Inspection Report on the audit of office of the Office of Crew Controller-Moradabad

PART-I- (Introduction)
The audit of office of the Office of Crew Controller-Moradabad was conducted from 22/01/2024 to
31/01/2024 by the following members of field audit party of office of the DGA, Northern Railway,
New Delhi.

Name Designation Member from Member till

Rajendra Prasad Joshi Sr. Auditor-I/MB Div. 22/01/2024 31/01/2024
Senior Divisional Audit
Rajendra Singh Bisht Officer (Moradabad 22/01/2024 25/01/2024
Division)
Asst. Supervisor-II/MB
Sanjiv Agarwal 22/01/2024 31/01/2024
Div.
Asst. Audit
Joyanto Kumar Saha 22/01/2024 31/01/2024
Officer-I/MB-Div.

The audit was supervised by the following officers.

Name Designation Effective from Effective to

Rajendra Singh Bisht Senior Divisional Audit 22/01/2024 31/01/2024
Officer (Moradabad
Division)
Introduction

Mechanical (O&F) wing of Moradabad division is headed by DME/O&F/Incharge/MB and assisted

by ADME/power. The Management of crews and associated facilities are supervised by CLIs,
CPRC, PRC/TLC, Sr.CC & CC, COS& SSE/ART.
Mechanical (O&F) Assets:
S.
Establishment Nos. Station
No
1 Crew Lobbies 9 DDN, HW, LRJ MB, BE, RAC, BLM & HPU, CH.
2 Running Rooms 10 DDN, HW, NBD, HPU, MB, CH, BE, RAC (LP), RAC
(Gd.) and BLM
3 Railway Diesel 2 MB and RAC
Installation
4 ART 1+1 MB & RAC
5 ARME 1+1 MB & RAC
6 140T B.D. Crane 1 MB

Fuel storage capacity of RDI/RAC is 1640 KL with 17 underground storage tanks having
capacity of 70 KL each and one overhead tank of 450 KL capacity.
Average daily off take at MB and RAC RDIs is 50.03 KL and 30.88 KL respectively.
 निरीक्षण प्रपत्र
1. कार्यालय का नाम मुख्य लोको निरीक्षक (लोको) एवं आर सीडी.,
उत्तर रेलवे, मुरादाबाद
2. कार्यालय के प्रधान का नाम श्री हजारीलाल, मुख्य लोको निरीक्षक,
मुरादाबाद
श्री ए. के. मित्र, मुख्य लोको निरीक्षक,
RCD,मुरादाबाद
3. लेखा परीक्षा निरीक्षण दल की Jh राजेंद्र सिंह बिष्ठ, वरि० मण्डल
रचना लेखापरीक्षा अधिकारी।
एवं उनके नाम Jh जयंत साहा, सहा॰ मण्डल लेखापरीक्षा
अधिकारी।
श्री संजीव अग्रवाल, सहायक
पर्येवेक्षक ।
श्री आर० पी० जोशी, वरिष्ठ लेखा
परीक्षक ।
4. निरीक्षण की तिथियाँ दिनांक 22/01/2024 से 31/01/2024 तक ।

5 पिछले निरीक्षण की तिथि :

लेखा परीक्षा द्वारा - जनवरी 2020
लेखा कार्यालय द्वारा - अज्ञात

कार्यालय - महानिदेशक लेखा परीक्षा कार्यालय, उत्तर रेलवे, मुरादाबाद ।

सं0 मुरा0/4-9/नि0 रि0 भाग-I/39 /FV-76465/PR/2023-24/ दिनाँक :- 27 .02.2024

प्रतिलिपि - निम्नलिखित को सूचनार्थ एवं आवश्यक कार्यवाही हेतु प्रेषित

है ।
1. वरि० मण्डल वित्त प्रबन्धक, उत्तर रेलवे, मुरादाबाद ।
2. मुख्य लोको निरीक्षक (लोको) एवं आर सीडी., उत्तर रेलवे, मुरादाबाद ।

वरिष्ठ मण्डल लेखा परीक्षा अधिकारी,

उत्तर रेलवे,
मुरादाबाद।
 PART-II
(Audit Findings)
PART-II-(A)
(Significant Audit Findings)
Reference Number: OBS-1197407
Para I : Loss due to heavy detention of POL rakes and accrual of Demurrage Charges at
RCD/MB
Vide Commercial Circular Letter NO.215 of 2021 vide Draft Notification for TRC No. 08 of
2021 (GOODS) i.c.w. Guidelines regarding Demurrage and Wharfage —Round the Clock Working
and in terms of Railway Board’s letter No.2013/TT-11/13/P (Mech) dated 10.08.2021, it has been
provided that for the 'A' category POL sidings handling Upto 10 rakes of oil tank wagons per month,
the working hours shall be 06 to 18 hrs. In compliance to this as per Para No. 2.2 of the applicable
JPO for handling of oil rakes at RCD over the division, the time available for decantation of POL
rakes/tanks is between sunrise to sunset.
However, during the inspection of CCC/MB, it was found that though RCD/MB, as per the
extant JPO, the POL siding has working hours from sunrise to sunset i.e. 6 am to 6 pm, yet it has
duty roaster of its staff engaged in the siding for decanting of BTPN oil tanks starting from 08:00
hours. Due to this inconsistencies in duty shifts of the staff engaged in the said work at
RCD/MB the propensity of accrual of excess demurrage charges for two hours or more is rampant.
From the under-noted detail of accrual of demurrage charges it can be concluded that during April
23, May 23, July 23 and November 23 there has been heavy detention of the Tank Wagons/POL
rakes, and loss on this account cannot be denied.
Loss due to Accrual of Detention of POL Tank Wagons/Rakes at RCD/MB
Sl.
No. Date of Decantation of POL Rake Accrued Demurrage Charges (Rs.)
1 24.04.2023 698220
2 11.05.2023 49050
3 08.06.2023 18000
4 09.07.2023 2845440
5 22.07.2023 1139040
6 26.08.2023 24960
7 15.09.2023 9000
8 10.10.2023 9000
9 27.10.2023 11250
10 24.11.2023 50850
Total = 48,54,810

