International Journal of Scientific Research & Engineering Trends

Volume 8, Issue 1, Jan-Feb-2022, ISSN (Online): 2395-566X

Inventory Management System

Shamita Deshmukh, Asst. Prof. Sana Tak
Text Here your Department Name
Bhilai Institute of Technology,
Raipur (C.G.)

Abstract- Inventory management system is a system used to maintain the status of the inventory stocks. We can use it to create
a new purchase order which is a requisition for the materials or goods. Using inventory management systems we can edit,
manage, approve, and delete purchase orders. This system is crucial for the efficient management of a company or
organization's inventory and saves a lot of time. This project is an application based on a local server which can be accessed by
multiple users. It utilizes properties such as CRUD operations and ACID properties, ABC analysis, and Just in Time. It also
comes under the domain of Enterprise Resource Planning systems which is a software to manage day to day functions.

Keywords- inventory management system, purchase order, time saving, ACID, CRUD, ERP.

I. INTRODUCTION One paper focussed on using inventory management

systems to decrease stock levels. This is done by using
Inventory management system is a crucial tool used by a inventory reports and analysing them, the stocks which are
wide range of companies, organizations, and institutions. depleted or finished are only replenished instead of adding
It keeps track of purchase orders and keeps stock of the everything and creating a surplus. This is an extremely
inventory. With increasing access to resources, the efficient technique and is used in this project.
demand for products and services has increased
exponentially and humans are unable to keep up with the The system generates a periodical report and according to
high volumes of inventory coming and going. it stocks are added to the inventory. Inventory
management systems also identify factors causing
For a long time inventory management was done expenditure of unnecessary resources in order to maintain
manually. This method has its drawbacks. First of all and high levels of accuracy in the inventory records.
the most important one is the scope for human error. A
slight calculation mistake or data entry mistake could lead After going through several research papers related to this
to either surplus inventory or deficiency in supplies. topic, we have decided to implement some of their
Additional drawbacks include the painstakingly time common and key features in our own project. These
consuming process of manual data entry and the extremely include a login page, purchase order module, and
high scope for human error. inventory module.

Inventory management has been used for a long time. This III. METHODOLOGY
project makes the entire process digital thus saving time
and increasing efficiency. This inventory management This inventory management system follows developing an
system is going to tackle the above mentioned problems. application based on one computer called the host. It will
The front end is developed using HTML, CSS, and be based on a local host using Xampp. After developing
JavaScript while the back end uses PHP and MySQL. the system using php and mysql we worked on the front
end and how the application would look.
II. LITERATURE REVIEW
The framework follows the flowchart below. We can add,
Most research papers related to inventory management edit, approve, manage, and delete a purchase order. We
systems focus on either purchase order or inventory can also view all our purchase orders. Furthermore we can
records. Very few relate the two in depth. The base paper add old purchase orders to the database even after we have
for this project was based on the windows operating received them, just to keep track of all the orders we can
system and was a windows application. It primarily log in later.
focused on inventory control and to generate the various
reports that are required and are of different types To view the records we need to go to the side navigation
bar named Pro Admin then select db manage from the
Other papers used a similar approach with back end work drop down menu. From there we need to select the foreign
done in PHP and MySQL. Front end work was done using data table and then we can view all the purchase orders we
HTML, CSS, JavaScript and JQuery.
© 2022 IJSRET
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 International Journal of Scientific Research & Engineering Trends
Volume 8, Issue 1, Jan-Feb-2022, ISSN (Online): 2395-566X

have issued, all the items issued and received, and the
current stock in the inventory.

Furthermore we can print a purchase order by selecting it

and going to edit purchase order. There we will find a
print po report button which will show the purchase order
in pdf view.

Fig 4. Add new description by editing Purchase Order

Fig 1. Flowchart of Inventory Management System.

Fig 5. View all Purchase Orders.

Fig 2. Login Page.
IV. APPLICATION
In today's world inventory management systems have a
huge range of scope in almost all fields that have
inventory to keep stock of. Most often it is used in supply
chain management. Inventory management system
streamlines the process of keeping inventory and reduces
human errors to zero. The only error possible is during
manually entering the data into the system.

Inventory management also has its application in viewing

the entire stock of the company and keeping it in mind
when getting new stock.

V. FUTURE SCOPE
The future scope of this project is to implement this new
Fig 3. Add new Purchase Order. inventory management system to practical companies and

© 2022 IJSRET
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 International Journal of Scientific Research & Engineering Trends
Volume 8, Issue 1, Jan-Feb-2022, ISSN (Online): 2395-566X

organizations. It is a very simple and easy to use [9] Grzegorz Michalski, Value-Based Inventory
application which can do a wide assortment of tasks. Management, Journal of Economic Forecasting, 9/1,
Additionally it can be tailored for a specific industry and 82-90, 2008
additional modules can be added easily with reference to [10] https://en.wikipedia.org/wiki/Inventory_management_
the existing modules already being used in the system. software
Furthermore this system is unique in that it can be suited [11] https://www.brightpearl.com/inventory-management-
for other applications like making sales order, work order, system
and all this can be done extremely efficiently. [12] https://www.netsuite.com/portal/resource/articles/inve
ntory-management/inventory-management.shtml
VI. CONCLUSION

To conclude, this project looked at a lot of existing

inventory management systems, took out their flaws and
incorporated their key features into one simple and robust
application. This application can be used in all kinds of
fields. This project was aimed at developing a system
which can be used for purchase order and inventory
records, it fulfills both of these requirements efficiently.

This application also used a lot of concepts from database

management system, PHP coding, and implementation of
various properties.

REFERENCES

[1] Darya Plinere, Arkady Borisov, Case Study on

Inventory Management Improvement, Information
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