Refund Policy

Symbiosis Skills and Professional University

(Recognized by UGC & Established under Govt. of Maharashtra Act No. XXXVII of
2017) (Formerly known as Symbiosis Skills and Open University)

Address: Adjoining, Mumbai - Pune Expressway Kiwale, Pimpri-Chinchwad,

Maharashtra 412101

Phone: 020 27187768 Website: www.sspu.ac.in

 I

Symbiosis Skills and Professional University

(Recognised by UGC & Established under Govt. of Maharashtra Act No. XXXVII of 2017)
(Formerly known as Symbiosis Skills and Open University)

Ref. No. SSPU I R I 2023 I o\ Date: tzloe 12023

NOTIFICATION

In pursuance of the recommendation submitted through resolution passed by thc Acadernic

Council at its meeting held on 10th June 2021, vide Resolution No. AC I 2023 I 17 I 07
and the decision taken by the University Authorities.

It is hereby notified for information of all concerned that the Symbiosis Skills and
Professional University (SSPU), Pune has published Refund Policy lor your information
and record.

The Refund Policy will serve as detailed guidelines as below:

/ Continuation of Scholarship
/ Application Process
P Required Documents

, The policy will be useful to all the concerned. This will come into force with immediate
eflbct.

(Mr. C. Ingale)
Registrar (l/C)

Copy to:
I . EA to Pro Chancellor for kind information of Hon'ble Pro Chancellor, SSPU, Pune.
2. EA to Vice Chancellor fbr kind information of Hon'ble Vice Chancellor, SSPU, Pune.
3. l'he Controller of Exarninations, SSPU, Pune.
4. The Chief Finance & Accounts Offioer, SSPU. pune
5. Head Admissions, Pune
6. Web-designer for uploading on Website
 POLICY FOR REFUND OF ACADEMIC FEES
ON CANCELLATION OF ADMISSION

1. APPLICABILITY AND ENFORCEMENT:

a. The Policy is applicable to all Undergraduate and Postgraduate Programs offered
by Symbiosis Skills and Professional University.

b. The Policy will come into force from Academic Year 2023 - 24 and shall have
regulatory force on extent as well as future grievances over issues and matters
covered herein.

c. The Fees charged is for the full Academic Year and is to be paid at the beginning
of the academic year.

d. The Cut-off dates for admission will be notified by University separately by

circular.

2. PROCEDURE FOR CANCELLATION / WITHDRAWAL OF ADMISSION:

a. A student shall apply for cancellation of admission in the prescribed format
(attached as Annexure I) to the University.

b. The University after following due procedure will cancel the admission of the
applicant and shall refund fees to the student within 15 working days from the
date of his / her submission of written application.

c. Along with the application, students are required to submit a copy of the fee
receipt & copy of the cancelled cheque or bank account details from which the
fees paid.
RULES FOR REFUND OF FEES (ACADEMIC AND OTHER FEES INCLUDING
HOSTEL AND MESS)

If a student applies to withdraw / cancel the admission from the program of study in
which he / she is enrolled, the following five-tier system shall be followed for the refund
of fees remitted by the student.
Sr. Point of time when Student applies for * Percentage of Refund
No. withdrawal/ cancellation of admission
1 15 days or more before the formally - 100% (After deducting
notified last date of admission (as notified by Processing Charges of Rs.
University). 5,000/- or 5% of fees paid (Full
fees applicable for the complete
year), whichever is lower)
2 Less than 15 days before the formally - 90%
notified last date of admission (as notified
University).
3 Within 15 days after the formally notified 80%
last date of admission (as notified by
University).
4 Between 16 days to 30 days after the 50%
formally- notified last date of admission.
5 More than 30 days after the formally-notified NIL (00%)
last date of admission.
* The Fees chargeable are for the full Academic Year. For the convenience of the
students, the payment of fees is permitted in two instalments.

Notes
a. The Cut-off dates for admission will be as notified separately every year by Symbiosis
Skills and Professional University.
b. Admission after the last date will be treated as late admissions and the refund policy
mentioned in the above table will not be applicable for such students. The entire
amount of first year fees would be non-refundable in such cases.
c. Last date of admission may be changed / extended at the discretion of the
Management.
d. For the purpose of calculation of percentage of refund the amount of fees required to
be paid for the year of the respective course excluding caution money shall be
considered. If the deposited amount is less, then the candidate needs to pay the
remaining amount.
e. All days are inclusive in calculation.
f. In case of Non-Attendance of Student for second semester and if student requests for
refund of second Instalment, No refund would be admissible. The entire fees of the
second instalment would have to be paid by the student.