Reasons for non-arresting of heavy detention of wagons and accrual of demurrage charges
(Rs.48,54,810) need elucidation and action under advice to Audit.
Further it was also found that the alignment of the track of the oil siding is not proper as there is a
downward slope toward the SRE end/dead end of MB Stn due to which this tends to consume an
extra time in decanting of the HSD oil from the tank wagons. On inspection of the site with
incument RCD incharge of MB depot it was clear that the track of oil siding needs immediate
attention and avoid detention of the inward tank wagons.
In view of the above observations action may be taken to regularise the inconsistent duty shifts by
synchronising it with the working hours of the RCD and get the alignment of railway track in order
which may definitely prevent accrual of extra demurrage charges and avoid such a mismanagement
of such a departmental oil sidings and advice to Audit.
Final action taken in the matter may be intimated to Audit.

Reference Number: OBS-1202606

Para II : Overpayment of Pay and Allowances paid to medically de-categorized running staff
amounting to Rs. 9,15,929/-
During the check of record/salary details in I- Pass maintained in the office of CLI/MB, it was seen
that these staff were declared medically unfit for carrying out their duties on their present post and was kept
on supernumerary post from the dates shown against each. However, these employees have been
continuously granted the benefit of the drawal of various allowances viz. Running Allowances, HRA, DA
etc. from the date when they got medically decategorised. This has resulted in overpayment of pay &
allowance of these allowances. The detail is given as under -

S. Name & Pay DA HR DA HRA Date of Perio Mont Difference Amou Amount paid
N Desig. S/Sh. Paid A shoul Should medicall d h DA HR nt Paid excess to be
o. paid d be be paid y unfit (col A excess recovered
paid . 4- (col p.m. (col. 10 x 13)
6) . 5- (col.
7) 11 +12
)
1 2 3 4 5 6 7 8 9 10 11 12 13 14
1 Amit kumar 4750 2593 1111 1995 8550 23.03.2 4/23 3 598 256 8550 25650
Sharma, 0 5 5 0 3 to 5 5
LPS Emp. 6/23
Id. 4890 2924 1144 2053 8802 7/23 7 870 264 11345 79415
0 2 3 8 to 4 1
5030900368
1/24
8
Total 105079
2 Harish 2790 4352 0 3348 0 06.12.1 1/19 6 100 0 1004 6024
Kumar, Sr. 0 8 to 4
ALP/MB 6/19
Emp. ID 2790 6166 0 4743 0 7/19 12 142 0 1423 17076
0 to 3
503NPS015
06/2
60 0
2870 6343 0 4879 0 7/20 12 146 0 1464 17568
0 to 4
06/2
1
2960 1229 0 9176 0 7/21 6 311 0 3116 18696
0 2 to 6
12/2
1
3050 1348 0 1037 0 1/22 6 311 0 3111 18666
0 1 0 to 1
6/22
3050 1966 0 1159 0 7/22 6 807 0 8071 48426
0 1 0 to 1
12/2
2
3980 2173 0 1671 0 1/23 6 501 0 5015 30090
0 1 6 to 5
6/23
4100 2451 1886 7/23 7 565 0 5658 39606
0 8 0 to 8
1/24
Total 196152
3 Mukesh 2630 5812 5470 4471 4734 06.01.2 1/20 12 134 736 2077 24924
Kumar, Sr. 0 0 to 1
ALP Emp. 12/2
0
ID.
2710 5989 5637 4607 4878 1/21 6 138 759 2141 12846
0642980107
0 to 2
6 6/21
2710 1092 6341 8401 4878 7/21 6 252 146 3983 23898
0 1 to 0 3
12/2
1
2790 1233 6529 9486 5022 1/22 6 284 150 4353 26118
0 2 to 6 7
6/22
2790 1378 6529 1060 5022 7/22 6 318 150 4688 28128
0 3 2 to 1 7
12/2
2
2870 1567 6716 1205 5166 1/23 6 361 155 5166 30996
0 0 4 to 6 0
6/23
2870 1716 6716 1320 5166 7/23 7 396 155 5511 38577
0 3 2 to 1 0
01/2
4
Total 185487
4 Sh. Rakesh 1302 2115 0 1627 0 10.10.1 1/16 6 488 0 4883 29298
Kumar, 0 8 5 4 to 3
ALP/ HPU 6/16
Emp. ID 3980 1035 0 796 0 7/16 6 239 0 239 1434
0 to
 5030143548 12/1
6 6
3980 2070 0 1592 0 1/17 6 478 0 478 2868
0 to
6/17
4100 2665 4264 2050 3280 7/17 6 615 984 1599 9594
0 to
12/1
7
4100 3731 4264 2870 3280 1/18 6 861 984 1845 11070
0 to
6/18
4220 4937 4389 3798 3376 7/18 6 113 101 2152 12912
0 to 9 3
12/1
8
4220 6583 4389 5064 3376 1/19 6 151 101 2532 15192
0 to 9 3
6/19
4350 9614 4524 7395 3480 7/19 6 221 104 3263 19578
0 to 9 4
12/1
9
4350 9614 4524 7395 3480 1/20 6 221 104 3263 19578
0 to 9 4
06/2
0
4480 9901 4659 7616 3584 7/20 6 228 107 3360 20160
0 to 5 5
12/2
0
4480 9901 4659 7616 3584 1/21 6 228 107 3360 20160
0 to 5 5
6/21
4610 1857 5394 1429 4149 7/21 6 428 124 5532 33192
0 8 1 to 7 5
12/2
1
4610 2037 5394 1567 4149 1/22 6 470 124 5947 35682
0 6 4 to 2 5
6/22
4750 2346 5558 1805 4275 7/22 6 541 128 6698 40188
0 5 0 to 5 3
12/2
2
4750 2593 5558 1995 4275 1/23 6 598 128 7268 43608
0 5 0 to 5 3
6/23
4890 2924 5721 2249 4401 7/23 7 674 132 8068 56476
0 2 4 to 8 0
1/24
Total 370990
5 Sh. 3990 2177 4668 16758 359 01.06.2 6/23 1 501 107 6094 6094
Ramavtar 0 5 1 3 7 7
Singh, 4110 2457 4809 18906 369 7/23 4 567 111 6782 27128
LPG/HPU 0 8 9 to 2 0
10/2
Emp. Id.
3
5031200168
5050 3019 5909 23230 454 11/2 3 696 136 8333 24999
8 0 9 5 3 to 9 4
1/24
Total 58221
G.Total 915929

