TYPES OF
BUSINESS
LETTERS
Presented By: Jandel Genova
Roselyn Cainap
Angel Mae Fedrano
Anjeannet Norbe
INTRODUCTION
When you write a business document, you
must assume that your audience has limited
time in which to read it and is likely to skim.
Your readers have an interest in what you
say in so far as it affects their working world.
They want to know the "bottom line": the
point you are making about a situation or
problem and how they should respond.
One should remember the eight C’s to construct an effective business, namely:
Clarity
Consideration
Courtesy
Concreteness
Cheerfulness
Correctness
Character
Types of Business Letters The common types of
business letters are the following:
The letter of inquiry is written for the purpose of seeking information
regarding a product, a service rendered, price list of books and catalogs,
name of dealers and other information or even Use inquiry letters to request
meetings and to inquire about job opportunities that haven't been advertised.
These letters are a way to get your foot in the door at a prospective employer
who hasn't publicly listed available jobs. This type of a letter should be polite
and concise. It contains the query to the information being sought and an
expression of the writer’s appreciation.
Letter of Inquiry and Reply
A letter of reply to the inquiry provides the information requested
in a letter of inquiry. It should be handled promptly, cheerfully, and
efficiently regardless of whether the information whether to satisfy the
reader with an action that fulfill their request or refused.
Letter of Inquiry and Reply
The following guide will help in responding a letter of reply.
The letter sender should be tanked for showing his/her interests in your company,
product or service. It means that you are given a promising, valuable business
opportunity.
Give the information requested/needed and if necessary add relevant materials. Make
sure you know first-hand what information is in there.
Show your willingness to be of further assistance. That’s why you should treat each and
every inquiry with care and respect.
Enclose booklets, leaflets and brochures if they are available.
An eminent person speaking as a guest speaker in any convention is
something that everyone looks forward to. In writing a letter of
invitation to a well-known speaker to be present at a certain event. the
following pointers should be considered:
Letter of Invitation
Present the invitation by stating the details of the event such as name of the club or association, and
the time and the location of the meeting or gathering.
Mention the attainments or qualifications of the speaker that make his presence so desirable and
would be an honor to the host. Suggest the subjects that you wish the speaker to discuss, the hour and
how much time is allotted o him in the program to speak on this particular matter.
Express anticipation and hope for a positive response from the speaker.
Letter of acceptance is used to acknowledge or confirm that you have
received and well understood the message sent to you at first. In
accepting an invitation to speak in a program or seminar, the letter of
acceptance must be prompt.
Letter of Acceptance
A written or printed message signifying one’s intention or interest to render services for
some kind of remuneration or consideration. Job seekers create application letters,
also called cover letters, to send to prospective employers in an attempt to get an
interview. There are two types of application letter. If a job is advertised and
available, the person sends a solicited application letter. If the job was not
announced, the person sends an unsolicited application letter hoping there might be
an open position within a company.
Application Letter
Guides in writing a Letter of Application
1. Tell how you learned about the position or the source of the information of the job. (this
applies to the solicited type). A job applicant may learn about a job vacancy through
advertisements, in newspapers, radio, television or from other people.
2. State at the beginning of the letter that you are applying for the position. You can also
explain the reason for wanting a job, point out the possessed qualities and qualifications:
your capability, talent, positive attitude and desire for the job.
3. Mention your personal background and educational qualifications (degree and school
where you obtained your degree, work experiences, the examinations you have passed,
seminars attended and other related qualifications.
4. Mention at least two or three reference persons whom you know (their names, position
and address). They may be of help in backing you up in your application. However, you
should inform them that you include their names as references in your application letter.
5. Indicate your willingness to undergo a personal interview at the prospective employer’s
convenience which is usually required by most employers.
6. Give your contact number (either landline or mobile phone, or both)
Thank you!!!
