the
Bharat Scouts and Guides; its decisions of all the matters
not expressly provided for in the Rules, the A.P.R.O and
the Bye Laws shall be final.
(2) The powers and functions of the National Council are:

6 Rules
 (a) to lay down the Policy of the Movement;
(b) to elect when due to the office bearers and the
members of the National Executive Committee and
the members of the Finance Committee in
accordance with the Rules and Bye Laws of the
National Association;
(c) to consider and approve the Budget of the National
Association;
(d) to consider and approve the Annual Report and the
Annual Audited Statement of Accounts and
Balance Sheet of the National Association;
(e) (i) to lay down the Rules of the National
Association, the State Association, the District or
Divisional Association and the Local Association
and Group Organization and make additions,
deletions, amendments and alterations there to;
(ii) to lay down the bye- laws of the National
Association and to make additions, decisions,
deletions, amendments and alterations there to;
(iii) to lay down Rules for Uniform, Warrants,
Decorations and Awards;
(f) to acquire, hold, administer, pledge, mortgage, alienate
and dispose of property movable and immovable;
(g) to lend and borrow with or without security and to raise
funds and invest money for any of the purposes of the
National Association;
(h) to appoint Auditors and fix for their remuneration;
(i) to do all other things as are required for the furtherance of
the Aims and Objects of the Association.
9. The National Association shall sue and be sued in the name
of the Director.
10. Meetings of the National Council:
(1) The Ordinary Annual Meetings:
(a) The National Council shall ordinarily meet once
every year not later than 30th November or on
such date or dates as may be decided by the
National Executive Committee in consultation
with the President.
(b) Notice of such meeting with time and date and
place shall be sent to the members at least sixty
day before the date of the meeting and the Agenda

Chapter-I, National Association 7

 shall be sent at least one month before the date of
meeting.
(c) Notice of Resolutions duly proposed and seconded
and subjects to the consideration of the National
Council shall reach the Director 30 days before the
date of the meeting.
(d) Such resolutions and subjects as are admitted by
the President in consultation with the Chief
National Commissioner shall be communicated to
the members of the National Council fourteen days
before the date of the meeting.
(e) The quorum of the meeting shall be one-tenth of
total number of members of the National Council
or 30 members whichever is less.

8 Rules
 (e) Save as otherwise provided in the Societies Registration
Act (Act XXI) of 1860 and in these rules all questions
before the National Council shall be decided by a simple
majority of vote. In case of equal number of votes, the
Chairman of the Meeting shall have a casting vote, in
addition to his own vote.
(f) The president shall preside over the meeting of the
National Council. In the absence of the President, one of
the Vice-Presidents, senior by age, shall preside. In the
absence of the President, and the Vice-Presidents one of
the members elected by the members present, shall
preside.
(2) Business to be transacted at the Ordinary Annual Meeting:
At the Ordinary Annual Meeting the following business shall be
transacted:-
(a) Confirmation of the minutes of the previous
meeting;
(b) Business Arising;
Consideration and adoption of the Annual Report;
(c)
Consideration and adoption of the Audited
Statement of Accounts and Balance Sheet;
(d)
Consideration and approval of the Budget;
Consideration of resolutions and subjects of which
(e)
the Notice has been given;
(a)
(g Consideration of such matters as have been tabled
) by the National Executive Committee and
included in the Agenda;
Consideration of matters not included in the
(h) Agenda but which are brought before the Council
with the permission of the President;
Election of the Office Bearers and members of the
(i) National Executive Committee and Finance
Committee when due;
Consideration of the appointment of Auditors and
(j) fix remuneration when due.

Chapter-I, National Association 9

 (3) The Adjourned Ordinary Annual Meeting:
If within half an hour after the time appointed for the
meeting, a quorum is not present the meeting shall stand
adjourned for one hour from the appointed time to be
held at the same place and at such adjourned meeting,
not withstanding want of quorum, the members present
may transact the business tabled for the meeting, but no
other business.
(4) Special Meeting:
(a) A Special Meeting of the National Council other
than a Special Meeting for the purpose of Section
12 of the Societies Registration Act may be
convened either by the Chief National
Commissioner or the National Executive
Committee in consultation with the President for
transaction of specified business.
(b) A Special Meeting of the National Council shall
also be convened on receipt of a written
requisition by at least one third of the members of
the National Council for the transaction of the
business specified in the requisition.
(c) Notice of such Special Meeting other than a Special
Meeting for the purpose of section 12 of Societies
Registration Act, with date, place, time and the
Agenda shall be given not less than 30 days before
the date of the meeting.
(d) The quorum for any such Special Meeting shall be
one fifth of the members of the National Council
or forty (40) whichever is less and the provisions
of Rule 10 (3) shall not apply to such Special
Meeting.
11. The Office Bearers and Officers of the National Association:
The Office Bearers and Officers of the National Association are:
(1) The President
(2) The Vice-President
(3) The Chief National Commissioner
(4) The National Commissioner of Scouts
(5) The National Commissioner of Guides
(6) The International Commissioner of Scouts
(7) The International Commissioner of Guides

10 Rules
 (8) The Deputy National Commissioner of Scouts
(9) The Deputy National Commissioner of Guides
(10) The National Treasurer
(11) The National Headquarters Commissioners
(12) The Director
(13) The Joint Director (Support Services)
(14) The Joint Director of Scouts (Operations)
(15) The Joint Director of Guides (Operations)
(16) The Deputy Director of Scouts (Boy Programme)
(17) The Deputy Director of Guides (Girl Programme)
(18) The Deputy Director of Scouts (Leader Training)
(19) The Deputy Director of Guides (Leader Training)
(20) The Deputy Director of Scouts (Projects)
(21) The Deputy Director of Guides (Projects)
(22) The Assistant Directors
(23) Other Officers as may be appointed in accordance with
these rules.
12. The President:
(1) The President shall be elected by the National Council
from among the citizens of India who subscribe to the
Aims and Objects of the Association.
(2) The President shall hold office for Five years or for the
duration of the National Council, as the case may be,
provided, however, he/she shall continue to hold office
until his/her successor is elected.
(3) The President shall preside over the meeting of the
National Council.
(4) In the event of a vacancy in the office of the President, the
Vice President, senior by age shall act as President until a
new President is elected for the remainder of the term.
13. The Vice Presidents:
(1) There shall be one or more, but not more than six Vice
Presidents out of whom, three shall be women. In case no
nominations received from women, the vacancies will be
filled by men and vice versa.

Chapter-I, National Association 11

 (2) The Vice-President shall be elected by the National
Council from among the members of the National
Association.
(3) The Vice-President shall hold office for five years or for
the duration of the National Council, as the case may be.
(4) When the President is not present, one of the Vice-
President, senior by age may preside over the Ordinary
and Special meetings of the National Council.
14. The Chief National Commissioner:
(1) The Chief National Commissioner shall be elected by the
National Council from among the members, who has an
experience as a warranted commissioner for at least 5
years at National/State Level.
(2) (a) The Chief National Commissioner shall hold office
for a period of five years or for the duration of the National Council,
as the case may be, provided however, the Chief National
Commissioner shall hold office until his/her successor is elected.
In the event of a vacancy in the office of the Chief
National Commissioner, the National
Commissioner, senior by age or if there is only one
National Commissioner, the said National
Commissioner shall act as Chief National
Commissioner until a new Chief National
Commissioner is elected for the remainder of the
term. The election of the new Chief National
Commissioner shall be held as soon as practicable.
The Chief National Commissioner shall be the
Chairman of the National Executive Committee and the
Chief Executive Head of the National Association.
The Powers and Functions of the Chief National
Commissioner shall be:
a) to preside over the meetings of the National
Executive Committee, The Planning Committee,
the Finance Committee and such other Committees
of which he may be a member and Chairman.
b) to appoint the National Commissioner of Scouts
and the National Commissioner of Guides.
(b)

12 Rules

(3)

(4)
c) to appoint the International Commissioner of
Scouts and the International Commissioner of
Guides in consultation with the concerned
National Commissioner.
d) to appoint the Deputy National Commissioner of
Scouts and the Deputy National Commissioner of
Guides in consultation with the concerned
National Commissioner.
e) (i) to appoint the National Headquarters
Commissioners for specific functions in
consultation with the concerned National
Commissioner.
(ii) to constitute Committees and nominate its
Chairpersons and members for specific
purpose.
f) to appoint the National Headquarters Advisors for
any specific purpose and decide their terms of
office in consultation with the National Executive
Committee.
g) to appoint the Director and Joint Director (Support
Services) in consultation with the National
Executive Committee.
h) to appoint the Joint Director of Scouts (Operations)
and the Joint Director of Guides (Operations), the
Deputy Director of Scouts (Boy Programme), the
Dy. Director of Guides (Girl Programme), the Dy.
Director of Scouts (Leader Training ) the Dy.
Director of Guides (Leader Training), the Dy.
Director of Scouts (Projects), the Dy. Director of
Guides (Projects) and such other officers as may be
necessary in consultation with the concerned
National Commissioner and the National
Executive Committee.
i) to organize and implement or cause to be
implemented the work of the National Association.
j) to secure and enforce adherence to the Aim and Objects,
Rules and Bye-Laws and Aims, Policy Rules and
Organization.
k) (i) to administer or cause to be administered the finance
and properties, movables and immovable of
the National Association.

Chapter-I, National Association 13

 (ii) to sanction expenditure in accordance with
the Budget and in special cases, in excess of the budget
subject to the ratification of the National Executive
Committee and the National Council at the next meeting.
l) to enquire into and give decision on all matters referred
to him/her and report the same to the National Executive
Committee. m) to publish or cause to be published Scouts
and Guides Literature. n) to confer awards in consultation
with the concerned National Commissioner and the
National Executive Committee in accordance with the
rules.
o) to invite specially any person or persons to attend
and address any meeting of the National Executive
Committee and with the consent of the President,
National Council; p) to issue warrants of appointment to
the Commissioners at the National Level and the State
Chief Commissioner, the State Commissioner of Scouts
and the State Commissioner of Guides of State Level and
to withdraw warrants of appointment of officials
appointed by him/her at the National Level. q) to advise
the State Chief Commissioners for better administration
of the State Associations. r) to withdraw warrants of
appointments to Commissioners issued by him/her. s) to
perform or arrange for the performance of functions of
State Chief Commissioner during a vacancy.
t) if the Chief National Commissioner is of the
opinion that a serious dispute or a serious breach
of the Aims and Objects, Rules, Bye laws and
Aims, Policy, Rules and organization has taken
place in a State Association or if there is serious
mal-administration or break down in the affairs of
a State Association, he/she may act as here under
provided:-
(i) the Chief National Commissioner may appoint
Commission to enquire into the matter with such
terms of reference as he/she may deem necessary
and on receipt of the report of such Commission
and on consideration of and the representations of
the State Chief Commissioner in the matter, if the
Chief National Commissioner is still of the opinion

14 Rules
 that a serious dispute or a serious breach of the
Aims and Objects, Rules, Bye-laws and Aims,
Policy, Rules and organization of the Association
has taken place or that there is a serious mal-
administration or breakdown for reasons recorded
in writing, he/she may:-
(ii) direct the State Chief Commissioner to convene a
special meeting of the State Council for adoption of
remedial measure for which purpose, the Chief
National Commissioner may appoint a special
Representative under whose supervision and
direction the special meeting of the State Council
shall be held within 90 days from the issue of a
direction of the meeting for the adoption of
remedial measures and whose directions on all
matters in regard to the proper constitution of the
State Council and any dispute in regard to its
membership or the proper procedure to be
adopted for the conduct of the meeting and such
other cognate matters shall be final and if no such
special meeting is held and even if a special
meeting is held the serious breach is not rectified
or the mal-administration is not set right as the
case may be, the Chief National Commissioner
may:
(iii) suspend or cancel the warrants of the State Chief
Commissioner, the State Commissioner of Scouts,
the State Commissioner of Guides and
if necessary the warrants of the Assistant State
Commissioners, Headquarters Commissioners,
District Chief Commissioners, District
Commissioners, the Scouters and Guiders and
appoint substitutes in their places, if necessary,
and
(iv) suspend or cancel appointment of the State
Treasurer, State Secretary and other officers,
suspend or dissolve the State Council and the State
Executive Committee and entrust the functions to
any person or persons and arrange for the
reconstitution of the State Council, the State
Executive Committee and the election and

Chapter-I, National Association 15

 appointment of other office bearers as early as
possible for which purpose the Chief National
Commissioner may issue such further directions as
he/she may deem proper and necessary.
(v) Whenever and wherever there is a break-down of
the administration of the State Association, the
Chief National Commissioner shall have power to
appoint a person to conduct elections to the State
Council, the State Executive Committee and
officers of the State Association so as to restore
normalcy of administration and take such further
action as may be deemed necessary in this regard.
(vi) The action taken by the Chief National
Commissioner as above shall be reported to the
National Executive Committee as early as possible
for such action as the National Executive
Committee may deem fit and its decision shall be
final.
15. Election of the President, the Vice Presidents and Chief National
Commissioner for the third and consecutive terms:
If the same person is nominated for the office of the President or
Vice President or Chief National Commissioner for the third or
any other consecutive terms, he/she shall be declared elected by
simple majority.
16. The National Commissioner of Scouts and the National
Commissioner of Guides:
(1) The National Commissioner of Scouts and the National
Commissioner of Guides shall be appointed by the Chief
National Commissioner from among the Members of the
Association.
(2) The National Commissioner of Scouts and the National
Commissioner of Guides shall be appointed for not more
than five years and hold the office for such a period as
may be specified in the warrant issued by the Chief
National Commissioner.
(3) The functions of the National Commissioner of Scouts and
the National Commissioner of Guides as the head of their
respective Wings and the respective National Scout/
Guide Committee shall be to advise, aid and assist the
Chief National Commissioner in the performance of
his/her duties and in administration of the Scout and
Guide Wings respectively.

16 Rules
 (4) The matters in respect of the Scout Wing shall be routed
to the Chief National Commissioner through the National
Commissioner of Scouts and all matters in respect of the
Guide Wing shall be routed to the Chief National
Commissioner through the National Commissioner of
Guides as and when it becomes necessary.
17. The International Commissioner of Scouts and the
International Commissioner of Guides:
(1) The International Commissioner of Scouts and the
International Commissioner of Guides shall be appointed
by the Chief National Commissioner in consultation with
the concerned National Commissioners from among the
Members of the Association for not more than five years
and hold the office for such a period as may be specified
in the warrant issued by the Chief National
Commissioner.
(2) The functions of the International Commissioner of Scouts
and the International Commissioner of Guides shall be:
a) to be responsible for relations with Scouts and
Guides Association respectively in other countries
and with Indian Groups formed in other countries;
b) to issue letters of introduction of Scouts and
Guides and Scouters and Guiders respectively on
their visits to other countries;
c) to assist in the selection of persons for International
events and visits;
d) to arrange programmes for visitors from abroad;
and
e) to do such other things as are necessary for the
performances to the office.
18. The Deputy National Commissioner of Scouts and the
Deputy National Commissioner of Guides:
(1) The Deputy National Commissioner of Scouts and the
Deputy National Commissioner of Guides may be
appointed by the Chief National Commissioner from
among the members of the Association who have at least
for the five years held the posts of Commissioner at
National or State Level in consultation with the
concerned National Commissioners.
(2) The Deputy National Commissioner of Scouts and Deputy
National Commissioner of Guides may be appointed for
not more than five years and hold the office for such a
period as may be specified in the warrant issued by the

Chapter-I, National Association 17

 Chief National Commissioner.
(3) The functions of the Deputy National Commissioner of
Scouts and the Deputy National Commissioner of Guides
shall be to advise, aid and assist the concerned National
Commissioner to the administration of his/ her wing.
19. The National Treasurer:
(1) The National Treasurer shall be elected by the National
Executive Committee from among the Members of the
Association;
(2) (a) The National Treasurer shall hold office for not
more than five years or for the duration of the
National Executive Committee as the case may be
provided, however that he shall continue to hold
office until his/her successor is elected.
(b) In the event of a vacancy in the office of the
National Treasurer, a person appointed by the
Chief National Commissioner from among the
Members of the National Association shall perform
the functions of the National Treasurer until a new
National Treasurer is elected by the National
Executive Committee for the remainder of the
term.
(3) The functions of the National Treasurer shall be to keep
and maintain the Accounts of the National Association, to
be responsible to the National Council, the National
Executive Committee and the Chief National
Commissioner for the proper expenditure and
maintenance of funds and accounts to arrange for the
Annual Audit of Balance Sheet, to prepare the Budget for
presentation to the National Executive Committee and
the National Council, to receive all money and remit them
in bank or banks as decided by the National Executive
Committee to the respective accounts, to pay money on
proper sanction.
(4) The office of the National Treasurer shall not be combined
with any other office in the National Association.
20. The National Headquarters Commissioners:
The National Headquarters Commissioners not more than
twelve for both Scout and Guide Wings may be appointed by
the Chief National Commissioner in consultation with the
concerned National Commissioner for specific functions and for

18 Rules
 not more than five years. They shall perform such functions as
may be assigned to them by the Chief National Commissioner.
21. The Director and the Joint Director (Support Services):
(1) The Director and the Joint Director (Support Services)
shall be appointed by the Chief National Commissioner
in accordance with the Service Conduct Rules on the
terms and conditions contained in the order of
appointment as the case may be and in consultation with
the two National Commissioners and the National
Executive Committee. One of them shall be a woman. The
terms and conditions of their service shall be such as laid
down in the Service Conduct Rules.
(2) (a) The Director and the Joint Director (Support
Services) shall be the Secretary and the Joint
Secretary of the National Council and the National
Executive Committee.
(b) The Director shall be responsible for the due and effective
administration of the National Association.
(c) The Director shall appoint the salaried members of the staff in
accordance with the Service Conduct Rules on the terms and
conditions contained in the order of appointment, as the case
may be, subject to the approval of the Chief National
Commissioner.
(d) The Director shall be in charge of the day to day administration
and shall be responsible for secretarial work of the National
Association.
(e) The Director shall keep and maintain all registers, books,
papers and records of the National Association.
(f) The Director shall prepare Annual Report and the Annual
Census.
(g) The Director shall be in charge of all correspondence and
communication of the National Association.
(h) The Director shall prepare the Agenda for the meetings of the
National Council, the National Executive Committee and other
Committees and issue notices of the meetings.
(i) The Director, being Leader of the Professionals delegates,
supervises and evaluates the jobs of different departments of
both Scout and Guide Wings and reports to the Chief National
Commissioner.
(j) The Director shall be the editor and Publisher of the official organ
of the Bharat Scouts and Guides and other journals and

