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Project-Coordination

Project coordination

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waltajigadisa
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8 views

Project-Coordination

Project coordination

Uploaded by

waltajigadisa
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Coordination

Mission Accomplished: Life with a Project


Coordinator.

Overview: This white paper is written by netlogx, an Information Risk Management Company, to
raise awareness of some of the special areas to consider and account for when managing
Medicaid related projects.
Project Coordination


Project Coordination
Mission Accomplished: Life with a Project Coordinator.
About netlogx:
Scenario 
Founded in 1998, netlogx
You are a Project Manager and you have a huge presentation to a group of
is an Information Risk
extremely busy hospital executives who are waiting for you in a conference
Management company
room. You are stuck in traffic due to road construction.
that specializes in working
Meanwhile….in the conference room the group has their material, coffee with our customers and
and water, business cards of the Project Manager are passed out, consultants to solve
attendance has been taken, the Web Ex is up and running for those working complex business
remotely, and all in the room have introduced themselves and know the problems.
purpose of the meeting. Why is everything under control you say?
We provide Project,
Because this Project Manager has a Project Coordinator.
Security and Information
What is a Project Coordinator? Management services and
products that enable our
With the extensive amount of work a Project Manager has on his or her customers to get “Better,
plate it becomes imperative for the Project Manager to solicit help from a Faster, Cheaper” and
Project Coordinator. The coordinator is the glue that holds the team and thrive by effective and
its tasks together to meet deadlines and deliverables for the project, end efficient Risk
to end. The Project Coordinator assists Project Managers in delivering Management.
projects within the constraints of Project Scope, Time, and Cost within the
Project Governance.

Coordinator Background

Most Project Coordinators have a background in the subject matter of the


project he or she is working. Previous exposure to the Project
Management Book of Knowledge (PMBOK) is always a plus. PMBOK
presents a set of standard terminology and guidelines for project
management that is widely used in the industry. A Project Coordinator’s
goal, most often, is to actively work towards becoming a Project Manager.

Key skills that a Project Coordinator should possess include:

 Excellent oral and written communication


 Excellent prioritization
 Customer Relations
 Flexibility
 Professionalism
 Time Management

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Project Coordination


 Keyboard skills
 Proficiency in Microsoft Office

Project Coordinator Key Responsibilities

Project Coordinators are responsible for a multitude of tasks and will be expected to wear many hats during the
life of a project. Key responsibilities of this role include:

 Assists the Project Manager to ensure that projects are planned, scheduled, and controlled in accordance
with the approved project management methodologies
 Provides support for designated meetings
 Manages schedules and calendars of key internal/external stakeholders and team members
 Transcribes and distributes meeting notes and action items within a timely window
 Completes assigned tasks toward project completion
 Ensures quality control of deliverable documentation to ensure project documents are complete, accurate
and meet the expectations of the client
 Creates and manages internal/external communication and resources regarding project and enhancement
updates and releases
 Develops ad hoc reporting and dashboards and performs data analysis as required
 Actively seeks a deep understanding and knowledge base of each client’s business and objectives

Solution

The key to successful projects are those that meet requirements, are delivered and maintained on schedule, and
meet budget. Of course a variety of key pieces contribute to the success of any project, large or small; but
effective project management is crucial and how would that happen without Project Coordinators? In the
introductory scenario the Project Manager had never used a Project Coordinator on a project before and was
skeptical about the service. With the ability for the Project Manager to walk in the door of that conference
room and begin the meeting seamlessly, he is no longer a skeptic and never takes on a mission without his
Project Coordinator in tow. The Mission…..ACCOMPLISHED!

netlogx services

netlogx will be delighted to offer Medicaid project management services to any organization, big or small, that
would like to take advantage of it. We can deliver these programs locally as well as over the internet. If you
know a business, a state or other institution that would like guidance on this challenging area, please pass on
our details.

We also offer Project Management Office (PMO) services to assist organizations in establishing a comprehensive
program to meet the ever changing and demanding requirements of working in today’s Medicaid environment.

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