Similar other cases may also be reviewed and necessary action may be taken to recover the
overpayment of pay & allowances amounting to Rs. 9, 15,929/- from the concerned, if any. Final outcome of
action taken in this matter may be intimated to Audit.

Reference Number: OBS-1202611

Para III : Excess Payment of pay and allowances during Child Care Leave

In terms of Railway Board letter no. E (P&A) I-2019/CPC/LE-2 dated 23.04.2019 (RBE No.
64/2019), during the Child Care Leave, a female railway servant shall be paid one hundred percent
 of the salary for the first three hundred and sixty five days and at eighty percent of the salary for
next three hundred sixty five days.
A check of record of the office of CLI/MB revealed that following female railway servant
avail/granted Child Care Leave for more than 365 days and they paid full salary(100%) instead of
eighty percentage(80%). This is in contravention of ibid rule. This has resulted in excess payment of
pay and allowances to them. The detail is given as under:
Sl. Name & Period of Perio Leave Salary HRA, Total Leave Diff. Amount
No. design. leave salary d paid for the (p.m.) salary (Col. Recoverable.
period Should 8- col. (Rs)
Pay DA be paid 9) p.m.
@ equal
to 80%
of pay
(p.m.)
1 2 3 4 5 6 7 8 9 10 11
1 Smt. Sweeti, 13.12.20 to 120
Sr. ALP 11.4.21--
CCL
02.5.21 to 45
15.06.21--
CCL
Paid on full pay
16.6.21 to 165
27.11.21--
CCL
29.4.22 to 35
02.6.22--
CCL
07.12.22 to 166 27900 13783 6529 48212 36570 11642 9702
21.5.23— 28700 15700 6716 51116 40893 10223 48049
CCL
04.11.23 to 89 28700 17163 6716 52579 42063 10516 20331
31.01.24- 29600 17700 6926 54226 43381 10845 11207
CCL
Total CCL 620 Total 89288

The position may please be examined and necessary action taken to recover the over payment of
pay and allowances paid to them amounting to Rs. 89288/- from the staff concerned as early as
possible under intimation to Audit. Final action taken in the matter may please be intimated to this
office.

PART-II-(B)
(Other incidental Audit Findings)
Reference Number: OBS-1197411
Para IV : Non-compliance of RB instructions on Waste Management Rules in execution of
work of maintenance of RR.
Vide Railway Board’s letter No.2021/EnHM/22/08 dated.28.02.2022 all Railway Establishments
have been instructed for strict implementation of Audit observations mentioned in Performance
Audit Report No. 16 — ‘Waste Management in Indian Railways’, beside other instructions on the
matter, issued by RB from time to time.
A review of the above work of “Round the clock upkeep, maintenance of running room
including of lawn & garden in running room premises, cooking and serving of food to occupants of
running room (LP) etc" was awarded to M/S Hotel Ashoka Ocean DX, NDLS vide GEM Contract
no. GEMC-511687/118/499 dated 09.02.22 for a period of 2 years at an overall cost of Rs
29910053.53, revealed that,
Role and responsibilities with specific reference to Waste Management activities to be done by the
contractor had not been clearly defined as such it could not be verified whether the contractor is
responsible for proper disposal of all refuse i.e. whether the contractor is complying with the norms of
the extant Waste Management Rules and is not resorting to unauthorised Dumping.
Assessment of quantum of waste generation has not been carried out for the allotted work.
Whether the compliance of the process of picking up of garbage from the point of arising itself using
ergonomic garbage collector like dustpan with handle and putting inside the garbage bin thereby
avoiding sweeping down the solid waste to drains could not be confirmed without its incorporation in
the contract.
The Condition for segregation of waste/garbage as bio-degradable & non-biodegradable has not been
incorporated in the contract due to which its compliance could not be verified. As such, the
Segregation of accumulated solid waste in biodegradable waste and non-biodegradable category in
compliance to Solid Waste Management Rules is yet to be complied with.
For the Waste management at the site, the requisite number of three officials to be assigned to monitor
and implement solid waste disposal and littering issues was not found in place (record).
Further, records for storage and disposal of such waste were not maintained.
There was no initiative for management of solid waste such as waste composting or recycling.
Thus it can be concluded that the Railway Boards instructions ibid are yet to be complied
with, which is irregular and needs elucidation. In view of this, necessary action may be taken to
regularise the issue and ensure compliance of the extant norms of Waste Mangement in execution of
all such work and advise to Audit.
Final action taken in the matter may be intimated to Audit.