Chapter-I, National Association 19

 pamphlets of the Association, unless otherwise provided.
(k) The Joint Director (Support Services) shall help and assist the
Director in all his/her work and in particular be responsible for
the work pertaining to:
a) Finance
b) Secretarial work
c) Publicity and Public Relations
d) Stores and Sales and maintenance of
properties supervising the work of the
respective offices.
22. The Joint Director of Scouts (Operations), the Joint Director of
Guides (Operations) and the Joint Director of National Training
Centre:
(1) The Joint Director of Scouts (Operations), the Joint
Director of Guides (Operations) and Joint Director of
National Training Centre male or female shall be
appointed by the Chief National Commissioner in
consultation with the National Commissioners and the
National Executive Committee in accordance with the
Service Rules and terms of conditions contained in the
order of appointment, as the case may be. The Terms and
Conditions of their service shall be such as laid down in
the Service Rules;
(2) (a) The Joint Directors of Scouts and Guides
(Operations) are responsible to the Director in
planning, supervising and consolidating the work
of the Deputy Directors and other field staff of their
respective wings coordinating training and
programme activities.
(b) The Joint Directors of Scouts and Guides
(Operations) shall lead, guide and coordinate the
work of S.O.Cs and S.T.Cs in achieving the
National Targets of the Organizations.
(c) The Joint Director of Scouts and Guides
(Operations) shall organise and conduct all
National level events leaving as much freedom as
necessary to the Dy. Directors.
(d) The Joint Director of Scouts (Operations) and the
Joint Director of Guides (Operations) shall be the

20 Rules
 Secretary of the National Scout Committee and the
National Guide Committee respectively.
(3) (a) The Joint Director (National Training Centre)
shall over see the activities of the National
Training Centre, Pachmarhi and shall administer
the activities of the National Training Centre.
(b) The Joint Director of National Training Centre shall
be responsible to the Director to consolidate the
work of all Deputy Directors at National Training
Centre and Report to Director and ensure smooth
administration of the Activities of Training of Scout
and Guide Wings and National Adventure
Institute.
23. The Deputy Director of Scouts (Boy Programme) and the
Deputy Director of Guides (Girl Programme).
(1) The Deputy Director of Scouts (Boy Programme) and the
Deputy Director of Guides (Girl Programme) shall be
appointed by the Chief National Commissioner in
accordance with the Service Rules or the terms and
conditions contained in the order of appointment in
consultation with the Concerned National Commissioner
and the National Executive Committee and their terms
and conditions or service shall be such as laid down in the
Service Rules.
(2) The functions of the Deputy Director of Scouts (Boy
Programme), Deputy Director of Guides (Girl
Programme) shall be to aid and assist the Joint Director of
the wing in respect of:
a) Expansion of the movement,
b) Special branches of the wing,
c) Evaluation of effectiveness of Movement,
d) Organizing, conducting inter-state level events,
e) Help update the programme.
24. The Deputy Director of Scouts (Leader Training) and the
Deputy Director of Guides (Leader Training).
(1) The Deputy Director of Scouts (Leader Training) and the
Deputy Director of Guides (Leader Training) shall be
appointed by the Chief National Commissioner in
accordance with the Service Rules or the terms and
conditions contained in the order of appointment in
consultation with the concerned National Commissioner
and the National Executive Committee and their terms

Chapter-I, National Association 21

 and conditions of service shall be such as laid down in the
Service Rules.
(2) The function of the Deputy Director of Scouts (Leader Training)
and the Deputy Director of Guides (Leaders Training) shall be
to aid and assist the Joint Director of the Wing in respect of :-
a) training of unit Leaders, Trainers and Leaders of Adults.
b) promote and conduct all types of camps and courses.
c) help update the Schemes of Training.
d) guide members of the Training Team.
e) issue H.W.B. Parchments to eligible candidates.
f) accord permission and supervise H.W.B. and other
courses as per provisions made in the Scheme of
Training.
(3) (a) The National Training Team :
The National Training Team shall consist of :
(1) Leader Trainers.
(2) Asst. Leader Trainers.
The Members of the Training Team are appointed as in
the Scheme of Training. The Leader Trainers and
Assistant Leader Trainers rank as commissioners. They
will wear the H.W.B. Scarf and Beads/Pin of appropriate
rank and will wear the rank badge of a Commissioner.
(4) The Sandhan:
The Sandhan is a Meet of the Members of all Training Teams in
the Country. It shall meet periodically to make
recommendations in respect of Scheme of Training.
25. The Deputy Director of Scouts (Projects) and the Deputy
Director of Guides (Projects) :
(1) The Deputy Director of Scouts and Guides (Projects) shall be
appointed by the Chief National Commissioner in accordance
with the Service Rules or the terms and conditions contained in
the order of appointment in consultation with the concerned
National Commissioner and the National Executive Committee
and their terms and conditions of service shall be such as laid
down in the Service Rules.

22 Rules
 (2) The functions of the Deputy Director of Scouts and Guides
(Projects) shall be to aid and assist the Joint Director of the
Wing in respect of:
a) publishing and supervising Community Services
and Community Development Projects including
P.M Shield and Upa-Rashtrapati Award
Competitions promoted by the National
Headquarters.
b) help to implement the National Level Programmes
in the areas/zones allotted to each.
26. The National Planning Committee:
(1) There shall be a National Planning Committee. The
National Planning Committee shall consist of the Chief
National Commissioner, the National Commissioners of
Scouts and Guides, the International Commissioners of
Scouts and Guides, the Director, the Joint Director
(Support Services), the Joint Director of Scouts and Guides
(Operations) and the chairpersons of the State Planning
Committee. The Chief National Commissioner will be the
chairman and Director the Convenor.
(2) The National Planning Committee shall consolidate all
plans received from the State Planning committees and
prepare a National plan both for long and short terms in
consonance with policies laid down by the National
Council and set National Targets after evaluating the
outcome to previous year's performance of the
organization.
(3) The National Planning Committee shall meet in December
every year and publish the Plan at the earliest.
27. The Finance Committee:
(1) The Finance Committee shall consist of the Chief National
Commissioner, the National Commissioner of Scouts, the
National Commissioner of Guides, the National
Treasurer, Director, Joint Director (Support Services) and
not more than five members elected by the National
Council from among the members, two of whom shall be
women. In case, no nomination is received from women,
the vacancies will be filled by men and vice versa.
(2) The Chief National Commissioner shall be the Chairman
of the Finance Committee and the National Treasurer
shall be the Secretary of the Committee.
(3) The function of the Finance Committee shall be to raise
funds and to examine and formulate the Budget, the
Annual Statement of Accounts and the Balance Sheet and
Chapter-I, National Association 23
 such other financial matters as may be referred to it by the
Chief National Commissioner for being placed before the
National Executive Committee.
28. The Rules Committee:
(1) The Rules Committee shall consist of the Chief
NationalCommissioner,theNationalCommissioners of
Scouts and Guides, the Deputy National Commissioners
of Scouts and Guides, Director, Joint Director (Support
Services), Joint Directors of Scouts and Guides
(Operations), Deputy Director of Scouts and Guides
(Leader Training), Deputy Director of Scouts and Guides
(Boy/Girl Programmes), the Deputy Director of Scouts
and Guides (Projects). Six Leader Trainers one each from
Cub, Scout, Rover, Bulbul, Guide and Ranger Sections,
Two Youth Committee representatives and such other
members as may be nominated by the National Executive
Committee on the recommendations of the Chief National
Commissioner.
(2) The Chairman of the Rules Committee shall be nominated
by the Chief National Commissioner.
(3) The Director shall be the Secretary of the Rules
Committee.
(4) All suggestions of amendments, additions, deletions and
alterations of the Rules of the Bharat Scouts and Guides,
A.P.R.O. Part 1, Part II and Part III or the Bye Laws of the
Bharat Scouts and Guides, suo moto of the suggestions
received from the members of the Rules Committee or the
State Associations or the members of the National
Council-these shall be first considered by the Rules
Committee and the Rules Committee shall make its
recommendations thereon to the National Executive
Committee.
29. The National Executive Committee:
1. (a) The National Executive Committee shall consist of :
i) The Chief National Commissioner;
ii) The National Commissioner of Scouts;
iii) The National Commissioner of Guides;
iv) The International Commissioner of Scouts;
v) The International Commissioner of Guides;
vi) The Deputy National Commissioner of Scouts;
vii) The Deputy National Commissioner of Guides;

24 Rules
 viii) The National Treasurer;
ix) All the National Headquarters Commissioners;
x) The Director;
xi) The Joint Director (Support Services);
xii) The Joint Director of Scouts (Operations);
xiii) The Joint Director of Guides (Operations);
xiv) The Deputy Director Scouts (Leader Training);
xv) The Deputy Director Guides (Leader Training);
xvi) The Deputy Director of Scouts (Boy Programme);
xvii) The Deputy Director of Guides (Girl Programme);
xvii) The Deputy Director of Scouts (Projects) and xix)
The Deputy Director of Guides (Projects).
(b) Twenty five Members elected by the National Council
from among the representatives of State Associations in
the National Council, twelve of whom shall be women,
provided however, not more than two members, one of
whom shall be a woman, shall be elected from any of the
State Associations. In case, no nomination is received
from women, the vacancies will be filled by men and vice
versa.
(c) Two members co-opted by the National Executive
Committee from among the members of the National
Association, one of whom shall be woman.
(d) Two young leaders below the age of 30 years co-opted by
the Chief National Commissioner from among the
members of National Association on recommendation of
National Commissioner, one of whom shall be woman.
(2) The term of the National Executive Committee shall be co-
terminous with the terms of the National Council.
Provided, any member of the National Executive
Committee who is a member by virtue of his office shall
cease to be a member of the National Executive
Committee when he ceases to hold such office. Provided,
further, the National Executive Committee shall have
power to act not withstanding any vacancy in the
membership.
(3) The Chief National Commissioner shall be the Chairman
and the Director shall be the Secretary of the National
Executive Committee.
(4) The National Executive Committee shall meet at least once

Chapter-I, National Association 25

 in every year and as often as necessary for transaction of
business.
30. Powers and Functions of the National Executive Committee are:
(1) to affiliate the State Associations;
(2) to form and reform State Associations;
(3) to lay down the policy with regard to the General Scheme
of Training of Adult Leaders; and for Advancement of
Cubs, Scouts, Rovers, Bulbuls, Guides and Rangers on the
recommendations of the Rules Committee and Sandhan;
(4) to determine the membership of a person;
(5) to recommend any special case of registration and
administration of Scout and Guide Groups in an area or
areas subject to the approval of the National Council;
(6) to convene the meeting of the National Council;
(7) to control and administer the funds and properties
movable and immoveable of the National Associations;
(8) to recommend to the National Council consideration,
approval and adoption of the Budget, Annual Statement
of Accounts, Balance Sheet and the Annual Report;
(9) to elect the National Treasurer when due;
(10) i) On the recommendations of the Chief National
Commissioner to appoint seven Trustees of whom Chief
National Commissioner, National Commissioner of
Scouts, National Commissioner of Guides, shall be ex-
officio members and the remaining four members will be
for a period of not exceeding five years.
ii) The whole or part of properties, movable and immovable
of National Association, shall be held by the Trustees in
Trust for the Associations.
iii) Whenever any vacancy occurs due to death, resignation
or removal, a new Trustee for the remainder of the term
shall be appointed by the National Executive Committee
on the recommendation of the Chief National
Commissioner.
(11) to appoint Special officers and Special Committee for special
purpose, whenever, necessary;
(12) to frame the Rules of the National Association, the State
Associations, the District or Divisional Associations, the Local
Associations and the Group Organizations and the Rules and
A.P.R.O.s and make additions, deletions, amendments and
alterations thereto subject to the approval of the National
Council;
(13) to frame the Bye-Laws of the National Association, with such

26 Rules
 modifications as may be necessary subject to the approval of the
National Council;
Note: The National Executive Committee may refer the
suggestions for the amendments, additions, deletions, and
alterations of the above to the Rules Committee for its
examinations and recommendations.
(14) to sanction posts, to fix scales of pay and to frame the Service
Rules for the stipendiary officers and employees for the
National Association;
(15) to decide on the institution of the Award and matters incidental
thereto;
(16) to decide the design and production of Badges;
(17) to decide on matters as regards the World Organisation of Scout
Movement and World Association of Girl Guides and Girl
Scouts;
(18) to sanction and approve the organization of National and
International Conferences, Rallies, Jamborees, Training
Camps and Social Services;
(19) to fix the Annual Affiliation fee payable to the National
Association by the State Associations and the Annual
Individual Registration fee payable to the National
Association by each Scout, Guide, Scouter and Guider
registered with the State Associations;
(20) to deal with matters in regard to the control and
coordination of Training and Programmes and activities;
(21) to advise on and coordinate the programme and activities
of the State Associations, and enforce observance of Aims
and Objects, Rules, Policy and Organisation;
(22) to uphold and promote the Aims and Objects of the Bharat
Scouts and Guides and promote cooperation between the
various State Associations, other organizations with
similar aims and objects; and
(23) to do all matters connected with the National Association.
31. Meeting of the National Executive Committee:
(1) The National Executive Committee shall meet at least once
in every year and so often as may be decided by the Chief
National Commissioner for transaction of business.
(2) Notice of the Meeting with time, date and place together
with the Agenda shall be sent to the members by post not
less than twenty one days before the meeting.
(3) (a) Eight members of whom at least four are elected
members shall form the quorum;
(b) If within half an hour after the time appointed for
Chapter-I, National Association 27
 the meeting, a quorum is not present, the meeting
shall stand adjourned for one hour from the
appointed time, at the same place and a such
adjourned meeting, not withstanding want of
quorum, the members present may transact the
business tabled for the meeting, but no other
business.
(4) The Chief National Commissioner shall preside over the
meeting of the National Executive Committee and in the
absence of the Chief National Commissioner, one of the
members present and elected shall preside over the
meeting of the National Executive Committee.
(5) At the instance of the Chief National Commissioner,
urgent matters may be passed by the National Executive
Committee in circulation by a majority of the total
number of members and the same shall be reported to the
National Executive Committee at its next meeting.
32. National Adult Resource Management Committee:
(1) There shall be a National Adult Resource Management
Committee appointed by the Chief National
Commissioner to give recommendation periodically to the
National Council and National Executive Committee
about the all round development and management of
adult resources in the Movement.
(2) The National Adult Resources Management Committee
shall consist of Chairman nominated by Chief National
Commissioner, Deputy National Commissioner of Scouts
and Guides. Joint Director of Scouts and Guides, Deputy
Director of Scouts and Guides (Leader Training), Deputy
Director of Scouts and Guides (Boy/Girl Programme),
National Headquarters Commissioners of Cubs, Scouts,
Rovers, Bulbuls, Guides, Rangers and two members from
Youth Committee and other members as nominated by
the Chief National Commissioner. The senior most Joint
Director (Scouts) or (Guides) shall be the Secretary.
33. (1) The National Scout Committee :
(a) There shall be a National Scout Committee appointed by
the National Executive Committee. The National
Commissioner of Scouts shall be the Chairman and the
International Commissioner of Scouts, the Deputy
National Commissioner of Scouts, the Joint Director of

28 Rules
 Scouts (Operations), the Deputy Director of Scouts
(Leader Training), the Deputy Director of Scouts (Boy
Programme), the National Headquarters Commissioner
of Cubs, Scouts, Rovers and two Scout Commissioners who are
members of the National Executive committee appointed by the
Chief National Commissioner and one young adult leader
below the age of 30 years nominated by the Chief National
Commissioner in consultation with the National Commissioner
of Scouts shall be the members of the National Scout
Committee. The National Commissioner of Guides, the Director
and the Secretary of National Guide Committee shall be the ex-
officio members. The Joint Director of Scouts (Operation) shall
be the Secretary.
(b) The National Scout Committee shall make recommendations to
the National Planning Committee as regards the Programme of
Training and other events and activities of the Scout Wing.
(c) The National Scout Committee shall be in charge of the
expenditure of funds allocated for the Scout Wing subject to the
overall control of the Chief National Commissioner.
(2) The National Guide Committee:
(a) There shall be a National Guide Committee appointed by the
National Executive Committee. The National Commissioner of
Guides shall be the chairperson and the International
Commissioner of Guides, the Deputy National Commissioner of
Guides, the Joint Director of Guides (Operations) the Deputy
Director of Guides (Leader Training), the Deputy Director of
Guides (Girl Programme), the National Headquarters
Commissioner for Bulbuls, Guides, Rangers and two Guides
Commissioners who are members of the National Executive
Committee appointed by the Chief National Commissioner and
one young Adult Leader below the age of 30 years nominated
by the Chief National Commissioner in consultation with the
National Commissioner of Guides, shall be the members of the
National Guide Committee. The National Commissioner of
Scouts, the Director and the Secretary of the National Scout
Committee shall be the ex-officio members. The Joint Director of
Guides (Operations) shall be the Secretary.

