A Research Paper on College Management System

Project Guide: Prof. Sharayu Deote

Created by :
Vaishnavi Patel

Sakshi Bhagwat

Shreya Ashtikar

Sakshi Kumbhare

3. SCOPE FOR DEVELOPMENT OF

ABSTRACT
This paper is aimed at developing an Online Intranet College THIS PROJECT
Management System (CMS) that is of importance to either an
educational institution or a college. The system (CMS) is an The requirement of the user is to
Intranet based application that can be accessed throughout the
institution or a specified department. This system may be used ∙ Access/ Search information.
by students as well as college. Students as well as staff logging
in may also access or can search any of the information
regarding college. This system (C.M.S ) is being developed for ∙ Login to the system through the first page of the application
an engineering college to maintain and facilitate easy access to
information. For this the users must be registered with the ∙ Change the password after logging into the system ∙
system after which they can access as well as modify data as
per the permissions given to them. This system can be used as
a knowledge/information management system for the college. View/change his/her details.
For a given student/staff (technical/Non-technical) can access
the system to either upload or download some information from ∙ designed and implemented to provide service in institutes
the database. and
colleges.
1. INTRODUCTION ∙ Students can access previous year question paper.

An admin login should be present who can read as well as

The title of the project is “COLLEGE MANAGEMENT remove any uploads
SYSTEM FOR COLLEGE” (CMS). CMS is defined as an
application based on Intranet that aims at all the levels of
management providing information within an organization.
This system can be used as an information management 4. OVERVIEW OF DOCUMENT
system for the college.
For a given student/staff (Technical / Non-technical) the
Administrator creates a login id & password, using these This document describes the product and its requirements and
students/ staff (Technical / Non-technical) can access the constraints. It provides a primarily non-technical description
system to either upload or download some information from the of the project targeted towards external audiences. This
database. section includes information such as data requirements,
The front-end will be HTML pages for client side validation functional requirements, and a general description of the
with Java Script whereas all business logics will be in Java product and its interaction with users from the perspective of
reside at the middle layer. the third layer of the database will be the client. Section 3 provides specific technical requirements
interacted with these layers, a web server is required to start as the team understands them at this time and is intended for
working on this project environment like Java Runtime an internal audience. This section includes information such
Environment (JRE) as a development environment. as external interface requirements, performance requirements,
and any other technical requirements needed to design the
software.

2. PURPOSE OF DOCUMENT
5. GENERAL DESCRIPTION
This document is the Software Requirement Specification
(SRS) for the College Management System for College (CMS)
project .The purpose of this document is to describe the
User Characteristics: The target audience for the
CMS product is the college students/staff (Technical/Non
Functionality, requirements and general interface of CMS.
technical). The users for this system are
Administrator – The Super user of the system. Student – A Overview of Functional Requirements
user with limited access rights.
Staff – A user of the system who has more access rights than a
normal user. Administration:

The client requires the following features

This module deals mainly with,

∙ The administrator governs the working of the system. ∙ Admission: This mainly deals with registering the
students/staff and assigning them with a login id and
password.
∙ students can access library.

. students can search previous years papers. ∙ Accounts: This keeps track of the financial details of
the college.
∙ The system should have a login.
∙ Hostel: It gives information about the college hostel
∙ The system should have a share feature. for both boys and girls.

∙ Bus Routes: This maintains the route details of the

.
buses.

6. USER VIEW OF PRODUCT USE:

Department Information: This module gives the information
The front view of the system consists of different services about,
provided by the system and a login page with which a user is
prompted to login in to the system through his username and
∙ Course: This contains the information about the number
password. Upon the student's login, his/her details are updated
into the system. When all data is entered, the student can not of the courses offered by the college and number of
only view their details but also view their exams and report seats present in each.
details. When the student's session ends, all data is saved.
Staff can also login to the system with their id and password ∙ Staff: This contains the number of staff available in
and has access to the system. each department.

∙ Library: Students can issue books using this aap.

There will be a special login name and password (to prevent
students in updating their details other than profile) to allow the
teacher to access all student data in a table form. Here, the ∙ Syllabus: This provides the academic syllabus of the
administrator can add students and staff to the system and students from different branches.
change student and staff details.

Staff Information: This module deals mainly with, ∙

7. SPECIFIC REQUIREMENTS: Profile: This provides personal details of the staff.

1. External Interface Requirements:
∙ Attendance: This provides the staff with his/her
∙ Simple, Attractive, User Friendly attendance details.

∙ Self-Contained, Consistent, Self-Explanatory ∙ ∙ Salary: This provides the staff with his/her salary
details.
Robust.
∙ Feedback: This feature enables the staff to provide
feedback to the management.
2. Main modules of the system:
Campus Information: This module gives the information ∙ View Student Details: This provides the staff to view
about the student details.
Buildings/Blocks: It contains the information about the total
number of blocks present in the campus and also the number of
rooms present in each block. Student Information: This module gives information about,

∙ Laboratories: This gives information about the number of ∙ Profile: This provides personal details of the student.
laboratories present in each department.
∙ Attendance: This provides the student with his/her
∙ Buses: This gives the count of the buses deployed by the attendance details.
management.
∙ Library: students can borrow/return ∙ Marks: This provides the internal/external marks of a
student.
∙ Feedback: This feature enables the student to provide feedback to TARGET AUDIENCE
This Design document is intended to act as a technical reference
the management. tool for developers involved in the development of College
Management System (CMS).This document assumes that you
∙ Remarks: It contains the remarks written by the faculties about a have sufficient understanding of the following
student.

Concepts
∙ Change Password: Provides the student to change his/her
∙ RDBMS and its various component modules. ∙
Password.
SQL
Previous year exam paper: This allows to search previous year
exam papers. ∙ Java and JDBC

∙ Results: This contains the internal/external marks of a ∙ Interaction Diagrams

student.
∙ Classes and Interfaces
8. SYSTEM DESIGN
PURPOSE: PRE-REQUISITES:
Purpose of College Management System for a College (CMS)
Design Document is to describe the design and the architecture CMS requires Java JRE 1.5 or higher. Since CMS is written
of CMS. The design is expressed in sufficient detail so as to in Java, it can run on any platform that supports the Java
enable all the developers to understand the underlying runtime environment 1.5 or higher. The compiled files are
architecture of CMS. Logical architecture of JDBC driver, contained in Java Archives (JAR’s) and have to be defined in
Server, DML, DDL, Session and Data Store are explained. the CLASSPATH environment variable.

9. ARCHITECTURAL STRATEGIES:
The architectural design of a software project is simply the
design of the entire software system. This includes the
hierarchy of the modules and also which modules are present
in the system. A good architectural design will create a clear
and fair balance between cohesion (each module has only one
distinct purpose), coupling (no two modules depend
completely on each other), abstraction (seeing
modules in full and not in detail), hierarchy (logical modules
stem from others) and partitioning (logically grouping
modules together) of the software modules

35
SYLLABUS
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