Reference Number: OBS-1197413

Para V : Non-provision of spillage couplers during handling of HSD oil consignment at
RCD/MB
For attaining the standard of the industry useable at liquid transfer points where
product loss could occur, RDSO/Lucknow Specification No. MP-0.4100.10 (Rev.-00) of
August-2017 pertaining to conversion of existing fuel filling arrangement of diesel
locomotives with a dry break coupling for spill proofing system has to be adopted.
In terms of the technical benefits of the standardized fueling interface described in
these specifications ibid, include the following:
• Reduced risk of fuel spillage between a dry disconnect fuel nozzle and tank receptacle.
• Compatibility among locomotives and fuel sites of different fuel filling points, for fueling
and interchangeability of replacement parts.
• Reduced need for operators to supervise locomotive fueling directly by providing a secure
mechanical connection.
In addition, this standardized interface will support operational improvements to fueling in the
following areas:
• Maintenance burden
• Reliability of operation
• Safety of operation
In pursuance to above, Sr. DME/O&F/N.Rly./Moradabad vide his letter
No.M-XV/RCD Corresp /MB /18 Dated-08.01.2018 had informed the concerned IOC
officials for Provision of spill proof fuelling arrangement at Fuelling points at RCDs at
Moradabad and Roza existing fuel filling arrangement of Diesel Locomotives are required to
be modified with dry break coupling for spill proofing system as per specification
However, during the Inspection of RCD/MB, conducted on Date 19.10.2021 by the
incumbent Sr. DME (O&F) with Sh A. K. Singhal, CLI/Fuel, Sh.Rajendra Singh Rawat
COS/Fuel revealed that the provision of spill proof fuelling arrangement at fuelling points at
RCD/MB is yet to be provided by the concerned Oil Company, as the Fueling Point Nozzel
are still in use instead of Spill Proof Coupling. On discussion of the matter with
CLI/Incharge of RCD/MB it has been mentioned that this has put an additional maintenance
burden due to lack of reliability and safety of the current system of fuelling points. This is
irregular and needs elucidation.
In the inspection notes of RCD/MB Sr. DME/O&F has also mentioned that there is
immediate need for an sanitation worker to maintain the siding as combustible dry vegetative parts
of plants i.e. dry leaves, sticks and grass or other garbage items pose a definite threat to the safety of
the RCD. This is irregular and needs elucidation.
During discussion of the matter with the concerned officials of RCD/MB it was found that
the due to absence of a sanitation worker the cleanliness of the washrooms and campus has been
badly hit though it is situated just beside Moradabad stations from where the sanitation work can be
managed. Hence the matter may be looked into for early provision of Spill Proofing system besides
improving the Cleanliness and Sanitation condition of all such Rail Consumer Depot of the Division
and advice to Audit.
Final action taken in the matter may be intimated to Audit.

Reference Number: OBS-1197414

Para VI : Review of Working hours of LPs/ALPs of Crew Lobby/MB
Duty hours of running staff are prepared based upon Railway Servants (Hours of Duty and
Period of Rest Rules 2005) formulated under the Railways Act 1989. This has been
reiterated vide Board’s letters No. E(LL)/2016/HPC/7 dated 13.10.2016 and
No.E(LL)/2016/HPC/1 dated 28.11.2016 for strict implementation by Zonal Railways.
It provides that in operational exigencies running duty may be extended beyond 10 hours
within overall limit of 12 hours provided a due notice has been given to staff by Section
Controller before completion of 8 hours of running duty. The cumulative duty hours (i.e.
rostered hours) have been fixed for Running Staff at 104 hours in a fortnight. However, in
the guise of an exigency clause, drivers are often asked to work beyond 104 hours and even
more and no proper guidelines on how to relieve a running staff and who has the final
authority to relieve them from work is in place.
A review of the CMS data pertaining to the Working Hours SignON/Signoff Report for
the first fortnight of December pertaining to MB Lobby, it was found that the working hours
i.e. from sign on to sign off of the loco pilots ( E','M','B, PARENT, 'LPG', Spare, Continuous)
under Cheif Crew Controller, Moradabad it was revealed that during the first fortnight of
December 23, the overall limit of 12 hours of running duty was breached in about 36
instances, which is highly irregular and needs elucidation under advice to Audit.
Similarly, a review of the cumulative working hours available in the CMS, for the two
consecutive fortnights of the month of December 2023 revealed that, about 22 Loco
Pilots/Assistant Loco Pilots of Goods trains had been worked beyond the fixed period of 104
hours duty in a fortnight. This is irregular as per the extant norms and need elucidation
under advice to Audit.
Therefore, action may be taken to streamiline the matter by avoiding breach of the overall
limits of 12 hours of running duty at a stretch and cumulative running duty in a fortnight for
a period of 104 hrs by the Loco Pilots/Assistant Loco Pilots of the various locomotives and
the results advised to Audit.