Chapter-I, National Association 29

 (b) The National Guide Committee shall make recommendations
to the National Planning Committee as regards the
Programme of Training and other events and activities of the
Guide Wing.
(c) The National Guide Committee shall be in charge of the
expenditure of funds allocated for the Guide Wing subject to
the overall control of the Chief National Commissioner.
(3) National Youth Committee:-
National Scout and Guide Committee shall nominate
members for the National Youth Committee from the State
Youth Committee i.e. there shall be minimum five members
from each wing and not more than twelve members in total
including Chairperson and Vice Chairperson.
i. The National Youth Committee Chairman and Vice
Chairman one of whom shall be young woman shall
be nominated by the Chief National Commissioner.
ii. The Committee shall function in co-terminous with the
National Council.
iii. The Youth Committee shall make recommendations to
the National Scout & Guide Committee in respect with
new activities to be conducted at National level.
iv. Two of the members from the Youth Committee shall
be co-opted by the Chief National Commissioner as
members of National Executive Committee, one of
whom shall be woman in consultation with National
Executive Committee.
Note: The Age of members of the Youth Committee should
be between 18 to 30 years.
CHAPTER - II
REGIONAL ORGANISATION

34. There shall be a Regional Organisation for the purpose of

decentralizing the authority and responsibility of
Professionals of the National Headquarters for better
management by results. The Organisation consists of
stipendiary staff of the National Headquarters.
35. The Assistant Director:
(1) The Assistant Director shall be appointed by the Chief
National Commissioner in consultation with the
30 Rules
 National Commissioner Scout/Guide in accordance
with the Service Rules or the terms and conditions
contained in the order of appointment and his/her
terms and conditions of service shall be laid down in
the Service Conduct Rules.
(2) The post of the Assistant Director is stipendiary and is
open for both men and women.
(3) Functions of the Assistant Director: He/she shall be
responsible to the Director through the concerned Joint
Director for the following functions:
a) due and efficient administration of the Regional
Office;
b) keeping and maintaining all registers, books,
papers and records to be kept at the Regional
Office;
c) managing all Support Services at the Regional
Office.
d) submitting a monthly consolidated report of the
regional operations;
e) being a Leader of the professionals at the
Regional Office, delegates, supervises and
evaluates the job of all other employees in the
Regional Office.
f) assist the State Associations in working towards
National and State Targets.
(4) The Assistant Director will be a member of the State
Council and the State Executive Committee of a State in
the concerned Region.
36. The Regional Organising Commissioners of Scouts and
Guides:
(1) The Regional Organising Commissioner of Scouts and
the Regional Organising Commissioner of Guides shall
be appointed by the Chief National Commissioner in
accordance with Staff Service Conduct Rules of the
Bharat Scouts and Guides.
(2) These posts are stipendiary and meant for assisting the
Assistant Director in the operations of the respective
Wings.
(3) Functions of the Regional Organising Commissioner of
Scouts/Guides shall be:
a) to be responsible to the Assistant Director in
coordinating the activities in the States for

31
 achieving the National and State Targets.
b) to be responsible to the Joint Director of the
respective Wing through the Assistant Director
for executing the Programme and Training
policies of the NHQ.
c) to operate in the region with objectives agreed
with the Assistant Director.
d) he/she is responsible to the Assistant Director in
working for the mutually agreed goals and
results.
e) he/she reports monthly to the Joint Director
concerned through the Assistant Director.
CHAPTER III
STATE ASSOCIATION
37. State Association:
There shall be a State Association for each State and Union
Territory in the Indian Union or for part or parts of a State or
Union Territory in the Indian Union or for a part or parts of
one or more States or Union Territories in the Indian Union
or for such other areas or for organization such as the units of
Indian Railways as may be delimited and determined from
time to time by the National Executive Committee.
Provided, in special cases, the National Executive Committee
may directly register and administer Scout and Guide
Groups in any area or areas with the concurrence of the
concerned State Associations.
37. (a) Procedure to be adopted / followed for forming the State
Associations after the civil state is bifurcated:
1. The present State Chief Commissioner will be asked to
bifurcate the present State Association into two, based
on the notification by Govt. of India.
2. The geographical area and the number of districts will
be precisely determined for both the states on the basis
of the notifications by Government of India.
3. The Chief National Commissioner will issue orders for
dissolution of the erstwhile (former) State Association.
4. The Chief National Commissioner shall appoint the
present State Chief Commissioner to function as an
32 Rules
 Administrator for both the State Associations till such
time as the State Councils of the newly created State
Associations are formed.
5. The Administrator will propose and submit a proposal
of two Adhoc Committees for the newly created states
to the Chief National Commissioner.

33
 6. On receipt of such a proposal, Chief National Commissioner
will accord approval to both the Adhoc Committees.
7. Generally the President, Vice-President, State Chief
Commissioner, State Commissioner (S), State Commissioner
(G), Headquarters Commissioners (S/G), Assistant State
Commissioners (S/G), members of State Executive
Committee, State Finance Committee, trainers residing in the
areas of the respective states and nominee of the Chief
National Commissioner will find a place in the list of two
Adhoc Committees.
8. Geographical area, Districts in the bifurcated two states and
the residential address of the office bearers will be the base
for forming/ constituting the two Adhoc Committees.
9. The senior most office bearer in the erstwhile State
Association and residing in the area of newly formed State
will be the Chairman of the Adhoc Committee.
10. The Administrator i.e. the State Chief Commissioner of the
former State Association will hold the joint meeting of both
the Adhoc committees and finalize:
a. The geographical area and the number of Districts in
consonance with the Govt. of India notification.
b. The number of members of both the newly formed
State Associations.
c. The assets & liabilities of both the newly formed State
Associations duly audited by the Chartered
Accountant.
d. Sharing of existing employees in proportion to the
ratio mentioned in the Govt. of India notification.
e. The calendar for formation of District Councils and
elections of the office bearers of both the State
Associations.
Note : This rule is also applicable in case a District is
bifurcated into two.
f. Appointment of Returning Officer for conducting
elections of State level office bearers in the
independently held State Council meetings.
g. Affiliation of newly formed two State
Associations to the National Association of the
Bharat Scouts & Guides.
h. The bye laws for the guidance of newly formed
State Associations which in turn will submit
them to the State Council through the State
Executive Committee for approval and later to
the Chief National Commissioner.

34 Rules
38. The State Association shall be affiliated to the National
Association and on such affiliation, the National Association
shall issue a Charter signed by the Chief National
Commissioner and The Director and by virtue of such
Charter only the State Association shall function as such.
39. The State Association shall confirm and adhere to the Aims,
Policies, Organisation and try to achieve the Targets of the
National Association.
40. The State Association shall pay to the National Association
annually such Affiliation fee and such annual Individual
Registration Fee as may be fixed by the National Executive
Committee and approved by the National Council from time
to time and in default of such payment within a period of
twelve months after the closure of the financial year for
which the fees are due or within such extended period of
time by the Chief National Commissioner being more than
six months, the office bearers and elected representatives of
the State Association on the National Council and the
National Executive Committee shall not be entitled to attend,
participate or vote at or stand for any election to the National
Council and the National Executive Committee till such dues
are paid.
41. The State Association shall sue and be sued in the name of
the State Secretary.
42. Membership :
The Membership of the State Association is open to citizens
of India; who subscribe to the Purpose and Objects and are
residing within the territorial jurisdiction of the State
Association.
Provided, citizen of any other National residing for the time
being within the territorial jurisdiction of the State
Association may be admitted as a member on the
recommendation of the State Chief Commissioner and the
approval of the Chief National Commissioner.
Provide, further that such person subscribes to the Scout or
Guide Promise as hereunder:
Oh my honour I promise that I will do my best
To do my duty to God* and India.
To help other people and To
obey the Scout or Guide Law.
Note: *The word 'Dharma' may be substituted for the word
Chapter-III, State Association 35
 'God' if so desired.
43. The membership of the State Association shall consist of:
(a) General Members,
(b) Life Members,
(c) Ordinary Members,
(d) Members of the District or Divisional and Local
Associations,
(e) Institutional Members,
(f) Special Members.
a) General Members:
(i) General Members Beneficiaries i.e. Bunnies,
Cubs/Bulbuls, Scouts/Guides, Rovers/
Rangers, Lone Scouts/Guides, Lone Rovers
/Rangers, Air Scouts/Guides, Air Rovers/
Rangers, Sea Scouts/Guides, Sea Rovers/
Rangers, Grameen Rovers /Rangers,
Venture Scouts/Guides, Scouts/Guides/
Rovers/Rangers of Extension Branches
registered as such.
(ii) Adult Leaders i.e. Scouters, Guiders,
Commissioners who hold valid warrants
and trainers who hold Honourable Charge.
b) Life Members:
Life Members are those who are admitted as
such by the State Executive Committee and who
have paid Life Membership Fee as prescribed.
c) Ordinary Members:
Ordinary Members are those who are admitted
as such by the State Executive Committee and
who have paid annual subscription fee as
prescribed and shall include Adult Leaders
provided, further, that they are not in arrears.
d) Member of the District or Divisional and Local
Association.
e) Institutional Members: Institutional Members
are those who are admitted as such by the State
Executive Committee and who have paid
subscription Fee as prescribed provided, further,
that they are not in arrears.
f) Special Members:
Special Members are those who are admitted as

36 Rules
 such by the State Executive Committee for their
meritorious Contribution to the movement.
g) Termination of Membership:
(1) If any member is found guilty of criminal offence,
involving moral turpitude, his/her membership shall
be terminated and any award/privilege shall be
withdrawn.
(2) If any member while supporting any other Parallel
Organization with malafide intentions is found
indulging in activities detrimental to the interests of
the movement or bring disrepute to the organization
by way of writings in publications/media or
confirmed propaganda against the interests of the
movement/ organization shall be liable to be
terminated from the organization provided, due
enquiry takes place and due opportunity is provided,
to the persons(s) to be heard.
(3) If any member of the Bharat Scouts & Guides is found
to be a member of any Parallel organization working in
the name of Scouting and Guiding or is found aiding
and abetting the activities of such an organization, his/
her membership of the Bharat Scouts and Guides will
be terminated.
Note: Categories mentioned in Rule 43(a)(i), 43(d), 43(e), and 43(f)
shall not be eligible to participate in the election of the State
Association at any level.
44. (1) Patron: There may be a Patron and the Head of the
State may be invited to be the Patron of the State
Association.
(2) Vice-Patron: There may be one or more Vice Patrons
who pay such contribution or donation as may be
determined by the State Executive Committee, and are
admitted as such by the State Executive Committee.
45. State Council:
The State Council shall consists of :
(1) The President,
(2) One or more but not more than six Vice Presidents;
(3) The State Chief Commissioner;
(4) The Immediate Past State Chief Commissioner;
(5) The State Commissioner of Scouts;
(6) The State Commissioner of Guides;

Chapter-III, State Association 37

 (7) The State Treasurer;
(8) The State Secretary;
(9) The Joint State Secretary;
(10) The Assistant State Commissioners of Scouts;
(11) The Assistant State Commissioners of Guides;
(12) The State Organizing Commissioner of Scouts;
(13) The State Organizing Commissioner of Guides;
(14) The Headquarter Commissioner of Scouts and Guides;
(15) The State Training Commissioner of Scouts;
(16) The State Training Commissioner of Guides;
(17) All District Chief Commissioners, All District
Commissioners or Divisional Commissioners;
(18) All Assistant District Commissioners in charge of Local
Association where there is no District Association;
(19) All Leader Trainers of Scouts holding valid Honourable
Charges;
(20) All Leader Trainers of Guides holding valid
Honourable Charges;
(21) One or more but not more than seven members co-
opted by the State Council out of whom three shall be
women;
(22) The Assistant Director of the Region;
(23) Elected representatives of District or Divisional Associations
at the rate of one member for every 5000 Scouts and one
member for every 3000 Guides computed on the census for
the last but one year preceding the election but not more
than six members in all from a District or Divisional
Association of whom not less than two Group Scouters
preferably one from an open unit and not less than two
Group Guiders preferably one from an open unit of District
or Divisional Association. Provided, that each District or
Divisional Association shall have one Scouter and one
Guider representative, notwithstanding the District does not
possess the strength prescribed above;
Explanation: The word 'Scout' includes Cubs, Scouts, and
Rovers and the word 'Guide' includes Bulbuls, Guides and
Rangers.
(24) One or more at the rate of one for every ten members but not
more than ten members in all to be elected by the Life
Members of the State Association from among themselves

38 Rules
 two of whom shall be women.
(25) One or more at the rate of one for every twenty members but
not more than ten members elected by the Ordinary
Members of the State Association from among themselves
two of whom shall be women.
(26) One or more but not more than three elected by the
Institutional members of the State Association from among
themselves two of whom shall be women.
(27) Special Members not more than three admitted as such by
the State Council for meritorious services rendered to the
Movement.
(28) Two young leaders below the age of 30 years co-opted by the
President from among the members of the State Association
on recommendation of State Chief Commissioner, one of
whom shall be a woman.
Provided, that the State Council shall have power to act not
withstanding any vacancy in the members thereof;
Provided, further, that any member of the State Council who
is a member by virtue of his office shall cease to be
a member of the State Council when he ceases to hold
such office.
46. Duration of the State Council:
The State Council shall continue for five years from the date
of Meeting in which the New Council is constituted.
Provided, that under exceptional circumstances, to be
specifically recorded in writing, the duration of the State
Council may be extended by the Chief National
Commissioner by not more than six months on the
recommendation (to be justified in writing) of the State
Executive Committee by a simple majority decision at a
special meeting where at least 50% of the members of the
State Executive Committee are present.
Provided, further, that if any State Association does not hold
the meeting of the State Council during the period of its
normal duration or extended period, the State Council shall
stand dissolved on the expiry of the normal duration or
extended duration, as the case may be, and Chief National
Commissioner shall appoint an administrator to take over
the function of running the affairs of the State Association.
All the warranted office bearers of the State Association shall
cease to function as such from the date of Appointment of
the Administrator and their warrants of Appointment will be
Chapter-III, State Association 39
 deemed to have become void. The Administrator so
appointed by the Chief National Commissioner shall
convene the State Council Meeting with the help of the State
Secretary and/ or any other suitable person/persons within
ninety days for conducting the elections.
Note: Wherever the word 'he' appears in these rules, the same shall
be deemed to include 'she'.
47. Powers and Functions of the State Council:
(1) The State Council shall be the supreme body of the
State Association; its decisions in all matters not
expressly provided, for in the Rules, the A.P.R.O and
the Bye- Laws shall be final.
(2) The Powers and Functions of the State Council are:
(a) to elect, when due, the President, Vice President
and State Chief Commissioner and members of
the State Executive Committee and the members
of the Finance Committee in accordance with the
Rules and Bye-Laws of the State Association;
(b) to consider and approve the Budget of State
Association;
(c) to consider and approve the Annual Report, the
Annual Audited Statement of Accounts and the
Balance Sheet.
(d) subject to the approval of the Chief National
Commissioner to lay down the Bye-Laws of State
Association and to make additions, deletions,
amendments and alteration thereto;
(e) to initiate, promote and monitor activities in the
State to achieve National and State Targets keeping
in view the priorities of the State;
(f) to acquire, hold, administer, pledge, mortgage and
dispose of property, movable and immovable;
(g) to lend and borrow with or without security to
raise funds and invest money for any of the
purpose of the Movement;
(h) to appoint Auditors and fix their remuneration;
(i) to do all other things as are required for the
furtherance of the Aims and Objects of the
Association.

40 Rules
48. Meetings of the State Council:
(1) Ordinary Meeting:
(a) The State Council shall ordinarily meet once in
every year not later than 30th September provided,
if for any valid reason it is not possible to hold the
meeting within the aforesaid date, the matter shall
be reported to the Chief National Commissioner
along with the reasons for not holding the meeting
within the stipulated time
b) Notice of such meeting with time, date and place
shall be sent to the members not less than 40 days
before the date of the meeting and the agenda

Chapter-III, State Association 41

 be sent to the members not less than one month before
the date of the meeting.
c) Notice of resolutions duly proposed and seconded and
subjects for the consideration of the State Council shall
reach the State Secretary not less than thirty days before
the date of the meeting; such resolutions and subjects
shall be communicated to the members of the State
Council 14 days before the date of the meeting.
d) Quorum for the meeting shall be one-tenth of the total
number of members of the State Council or 20 members
whichever is less.
e) All questions before the State Council shall be decided by
a simple majority of votes. In the case of equal votes, the
Chairman of the meeting shall have a casting vote in
addition to his own vote.
f) The President shall preside over the meeting of the State
Council; in the absence of the President, one of the Vice-
Presidents, senior by age, present shall preside. In the
absence of the President and the Vice Presidents one of
the members elected by members present shall preside.
(2) Business to be Transacted at the Ordinary Annual
Meeting:
At the Ordinary Annual Meeting following business
shall be transacted:-
a) Confirmation of the minutes of the previous
meeting;
b) Business arising;
c)
Consideration and adoption of the Annual
d) Report;
Consideration and adoption of the Annual
Audited Statement of accounts and Annual
e) Balance Sheet;
a) Consideration and approval of the Budget;
g Consideration of the Resolution and subject of
)
which the notice has been given;
Consideration of such matters as have been
tabled by the State Executive Committee and
included in the Agenda;

42 Rules
 h) Consideration of matters not included in the
Agenda but which are brought before the
council with the permission of the President;
i) Election of office bearers and members of the
State Executive Committee, when due, and
j) Appointment of Auditors and fix their remuneration
when due;
(3) Adjourned Ordinary Annual Meeting: If within half an
hour after the time appointed for the meeting a
quorum is not present, the meeting shall stand
adjourned for one hour from the appointed time to be
held at the same place and at such adjourned meeting,
not withstanding want of quorum, the members
present may transact the business tabled for the
meeting, but no other business.
(4) Special Meeting:
a) A Special meeting of the State may be convened
either by the State Chief Commissioner or by the
State Executive Committee in consultation with
the President for transaction of specified
business.
b) A Special meeting of the State Council shall also
be convened on receipt of a written requisition
by at least one third of the members of the State
Council for the transaction of the business
specified in the requisition;
c) Notice of a special meeting shall be given not
less than thirty days before the meeting with the
date, time, place and the agenda; and
d) The quorum for any special meeting shall be one
fifth of the members or forty members of the
State Council whichever is less and the
provision of Rule 48 (3) shall not apply to such
meeting.
49. The Office Bearers and Officers of the State Association:
The Office Bearers and Officers of the State Association:
(1) The President
(2) The Vice-President
(3) The State Chief Commissioner
(4) The State Commissioner of Scouts

Chapter-III, State Association 43

 (5)
The State Commissioner of Guides
(6)
The State Treasurer
(7)
The State Secretary
(8)
The Joint State Secretary and Assistant State Secretary, if any
(9)
The Assistant State or Divisional Commissioners of Scouts
(10)
The Assistant State or Divisional Commissioners of Guides
(11)
The Headquarters Commissioners
(12)
The State Organising Commissioner of Scouts
(13)
The State Organising Commissioner of Guides
(14)
The State Training Commissioner of Scouts
(15)
The State Training Commissioner of Guides
(16)
The Assistant State Training Commissioner of Scouts
(17)
The Assistant State Training Commissioner of Guides
(18)
The Joint and Assistant State Organising Commissioner of
Scouts
(19) The Joint and Assistant State Organising Commissioner of
Guides
(20) The Leader Trainers of Scouts and Guides
(21) The Assistant Leader Trainers of Scouts and Guides
50. The President
(1) The President shall be elected by the State Council from
among the citizens of India who subscribes to the Aims and
Objects and are residents of the State.
(2) The President shall hold office for five years or the duration
of the State Council, as the case may be. Provided, however,
he/she shall continue to hold office until his/her successor is
elected.
Provided, further, where the Governor is the Patron, he/she
may be invited to be the President of the State Association.
(3) The President shall preside over the meetings of the State
Council.
(4) In the event of a vacancy in the office of the President, the
Vice President senior by age, shall act as the President

