Below are examples of policies on technology and data protection that focus on the

needs of students aged 2–15 years. These policies are designed to safeguard the personal
and educational data of young students while ensuring that the use of technology is
age-appropriate and aligns with relevant data protection laws (such as GDPR or local
regulations).

1. Student Data Protection and Privacy Policy

● Purpose: To ensure the protection of personal data of students aged 2–15 years, in
line with data protection regulations, and to safeguard the privacy of students and
their families.

● Key Elements:

○ Data Collection: Ar Risalah Academy will only collect personal data that is
necessary for educational and administrative purposes. This may include
student names, contact details, health records, and academic performance
data.
○ Parental Consent: For students under the age of 13, parental consent will be
obtained before collecting personal data. For older students (13–15 years),
the school will ensure that students are informed of their rights and, where
appropriate, obtain consent from both students and parents.
○ Data Usage: The data collected will be used solely for educational, health,
and administrative purposes. No personal data will be used for marketing or
shared with third parties without explicit consent, except where required by
law.
○ Data Security: All personal data will be stored securely using encryption,
access controls, and password protection. Physical records will be kept in
locked storage, and digital records will be protected by secure IT systems.
○ Right to Access: Parents and students (over the age of 13) can request
access to their personal data held by the school and can request corrections
or updates if the data is inaccurate.

2. Acceptable Use Policy (AUP) for Students

● Purpose: To define the rules and guidelines for students regarding the use of
technology, including the internet, school devices, and other online platforms,
ensuring safe, responsible, and respectful behavior online.

● Key Elements:

○ Appropriate Use: Students aged 2-7 years will primarily use technology
under the supervision of teachers. Students aged 8-15 years may use
devices in the classroom for educational purposes, such as research,
interactive lessons, and project work.
 ○ Internet Access: Internet use will be filtered to block access to inappropriate
content. Students should only access educational websites and apps
approved by the school.
○ Social Media: Students under the age of 13 are not permitted to use social
media accounts or participate in social media platforms. For students aged
13-15, if social media is used, it should be for academic purposes only, and
students must comply with all school guidelines regarding privacy and online
behavior.
○ Cyberbullying: Students will not engage in any form of cyberbullying,
harassment, or inappropriate communication online. Any incident of
cyberbullying will be taken seriously and addressed through the school’s
disciplinary procedures.
○ Device Care: Students are expected to take good care of school-provided
devices, ensuring they are used for educational purposes and not damaged
or misused.

3. Mobile Device and BYOD (Bring Your Own Device) Policy

● Purpose: To provide guidelines for students bringing their own devices

(smartphones, tablets, etc.) to school, ensuring that they are used safely and
appropriately within the school environment.

● Key Elements:

○ Student Responsibility: Students may bring personal devices for

educational purposes only, and must follow the guidelines set by the school
for their use.
○ Monitoring: Personal devices will be monitored to ensure they are used in
accordance with the school’s Acceptable Use Policy. The school reserves the
right to inspect devices if misuse is suspected.
○ Network Access: Students will be given access to the school’s Wi-Fi network
to use educational apps and websites, but internet access will be filtered to
block inappropriate content.
○ Age Restrictions: Students aged 2–7 years will not be allowed to use
personal devices in class unless required for specific educational activities.
For students aged 8-15, personal devices may be used under teacher
supervision.
○ Data Security: Students must not store personal or sensitive data on their
devices unless it is encrypted or otherwise protected. Any unauthorized use
of a device to store or access inappropriate material will be dealt with
according to the school’s disciplinary policy.

4. Social Media and Communication Policy

 ● Purpose: To guide students, parents, and staff on the safe and responsible use of
social media and other online communication tools, protecting the privacy and
security of students.

● Key Elements:

○ Student Social Media Use: Students aged 2–12 years are not allowed to
have social media accounts. For students aged 13-15, social media use must
be educational and in line with school objectives. Personal social media
accounts are not permitted to be used during school hours for
non-educational purposes.
○ Teacher and Staff Communication: Teachers and staff will communicate
with students and parents through school-approved platforms (e.g., email,
school management systems). Personal social media accounts will not be
used for communication with students.
○ Privacy Settings: Students and parents are encouraged to set strict privacy
settings on social media accounts and to avoid sharing sensitive or personal
information online.
○ Monitoring and Reporting: The school monitors its own social media
channels and encourages students and parents to report inappropriate online
behavior (including cyberbullying, harassment, or illegal activity) immediately.

5. Data Retention and Deletion Policy

● Purpose: To establish guidelines for how long personal and educational data is
stored at the school, and when it will be securely deleted to comply with data
protection laws.

● Key Elements:

○ Data Retention: Personal data (e.g., health records, academic results,

behavioral records) will be retained only for as long as necessary for
educational or administrative purposes. After students leave the school or
after the data is no longer needed, it will be securely deleted or anonymized.
○ Retention Periods: Academic records may be kept for up to 5 years after a
student leaves the school, while health data and emergency contact details
may be kept until the student reaches adulthood (18 years of age).
○ Deletion of Data: Personal data will be securely deleted, and physical
records will be shredded or destroyed. Digital data will be wiped from all
school systems and backups.

6. Parental Consent and Communication Policy

 ● Purpose: To ensure that parents are fully informed about the use of technology at
the school and that they provide consent for their child's participation in any activities
involving technology or data collection.

● Key Elements:

○ Consent for Data Collection: Parents will be asked for consent to collect
and store personal data about their children, such as health records,
photographs, and academic results. Consent forms will be clear and easy to
understand.
○ Parental Access: Parents will have access to their child’s academic data and
may request corrections to their child’s personal information at any time.
○ Use of Technology in the Classroom: Parents will be informed about how
technology is being used in the classroom, including any online learning
platforms, educational apps, or tools. Consent will be obtained for the use of
any external online platforms.
○ Parental Control: Parents of students aged 2–7 will have access to
monitoring tools to ensure safe technology use at home. For students aged
8–15, the school will provide resources and guidance on managing screen
time and appropriate technology use at home.

7. Incident Reporting and Response Policy

● Purpose: To establish procedures for reporting and responding to data breaches,

cyber incidents, or any inappropriate use of technology affecting students’ safety and
privacy.

● Key Elements:

○ Incident Reporting: Any student, teacher, or parent who suspects a data

breach, misuse of technology, or other security-related issue should report it
immediately to the school's designated IT security officer or Data Protection
Officer (DPO).
○ Investigation: The school will investigate all reported incidents of data
misuse, cyberbullying, or breaches of the Acceptable Use Policy, and will take
appropriate corrective action.
○ Response and Remediation: If a breach of student data occurs, the school
will notify affected students and parents promptly, in line with legal
requirements, and will take steps to minimize the harm caused.

These policies ensure that the school’s use of technology and handling of student data is
both secure and compliant with legal requirements while also fostering a safe, educational
environment for students of all ages. Regular review and updates of these policies are
essential to address emerging technology trends and potential risks.