Reference Number: OBS-1202630

Para VII : Review of Comprehensive Mechanized Cleaning Contract.
A work of “Round the clock upkeep, maintenance of running room including of lawn & garden
in running room premises, cooking and serving of food to occupants of running room (LP) etc was
awarded to M/S Hotel Ashoka Ocean DX, NDLS vide GEM Contract no. GEMC-511687/118/499
dated 09.02.22 for a period of 2 years at an overall cost of Rs 29910053.53.
A check of record maintained in the office of CLI/MB revealed that an amount of Rs.
1,64,200/- on account of penalties imposed on man power shortage, unsatisfactory work, food
service, housekeeping during the month of Oct.’23 to Dec.’23 has not been recovered from the
contractor which needs looking into for necessary action. Detail is as under:

S. Penalty impose By Officer No. Rate Penalty

No.
1 Penalty by Sr. Scale Office Sr. DME(O&F)/NR/MB 2 3000 6000
2 Penalty by Sr. Scale Office Sr. DME(O&F)/NR/MB 1 10000 10000
3 Penalty by Jr. Scale Office ADEE/OP/MB 1 2000 2000
4 Penalty by DEE/OP/IC/MB DEE/OP/IC/MB 1 5000 5000
5 Food Service Complaint CLI/Loco/MB 26 500 13000
6 Housekeeping CLI/Loco/MB 21 500 10500
7 Sort Staff CLI/Loco/MB 302 350 105700
8 Police Verification CLI/Loco/MB 3 month 2000 6000
9 Medical Certification Kitchen staff CLI/Loco/MB 3 month 2000 6000
164200

Final action taken to recover the due penalties from the contractor may be imtimated to Audit
Reference Number: OBS-1202659
Para VIII : Loss of railway revenue due to delay in absorption of medically decategorised of
staff (Amount Rs. 2.05 Cr)
Procedure for absorption of medically decategorized staff have been provided in chapter XIII
of I.R. establishment manual Vol-I, according to which the medicially decategorised employees
need to be placed on supernumerary posts till all such employees get absorbed in suitable posts.
During the check of record maintained in the office of CLI/ MB, HPU,it was revealed that
following medically decategorised employee have been adjudged physically unfit to carry out their
duties as railway administration has declared them medically decategorised and they have been
put on supernumerary posts. However, till date these posts remain to be regularized by absorption
into suitable posts. Thus, due to inordinate delay in final absorption of all such medically
decategorised employees under CLI/MB an expenditure of Rs. 2.05 Cr. Has been done on their pay
and allowances without assignment of any work. Detail of such cases is given as under-

S. Name S/Sh. Father Name GP Date of Total Period Pay DA Total Pay
No Medically up to Jan.’24 Up to
unfit Jan.’24
1 Abhishek Sh. V. K. 240 05.09.23 5 41000 18860 299300
Saxena, LP Saxena 0
2 Amit kumar Sh. V. K. 240 23.03.23 10 48900 29242 781420
Sharma, LPS Sharma 0
3 Nitesh Kumar, Sh. S. N. 420 25.08.23 5 49000 22540 357700
LPG Singh 0
4 Harish Kumar, Sh. S. K. 240 06.12.18 62 41000 24518 4062116
Sr. ALP Sharma 0
5 Mukesh Sh. 240 06.01.20 49 28700 17163 2247287
Kumar, Sr. Bhuvnendra 0
ALP Kumar
6 Vaibhav Sh. Sharad 240 08.07.23 7 33300 15318 340326
Sharma, ALP Kumar 0
7 A. P. Sh. R. P. 420 28.08.23 5 91400 42044 667220
Bhatnagar, Bhatnagar 0
LPM
8 Amar Pratap Sh. 420 09.06.21 32 53600 24656 2504192
Singh, LPG G.P.SINGH 0
9 Ramavtar Sh. D. P. 420 01.06.23 8 52000 23920 607360
Singh, Singh 0
LPG/HPU
10 Rakesh Kumar, Sh. R. B. 240 16.10.14 111 48900 29242 8673762
ALP/ HPU Singh 0
Total 20540683

This is a serious lapse on the part of Railway Administration which needs looking into for
necessary action may and avoid recurrence of such events under intimation to Audit.Final action
taken in the matter may please be advised to Audit.

Reference Number: OBS-1202666

Para IX : Irregular payment of Transport allowance (Amount involved Rs. 83268/-)
As per Railway Boards letter no. PC-V/97/1/7/12 dt 24.11.2003, “If an employee was absent
from duty for full calendar month on account of leave/sick, duty, training. He is not entitled for the
Transport Allowance for the month of absence.”
During the check of record maintained in the office of CLI/MB, it was seen that under noted
staff did not attend office for full calendar months during leave/Sick period but TPT allowances
have been paid in contravention to the above orders. This is irregular and needs elucidation.The
detail is as under