PROVISIONAL ADMISSION CANCELLATION -

In case a student applies to withdraw / cancel his / her “Provisional Admission”, then for
the refund of fees remittance of refund after deducting Processing Charges of Rs. 5,000/-
or 5% of fees paid (Full fees applicable for the complete year), whichever is lower shall
be considered.
Note - For the purpose of calculation of processing charge of 5%, the amount of fees
required to be paid for the year of the respective course excluding caution money shall
be considered.

REFUND OF DEPOSIT:
Refund of deposits shall be subject to such deductions as may be necessary on account
of any damage to the property of the University such as breakages to laboratory
equipment, assets such as computers, gadgets etc., loss of library books for which the
student would be responsible. The University also reserves the right to ask the student to
make good such losses caused due to negligence.

REFUND OF FEES IN OTHER CASES

a. In case, the admission of student is cancelled on account of disciplinary action or
violation of Anti-Ragging Regulations, Substance Abuse, or breach of the Code of
Conduct or any other Rules & Regulations of the University, No Refund of fees is
permissible. Only the respective deposits would be refunded to the student.
b. In case, the admission of a student is canceled/terminated on account of non-
fulfillment of eligibility criteria, no Refund of fees is permissible. Only the security
deposits would be refunded to the student, where applicable.
c. In any other case which is not covered in these rules, the decision taken by the Vice
Chancellor would be final.
TRANSFER OF FEES IN CASE OF TRANSFER OF ADMISSION TO
ANOTHER SCHOOL
1. In case the student applies for transfer of admission from one School of SSPU to
another School of SSPU, the transfer application shall be processed and if approved
by the University, the transfer of fees shall be as under:
a. If the student applies for transfer of admission to another school of the University
before the commencement of the program, then 100% of fees shall be transferred
to the other school. However, applicable administrative charges would be
charged. In case, the program fees are different, then the student will have to pay
the difference in the fees, or else the amount will be adjusted in the next
instalment/ refunded to the student.
b. If the student applies for transfer of admission to another School of the University,
after commencement of the program, then the proportionate amount of academic
fee shall be deducted and remaining amount after deductions shall be transferred
to the other School. In case, the program fees are different, then the student will
have to pay the difference in the fees or else the amount will be adjusted in the
next instalment/ refunded to the student. However applicable administrative
charges would be charged.
2. If the student applies for transfer of admission to another School of the University
and his/her transfer is approved by the University then the first School from where
the student has been transferred will hand over certificates/ documents to the student,
to enable him/ her to submit the documents /certificates in the other School.
3. If students of B. Arch Withdraw / Cancel Admission After Completion of More Than
15 Days of The Course, they would have to pay the fees for the entire duration of the
course i.e. 5 years.

NON- REFUNDABLE FEES

• Application form fee

• Entrance Test Fees

SD/-
REGISTRAR
 Annexure-I
Application for Cancellation of Admission for the Academic Year _______

To,
The Vice-Chancellor
Symbiosis Skills and Professional University
Adjoining Pune Mumbai Expressway, Kiwale
Pune - 412101, Maharashtra, India

Respected Sir / Madam,

1. I have enrolled at Symbiosis Skills and Professional University in the School of
_____________________ for the Program ____________________________

I wish to cancel my admission. Details of my admission and reason for cancellation

are as under:-

Name of student: _____________________ (Application No.: _______________)

Address for Communication: _________________________________________
_________________________________________________________________

Fees Paid: Rs. ___________ & Caution Deposit Rs.______________

Receipt No: ______________ Contact No: ____________
Email id: ______________________
Reason for cancellation:______________________________________________

2. I request you to cancel my admission and issue original `Transfer / Leaving Certificate
and Migration Certificate’. I have read the Cancellation and Refund policy of SSPU
carefully and understand the rules regarding the same. I request you to return the
original documents submitted by me, if any. The refund of fees may please be
transferred to bank account no. _______________, IFSC Code____________ Branch
Name______________ (Enclosed herewith canceled cheque or Bank Passbook for
ready reference)

Name & Signature of Student:_________________________________________

Name & Signature of parent: __________________________________________

Date:

Signature with Date Remark: (Head Admission/Coordinator)