44 Rules
 until a new President is elected for the remainder of
the term.
51. The Vice Presidents:
(1) There shall be one or more, but not more than six Vice
Presidents, out of them three shall be women. In case,
no nomination is received from women, the vacancies
will be filled by men and vice versa.
(2) The Vice Presidents shall be elected by the State
Council from among the members of the State
Association.
(3) The Vice Presidents shall hold office for five years or
for the duration of the State Council, as the case may
be.
(4) When the President is not present, one of the Vice
Presidents, senior by age present may preside over the
ordinary and special meetings of the State Council.
52. The State Chief Commissioner:
(1) The State Chief Commissioner shall be elected by the
State Council from among the members of the State
Association.
(2) The State Chief Commissioner shall hold office for a
period of five years or for the duration of the State
Council, as the case may be. Provided, however, the
State Chief Commissioner shall hold office until
his/her successor is elected.
(3) In the event of a vacancy in the office of State Chief
Commissioner the function of the State Chief
Commissioner may be performed by the State
Commissioner, senior by age or if there is only one
State Commissioner, by the said State Commissioner,
or if there is no State Commissioner, by such person as
may be appointed pro-Term by the President of the
State Association, until, a new State Chief
Commissioner is elected for the remainder of the term.
The election of the new State Chief Commissioner shall
be held as soon as practicable.
(4) The State Chief Commissioner shall be the Chairman of
the State Executive Committee and the Chief Executive
Head of the State Association.
(5) The Functions of the State Chief Commissioner shall
be:

Chapter-III, State Association 45

 (a) to preside over the meetings of the State Executive
Committee and such other committees of which
he/she is the Chairman;
(b) to appoint the State Commissioner of Scouts and the
State Commissioner of Guides;
(c) (i) to appoint Headquarters Commissioners, for
specific functions, not exceeding four for each of
the Scout and Guide Wings in consultation with
the concerned State Commissioner and the State
Executive Committee.
(ii) To constitute Committees and nominate its
Chairperson and members for specific purpose.
(d) to appoint the Assistant State Commissioner of Scouts
and Guides in consultation with the concerned State
Commissioners;
(e) to appoint the State Training Commissioner of Scouts
and the State Training Commissioner of Guides, the
Assistant State Training Commissioner of Scouts, the
Assistant State Training Commissioner of Guides,
District Chief Commissioners, and District
Commissioners of Scouts and Guides in consultation
with the concerned State Commissioners;
(f) to appoint the District Training Commissioner of
Scouts, the District Training Commissioner of Guides,
the District Organizing Commissioner of Scouts, the
District Organizing Commissioner of Guides, the
Assistant District Commissioner of Scouts, the
Assistant District Commissioner of Guides in
consultation with the concerned authorities laid down
in the respective rules;
(g) to appoint the State Secretary, and the Joint State
Secretary and Assistant State Secretary as the case
may be in consultation with the State Executive
Committee;
(h) to appoint the State Organizing Commissioner of
Scouts, the State Organizing Commissioner of
Guides, the Joint or Assistant State Organizing
Commissioner of Scouts and Guides in consultation with the
State Commissioners concerned and the State Executive
Committee and in accordance with the Service Conduct
Rules and to appoint such other Officers as may be

46 Rules
 necessary;
(i) to organize and implement or cause to be implemented the
work of the State Association in achieving the National
Targets;
(j) to secure and enforce adherence to the Aims and Objects, Rules
and Bye-Laws;
(k) to administer or cause to be administered the finances and the
properties, movable and immovable of the State
Association;
(l) to sanction expenditure in accordance with the Budget and
in special cases in excess of the Budget subjects to such
limits as may be laid down by the State Executive
Committee and subject to ratification of the State Executive
Committee and State Council at the next meeting.
(m) to enquire into and give decision on all matters referred to
him/her and report the same to the State Executive
Committee;
(n) to publish or cause to be published approved Scout and Guide
Literature;
(o) to make and recommend awards in consultation with the
State Executive Committee and in accordance with the
Rules;
(p) to delegate his/her functions to one or both of the State
Commissioner;
(q) to issue warrants to Commissioner in the State except State
Commissioner of Scouts and the State Commissioner of
Guides, and to withdraw warrants of appointments of
officials appointed by him/her at the State and District
levels;
(r) to perform and arrange to be performed the functions of the
State Commissioner of Scouts and Guides or any other
Commissioner during a vacancy;
(s) to sanction registration and issue of Charters to District or
Divisional Association, Local Association and Groups of
Scouts and Guides to issue and renew warrants of Scouters
and Guiders and to withdraw warrants issued by him/her;
(t) to invite specially any person or persons to attend or address
any meeting of the State Executive Committee and with the
consent of the President, the State Council;
(u) to recommend to the Chief National Commissioner qualified
persons for appointments as Leader Trainers and Assistant

Chapter-III, State Association 47

 Leader Trainers for the State in consultation with the
concerned State Commissioner and the State Training
Commissioner;
(v) to act as herein provided; if the State Chief Commissioner is
of opinion that a serious dispute or a serious breach of the
Aims and Objects, Bye- Laws and Aims, Policy Rules and
Organisation has taken place in a District, Divisional or
Local Association or if there is a serious maladministration,
breakdown in the affairs of the District or Divisional or
Local Association, the State Chief Commissioner may
appoint a commission to enquire into the matter with such
terms of reference as he may deem necessary and on receipt
of the report of such a commission and on consideration and
the representation of the District or Divisional
Commissioner as the case may be, if he/she is still of the
opinion that a serious dispute or a serious breach of the
Aims and Object, Rules, Bye-Laws and Aims, Policy, Rules
and Organisation has taken place or that there is a serious
mal-administration or breakdown in the affiars of the
District or Divisional or Local Association, he/she may for
reason to be recorded in writing dissolve the District or
Divisional or Local Association and cancel such warrants as
are considered necessary and arrange for reconstitution of
the District or Divisional or Local Association an issue
warrants
to suitable persons and the action taken under
this provision shall be reported to the State
Executive Committee and to the State Council at
the next meeting;
(w) To do all acts and things necessary for due and
efficient execution of the office.
53. Election of the President, the Vice-Presidents and the State
Chief Commissioner for the third and consecutive term:
If the same person is nominated for the same office for the
third or any other consecutive term, he shall be declared
elected by simple majority.
54. The State Commissioner of Scouts and the State
Commissioner of Guides:
(1) The State Commissioner of Scouts and Guides shall be
appointed by the State Chief Commissioner from
among the members of the State Association.

48 Rules
 (2) The State Commissioner of Scouts and the State
Commissioner of Guides shall be appointed for not
more than five years and shall hold office for such a
period as may be specified in the warrant issued by the
Chief National Commissioner in accordance with the
Rules.
(3) The function of the State Commissioner of Scouts and
the State Commissioner of Guide as the heads of their
respective Wings shall be:
a) generally to aid and assist the State Chief
Commissioner in the performance of his/her
duties in the respective Wings;
b) to make recommendations for the appointment
of Assistant State Commissioners, State Training
Commissioners, Leader Trainers and Assistant
Leader Trainers for their respective Wings;
c) all matters in respect of the Scout Wing shall be
routed to the State Chief Commissioner through
the State Commissioner of Scouts and all matters
in respect of the Guide Wing shall be routed to
the State Chief Commissioner through the State
Commissioner of Guides; and
d) the State Commissioner of Scouts shall be the
Chairman of the State Scout Committee and the
State Commissioner of Guides shall be the
chairperson of the State Guide Committee.
55. The State Treasurer :
(1) The State Treasurer shall be elected by the State
Executive Committee from among the members of the
State Association.
(2) (a) The State Treasurer shall hold office for a period
of not more than five years or for the duration of
the State Executive Committee, as the case may
be, provided, however, he/she shall continue to
hold office until his/her successor is elected;
(b) In the event of a vacancy in the office of the State
Treasurer, person appointed by the State Chief
Commissioner from among members shall
perform the functions of the State Treasurer and
as soon as may be, the State Executive
Committee shall elect a new Treasurer for the

Chapter-III, State Association 49

 remainder of the term.
(3) The functions of the State Treasurer shall be to keep
and maintain the accounts, to be responsible to the
State Council and the State Executive Committee and
State Chief Commissioner for the proper expenditure
and maintenance of funds and accounts, to arrange for
the Annual Budget for presentation to the State
Executive Committee and State Council, to receive all
money and remit them in the bank or banks as decided
by the State Executive Committee to the respective
accounts, and to pay money on proper sanction.
(4) The office of the State Treasurer shall not be combined
with any other office in the State Association.
56. The State Secretary, the Joint State Secretary and the
Assistant State Secretary:
(1) (a) The State Secretary and the Joint State Secretary,
Honorary or Stipendiary, as the case may be, one
of whom shall be a woman, shall be appointed
by the State Chief Commissioner in consultation
with the concerned State Commissioners and the
State Executive Committee, and the terms and
conditions contained in the order of appointment as
the case may be.
Provided, however, another Joint State Secretary may
be appointed wherever and whenever necessary.
(b) Assistant State Secretaries, Honorary and Stipendiary,
as the case may be, if any may be appointed by the
State Chief Commissioner in consultation with the
concerned State Commissioners and the State
Executive Committee and if stipendiary in accordance
with the Service Conduct Rules or the terms and
conditions contained in the order of appointment, as
the case may be.
(c) All Secretaries should undergo the Secretaries course
within a year after appointment.
(2) (a) The State Secretary and the Joint State Secretary
shall be the Secretary and the Joint Secretary of the
State Council and State Executive Committee.
(b) The State Secretary, if he is a man, shall be the
Secretary of the State Scout Committee and the Joint
State Secretary, if she is a woman, shall be the

50 Rules
 Secretary of the State Guide Committee and vice versa,
as the case may be, and they shall be responsible for
all the work connected with their respective Wings.
(c) The State Secretary and the Joint State Secretary and
the Assistant State Secretaries, if honorary shall not be
appointed for more than five years at a time co-
terminous with the term of the State Council.
Provided, however, that the Honorary State Secretary,
Jt. State Secretary and Assistant State Secretary will
continue till successor is appointed.
(3) The State Secretary shall be responsible for the due and
efficient administration of the State Association and
coordinate and help the State Chief Commissioner in
achieving the National and State Targets.
(4) The State Secretary shall appoint salaried members of the
Staff in accordance with the Service Conduct Rules or the
Terms and conditions contained in the order of appointment,
as the case may be and subject to the approval of the State
Chief Commissioner.
(5) The State Secretary shall be in charge of the day to day
administration and shall be responsible for the secretarial
work of the State Association.
(6) The Secretary shall keep and maintain registers, books,
papers and records of the State Association.
(7) The State Secretary shall prepare the annual report and
annual census.
(8) The State Secretary and the Joint State Secretary shall be in-
charge of the correspondences and the communications of
the State Association in respect of the respective Wings and
such other duties as may be assigned by the State Chief
Commissioner.
(9) The State Secretary and in his/her absence, Joint State
Secretary shall prepare the agenda of the meetings of the
State Council, the State Executive Committee and other
Committees and shall issue the notice of the meeting of the
State Council and the State Executive Committee with the
approval of the President and State Chief Commissioner as
the case may be.
In the event of the vacancy of the State Secretary the State
Chief Commissioner shall ask the Joint State Secretary to act

Chapter-III, State Association 51

 as the State Secretary until the appropriate action is taken to
appoint the State Secretary for the remainder term as per
Rule 56 (1) (a).
(10) The State Secretary may aid and advise the administration
and connected matters.
(11) The State Secretary shall be the Editor and Publisher of the
official organ and other journals and pamphlets of the State
Association, unless otherwise provided.
(12) The Joint State Secretary shall help and assist the State
Secretary in all his/her work and in particular be responsible
for the work in respect of the Wing to which he or she
belongs.
57. The Assistant State Commissioner of Scouts and the
Assistant State Commissioner of Guides:
(1) The Assistant State Commissioner of Scouts and
Guides not more than eight, for each of the Scout and
Guide Wings, may be appointed for a period of not
more than five years by the State Chief Commissioner
on the recommendations of the concerned State
Commissioner for specific purpose and regions.
(2) The functions of the Assistant State Commissioner of
Scouts and Guides shall be aid and assist the concerned
Wing.
58. The State Organising Commissioner of Scouts and the State
Organising Commissioner of Guides:
(1) The State Organising Commissioners, one for the Scout
Wing and one for the Guide Wing honorary or
stipendiary, shall be appointed by the State Chief
Commissioner in consultation with the concerned State
Commissioners and State Executive Committee and, if
stipendiary, Commissioners should be required to
undergo Management Course for Scouts/Guides
within a period of one year from the date of
appointment.
(2) The functions of the State Organizing Commissioners
shall be:
a) to be responsible for the Organisation of the
Movement at the State Level in respect of their
respective Wings;
b) to organise Social Services at State level for their
respective Wings;

52 Rules
 c) to Organise State Level Rallies, Camporees,
Camps, Conferences, Seminars and shall aid and
help in Training Programmes and production,
translation and publication of approved Scout
and Guide Literature;
d) to plan, direct and supervise the work of the
Joint or Assistant State Organising
Commissioners of their respective Wings and
such other field staff as may be appointed in the
State in achieving the National Targets, keeping
in view of the priorities of the State;
e) to help and work in co-ordination with the State
Training Commissioners in the matter of
training of Scouters and Guiders respectively;
f) to be responsible for preparation and
implementation of the programmes of work and
activities in connection with the development,
organization and supervision of the respective
Wings under the direction of the State
Commissioner of Scouts and Guides
respectively; and
g) to help and work in co-ordination with the
respective Assistant State Commissioners and
District Commissioners in the performance of
their functions in their regions as regards to the
development, organisation and supervision of
the movement.
59. The Joint or Assistant State Organising Commissioners of
Scouts and Guides:
The Joint or Assistant State Organising Commissioners of
Scouts and Guides may be appointed by the State Chief
Commissioner in consultation with the State Executive
Committee and the concerned State Commissioners and in
accordance with the Service Rules; their functions shall be to
help and assist the State Organising Commissioner of the
respective Wing.
The Joint or Assistant State Organising Commissioner shall
undergo Organisers Training within a period of one year
from the date of appointment.

Chapter-III, State Association 53

 60. The Headquarters Commissioners:
The Headquarters Commissioners, not more than four for
each of the Scout and Guide Wings shall be appointed by the
State Chief Commissioner on the recommendation of the
concerned State commissioner, and the State Executive
Committee for specific functions and for not more than five
years at a time.
61. The State Training Commissioner of Scouts and the State
Training Commissioner of Guides :
1) The State Training Commissioners, one for the Scout Wing
and one for the Guide Wing, honorary or
stipendiary shall be appointed by the State Chief
Commissioner in consultation with the concerned State
Commissioners and State Executive Committee and, if
stipendiary, in accordance with Service Conduct Rules. The
State Training Commissioner shall be a Leader Trainer.
Where there is no Leader Trainer in the State, the State Chief
Commissioner may appoint temporarily a competent
Assistant Leader Trainer as State Training Commissioner
until the Assistant Leader Trainer is trained as Leader
Trainer at the next course for the Leader Trainers.
(2) The functions of the State Training Commissioners shall be:
a) to plan, implement, supervise and evaluate the
training of Adult Leaders in the State in coordination
with the concerned State Organising Commissioner, as
per the Scheme of Training leaving as much initiative
as possible to District Training Commissioner in
matter of Basic Courses.
b) to keep himself/herself updated and provide
opportunities of self training to the members of the
State Training Team.
c) to guide and direct Leader Trainers and Asst. Leader
Trainers in conduct of the training courses for the
Adult Leaders in the State to achieve the National
Targets keeping in view the priorities of the State.
d) to recommend to State Commissioners of Scouts and
Guides eligible persons for appointment as members
of the State Training Team in the State.
e) to suggest changes in the Scheme of Training to
Deputy Directors (Leader Training) in consultation
with the State Training Team.

54 Rules
 f) to prepare literature in regard to training of Adult
Leaders.
g) to hold State Training Team meets at least once in a
year.
h) to appoint qualified persons for the conduct of the
Training Courses and issue authorization and
recognition in regard to these courses according
to the programme approved by the Planning
Committee.
i) to recommend to Deputy Directors (Leader
Training) for award of H.W.B. Parchments and
Beads/Pins to Scouters/Guiders who complete
the requirements on the recommendations of
concerned State Commissioners. j) to guide and
direct the Assistant State Training Commissioner
and the District Training Commissioners in their
work and k) to hold the District Training
Commissioners Meet at least once in a year.
62. The Assistant State Training Commissioners of Scouts and
Guides:
Assistant State Training Commissioners of Scouts and
Guides may be appointed by the State Chief Commissioner
on the recommendation of the concerned State Training
Commissioner and the State Executive Committee. The
Assistant State Training Commissioner shall be a Leader
Trainer. Where there is no Leader Trainer in the State, the
State Chief Commissioner may appoint temporarily a senior
Assistant Leader Trainer as Assistant State Training
Commissioner until the Assistant Leader Trainer is trained as
Leader Trainer at next course for the Leader Trainers.
63. The State Planning Committee:
There shall be a State Planning Committee.
(1) The State Planning Committee shall consist of the State
Chief Commissioner, the State Commissioner of
Scouts, the State Commissioner of Guides, the State
Secretary, the Joint State Secretary, the State
Organising Commissioner of Scouts, the State
Organising Commissioner of Guides, the State
Training Commissioner of Scouts and the State

Chapter-III, State Association 55

 Training Commissioner of Guides and all the
chairpersons and nominees of the District Planning
Committee. The State Chief Commissioner shall be the
Chairman, and the State Secretary shall be Secretary of
the Committee.