S. PF No. Name & Desig. Designation Period of Nature of TPT paid Total amount
No. (Sh. ) Training/ Leave/ paid to be
 leave Training recovered
1 6529800440 Sh. Rajnish Sr. 01-02-23 to Training 2556 (2/23) 2556
Singh ALP/MB 13-03-23
2 50309003622 Sh. Rampal LPG/LPP 26-05-23 to Training 2556 (6/23) 2556
Singh 03-07-23
3 50309003288 Sh. Vikash LPG 26-05-23 to Training 2556 (6/23) 2556
Kumar 'M' 03-07-23
4 50310001955 Sh. Rajesh LPP/LPG 26-05-23 to Training 2556 (6/23) 2556
Kumar 'S' 03-07-23
5 50305551948 Sh. Rajendra LPP 26-05-23 to Training 2556(6/23) 2556
Kumar-III 03-07-23
6 50300103810 Sh. Jaswant LPP/LPG 26-05-23 to Training 2556 (6/23) 2556
Singh 03-07-23
7 50310114439 Sh. Sachin LPG 26-05-23 to Training 2556 (6/23) 2556
Singh 03-07-23
8 50311004811 Sh. Rajiv LPG/MB 24-11-23 to Training 2628 (12/23) 2628
Ranjan 02-01-24
9 50311004748 Sh. Sachin Kr. LPG/MB 24-11-23 to Training 2628 (12/23) 2628
Sharma 2-01-24
10 50302720930 Sh. Tejpal LPG/MB 24-11-23 to Training 2628 (12/23) 2628
Singh 02-01-24
11 50311004855 Sh. Mantun LPG/MB 24-11-23 to Training 2628 (12/23) 2628
Kumar 2-01-24
12 6329800292 Sh. Sarvendra Sr. 23-10-23 to Training 2628 (11/23) 2628
Singh ALP/MB 7-12-23
13 6329800277 Sh. Brijesh Sr. 23-10-23 to Training 2628 (11/23) 2628
Kumar 'KS' ALP/MB 7-12-23
14 6229801166 Sh. Jasveer Sr. 23-10-23 to Training 2628 (11/23) 2628
Singh 'RS' ALP/MB 7-12-23
15 6229801182 Sh. Nitesh Sr. 23-10-23 to Training 2628 (11/23) 2628
Singh 'UC' ALP/MB 7-12-23
16 50819000248 Sh. Lekhraj Sr. 23-10-23 to Training 2628 (11/23) 2628
Singh ALP/MB 7-12-23
24-07-23 to Training 2628 (8/23) 2628
5-09-23
17 6329800291 Sh. Satveer ALP/MB 24-07-23 to Training 2628 (8/23) 2628
Singh 'OP' 5-09-23
18 6329800421 Sh. Satendra ALP/MB 24-07-23 to Training 2628 (8/23) 2628
Kumar 'CP' 5-09-23
19 6329800153 Sh. Bhrampal ALP/MB 24-07-23 to Training 2628 (8/23) 2628
5-09-23
20 6429800577 Sh. Vipin ALP/MB 24-07-23 to Training 2628 (8/23) 2628
Kumar 'VC' 5-09-23
21 50388820804 Sh. Sumit ALP/HPU 23-09-23 to Training 2628 (10 & 5256
Kumar 07-12-23 11/23)
22 33429804869 Sh. Hitesh ALP/HPU 07-11-23 to Training 1314 1314
Kumar 08-01-24 (12/23)
23 503MB699139 Sh. Sanjeev LPG 30-08-23 to Sick 2628 (9/23) 2628
Kumar 'R' 5-10-23
24 503ALP00529 Sh. Pawan LPG 07-09-23 to Sick 2628 (10 & 5256
Kumar 'GR' 4-12-23 11/23)
25 503AP100504 Sh. Mohit LPG 07-11-23 to Sick 2628 (12/23) 2628
Kumar, HR 31-12-23
26 33229816273 Sh. Mohd. ALP 24-06-23 to Sick 1278 (7/23) 1278
Imran 31-07-23
27 6429800468 Sh. Pavej Alam ALP 22-08-23 to Sick 2556 (9/23) 2556
Usmani 11-10-23
28 6529801758 Sh. Pratima ALP 01-07-20 to ML 1053 (7/20) 1053
Singh 26-12-20
29 06429804430 Sh. Kuldeep ALP/HPU 05-05-23 to Training 1278 (6/23) 1278
Saini 03-07-23
30 06529804601 Sh. Chandra ALP/HPU 05-05-23 to Training 1278 (6/23) 1278
Bhusan 03-07-23
Gautam
31 06529800516 Sh. Pradeep LPG/HPU 15-05-23 to Training 2556 (6/23) 2556
Kumar 13-07-23
32 06529801012 Sh. Jitender ALP/HPU 24-07-23 to Training 2556 (8/23) 2556
Kumar 05-09-23
Total 83268
This may be looked into for necessary action and recover the irregular payment of transport
allowances amounting to Rs. 83268/- from concerned employee under intimation to Audit.

Reference Number: OBS-1202671

Para X : Irregular Grant of Annual Increment during Leave (Amount involved Rs. /-)
As per rule 606(II) (a) of I.R. Establishment Manual, “The annual increment will be admitted
from the 1st of the month of July/Jan. every year. An employee on leave on date of increment
draws leave salary and not duty pay, so an increment accruing while on leave cannot be drawn
during leave. It will be regulated from the date of resumption of duty i.e. on return from leave.”
During the check of records along with salary bill unit no. 3077019, 22, 38, 27 in I-Pass
module of CLI/MB, it was revealed that following employees were absent from duty due to
leave/sick on 1st day of July/Jan. (date of Increment) but annual increments have been granted to
them w.e.f 1st July itself. This is irregular and needs elucidation.