Remarks of the Director, School of _____________

Cancellation of Admission Recommended / Not Recommended Date: Sign:

FOR REGISTRAR OFFICE ONLY

1. Recommended for admission cancellation Forwarded / Not Forwarded
2. Recommended for refund of fees Forwarded / Not Forwarded

Date: Registrar
 FOR FINANCE DEPARTMENT ONLY

Refund Request received on: ________________________(date)

Total Fee Paid: _____________________________
Fees Non-Refundable: _____________________________
Fees Refundable: _____________________________

Date: Accountant Chief Finance & Accounts Officer

VICE-CHANCELLOR’S RECOMMENDATIONS.
Request for admission cancellation Recommended / Not Recommended
Request for refund of fees Recommended / Not Recommended

Date: Vice-Chancellor
For office use only
Issued Leaving ____________Certificate in original along with following documents on
_________________________(date).

Identity Card received: Yes / No / NA

Date: ______________ Name & Signature of concerned staff
___________________
Receipt
Received `Leaving Certificate’ in original along with following documents from
Symbiosis Skills and Professional University on (date). Received following original
documents:
1) _________________ 2) __________________ 3) __________________

Date: _____________ Name & Signature of student /parent

_________________________

Received a refund of fees amounting Rs. _____ (Rupees __________________________)

Name & Signature of Student: _______________________________________________

Name & Signature of Parent: ________________________________________________

Date:
Instructions:
1. Student can cancel his / her admission by making a written application to the Vice
Chancellor, Symbiosis Skills and Professional University. Admission Cancellation
request will not be entertained through email / fax / telephone.
2. Cases of cancellation of admission and refund of program fee shall be governed by the
following rules.
 a. Admission after the last date will be treated as late admissions and the refund will
notbe applicable to such students

Sr. Point of time when Student applies for * Percentage of Refund

No. withdrawal/ cancellation of admission Fees

1. 15 days or more before the formally-notified last 100% (After deducting

date of admission (as notified by Symbiosis Skills Processing Charges of Rs.
and Professional University). 5,000/-or 5% of fees paid (Full
fees applicable for the complete
year), whichever is lower)
2. Less than 15 days before the formally-notified 90%
last date of admission (as notified by Symbiosis
Skills and Professional University).

3. Within 15 days after the formally-notified lastdate 80%

of admission (as notified by Symbiosis Skills and
Professional University).

4. Between 16 days to 30 days after the formally- 50%

notified last date of admission.

5. More than 30 days after the formally-notifiedlast 00%

date of admission.

b. Refund in case of non-fulfilment of eligibility criteria:

i. 10% of the Academic fees will be deducted as administrative charges.
ii. Proportionate/pro-rata amount will be deducted from Academic fees for the period
from admission till the cancellation
c. Any student, whose admission is provisional and fails to submit the required documents
within prescribed time limit, his / her admission will stand cancelled and no refund of
fees paid will be admissible.
d. Subsequent to the cancellation of admission, with the approval of Vice-Chancellor, the
original `Leaving Certificate’ may be issued on a next working day from the date of
receipt of application for cancellation of admission. Process for refund of fees paid
requires minimum 15 working days.
 Date:
Undertaking Regarding Attendance and Refund of Fees for Late Admission

I, Mr. /Ms. ____________________ do herebydeclare and undertake as follows:

1. I have joined ___________________ Program in Symbiosis Skillsand Professional

University, Kiwale, Pune on / /______ (Day) for theAcademic Year
__________.

2. I know that the cut-off date for the Admission to the Program was / /20__
( Day).

3. I have read Fees Refund Policy carefully and as per this I am not eligible for any Refund
of fees. I am also aware that I have to be very regular to meet the attendance criteria.

4. I am made aware that for Continuous Assessment purpose, I need to have 100%
attendance in Practical, Skills & Term Test.

5. If my attendance in Practical, Skills & Term Test is less than the aforesaid criteria, I will
not be eligible for Term End Examinations and under such circumstance I may be given
a TNG(Term Not Granted)

6. I will abide by Code of Conduct guidelines, Fees Refund Policy, Admission Policy,
Examination Policy and the Rules & Regulations of the University.

7. I am fully aware that, I will not get any Refund amount of Academic Fees, if I cancel my
Admission in between the Semester.

Signature of the Student Signature of the Parent

(Name of the student) (Name of the Parent)

Date: / /
Place:

XXXXXXXXXX-------XXXXXXXXXX