56 Rules
 (2) The State Planning Committee shall consolidate all
plans received from the District Planning Committees
and prepare a State Plan both for long and short terms
in consonance with the National plans and priorities.
(3) The State Planning Committee shall meet by the first
week of November every year and furnish to National
Headquarters its State Plan and Programmes before the
National Level Planning Committee meets in
December.
64. The Finance Committee:
(1) The Finance Committee shall consist of the State Chief
Commissioner, the State Commissioner of Scouts and
Guides, the State Treasurer, State Secretary, Joint State
Secretary and four other members elected by the State
Council from among the members of the Association,
two of whom shall be women, if no nomination is
received from women, vacancies will be filled up by
men and vice versa.
(2) The State Chief Commissioner shall be the Chairman of
the Finance Committee and the State Treasurer shall be
the Secretary to the Committee.
(3) The functions of the Finance Committee shall be to
raise funds and formulate the Budget, the Annual
Statement of Accounts and the Annual Balance Sheet
and such other financial matters as maybe referred to it
by the State Executive Committee. Funds shall be
allocated separately for the Scout and Guide Wing for
their respective programmes, events and activities.
65. The State Executive Committee:
1. (a) The State Executive Committee shall consist of:
(i) The State Chief Commissioner;
(ii) The State Commissioner of Scouts;
(iii) The State Commissioner of Guides;
(iv) The State Treasurer;
(v) The State Secretary;
(vi) The Joint State Secretary;
(vii) The Assistant State Commissioners of Scouts;

Chapter-III, State Association 57

 (viii) The Assistant State Commissioners of Guides;
(ix) The State Training Commissioners of Scouts;
(x) The State Training Commissioners of Guides;
(xi) The State Organising Commissioners of Scouts;
(xii) The State Organising Commissioners of Guides;
(xiii) The Headquarters Commissioners;
(xiv) The Assistant Director of the Region;
(b) Two District Chief Commissioners, two District
Commissioners (Scouts) and two District Commissioners
(Guides) elected by and from among themselves
respectively.
(c) (i) One representative of the Life Members elected
by and from among themselves;
(ii) One representative of the Ordinary members elected
by and from among themselves;
(iii) One representative of the Institutional members
elected by and from among themselves;
(iv) One representative of the Leader Trainers of Scouts
Wing elected by and from among the Leader Trainer
of Scout Wing;
(v) One representative of Leader Trainers of Guide Wing
elected by and from among the Leader Trainers of
Guide Wing;
(d) Two Group Scouters elected by and from among themselves;
(e) Two Group Guiders elected by and from among themselves;
(f) Two Members co-opted by the State Executive Committee,
one of whom shall be woman;
(g) Two young leaders below the age of 30 years co-opted by the
State Chief Commissioner from among the members of the
State Association on recommendation of State
Commissioners, one of who shall be a woman.
(2) Term of the State Executive Committee: The Term of the State
Executive Committee shall be co-terminous with the term of
the State Council.
Provided, any member of the State Executive Committee
who is a member by virtue of his/her office shall cease
to be a member of the State Executive Committee when
he/she ceases to hold such office;
Provided, further, the State Executive Committee shall
have power to act not withstanding any vacancy in the

58 Rules
 membership thereof;
(3) The State Chief Commissioner shall be the Chairman of
the State Executive Committee and the State Secretary
shall be the Secretary of the State Executive
Committee.
66. Powers and Functions of the State Executive Committee
shall be:
(1) a) to form and reform and register District or Divisional
or Local Association for such area or areas as
may be determined from time to time;
b) to register District or Divisional or Local
Association;
c) to register Units and Groups of Scouts and
Guides, Lone Scouts and Guides, Lone Rovers
and Rangers;
d) to convene the meeting of the State Council;
e) to control and administer the funds and the
properties of the State Association;
f) to recommend to the State Council for
consideration and approval and adoption of the
Budget, Annual Audited Statement of Accounts,
Annual Balance Sheet and the Annual Report;
g) to elect the State Treasurer, when due;
h) to frame, amend, delete, alter and add Bye Law
of the State Association for the approval of the
State Council and the Chief National
Commissioner;
(i) on the recommendation of the State Chief
Commissioner to appoint seven Trustees of
whom State Chief Commissioner, State
Commissioner of Scouts and State
Commissioner of Guides shall be ex-officio
members and the remaining four members will
be for a period of not exceeding five years.
Note: If the Life Members are already appointed, when vacancy
arises it can be filled by this Rule.
(ii) the whole or part of the properties, movable and
immovable of the State Association shall be held by the
trustee in trust for the State Association;
(iii) Whenever any vacancy occurs due to death,

Chapter-III, State Association 59

 resignation or removal, new trustee shall be appointed
by the State Executive Committee on the
recommendation of the State Chief Commissioner;
(j) to sanction posts, to fix their scales of pay and frame the Service
Conduct Rules;
(k) to recommend Decorations and Awards as approved in the
Rules;
(l) to fix the Annual Registration Fees payable to the State
Association by the District or Divisional or Local Association
and the Individual Registration Fee;
(m) to elect the representatives, if any on the National Council;
(n) to appoint the State Scout Committee;
(o) to appoint the State Guide Committee;
(p) to appoint any other Committees for any specific purpose as
may be deemed necessary;
(q) to appoint,if so desired,a post of liaison officer, one for Scout
Wing and another for Guide Wing, to receive and look after
visitors from abroad or from other states with letters of
introductions;.
(r) to direct and co-ordinate the programmes and activities of the
District or Divisional Associations and the Local
Associations and Group Organizations and enforce
observance of the Aims and Objects, Rules and the Bye Laws
of the State Association;
(s) to uphold and promote the Aims and Objects and Policy
matters of the Scouts and Guides and to promote
cooperation within various District or Divisional
Associations and Local Associations and other organizations
with similar Aims and Objects within the State in achieving
the National Targets;
(t) to deal with all matters connected with the State
Association; and
(u) to determine the membership of a person.
(2) The State Executive Committee shall have power to
delegate any of its powers and functions to any office
bearer of committee of the State Association for such
period, for such purpose and on such terms as may be
decided and withdraw such delegations.
67. Meetings of the State Executive Committee:
(1) (a) The State Executive Committee shall meet at least
twice in a year and as often as may be decided

60 Rules
 by the State Chief Commissioner;
(b) The State Chief Commissioner shall preside over
the meetings of the State Executive Committee
and in the absence of the State Chief
Commissioner, the State Commissioner senior
by service shall preside and in the absence State
Chief Commissioner and the State
Commissioners, any member of the State
Executive Committee present and elected may
preside;
(2) (a) Six Members of whom three are elected members
shall form the quorum;
(b) If within half an hour after the time appointed
for the meeting, the quorum is not present, the
meeting shall stand adjourned for one hour
from the appointed time to be held at the same
place and at such adjourned meeting not
withstanding want of quorum, the members
present may transact the business tabled for the
meeting, but no other business.
(3) Notice of the meeting with time, date and place and the
agenda shall be sent by post to the members not less
than ten days before the date of the meeting.
(4) At the instance of the State Chief Commissioner, urgent
matters may be passed in circulation by the State
Executive Committee by a majority of the total
membership and the same shall be reported to the
State Executive Committee at its next meeting.
67. (a) (i) State Adult Resources Management Committee:
There shall be a State Level Adult Resources Management
Committee appointed by the State Chief Commissioner to
give recommendations periodically to the State Council and
State Executive Committee about the all round development
and management of adult resources in the movement.
(a) (ii) The State Adult Resource Management Committee
shall consist of Chairperson nominated by the State
Chief Commissioner, Two Assistant State
Commissioners, Headquarters Commissioners of
Cubs, Scouts, Rovers, Bulbuls, Guides, Rangers, State
Training Commissioners of Scouts and Guides and
other members as nominated by the State Chief
Commissioner. The senior most STC(S) or (G) shall be

Chapter-III, State Association 61

 the Secretary.
68. A.The State Scout Committee:
(1) There shall be a State Scout Committee appointed by
the State Executive Committee. The State Scout
Committee shall consist of State Commissioner of
Scouts; one Assistant State Commissioner of Scouts,
the State Training Commissioner of Scouts, the State
Organising Commissioner of Scouts, two Scout
Commissioners, One Headquarters Commissioner of
Scouts and one group Scouter, all belonging to the
State Executive Committee and one young adult
Leader below the age of 30 years nominated by the
State Chief Commissioner in consultation with the
State Commissioner of Scouts.
(2) The State Commissioner of Scouts shall be the
Chairman of this Committee. The State Secretary or the
Joint State Secretary whoever, is a man shall be the
Secretary of the State Scout Committee. The State
Commissioner of Guides and the Secretary of the State
Guide Committee shall be ex-officio members of the
Committee
(3) The State Scout Committee shall make
recommendations to the State Planning Committee as
regards to the programme of training and other events
and activities of the Scout Wing.
(4) The State Scout Committee shall be in charge of the
expenditure of funds allocated for the Scout Wing
subject to the overall control of the State Chief
Commissioner.
68. B The State Guide Committee:
(1) There shall be a State Guide Committee appointed by
the State Executive Committee. The State Guide
Committee shall consist of State Commissioner of
Guides, one Assistant State Commissioner of Guides,
the State Organising Commissioner of Guides the State
Training Commissioner of Guides, two Guide
Commissioners, One Headquarters Commissioners of
Guides and one Group Guider, all belonging to the
State Executive Committee and one young adult leader
below the age of 30 years nominated by the State Chief
Commissioner in consultation with the State

62 Rules
 Commissioner of Guides.
(2) The State Commissioner of Guides shall be the
Chairperson the State Guide Committee and the State
Secretary or the Joint State Secretary whoever is a
woman shall be the Secretary of State Guide
Committee. The State Commissioner of Scouts and the
Secretary of the State Scout Committee shall be ex-
officio members of this Committee;
(3) The State Guide Committee shall make
recommendations to the State Planning Committee as
regards to the programme, training and other events
and activities of the Guide Wing.
(4) The State Guide Committee shall be in charge of the
expenditure of funds allocated for the Guide Wing
subject to the overall control of the State Chief
Commissioner.
69. State Youth Committee:
The State Scout and Guide Committee shall nominate
members for State Youth Committee from the District Youth
Committee i.e. there shall be minimum five members from
each Wing and not more than twelve members in total
including Chairperson and Vice Chairperson.
i. The State Youth Committee Chairman and Vice
Chairman one of whom shall be young woman shall be
nominated by the State Chief Commissioner.
ii. The Committee shall function in co-terminous with the
State Council.
iii. The Youth Committee shall make recommendations to
the State Scout & Guide Committee in respect with
new activities to be conducted at State level.
iv. Two of the members from the Youth Committee shall
be co-opted by the State Chief Commissioner as
members of State Executive Committee, one of whom
shall be woman in consultation with State Executive
Committee.
Note: The age of members of the Youth Committee should
be between 18 to 30 years.
70. The State Badge Committee:
(1) There shall be a State Badge Committee for Scout Wing
and a State Badge Committee for Guide Wing in the

Chapter-III, State Association 63

 State Association appointed by the State Executive
Committee.
(2) The State Badge Committee for Scouts shall consist of
at least five members. Among these there should be, at
least two L.Ts, or A.L. Ts, the State Organising
Commissioner of Scouts or Assistant State Organising
Commissioner of Scouts, State Training Commissioner
of Scouts as members of the Committee. The State
Organising Commissioner of Scouts will work as the
Secretary of this Badge Committee.
(3) The State Badge Committee for Guides shall consist of
at least five members. Among these there should be at
least Two L Ts or A.L.Ts, the State Organising
Commissioner of Guides, or Assistant State Organising
Commissioner of Guides, State Training Commissioner
Guides as members of the Committee. The State
Organising Commissioner of Guides will work as the
Secretary of this Badge Committee.
(4) The State Badge Committee should ordinarily meet
once in every three months and as and when
necessary. The meeting will be convened by the State
Badge Committee Secretary.
(5) Duties and Functions of the State Badge Committee
shall be:
a) to ascertain the formation and functioning of
District Badge Committees;
b) to prepare panels of instructors and examiners
at State level in addition to District panels;
c) to arrange for training and testing in the matters
where District Associations are unable to do so;
d) to arrange to obtain badges from the National
Headquarters and supply to District, Local
Association as per requirements; and
e) to immediately bring to the notice of the State
Chief Commissioner any spurious sale of
badges for such action as maybe needed.

64 Rules
 The words and sentences printed in "bold letters" are
the amendments unanimously approved in the 64th
meeting of the National Council held on 30th
November, 2014 at the Bharat Scouts & Guides,
National Headquarters, New Delhi.
V _________________ _____________________________
CHAPTER - IV
DIVISIONAL ORGANISATION
71. There may be Divisional Organisation for the purpose of
decentralizing the authority and responsibility of
professionals of the State Association for the better
management by results. The Organisation consists of
stipendiary staff of the State Headquarters.
72. The Divisional Organising Commissioner:
(1) The Divisional Organising Commissioner shall be
appointed by the State Chief Commissioner in
consultation with the State Commissioners and the
State Organising Commissioners in accordance with
the Service Rules or the terms and conditions
contained in the order of appointment and his/her
terms and conditions of service shall be as laid down
in the Service Rules;
(2) The post of the Divisional Organising Commissioner
shall be stipendiary and open for both men and
women;
(3) Functions of the Divisional Organising Commissioner:
He/She shall be responsible to the SOCs for the
following functions;
a) due and efficient administration of the
Divisional Office;
b) keep and maintain all registers and records of
the office;
c) submit monthly consolidated report of the
Divisional Operations;
d) being the Leader of the Professionals at the
Divisional Office, delegates, supervises and

Chapter-III, State Association 65

 evaluates the job of all other employees in the
Divisional Office;

66 Rules
 e) manage all support services at the
f) Divisional Office;
assist District Association in working towards the
g)
h)
National and State Targets; monitor State Projects
allotted to the Division; co-ordinate activities
pertaining to the programme and training of both the Wings of the
District Associations in the division, conduct inter-District and
i) Divisional Level activities as per the directives in
respect thereof; and
j) to operate in the Division with objectives
and result agreed with the State Organising
Commissioner of Scouts and Guides.
(4) The Divisional Organising Commissioner of the concerned
Division will be the member of the District Council and
District Executive Committee.

Chapter-IV, Divisional Organisation 67

 CHAPTER -V
DISTRICT ASSOCIATIONS
73. There shall be a District Association in each Revenue District
in the State or for a part or parts of a Revenue District or for
parts or two or more Revenue Districts or for such area as
may be delimited and determined from time to time by the
State Executive Committee.
74. The District Association shall be registered with the State
Association and on such registration; the State Association
shall issue a charter signed by the State Chief Commissioner
and State Secretary by virtue of such a Charter the District
Association shall function as such.
75. The District Association shall confirm and adhere to the
Aims, Policies, Rules and Organisation and also the Priorities
of the State in achieving the National and State Targets.
76. The District Association shall pay such Annual Registration
Fee and such Annual Individual Registration Fee as may be
fixed by the State Executive Committee from time to time;
the payment shall be accompanied by the census figures and
Audited Statement of Accounts. In default of this and of such
payment within a period of twelve months after the closure
of the financial year of which the fees are due, the office
bearers and elected representatives of the District
Association on the State Council and on the State Executive
Committee shall not be entitled to attend, participate, vote at
or stand for any election held for State Council and the State
Executive Committee till such dues are paid.
77. Membership :
The Membership of the District Association is open to the
Citizen of India who subscribed to the Aims and Objects of
the Association and are residents within the territorial
jurisdiction of the District Association.
78. The members of the District Association shall consist of:
(a) General Member,
(b) Life Members,
(c) Ordinary Members,
(d) Members of the Local Associations,

68 Rules
(e) Institutional Members and
(f) Special Members;
a) General Members :
(i) General Members Beneficiaries i.e. Bunnies,
Cubs/Bulbuls, Scouts /Guides, Rovers / Rangers,
Lone Scouts /Guides, Lone Rovers / Rangers, Air
Scouts /Guides, Air Rovers / Rangers, Sea Scouts
/Guides, Sea Rovers /Rangers, Grameen Rovers
/Rangers, Venture Scouts /Guides, Scouts/ Guides /
Rovers/ Rangers of Extension Branches registered as
such.
(ii) Adult Leaders i.e. Scouters, Guiders, Commissioners
who hold valid warrants and trainers who hold
Honourable Charge.
b) Life Members: are those who are admitted as such by the
District Executive Committee and who have paid Life
Membership Fee as prescribed.
c) Ordinary Members: are those who are admitted as such by
the District Executive Committee and who have paid annual
subscription fee as prescribed and include Adult Leaders
provided, further, that they are not in arrears.
d) Members of the Local Associations.
e) Institutional Members: are those who are admitted as such
by the District Executive Committee and who have paid
subscription fee as prescribed provided, further, that they
are not in arrears.
f) Special Members: are those who are admitted as such by the
District Executive Committee for their meritorious
Contribution to the movement.
g) Termination of Membership:
(1) If any member is found guilty of criminal offence,
involving moral turpitude, his/ her membership shall
be terminated and any award/privilege shall be
withdrawn.
(2) If any member while supporting any other
Parallel Organization with malafide intentions is
found indulging in activities detrimental to the
interests of the movement or brings disrepute to
the organization by way of writings in
publications/ media or confirmed propaganda

Chapter-V, District Association 69

 against the interests of the
movement/organization shall be liable to be
terminated from the organization provided, due
enquiry takes place and due opportunity is
provided, to the persons(s) to be heard.
(3) If any member of the Bharat Scouts & Guides is
found to be a member of any Parallel
organization working in the name of Scouting
and Guiding or is found aiding and abetting the
activities of such an organization, his/her
membership of the Bharat Scouts and Guides
will be terminated.
Note: Categories mentioned in Rule 78 (a) (i), (78) (d),
(78) (e) and 78(f) shall not be eligible to
participate in the election of the District
Association at any level.