Sl. PF No. Name & Desig. Period of leave Pay increment DA Total Excess payment to
No. during leave be recovered

1 50305002060 Sh. Ajit Kumar 30-06-2021 to 07- 1600 (DNI-07/21) 496 2096 524
Singh, LPP 07-2021-LAP
2 50306700913 Anuj Garg, LPM 01.07.22 to 04-07- 1700 (DNI-07/21) 646 2346 339
22- LAP
3 50306390288 RajPal-I, LPM 26.6.21 to 26.7.21- 2200(DNI-07/21) 682 2882 2675
sick
4 50306485900 Om Prakash 01.7.21 to 05.7.21- 2700 (DNI-07/21) 837 3537 631
Singh-II, LPM LAP
5 6529801758 Sh. Pratima 27-12-2020 to 26- 600 (DNI-01/21) 102 702 4145
Singh, ALP 06-2021- CCL
8314

Necessary action may be taken to regulate the pay of the concerned employees by providing
them the annual increment from the date when they resumed duty after leave and recover an
excess payment of pay and allowances of Rs. 8314/- from the concerned and advice to Audit.
All such other cases may also be looked into for regularization and recover the excess
payment if any, under intimation to Audit.

Reference Number: OBS-1208517

Para XI : Non-return of verified copies of Issue Notes.
As per para 1313 to the code for the stores deptt. Provide that the indent or should retain the second foil and
return the third foil as the acknowledged for the material. The third foil should be pasted to the left the office
copy of Issue note.
During the review of Issue note book maintained by the O/O the Chief Loco Inspector (CLI), N.Rly.
MB on audit inspection, it was noticed that under-noted undernoted material were issued to other
consuming units through proper Issue note but the verified copies of these Issue note have not been
returned back to the material using office and pasted with stub foil. In absence of verified copies of
these Issue notes it could not be ascertained whether the said material reached its proper destination
or not and its proper acountal thereof could not be verified.:-
S.No Issue Note No. & Date Description of material Quantity To whom to be
. sent sent
1 Issue note no. NR/11917MB/23 Safety shoes size 8 03 nos SSE/C&W/BE
dt.11.11.2023 Size 7 02 nos.
Winter Jacket 7 30 nos.
Stretcher Folding for
MFD Vau/BE 02 nos.
Total=37
nos
2 Issue note no. NM/1157/MB/23 Winter Jacket 30 nos. SSE/C&W/HW
dt29.08.23 Winter Jacket 30 nos
Total= 60
nos.
This may please be looked into. Necessary action may now be taken to obtain/get verified copies of these
issue notes at an early date and pasted with stub foil at an early date under intimation to Audit, Final action
taken in the matter may be intimated to audit

Reference Number: OBS-1208549

Para XII : Non disposal of absolete/defective Computer (PC) and its accessories.
Though, E-Waste (Management) Rules, 2022 has come into force from the 1st day of April, 2023,
yet instructions of Railway Board already exists as available in its letter no. No.2022/RS(S)/709/1
Dated: 18.01.2022 regarding handling of the e-waste, wherein it has been prescribed that their
storage for the period beyond 180 days is to be approved by SPCB (State Pollution Control Board),
(extending up to maximum of 365 days).
During the review of absolete/defective computer and its accessories register & correspondence files
maintained by the Office of the Chief Loco Inspector(Incharge), N.RailwayHPU,it was observed
that under noted computer and its accessories are lying out of order/defective waiting for disposal
since long.
Computer & and its accessories ae lying absolute/condemned/defective
S.No. Name of the Model Number Quantity lying Scrap value (Rs.)
1 KIOSK MTS12/12/71 14,784/-
MTS12/12/71 02 nos. 6,4,64/-
2 Thinclient CNW-22908GM 02 nos. 1,920/-
CNW-236056 02nos 1,600/-
CNW2360595 04 nos
CNW23605NJ 02 nos. Total:24,767/-
3 Touch Screen AOCAT4DD6400983 02nos.
ACOCAJ$DO300507
4 LCD Monitor M4LKX55001310018604301 02 nos.
001310016CO44301
5 UPS YT11235236142 04 nos
YT11235236141
YT11235236121
YT11235236122
6 Printers G7x4646557 02 nos.
G7xYO45387

Further nothing was found on record to show that these defective computer accessories comprising
of e-waste, have been stored beyond 180 days without the prescribed approval of SPCB, which is
irregular and needs elucidation.
This has also resulted into blocking of railway capital and loss of revenue due to non-disposal of the
obsolete/defective Computer (PC) accessory, constituting of e-waste, which needs looking into for
necessary action, either for want of repair of all such defective/out of order computers (PC) and its
accessories or have them condemned by the competent authority and send them to the concerned
stores depot through advice notes at an early date for their further disposal under intimation to
Audit.
Final action taken in the matter may be intimated to this office.

Reference Number: OBS-1208569

Para XIII : Walkie/Talkie is lying under repair /Defective since long
Vide Letter No. 2018/Trans Cell/S&T/VHF Dated: 15.11.2018, with a view to streamline and bring
about systematic improvements in procurement, distribution, maintenance & disposal of VHF sets
for improved performance with least life cycle cost, regarding Streamlining: Procurement,
Distribution, Maintenance and Condemnation of Hand held VHF (Walkie-Talkie) Sets over IR,
Board (FC & CRB) & DG(S&T) have approved the procurement of VHF sets, its maintenance and
condemnation shall be the responsibility of S&T department, which at divisional level shall also
process for obtaining frequency authorization & licenses from Wireless Planning and Coordination
(WPC), payment of spectrum charges and its renewal yearly for the entire population of VHF sets
on the Division and the VHF sets beyond economical repair shall be promptly disposed of and the
license of such sets shall not be renewed.
During the review of stores ledger of Walkie-Talkie items maintained by the OO the Chief Loco
Inspector (Loco In charge), N.Rly; Moradabad on Audit Inspection, it was observed that Position of
Defective, Under-repair or Missing Walkie-Talkies are as under:-

Defective Walkie/Talkie
Make Quantity
Kenwood 2
Motorola 2
Hyt 1
Total 5

•Missing Walike-Talkie

Make
Quantity
Kenwood TK 2107 11

Kenwood TK 2207

Vertex VX-160 2
HYTTC-265 2
HYTC-700
Motorola GP-328 9
Sanchar STC -700 0
Total 24

Walkie /Talkie under repair

S.No. Make Model No.
1 KENWOOD2107 502372
2 KENWOOD2107 600784
3 KENWOOD2207 B2801120
3 KENWOOD2207 B280092
5 KENWOOD2207 B2800097
6 Motorola 672TLK1714
7 Motorola 672TLK1177
8 Motorola 672TLIZ2017
9 Motorola 672TLKI1445
10 Motorola 672TLIW943
11 Motorola 672TLKo278
12 Motorola 672TLLYI482
13 Motorola 672TLIY079
14 Motorola 672TLK0823
15 Motorola 672TLIY916
15 Motorola 672TLK1219
17 Motorola 672TLY777
18 Motorola 672TLK1177
19 HYT265 10619D1154
20 HYT265 10128A0379
21 HYT TC 700 17502A0056
22 HYT TC 700 17503Do139
23 HYT TC 700 17502A0370
24 HYT TC 700 175023A0809
25 HYT TC 700 17502A0058
 26 HYT TC 700 17502A0723
total= 26 nos

Earnest action is awaited for the repair of these 31 defective wireless devices and salvage the value
of the missinge ones. Thus, the payment of wireless charges and the renewal of license of these
defective/missing walkie-talkies is being done fruitlessly which is irregular and needs elucidation.
Hence the matter may be looked into expeditiously for necessary action and avoid any loss of
revenue besides ensuring secure train operation.
Final action taken in this regard and intimated to Audit.

Reference Number: OBS-1217629

Para XIV : Non-disposal of Scrap Items
As per Para 2401 to the Indian railway code for the Store department Vol.II, provide that there
accumulates on every Railway a large quantity of material of different kinds which is no longer
useful for the purpose for which it was originally procured. Such material is generally called "Scrap"
and should be distinguished from other stores and component parts which can be utilised after repair
or renovation. Scrap also consists of empties, turnings, borings, cut odds and ends of metal,
sweepings, foundry ashes etc. which accumulates in Railway Workshops. Occasionally scrap may
consist of second-hand or even new material which the Railway can neither consume itself nor can
dispose of to other Railways. These stores may be in excellent repair and command a fair price in
the market not associated with scrap.
During the review of position of Scrap Material of the office of Chief Loco Inspector/MB &
RCD/MB & Running Room/HPU, it was noticed that several defective/ condemnable store materials
are lying in the stores since long and also occupying valuable Railway land/Space. This has resulted
into Blocking of Railway capital and avoidable loss of railway revenue due to non- disposal of
these scrap material. The details are as under:-

CCC/MB
S.No Description of material Quantity lying
1 Fridge 02 nos.
2 Washing Machine 01 nos.
3 Printers 06 nos.
4 UPS 12 Nos.
5 Thin client 12Nos.
6 Touch Screen 06nos.
7 KIOSK 06 nos.
8 LCD/Monitor 06 nos.
9 चादर 428 nos.
10 तकिया 112 nos.
11 कुर्सी 101 nos.
12 मछरदानी 58 nos.
13 ओवन 01 nos.
14 तकिया कवर 521 nos.
15 ड्रम 13 nos.
16 फ़िल्टर 02 nos.
17 लियुब आयल हाउसिंग फ़िल्टर 03 nos.
18 GPS Items condemned 0

RDI/MB
S.No. Description of material Quantity lying
1 Drum large size 10 nos.
2 Lube oil housing jelet drum 03 nos.
Running Room Incharge, N.Rly, HPU

S.No Description of material Quantity lying

1. Microwave 01 no.
1 Fridge Videocon 230 01 no.
2 Washing Machine 01 no.
3 Printers 06 nos.
4 Gadde 19 Nos.
5 Electric Chimni 01No.
6 Plastic Chairs 14nos.
7 लकड़ी का पलंग 14 nos.

The matter may be looked into for disposal of all such scrap items of store under intimation to
Audit.
PART-III
(Follow up on findings outstanding of previous Inspection Reports)
No previous Inspection Report is outstanding.

PART-IV (Best Practice)

During the Audit inspection, requisitions of the records were placed and all records made available to Audit.

PART-V (Acknowledgement)
यह निरीक्षण प्रतिवेदन मुख्य क्रू कंट्रोलर उत्तर रेलवे,मुरादाबाद एवं अधीनस्थ
कार्यालयों द्वारा उपलब्ध कराई गई जानकारी के आधार पर तैयार किया गया है । अतः इस
सम्मेंबन्ध में कार्यालय निदेशक लेखा परीक्षा, उ० रे०, मुरादाबाद लेखा परीक्षित इकाईयों
की ओर से किसी भी गलत सूचना और/या जानकारी/गैर जानकारी के लिए किसी भी जिम्मेदारी को
अस्वीकार करता है।

Senior Divisional Audit Officer (Moradabad Division)