79. District Council:

The District Council shall consist of:
(1) The President;
(2) One or more, but not more than six Vice Presidents;
(3) District Chief Commissioner;
(4) Assistant State Commissioner incharge of the District;
(5) District Commissioner of Scouts;
(6) District Commissioner of Guides;
(7) District Treasurer;
(8) District Secretary;
(9) Joint District Secretary;
(10) Leader Trainers of Scouts residing in the District;
(11) Leader Trainers of Guides residing in the District;
(12) Assistant Leader Trainers of Scouts residing in the
District;
(13) Assistant Leader Trainers of Guides residing in the District;
(14) All Assistant District Commissioners of Scouts and Guides;
(15) Headquarters Commissioners;
(16) District Organising Commissioner of Scouts;
(17) District Organising Commissioner of Guides;
(18) District Training Commissioner of Scouts;

70 Rules
(19) District Training Commissioner of Guides;
(20) Three representatives of Training Counsellors of Scout Wing;
(21) Three representatives of Training Counsellors of Guide
Wing;
(22) Assistant State Organising Commissioner of Scouts and
Guides of the Division; or in charge of the District;
(23) Divisional Organising Commissioner of Scouts and Guides
of the Division; or in charge of the District;
(24) Elected representatives of the Local Association at the rate of
one member for every 300 Scouts and one member of 150
Guides registered with the District Association and
computed on the census for the last but one year preceding
the election but not less than two members, one of whom
shall be a Group Leader of the Scout Wing and not less than
two members, one of whom shall be a Group Leader of the
Guide Wing for each Local Association.
Provided, where there is no Local Association for any
specified area, warranted Scouters and Guiders of the Local
area as may be determined by the District Council shall be
the members of the District Council on the same ratio
provided, for the representation of the Local Association
elected by and from among themselves with a minimum of
one Scouter and one Guider from that area.
Provided, however, no Local Association shall have more
than six members in all on the District Council.
(25) Members elected by the Life Members of the District
Association from among themselves at the rate of
one for every ten life members but not more than ten
members out of whom at least three shall be women;
(26) Members elected by the Ordinary Members of the
District Association from among themselves at the rate
of one for every ten members but not more than ten.
Provided, further, that representatives so elected must
be ordinary members of the Association for three
preceding years;
(27) One or more but not more than six representatives of
Institutional Members of the District Association
elected by and from among themselves;
Provided, any member of the District Council who is a
member by virtue of office shall cease to be a member

Chapter-V, District Association 71

 of the council when he/she ceases to hold such office;
(28) The Bharat Scouts and Guides Fellows who are
residing within the territorial jurisdiction of the
District Association;
(29) National Awardees of the Bharat Scouts at Guides who
are residing within the jurisdiction of the District
Association;
(30) Two young leaders below the age of 30 years co-opted
by the President from among the members of District
Association, on recommendation of District Chief
Commissioner, one of whom shall be a woman.
80. Term of the District Council:
The District Council shall continue for five years from the
date of its first meeting in which the new council is
constituted. Provided, the term may be extended under
exceptional circumstances, to be specifically recorded in
writing, for not more than six months, by the State Chief
Commissioner on the recommendation (to be justified in
writing) of the District Executive Committee by a simple
majority decision at a special meeting of the District
Executive Committee where at least 50% members of the
Executive Committee are present. Provided, further, that if
any District Association does not hold the meeting of the
District Council during the period of its normal duration or
extended period, the District Council shall stand dissolved,
on the expiry of the normal duration or extended duration,
as the case may be, and State Chief
Commissioner shall appoint an Administrator to take over
the functions of running the Affairs of the District
Association. All the warranted office bearers of the District
Association shall cease to function as such from the date of
appointment of the Administrator and their warrants of
Appointment will be deemed to have become void. The
Administrator so appointed by the State Chief Commissioner
shall convene the District Council meeting with the help of
the District Secretary and/ or any other suitable
person/persons within ninety days for conducting the
election.
81. Powers and Functions of the District Council:
The Power and Functions of the District Council:

72 Rules
(1) to elect, when due, the President, Vice presidents and
the members of the District Executive Committee in
accordance with the Rules and Bye-Laws of the District
Association;
(2) to consider and approve Annual Report and Annual
Audited Statement of Accounts and the Annual
Balance Sheet and send copies of the same to the State
Headquarters immediately after the meeting;
(3) to approve the Budget of the District Association;
(4) subject to the approval of the State Chief
Commissioner to lay down the Bye-Laws of the
District Association and to make addition, deletions,
amendments and alteration thereof;
(5) to implement the policies and programmes with
regards to training of Scouts and Guides;
(6) to uphold and promote the Aims and Object of the
Bharat Scouts and Guides and promote co-operation
between Local Associations and other organizations
with similar Aims and Object in the District in order to
achieve the National and State Targets;
(7) to collect census and Individual Registration Fees and
to send the same to the State Association by 31st March
each year;
(8) to consider and approve the Annual Programmes;
(9) to appoint Auditors and fix remuneration when due;
(1) Ordinary Annual Meeting :
a) The District Council shall ordinarily meet once
in every year not later than 31st July on such
date or dates as may be decided by the District
Executive Committee in consultation with the
President;
b) Notice of such meeting with time, date and
place be sent to all members not less than thirty
days before the date of the meeting and the
agenda shall be sent not less than seven days
before the date of the meeting. Notice of this
meeting shall be sent to State Headquarters for
information;
c) Notice of resolutions duly proposed and
seconded and subjects for the consideration of
the District Council shall reach the District

Chapter-V, District Association 73

 Secretary not less than 10 days before the date of
the meeting; such resolutions and subjects shall
be communicated to the members of the District
Council not less than five days before the date of
the meeting;
d) Quorum for the meeting shall be one-tenth of
the total number of members of the District
Council;
e) All questions before the District Council shall be
decided by a simple majority of votes. In the
case of equality of votes, the Chairman of the
meeting shall have a casting vote in addition to
his own vote;
f) The President shall preside over the meetings of
the District Council; in the absence of the
President, one of the Vice-Presidents, senior by
age, shall preside. In the absence of the
President and the Vice Presidents one of the
members elected by the District Council shall
preside.
(2) Business to be Transacted at the Ordinary Annual
Meeting :
At the Ordinary Annual Meeting, the following
business
shall be transacted:
a) Confirmation of the Minutes of the previous
meeting;
b) Business Arising;
c) Consideration and adoption of the Annual report;
d) Consideration and adoption of the Audited Annual
Statement of Accounts and Annual Balance Sheet;
e) Consideration and approval of the Budget;
f) Consideration of the resolutions or subjects of which
due notice has been given;
g) Consideration of such matters as have been tabled by
the District Executive Committee and included in the
Agenda;
h) Consideration of matters not included in the Agenda
but which are brought before the Council with the
permission of the President; and
i) Election of office bearers and members of the District

74 Rules
 Executive Committee, when due.
(3) Adjourned Ordinary Annual Meeting:
If within half an hour after the time appointed for the
meeting a quorum is not present, the meeting shall stand
adjourned for one hour from the appointed time to be held at
the same place and such adjourned meeting, not
withstanding want of quorum, the members present may
transact the business tabled for the meeting, but no other
business.
(4) Special Meeting:
(a) A Special meeting of the District Council may be
convened either by the District Commissioner or the
District Executive Committee in consultation with the
President of the District Council for transaction of
specified business. Notice of this meeting shall be sent
to the State Headquarters for deputing the concerned
representatives of the State Association;
(b) A Special Meeting shall be convened on receipt of a
written requisition by at least one fourth of the
members of the District Council for the transaction of
the business specified in the requisition;
c) Notice of a special meeting with time, date and
place and agenda shall be sent to the members
not less than 15 days before the meeting;
d) The quorum for any special meeting shall be one-
fifth of the members or forty members of the
District Council and the provision of Rule 82 (3)
shall not apply to such meeting.
83. Office Bearers and Officers of the District Association:
The Office Bearers and Officers of the District Association
shall be:
(1) The President
(2) The Vice President
(3) The District Chief Commissioner
(4) The District Commissioner of Scouts
(5) The District Commissioner of Guides
(6) The District Treasurer
(7) The District Secretary
(8) The Joint District and Assistant District Secretaries

Chapter-V, District Association 75

 (9) The Assistant District Commissioner of Scouts
(10) The Assistant District Commissioner of Guides
(11) The District Organising Commissioner of Scouts
(12) The District Organising Commissioner of Guides
(13) The Headquarters Commissioner of Scouts
(14) The Headquarters Commissioner of Guides
(15) The District Training Commissioner of Scouts
(16) The District Training Commissioner of Guides
(17) The District Quartermaster, if any
Provision about the functions of the Quarter Master
may be made in State Bye-Laws, if there is a need.
(18) The Assistant Leader Trainers of Scout Wing and
Guide Wing residing in the area.
(19) The Leader Trainers of the Scout Wing and Guide
Wing residing in the area.
84. The President:
(1) The President shall be elected by the District Council
from among the members of the Association. However
in case of large urban area persons residing in the city
or suburban shall be eligible to be elected as President. Note:
Wherever, restrictions of residence of a particular office bearer is
reflected in the Rules the following rider can be inserted.
"However, in case of large urban areas persons residing in the city
or suburban shall be eligible for that particular office".
(2) The President shall hold office for five years or for the
duration of the District council as the case may be.
Provided, however, he/she shall continues to hold
office until his/her successor is elected.
(3) In the event or a vacancy in the office of the President,
the Vice President, senior by age, shall act as the
President until a new President is elected for the
remainder of the term.
(4) The President shall preside over the meetings of the
District Council.
(5) If the same person is nominated for the same office for
the third and consecutive term, he/she shall be
declared elected only he/she secures three fourth of
the votes polled, he/she shall be eliminated and if one
of other candidates has secured a majority of the votes

76 Rules
 polled he/she shall be declared elected and if no
candidates has secured majority of the votes polled,
fresh election shall be held in accordance with the Bye-
Laws.
85. The Vice Presidents:
(1) There shall be one or more, but not more than six Vice
Presidents out of whom three shall be women. In case,
no nominations received from women, the vacancies
will be filled by men and vice versa.
(2) The Vice President shall be elected by the District
Council from among the members of the District
Association.
(3) The Vice President shall hold office for five years or for
the duration of the District Council, as the case may be.
(4) When the President is not present, one of the Vice-
Presidents, senior by age present, may preside over the
Ordinary and Special meeting of the District council.
(5) Election of the Vice Presidents for the third and
consecutive term. If the same person is nominated for
the same office for the third and consecutive term, he/
she shall be declared elected only he/she secures three
fourth of the votes polled, he/she shall be eliminated
and if one of other candidates has secured a majority of
the votes polled he/she shall be declared elected and if
no candidates has secured majority of the votes polled,
fresh election shall be held in accordance with the Bye-
Laws.
86. The District Chief Commissioner:
1) a) There shall be a District Chief Commissioner
appointed by the State Chief Commissioner in
consultation with State Commissioners of Scouts
and Guides, from among the members of the
District Association.
b) The District Chief Commissioner shall hold
office for not more than five years or for the
duration of the District Council (as the case may
be) provided, however, he/she shall continue to
hold office until his/her successor is appointed .
c) In the event of a vacancy in the office of the
District Chief Commissioner, the District
Commissioner senior by service shall act as

Chapter-V, District Association 77

 District Chief Commissioner until new District
Chief Commissioner is appointed for the
remainder of the term. The newly appointed
District Chief Commissioner will be issued a
warrant by the State Chief Commissioner soon
after the appointment.
2) Functions of the District Chief Commissioner:
a) to preside over all the meeting of the District
Executive Committee and such other committees
of which he/she is the Chairman;
b) to recommend to the State Chief Commissioner
for the appointment of District Commissioner of
Scouts and District Commissioner of Guides
through the respective State Commissioners;
c) to recommend to the Executive Committee the
appointment of District Secretary/Jt. Secretary,
Assistant District Secretary, as the case may be in
consultation with the concerned District
Commissioners; and
d) to sanction expenditure within the Budget and in
special cases in excess of the Budget subject to
such limits as may be laid down by the District
Executive Committee and subject to ratification
by District Executive Committee and District
Council at the next meeting.
87. The District Commissioner of Scouts and Guides:
(1) The District Commissioner of Scouts and Guides shall
be appointed by the State Chief Commissioner on the
recommendation of the District Chief Commissioner of
the concerned District and in consultation with the
concerned State Commissioners and on such
appointment the State Chief Commissioner shall issue
warrant of the District Commissioners. The District
Commissioner (S) and District Commissioner (G) shall
be appointed for not more than five years or co-
terminous with the term of the District Council.
(2) (a) When the office of the District Commissioner is
vacant, the District Chief Commissioner shall
recommend suitable name immediately in
accordance with the Rule 86 (2) (b)

78 Rules
 (b) and till a new District Commissioner is appointed,
the District Chief Commissioner will take charge.
(3) The District Commissioners of Scouts and Guides shall
hold office for such a period as may be specified in the
warrant but not more than five years.
(4) The District Commissioners of Scouts and Guides shall
undergo Commissioners Training within a period of
one year from date of appointment.
(5) Functions : The District Commissioners of Scouts and
Guides, in respect of their respective Wings shall:
a) work for welfare and progress of the Movement
and uphold and promote the Aims and Objects,
the Rules and the Bye - Laws of the District
Association;
b) encourage and ensure the formation of Local
Associations and secure their registration with
the State Association;
c) encourage and secure that all eligible adult
leaders start Units and secure the registration
with the State Association;.
d) test or arrange to test the wearer of any
Proficiency Badge as to his or her knowledge
with power to withdraw the Badge if he or she is
not up to the mark;
e) grant permits for camps to the Scouts and
Guides for the District;
f) supervise all camps held in the District;
g) appoint Training Counsellors on the
recommendations of the District Training
Commissioner;
h) be responsible to achieve the National/State
Targets and State priorities with the District.
87. (A) The Assistant District Commissioners of Scouts and
Guides:
(1) The Assistant District Commissioner of Scouts and
Guides at the rate of one for every forty groups in each
Wing with a maximum of twenty and a minimum of
four Assistant District Commissioners for each Wing
shall be appointed on the recommendation of the
District Chief Commissioner and District

Chapter-V, District Association 79

 Commissioner of concerned Wing for a period of not
more than five years at a time by the State Chief
Commissioner in consultation with the concerned State
Commissioners for specific purpose.
(2) The functions of the Assistant District Commissioner
shall be to aid and assist concerned District
Commissioners in the area of job assigned to them.
88. The Headquarters Commissioners:
The Headquarters Commissioners not more than four for
each of the Scout and Guide Wings shall be appointed by the
State Chief Commissioner on the recommendation of the
District Chief Commissioner and District Executive
Committee for a period co-terminous with the District
Council.

80 Rules
89. The District Treasurer:
(1) The District Treasurer shall be elected by the District
Executive Committee from among members of the
District Association.
(2) (a) The term of the District Treasurer shall be Co
terminous with the term of the District Executive
Committee.
Provided, however, he/she shall continue to
hold office until his/her successor is elected.
(b) In the event of a vacancy in the office of the
District Treasurer, a person appointed by the
District Chief Commissioner from among the
general members shall perform the functions of
the District Treasurer and as soon as may be, the
District Executive Committee shall elect a new
District Treasurer for the remainder of the term.
The functions of the District Treasurer shall be:
(3)
a) to receive all money on behalf of the District
Association and to be responsible to the District
Chief Commissioner and the District Council for
the proper expenditure and maintenance of
funds and accounts of the District Association
and to remit all money of the Association in
Banks, as decided by the District Executive
Committee to the respective accounts and to pay
money on proper sanction;
b) to arrange for the presentation of the Annual
Audited Statement of Accounts and the Annual
Balance Sheet of the Association; and
(c) to formulate the Budget for approval of the District
Executive Committee and the District Council; The office of the
(4) District Treasurer shall not be combined with any other
offices in the District Association.
90. The District Secretary, the Joint District Secretary
and the Assistant District Secretary:
(1) The District Secretary and the Joint District Secretary,
honorary or stipendiary, one of whom shall be a
woman, shall be appointed by the District Executive
Committee on the recommendation of the District

Chapter-V, District Association 81

 Chief Commissioner and the District Commissioners
concerned and if stipendiary in accordance with the Service
Rules or the terms and conditions contained in the
appointment as the case may be. The Assistant District
Secretary, honorary or stipendiary in accordance with the
Service Rules or the terms and conditions contained in the
appointment as the case may be. The Assistant District
Secretary, honorary or stipendiary may be appointed by the
Executive Committee for specific duties.
(2) All Secretaries should undergo the Secretaries course within
a year after appointment.
(3) The District Secretary and the Joint District Secretary shall be
the Secretary and the Joint Secretary of the District
Council,the District Executive Committee and all
Committees unless otherwise provided.
(4) The District Secretary and the Joint District Secretary shall be
responsible for the due and efficient administration of the
District Association and monitor the progress in achieving
the National/State Targets and priorities of the State.
(5) The District Secretary shall appoint salaried members of the
Staff in accordance with the Service Rules subject to the
approval of the District Chief Commissioner.
(6) District Secretary shall be in charge of the day to day
administration and shall be responsible for the secretarial
work of the District Association.
(7) The District Secretary shall keep and maintain registers,
books, papers and records of the District Association.
(8) The District Secretary shall prepare the annual reports and
census of Scouts and Guides.
(9) The District Secretary shall be in charge of all the
correspondence and communications of the District
Association.
(10) The District Secretary shall prepare the agenda for the
meeting of the District Council, the District Executive
Committee and other Committees in consultation with the
President of the Council and the Chairman of the concerned
Committee and issue notices of the meetings, if he/she fails
to call meetings of the District Council and
District Executive Committee as provided in the Rules,
the District Executive Committee as provided in the
Rules, the District Commissioners jointly or separately

82 Rules
 may issue such notices and hold such meetings and
conduct business according to the Agenda. Failure to
the rules in regard to holding of such meetings shall be
treated as breakdown of administration of District
Association and clauses (v) of Rule 52 (5) may become
operative.
(11) The District Secretary may advise, aid and assist the
Local Association in administrative and concerned
matters.
(12) The District Secretary shall be the Editor and Publisher
of the official organ and other journal and pamphlets of
the District Association unless otherwise provided.
(13) The Joint Secretary shall help and assist the District
Secretary in all his/her work and in particular he or
she is to be responsible for his/her work in respect of
the Wing to which he or she belongs.
(14) The District Secretary and the Joint District Secretary
and Assistant Secretaries, if honorary, shall be
appointed for not more than five years at a time co-
terminous with the term of the District Council.
91. The District Organising Commissioner of Scouts and the
District Organising Commissioner of Guides:
(1) District Organising Commissioner of Scouts and
District Organising Commissioner of Guides shall be
appointed by the State Chief Commissioner in
consultation with the concerned State Commissioner
and District Commissioner. After appointment, District
Organising Commissioner shall undergo an Organiser
course as early as possible but not later than two years.
(2) The functions of the District Organsing Commissioners
shall be:
a) to be responsible to the organization of the
Movement at the District and Local Level in
respect of their respective Wings;
b) to organize social services at District and Local
Levels for their respective Wings;
c) to organize the District and Local Level Rallies,
Seminars in co-ordination with the concerned
District Training Commissioner;
d) to identify needs in relation to Boy/Girl

Chapter-V, District Association 83

 programme and to advise and to help in
Training Activities of Adults;
e) to plan, direct and supervise the work of the
Scouters/Guiders and concerned Training
Counsellors;
f) to be responsible for the preparation and
implementation of the programmes of work and
activities in connection with the development,
organization and supervision of the respective
Wing under the direction of the concerned
District Commissioner in achieving the National
/ State Targets and State Priorities.
g) to grant permission for Camps for Scouts and
Guides as the case may be.
92. The District Training Commissioner of Scouts and the
District Training Commissioner of Guides:
(1) One District Training Commissioner for the Scout Wing
and another for the Guide Wing shall be appointed by
the State Chief Commissioner in consultation with the
State Training Commissioner and District
Commissioners concerned. The District Training
Commissioner should be a Leader Trainer or Assistant
Leader Trainer. In the absence of the Leader Trainer or
the Assistant Leader Trainer in the District, a senior
HWB holder may be appointed as District Training
Commissioner who should be deputed for training for
ALT/LT as early as possible.
(2) The functions of the District Training Commissioners
shall be:
a) to plan, implement and evaluate Adult Leader
Training in the District under the guidance of the
State Training Commissioner and in consultation
with the District Commissioner and be
responsible to achieve National/State Targets;
(b) to keep himself/herself updated and provide
opportunities to Unit Leaders for progressive
and ongoing Training;
c) to be responsible for self training, informal
training and formal training up to Basic Courses

84 Rules
 and offer personal support to promote
opportunities for training assignments and
studies for further advancement of Unit Leaders;
d) to recommend to the State Training
Commissioner eligible persons for issue of
H.W.B. Parchments in accordance with
provisions made in the Scheme of Training.
e) to recommend to the District Commissioner
suitable persons for appointment as Training
Counsellors and
f) to plan, direct and guide Training Counsellors in
their work and to coordinate in achieving the
National Targets and State Priorities.
93. The Training Counsellors of Scouts and Guides:
(1) Training Counsellors of Scouts and Guides may be
appointed by the concerned District Commissioners on
the recommendation of the District Training
Commissioner concerned for a particular area. The
Training Counsellor should preferably be a H.W.B.
Holder/Senior Scouter/Guider in the ratio of 15 to 20
units of each section.
2. Functions:
a) to be responsible to give personal support, self
training, informal training to the Unit Leaders of
the area;
b) to advise, aid and help in the activities of the
Units of the area;
c) to help Unit Leaders for their personal
development and progress of their units;
d) to report to the concerned Assistant District
Commissioner of area;
e) to report to the District Training Commissioner
and District Organising Commissioner relating
to their areas of work in respect of those units in
the area; and
f) to help the Unit Leaders in arranging Badge
Instructors and Badge Examiners as per the
decision taken by the Badge Committee.

Chapter-V, District Association 85

 94. The District Executive Committee:
(1) a) The District Executive Committee shall consist of:
1. District Chief Commissioner;
2. The Assistant State Commissioner in the District;
3. The District Commissioner of Scouts
4. The District Commissioner of Guides;
5. The District Treasurer;
6. The District Secretary;
7. The Joint and Assistant District Secretaries;
8. The Leader Trainers and Assistant Leader
Trainers of Scout and Guide Wings residing in
the District;
9. The Assistant State Organising Commissioners
of Scouts and Guides of concerned Division;
10. The Divisional Organising Commissioner of the
concerned Division;
11. The District Organising Commissioner of Scouts;
12. The District Organising Commissioner of
Guides;
13. The District Training Commissioner of Scouts;
14. The District Training Commissioner of Guides;
15. The Assistant District Commissioner of Scouts;
16. The Assistant District Commissioner of Guides;
17. The District Headquarters Commissioner
(Scouts);
18. The District Headquarters Commissioner
(Guides);
19. One member elected by the Ordinary Members
of the District Council from among themselves;
20. One member elected by the Life Members of the
District Council from among themselves;
21. Two Scouters of the District elected by and from
among themselves; and
22. Two Guiders of the District elected by and from
among themselves;
23. Four members, non Scouters and non Guiders, two of
whom shall be women, co-opted by the District
Executive Committee.

86 Rules
 24. Two young leaders below the age of 30 years coopted
by the District Chief Commissioner from among the
members of the District Association on the
recommendation of District Commissioners, one of
whom shall be a woman.
(2) The Term of the District Executive Committee:
The term of the District Executive Committee shall be co-
terminous with the term of the District Council. Provided,
any members of the District Executive committee who is a
member by virtue of his/her office shall cease to be a
member of the District Executive Committee when he/she
ceases to hold such office. Provided, further, that the District
Executive Committee shall have power to act not
withstanding any vacancy in the membership thereof.
The District Chief Commissioner shall be the Chairman of
the District Executive Committee and the District Secretary
shall be the Secretary of the District Executive Committee.
(3) Powers and Functions of the District Executive Committee:
Powers and functions of the District Executive Committee
shall be:
a) to form and re-form Local Association subject to the
approval of the State Association,
b) to secure registration and renewal of Local
Associations with the State Association,
c) to control and administer the funds and properties of
the District Association,
d) to convene the meeting of the District Council;
e) to recommend to the District Council for consideration and
approval and adoption of the Budget, the Annual Audited
Statement of Accounts, the Annual Balance Sheet and
Annual Report;
f) to recommend Scouters and Guiders and other in the
District for Awards as per Rules;
g) to initiate and promote all activities necessary for achieving
the National Targets and State priorities;
h) to secure registration of Scout and Guide Groups with the
State Association on receipt of applications through proper
channel;
i) to elect the District Treasurer, when due;
j) to deal with all other matters connected with the District

Chapter-V, District Association 87

 Association;
k) to appoint District Scout and Guide Committee as per Rules;
l) to recommend to the District Council the Bye- Laws framed, and
any addition, deletion and amendment or alteration of bye-
Laws;
m) to collect and submit census and Individual Registration Fees to
the State Association by 31st March;
n) to advise and coordinate the programmes and activities of the
Local Associations and Groups and enforce observance of
the Aims and Objects, Aims, Policy, Rules and Organisation;
o) to determine the membership of a person;
p) to elect representatives, if any, on the State Council;
q) on the recommendation of the District Chief Commissioner to
appoint six Trustees of whom State Secretary, District
Commissioner (S) and District Commissioner (G) shall be
ex-officio members and three other Trustees from among the
members of the District Association, who will hold office for
a period of 5 years, in whom shall vest, the whole or part of
the properties movable and immovable of the District
Association.
(4) Meetings of the District Executive Committee:
a) The District Executive Committee shall meet at
least once in every six months and as often as may
be decided by the Chairman.
(b) The quorum for the meeting of the District
Executive Committee shall be six members of
whom three shall be elected members.
(c) If within half an hour after the time appointed for
the meeting the quorum is not present, the meeting
shall stand adjourned for one hour from the
appointed time to be held at the same place and at
such adjourned meeting, not withstanding want of
quorum, the members present may transact the
business tabled for the meeting but not other
business.
(d) Notice of the meeting with time, date and place and
the Agenda shall be sent to the members not less
than 10 days before the date of the meeting. Notice
of this meeting shall be sent to State Headquarters
for information and for deputing the concerned
representatives of the State Headquarters.

88 Rules
 (e) The District Chief Commissioner shall preside at
the meeting of the District Executive Committee. In
his/her absence the District Commissioner senior
by service shall preside. In the absence of any
District Commissioner, one of the members,
present and elected shall preside.
95. The District Badge Committee:
1. There shall be a District Badge Committee for Scout Wing
and the District Badge Committee for the Guide Wing in
the District Association appointed by the District
Executive Committee.
2. The District Badge Committee of Scouts shall consist of at
least five members; of these two members should be at
least H.W.B. Holders. The District Organising
Commissioner of Scouts shall be the Badge Secretary. One
A.D.C. Scout and one L.T./A.L.T. of Scouts residing in
the area shall be the members. Where there is no District
Organising Commissioner of Scouts one of the
H. W.B. Scouters shall be the Badge Secretary.
3. The District Badge Committee of Guides shall consist of at
least five members with District Organising
Commissioner of Guides, as the Badge Secretary, two
H. W.B. Holders, one ADC (Guides) and at least one
LT/ALT (Guides) residing in the area. Where there is no
District Organising Commissioner of Guides one of the
H.W.B. Guiders shall be appointed as the Badge
Secretary.
4. The Badge Committee should ordinarily meet once in
every three months and as and when necessary. The
meeting will be convened by the Badge Secretary.
(5) Duties and Functions of the Badge Committee:
a) to recommend suitable persons as Instructors and
Examiners of various Proficiency Badges and
Dwitiya, Tritiya and Chaturtha Charan for Cubs;
Rajat Pankh, Swarna Pankh and Heerak Pankh for
Bulbuls; Dwitiya Sopan and Tritiya Sopan for
Scouts and Guides; Nipun for Rovers and Rangers
Tests in the District;
b) to make necessary arrangements for Training and
Testing

Chapter-V, District Association 89

 c) to appoint a member of the Badge Committee who
would arrange to obtain the badges from the State
Headquarters and issue them as per requirements
on production of the certificates of the Badge
Examiners.
96 A. The District Planning Committee:
(1) . The District Planning Committee shall consist of the
District Chief Commissioner, the District Commissioners
of Scouts and Guides, the District Organising
Commissioners of Scouts and Guides, the District
Training Commissioner of Scouts and Guides, the District
Secretary and the Joint District Secretary and two persons
nominated by the District Executive Committee.
(2) . The District Chief Commissioner shall be the chair
person. The District Secretary shall be the convenor of
this committee.
(3) . The Committee shall be responsible for the
preparation of plan for the development of Scouting
Guiding in the District, the Plans shall be in consonance
with the State Plans and priorities.
(4) . This Planning Committee shall meet by September
every year and furnish its plans to the State Secretary for
the purpose of compiling State Plans.
B. The District Finance Committee:
The District Finance Committee shall consist of District Chief
Commissioner, District Commissioners of Scouts and Guides,
District Treasurer, District Secretary, Joint District Secretary
and four members elected by the District Council from among
the members, two of whom shall be a women. In case, no
nominations received from women, the vacancies will be filled
by men and vice versa.
C. District Adult Resources Management Committee:
(1) . There shall be a District Level Adult Resources
Management Committee appointed by the District Chief
Commissioner to give recommendation periodically to
District Council and District Executive Committee about
the alround development and management of Adult
Resources in the movement.
(2) . The District Adult Resources Management Committee

90 Rules
 shall consist of Chairperson nominated by the District
Chief Commissioner, District Commissioners, two
Assistant District Commissioners, Headquarters
Commissioners for Cub, Scout, Rovers, Bulbul, Guide &
Ranger, DOC & DTC of Scouts and Guides and other
members as nominated by the DCC. The seniormost DTC
(S) or (G) shall be the Secretary.
97. The District Scout/Guide Committee:
1) The District Scout Committee:
The District Scout Committee shall consist of District
Commissioner of Scouts, District Training Commissioner
of Scouts, District Organising Commissioner of Scouts,
Assistant District Commissioners of Cubs, Scouts, Rovers,
District Secretary, one Training Counsellor from each
Local
Association and District Headquarters Commissioner (Scouts)
and one young Scout Leader below the age of 30 years
nominated by the District Commissioner (Scouts). The District
Commissioner of Scouts will be the Chairman and District
Secretary will be convenor.
(2) The District Guide Committee:
The District Guide Committee shall consist of District
Commissioner of Guides, District Training Commissioner of
Guides, District Organising Commissioner of Guides, Assistant
District Commissioners of Bulbuls, Guides and Rangers,
District Secretary, One Training Counsellor from each Local
Association and District Headquarters Commissioner (G) and
one Young Guide Leader below the age of 30 years nominated
by the District Commissioner (G). The District Commissioner of
Guides will be the Chairperson. The Joint District Secretary will
be the convenor.
(3) The District Youth Committee:
The District Youth Committee consists of representative of
Rovers, Rangers registered in the Units affiliated through the
Local/District Association i.e. two each from a Local
Association, one of whom shall be a Ranger.
I. The Chairman and Vice Chairman one of whom shall be
a young woman shall be nominated by the District Chief
Commissioner.
II. This Committee shall function in co-terminous with

Chapter-V, District Association 91

 District Council.
III.The Youth Committee shall make recommendations to
the District Scout & Guide Committee in respect with
new activities to be conducted.
IV. Two of the members from the Youth Committee shall be
co-opted by the District Chief Commissioner as members
of the District Executive Committee, one of whom shall
be
woman, in consultation with District Executive
Committee.
Note: The age of members of the Youth Committee should be
between 18 to 30 years.
98. District Community Development Committee:
There shall be a District Community Development Committee.
Chairman & Vice Chairman shall be nominated by the District
Chief Commissioner.
The committee shall consist of District Commissioner of Scouts,
District Commissioner of Guides, the District Organising
Commissioner of Scouts, the District Organising Commissioner
of Guides, District Secretary and four members recommended
by the District Executive Committee of whom one shall be a
Scouter and one shall be a Guider and District Secretary shall
be the Convenor of the Committee. The Committee shall be
responsible for the preparation and implementation of plans
and Community Development work in the District.
Note : Rule 73 to 98 of the District Association shall apply
Mutatis Mutandis to Divisional Association wherever such
Divisional Associations are formed and word 'District'
whenever necessary and where the context so permits or
requires.

92 Rules
 The words and sentences printed in "bold letters" are
the amendments unanimously approved in the 64th
meeting of the National Council held on 30th
November, 2014 at the Bharat Scouts & Guides,
National Headquarters, New Delhi.
V ________________ ____________________________

Chapter-V, District Association 93

 CHAPTER - VI
LOCAL ASSOCIATION
99. A Local Association maybe formed by the State Association for
any area consisting of not more than 100 Scouts and Guides
Units dividing the area of the District Association. Provided,
however, wherever number of Scouts and Guides are more, a
Local Association may be formed for every 15 to 20 Units.
100. 1) The Local Association shall be registered with the
State Association through the District or Divisional
Association. Provided, that where there is no District
or Divisional Association, the Local Association may
be directly registered with the State Association.
(2) On such registration the State Association shall issue a
Charter, signed by the State Chief Commissioner and
State Secretary and by virtue of such a Charter the
Local Association shall function as such.
101. The Local Association shall confirm and adhere to the Aims and
Objects, the Rules and the Aims, Policy, Rules and Organisation
of the Bharat Scouts and Guides and shall work to achieve the
National and State Targets and State Priorities.
102. The Local association shall pay such Annual Registration Fees
as may be fixed by the State Executive Committee from time to
time and in default of such payment within a period of twelve
months after the closure of financial year of which the fees are
due, the office bearers and elected representatives of the Local
Associations in the State Council and the State Executive
Committee and the District Council and District Executive
Committee shall not be entitled to attend, participate, vote or
stand for any election held for the State Council and the State
Executive Committee and District Council and the District
Executive Committee till such dues are paid.
103. Membership :
The Membership of the Local Association is open to the citizens
of India, who subscribe to the purpose and object and are
residing within the Jurisdiction of the Local Association.
104. The Member of the Local Association shall consist of:

94 Rules
(a) General Members,
(b) Life Members,
(c) Ordinary Members,
(d) Institutional Members, and
(e) Special Members.
a) General Members:
(i) General Members Beneficiaries i.e. Bunnies,
Cubs/Bulbuls, Scouts /Guides, Rovers / Rangers,
Lone Scouts /Guides, Lone Rovers / Rangers, Air
Scouts /Guides, Air Rovers / Rangers, Sea Scouts
/Guides, Sea Rovers /Rangers, Grameen Rovers
/Rangers, Venture Scouts /Guides, Scouts/
Guides / Rovers/ Rangers of Extension Branches
registered as such.
(ii) Adult Leaders i.e. Scouters, Guiders,
Commissioners who hold valid warrants and
trainers who hold Honourable Charge.
b) Life Members: The Life Members are those who are
admitted as such by the Local Executive Committee and
who have paid Life Membership Fee as prescribed.
c) Ordinary Members: The Ordinary Members are those
who are admitted as such by Local Executive Committee
and who have paid Annual Subscription Fee as
prescribed and shall include Adult Leaders provided,
further, that they are not in arrears.
d) Institutional Members: Institutional Members are those
who are admitted as such by Local Executive Committee
and who have paid subscription fee as prescribed,
provided, further, that they are not in arrears.
(e) Special Members: Special Members are those who are
admitted as such by the Local Executive Committee for
their meritorious Contribution to the movement.
(f) Termination of Membership :
1) If any member is found guilty of criminal offence,
involving moral turpitude, his/her membership
shall be terminated and any award/privilege shall
be withdrawn.
2) If any member while supporting any other
Parallel Organization with malafide intentions is
found indulging in activities detrimental to the

Chapter-VI, Local Association 95

 interests of the movement or bring disrepute to
the organization by way of writings in
publications/ media or confirmed propaganda
against the interests of the
movement/organization shall be liable to be
terminated from the organization provided, due
enquiry takes place and due opportunity is
provided, to the person(s) to be heard.
3) If any member of the Bharat Scouts & Guides is
found to be a member of any Parallel
organization working in the name of Scouting
and Guiding or is found aiding and abetting the
activities of such an organization, his/her
membership of the Bharat Scouts and Guides
will be terminated.
Note: Categories mentioned in Rule 104 (a)(i), 104(d) and 104(e)
shall not be eligible to participate in the election of the Local
Association at any level.
105. Local Council:
The Local Council shall consist of:
(1) The President
(2) One or more but not more than six Vice Presidents
(3) The Chairman of the Local Association Executive
Committee
(4) The District Commissioner of Scouts
(5) The District Commissioner of Guides
(6) The Assistant District Commissioner of Scouts
(7) The Assistant District Commissioner of Guides
(8) The Local Association Treasurer
(9) The Local Association Secretary
(10) The Joint and the Assistant Local Association
Secretaries
(11) The District Organising Commissioner of Scouts
(12) The District Organising Commissioner of Guides
(13) The District Training Commissioner of Scouts
(14) The District Training Commissioner of Guides
(15) Three representatives of Training Counsellors (Scout
Wing)
(16) Three representatives of Training Counsellors (Guide
Wing)

96 Rules
 (17) The Leader Trainers and the Assistant Leader Trainers in
the Area
(18) All warranted Scouters and Guiders in the Local
Association Area
(19) The Life members of the Local Association
(20) The Ordinary Members of the Local Association at the
ratio of 1 :10 but not more that three elected by
themselves
(21) One representative of each Institutional Member
(22) One representative of the Group Committee of each
Group registered with the Local Association
(23) Co-opted members not more than three by the Local
Council, one of whom shall be a woman
(24) Two Young leaders below the age of 30 years co-opted by
the President from among the members of the Local
Association on recommendation of Assistant District
Commissioner incharge of Local Association, one of
whom shall be a woman.
Provided, that any member of the Local Council who is a
member by virtue of office shall cease to be a member of
the Council when ceases to hold such office.
Note: The District Chief Commissioner shall be the ex- officio
member of the Local Council.
106. Term of the Local Council:
The Local Council shall continue for five years, from the date of
the meeting in which the new Council is constituted. Provided,
that in case of exceptional circumstance to be specifically
recorded in writing, if the State Chief Commissioner is
satisfied, the term of the Local Council may be extended for a
maximum period not exceeding 6 months.
107. Powers and Functions of the Local Council:
The Powers and Functions of the Local Council are:
(1) to elect when due office bearers and members of the Local
Executive Committee in accordance with the Rules and
the Bye-Law of the Local Association;
(2) to consider and approve the Budget of the Local
Association;
(3) to adopt Annual Report and the Annual Audited
Statement of Accounts and the Annual Balance Sheet and
send copies of the same to the District Association and
the State Headquarters immediately after meeting;

Chapter-VI, Local Association 97

 (4)
subject to the approval of the State Chief Commissioner to
lay down, make additions, deletions and alterations to the
Bye-Laws of the Local Association;
(5) to uphold and promote the Aims and Objects of the
Bharat Scouts and Guides and promote cooperation
between Group and other organizations with similar
Aims and Objects in the area;
(6) to implement the policies and programmes with regard to
training of Scouts and Guides and for Adult Leaders in
order to achieve the National Targets.
(7) to collect census and Individual Registration Fee of Scout
and Guide Groups by February 15th each year and send
the same to the District Association by February 25th.
(8) to deal with all other matters not specially provided for
herein; and
(9) to appoint Auditors and fix their remuneration; when
due.
108. Meeting of the Local Council:
(1) (i) The Ordinary Annual Meetings : The Local Council
shall ordinarily meet once every year not later than
31st July on such date or dates as may be decided
by the Local Executive Committee in consultation
with the President.
(b) Notice of such meeting with time and date and
place shall be sent not less than fifteen days before
the date of the meeting. Notice of the meeting shall
be sent to the District Headquarters for information
and for deputing concerned representatives of the
District Headquarters.
(c) Notice of the resolutions and subjects duly
proposed and seconded for consideration of the
Local Council shall reach the Local Association

98 Rules
 Secretary not less than ten days before the date of the
meeting. Such resolutions and subjects as approved by
the Local Executive Committee shall be communicated to
the members of the Local Council not less than five days
before the date of the meeting;
(d) Quorum for the meeting shall be one-tenth of the total
member of the Local Council.
(e) All questions before Local Council shall be decided by a
simple majority of votes, in case of equality of votes, the
Chairmen of the meeting shall have a casting vote in
addition to his/her own vote.
(f) The President shall preside over the meeting of the Local
Council and in the absence of the President one of the
Vice Presidents, senior by age, shall perside. In the
absence of the President and the Vice President, one of
the members present and elected by the members of the
Local Council' shall preside.
(2) Business to be transacted at the Ordinary Meeting:
At the Annual Meeting, the following business shall be
transacted:
(a) Confirmation of the minutes of the previous
meeting.
(b) Business Arising.
Consideration and adoption of the Annual
(c)
Report.
Consideration and adoption of the Audited
(d) Statement of Accounts and Balance Sheet.
Consideration and approval of the Budget.
(e) Consideration of resolutions and subjects of
(a) which the Notice has been given.
(g
) Consideration of such matters as have been
tabled by the Local Executive Committee and
included in the Agenda.
(h) Consideration of matters not included in the
Agenda but which are brought before the Local
Council with the permission of the President.

Chapter-VI, Local Association 99

 (i) Election of the Office Bearers and members of
the Local Executive Committee and Finance
Committee, when due.
(j) To consider and approve the Annual Programme.
(3) Adjourned Ordinary Annual Meeting: If within half an
hour after the time appointed for the meeting, a
quorum is not present the meeting shall stand
adjourned for one hour from the appointed time to be
held at the same place and at such adjourned meeting
not withstanding want of quorum, the members
present may transact the business tabled for meeting
but no other business.
(4) Special Meeting:
a) Special Meeting of the Local Council may be
convened by any of the District Commissioner
or the Local Executive Committee in
consultation with the President for transaction
of specified business;
(b) A Special Meeting shall be convened on receipt
of a written requisition by at least one fourth of
the members of the Local Council for the
transaction of the business specified in the
requisition;
(c) Notice of such Special meeting shall be given not
less than 15 days before the meeting with the
date, place, time and the Agenda;
(d) The quorum for the Special Meeting shall be one
fifth of the members of the Local Council and
the provisions of Rule 108 (3) shall not apply to
such Special Meeting.
109. Office Bearers and the Officials of the Local Association :
The Office Bearers and the Officials of the Local Association
shall be:
(1) The President
(2) The Vice President
(3) The Chairman of the Executive Committee
(4) The Commissioner of Scouts and Guides residing in
the area
(5) The Local Association Treasurer
(6) The Local Association Secretary

100 Rules
 (7) The Joint Local Association Secretary
(8) The Quartermaster and Badge Secretary, if any
(9) The Leader Trainers and Assistant Leader Trainers
residing in the area
(10) The Training Counsellors.
110. The President:
(1) The President shall be elected by the Local Council
from among the citizens of India residing in the area
who subscribe to the Aims and Objects.
(2) The President shall hold office for five years or for the
duration of the Local Council, as the case may be.
Provided, however, he/she shall continue to hold
office until his/her successor is elected.
(3) The President shall preside over the meeting of the
Local Council.
(4) In the event of a vacancy in the office of the President,
the Vice President, senior by age shall act as President
until a new President is elected for the remainder of
the term.
111. The Vice Presidents:
1) There shall be one or more, but not more than six Vice
Presidents out of whom three shall be women. In case,
no nominations received from women, the vacancies
will be filled by men and vice versa.
2) The Vice President shall be elected by the Local
Council from among the members of the Local
Association.
3) The Vice President shall hold office for five years or for
the duration of the Local Council, as the case may be.
4) When the President is not present, one of the Vice-
Presidents senior by age may preside over the
Ordinary and Special meetings of the Local Council.
112. The Chairman of the Executive Committee:
(1) There shall be a Chairman of the Local Executive
Committee who shall be elected at the first meeting of
the Local Executive Committee from among the
members of the Local Association. The term of the
Chairman of the Local Executive Committee shall be
co-terminous with the term of the Local Executive
Committee.
113. The Assistant District Commissioners of Scouts and
Guides:

Chapter-VI, Local Association 101

 1. The Assistant District Commissioners of Scouts and
Guides shall be appointed on the recommendation of
the District Chief Commissioner for a particular area or
for specific purpose in consultation with the State
Commissioners of Scouts and Guides respectively and
the District Commissioner concerned and for such
appointment, the State Chief Commissioner shall issue
warrants for the Assistant District Commissioners.
2. The Assistant District Commissioner of Scouts and
Guides shall hold office for such a period but not more
than five years at a time as specified in the warrant.
3. The Assistant District Commissioner of Scouts and
Guides shall undergo Commissioners Training within
a period of one year from the date of appointment.
4. Functions: The functions of the Assistant District
Commissioners of Scouts and Guides in respect of their
respective Wings shall be:
a) to work for the welfare and progress of the
Movement and uphold and promote the Aims
and Objects, the Rules and the Bye-Laws of the
Local Association;
b) to encourage the formation of Groups and Units
and secure the registration with the State
Association;
c) to visit Groups and Units and see that they
function properly;
d) to test or arrange to test the wearer of any
proficiency badge as to his or her knowledge
and recommend withdrawal of the badge by the
District Commissioner if he or she is not up to
the mark;
e) to grant permit for Camps in the absence of
District Organizing Commissioner.
114. The Local Association Treasurer:
1. The Local Association Treasurer shall be elected by the
Local Executive Committee from among the general
members of the Local Association.
2. (a) The Local Association Treasurer shall hold office
for period of not more than five years or for the
duration of the Local Executive Committee, as

102 Rules
 the case may be; Provided, however, he/she
shall continue to hold office until his/her
successor is elected.
(b) In the event of a vacancy in the office of the
Local Association Treasurer, a person appointed
by the Chairman of the Executive Committee
from among the general members shall perform
the functions of the Local Association Treasurer
and as soon as may be, the Local Executive
Committee shall elect a new Treasurer for the
remainder of the term.
3. The office of the Local Association Treasurer shall not
be combined with any other office in the Local
Association.
4. The functions of the Local Association Treasurer shall
be:
a) to receive all money on behalf of the Local
Association and be responsible to the Chairman
and the Local Executive Committee for the
proper expenditure and maintenance of funds
and accounts of the Local Association;
b) to remit all money of the Association in bank or
banks, as authorized by the Local Association;
c) to arrange for the preparation of the Annual
Audited Statement of Accounts and the Annual
Balance Sheet of the Association;
d) to prepare the Budget for presentation in the
Local Executive Committee and Local Council;
e) to pay money on proper sanction.
115. The Local Association Secretary and the Joint Local
Association Secretary:
1) The Local Association Secretary and the Joint Local
Association Secretary, one of whom shall be a woman,
shall be appointed by the Chairman of the Executive
Committee in consultation with the Assistant District
Commissioners and if stipendiary in accordance with
the Service Rules, if honorary, they shall be appointed for
not more than five years at a time co-terminous with the
term of the Local Council;
2) All Secretaries should undergo the Secretaries course within

Chapter-VI, Local Association 103

 a year of appointment;
3) The Local Association Secretary and the Joint Secretary shall
be the Secretary and the Joint Secretary of the Local Council
and the Local Executive Committee and all Committees
unless otherwise provided;
4) The Local Association Secretary shall be responsible for the
due and efficient administration of the Local Association;
5) The Local Association Secretary shall appoint salaried
members of the staff in accordance with the Service Rules
subject to the approval of the Chairman of the Executive
Committee;
6) The Local Association Secretary shall be in charge of the day
to day administration and shall be responsible for the
secretarial work of the Local Associations;
7) The Local Association Secretary shall keep and maintain
registers, books and records of the Local Association;
8) The Local Association Secretary shall prepare the Annual
Report and census of Scouts and Guides.
9) The Local Association Secretary shall be in charge of all
correspondences and communications of the Local
Association;
10) The Local Association Secretary shall prepare the Agenda for
the meetings of the Local Council, the Local Executive
Committee and other Committees and issue notices of
meetings. Notices of the meetings shall be sent to the District
Headquarters for information and for deputing the
concerned representatives of District Headquarters;
11) The Local Association Secretary may advise aid and assist
the group in administrative and connected matters;
12) The Local Association Secretary shall be the Editor and
Publisher of the official organ and the other journals and
pamphlets of the Local Association unless otherwise
provided; and

104 Rules
 13) The Joint Local Association Secretary shall help and
assist the Local Association Secretary in all his/her
work and in particular be responsible for the work in
respect of the Wing to which he or she belongs.
14) Local Association Secretary shall be responsible to
submit list of movable and immovable properties of
the Local Association as verified by the Assistant
District Commissioner in charge and the District Chief
Commissioner to the State Headquarters.
116. The Local Executive Committee:
(1) (a) The Local Executive Committee shall consist of:
i) The Chairman, Local Executive Committee;
ii) The Assistant District Commissioner of
Scouts;
iii) The Assistant District Commissioner Guides; of
iv) The Local Association Treasurer;
v) The Local Association Secretary;
vi) The Joint Local Association Secretary;
vii) The District Organising Commissioner Scouts; of
viii) The District Organising Commissioner Guides; of
ix) The Leader Trainers and the Assistant
Leader Trainers residing in the area;
(b) (i) Two member elected by the Ordinary
members;
(ii) Two members elected by the Life members;
(c) (i) Two Scouters of the area elected by the Local
Council;
(d) (i) Two Guiders of the area elected by the local
Council; Two members one of whom shall
be a woman, co-opted by the Local
Executive Committee;
(e) (i) Two representatives of the Group
Committee;

Chapter-VI, Local Association 105

 (ii) Two representatives of the Institutional
members;
(f) Two young leaders below the age of 30 years co-
opted by the Chairman from among the
members of the Local Association on
recommendation of Assistant District
(2) Commissioner in charge.
The Local Association Secretary shall be the Secretary
of the Local Executive Committee.
(3) Meeting of the Local Executive Committee:
a) The Local Executive Committee shall meet at
least once in every four months and may meet
as often as necessary to transact business.
b) Eight members of whom four are elected
members shall form the quorum,
c) Notice of the meeting with time, date, place and
agenda shall be sent to the member not less than
seven days before the date of the meeting;
d) The Chairman of the Local Executive Committee
and in his/her absence, one of the members
present and elected shall preside over the
meetings;
117. Powers and Functions of the Local Executive Committee
shall be:
(1) to elect the Chairman of the Local Executive
Committee when due;
(2)
to form Groups and Units;
(3)
to convene meetings of the Local Council;
(4)
to control and administer the funds and the properties
of the Local Association;
(5) to recommend the Local Council for consideration,
approval and adoption of the Budget, the Annual
Audited Statement of Accounts, the Annual Balance
Sheet and the Annual Report; to organize Local level
(6)
(7)
Camps and Rallies; to secure registration of Scout and
Guide Group; Lone Scouts, Lone Rovers, Lone Guides
and Lone Rangers with the State Association on receipt
of applications from them;
(8) to elect the Local Association Treasurer, when due;

106 Rules
 (9) to recommend the Local Council Bye-Laws framed and
any addition, deletion, amendment, alteration of bye-
Laws of the Local Association;
(10) to direct and co-ordinate programmes and activities of
the Groups and Units and enforce observance of Rules,
the A.P.R.O of the Bharat Scouts and Guides, Bye-
Laws of the Local Association to achieve the National
and State Targets;
(11) on the recommendation of the District Chief
Commissioner to appoint six trustees of whom State
Secretary, District Commissioner (Scout) and (Guide)
shall be ex-officio members for not more than five
years at a time co-terminous with the term of Local
Executive Committee in whom may be vested the
whole or part of the properties movable and
immovable of the Local Association and whenever
there is a vacancy to appoint a Trustee for the
remainder of the term.
(12) to deal with all other matters connected with the Local
Association not specifically provided for herein;
(13) to determine the membership of a person; and
(14) to elect the representatives, if any, on the District/
Divisional Council.
118 (1) If any Group which is not sponsored one ceases to function
all its movable and immovable properties shall vest in
the District Association or Local Association with
which the Group was registered to be managed by
such persons as may be appointed by the District
Commissioners concerned. The District Commissioner
shall, however, hand over the same property after
deducting such expenses as are incurred in managing
the property to such succeeding group as is recognized
by the District Executive Committee of the District
Association/Local Association.
(2) If a sponsored Group ceases to function, the property
of such a group shall vest in the sponsoring authority.
They will manage the property and make it available
to the group when it is reformed.

Chapter-VI, Local Association 107

 (i) Local Finance Committee: Local Finance
Committee shall consist of Chairman Local
Executive Committee, Local Association Treasurer, Local
Association Secretary, Local Association Joint Secretary and
four members elected by the Local Council from among the
members of the Local Association, two of whom shall be
women. In case, no nominations received from women, the
vacancies will be filled by men and vice versa.
(ii) The Local Adult Resources Management Committee:
There shall be a local Adult Resource Management
Committee for Local Association appointed by the District
Chief Commissioner.
The Local Association Adult Resources Management
Committee shall consist of Assistant District Commissioners
of Scouts and Guides in charge of the Local Association, two
or more but not more than six Leader Trainers or Assistant
Leader Trainers one each from Cubs, Scouts, Rovers,
Bulbuls, Guides, Rangers Section and the Training
Counsellor senior by age of the Local Association will be the
Secretary. The Assistant District Commissioner senior by
age will be the Chairperson.
The Local Adult Resources Management Committee gives
recommendations periodically to the Local Council and
Local Executive Committee about alround development and
Management of adult resources in the movement.
CHAPTER - VII
GROUP ORGANISATION
119. There shall be separate Group for Scouts and separate Group
for Guides. The Group may either be sponsored or open.
Explaination: A soponsored Group is a Group attached to an
Institution recognized by the National Association or the
State Association and any other Group is an Open Group.
120. The basic Organisation in the Scout and Guide Movement is a
Scout Group and Guide Group respectively.
121. (1) A complete Group of Scouts shall consist of three units,

108 Rules
 namely a Cub Pack, a Scout Troop and a Rover Crew
and may consist of any one or more of the said sections
or of the same section.
(2) A complete Group of Guides shall consist of three units,
namely a Bulbul Flock, a Guide Company and a Ranger
Team and may consist of any one or more of the said
sections or of the same section.
122. Where a Group consists of more than one unit, a person other
than the persons in charge of such units shall be appointed as
Group Leader and on such appointment he/she shall be
issued a warrant.
Provided, however, whereever and whenever necessary,
person incharge of one of the Units may be appointed as
Group Leader.
123. The Function of the Group Leader shall be:
(1) To develop in due course a complete group.
(2) To exercise general supervision over all units of the
Group and to coordinate their activities.
Provided, he/she may delegate responsibility in the
actual management of the Scouters/Guiders in charge
of the respective units.
(3) To act as the Chairman of the Group Council.
(4) To encourage co-operation between the Scouters/
Guiders of the Groups.
(5) To secure formation of a Group Committee of which
he/she shall be a member;
(6) To deal with matters connected with the Group not
specifically provided for herein.
124. Group Registration :
A Group shall be registered with the State Association
through the Local and District Association and on such
registration; the State Association shall issue a Charter signed
by the State Chief Commissioner and State Secretary and by
virtue of such a charter the Group Organisation shall function
as such.
125. The registration shall be renewed annually.
126. The Group shall pay such registration fee as may be fixed by
the State Executive Committee. Failure to pay the registration

Chapter-VII, Group Association 109

 fee and Individual Registration Fee shall be entitled
cancellation of registration.
127. Group Council:
(1) Where a Group consists of two or more Units the
Scouters or Guiders of the Units as the case may be
shall form the Group Council and the Group Leader
shall be the Chairman.
(2) The Group Council shall deal with all matters of the
Group such as training, tests, programmes, camps and
hikes and submit to the District Commissioner a report
in respect thereof. The Annual report of the year when
due shall be sent along with census report for each year
to the District Secretary or Local Association Secretary.
128. Group Committee:
(1) There shall be a Group Committee for each Group.
Group Committee shall consist of parents of Scouts and
Guides as the case may be, the former Scouts and
Guides as the case may be and other persons interested
in the welfare of the Scout/Guide Movement and
person elected by the Group Committee shall be the
Chairman.
(2) The Group Leader shall be the member secretary of the
Group Committee.
(3) The Group Committee shall be responsible for the
Group Management except training and tests of Scouts
and Guides.
(4) The Group Committee shall be responsible for the
property, movable and immovable of the Group.
(5) The property of a Group shall vest in a Trust or Trusts
under a deed of Trust and shall be administered by the
Group Committee in the event of disbandment of the
Group Committee. The property movable and
immovable shall vest in the Local or District
Association as the case may be.
(6) The Group Committee shall assist the Group Leader
with the finance and accommodation and such other
facilities as may be necessary for the progress and
welfare of the Group.

110 Rules
129. Group Finance:
(1) The Group Finance shall consist of subscription raised
from among the members. There shall be no general
appeal for funds outside the area of Group and without
the permission of the Local or the District Association
as the case may be. Money shall not be solicited but
shall be earned, Grant-in-aid is permissible.
(2) The Group Finance shall be administered by the Group
Committee.
130. (1) The Scout Group and the Guide Group shall function
separately.
(2) Men adult leaders shall not be the leaders of the Guide
Groups; women adult leaders shall not be the Leaders
of the Scout Groups;
Provided, women adult leaders shall be in charge of
Cub packs as Lady Cub Masters and Scout Troops as
lady Scoutmaster and provided, further women adult
leaders may be the leaders of Scout Groups in primary
school composed of Cub Units.
(3) On special occasions such as Rallies, Camp fires and
such other special and public functions the Scout
Groups and the Guide Groups may be brought
together.
131. All Rules in force immediately before these rules came into
force shall be and shall always be deemed to have been
replaced.
The words and sentences printed in "bold letters"
are the amendments unanimously approved in the
64th meeting of the National Council held on 30th
November, 2014 at the Bharat Scouts & Guides,
National Headquarters, New Delhi.
V ________________ __________________________________
National Flag

Chapter-VII, Group Association 111

 World Scout Flag
Flags

Bharat Scouts & Guides Association Flag

Advancement Schemes of Cub & Bulbul
 3 Months
Bulbul Aspirant

fpratham Charan E
3 Months hi
N
T Pravesh

|J |3 Months
Cub Aspirant
Advancement Schemes of Scout/Guide & Rover/Ranger
118 Rules