Indian Institute of Technology Goa

SIX MONTHS
INTERNSHIP MANUAL
1. Introduction
Senate of IIT Goa, in its third meeting dated 10-06-2019, have accepted the possibility of
introducing a six-month internship in the B.Tech curriculum. Such internships will provide
valuable hands-on experience and enhanced potential job opportunities to students, while it
helps to build strong academia-industry relations. In addition, such experience will aid to
produce innovative and talented workforce for the nation.

2. Duration and academic credits

B.Tech. students of all four disciplines (Computer science and engineering, Electrical
engineering, Mechanical engineering and Mathematics and Computing) can avail a 6-months
internship during their 7th semester (tentatively Mid-May—Mid-November). At this point,
students would have completed all core courses of the respective schools and have also opted
for a few electives. This will help students to handle a technical project in an industry. Moreover,
they will be available for campus placements which usually starts from December every year.
Students can avail 6-months internships in either one of the following types of organization
• An industry
• A research lab1
• Academic institutes
The internship should have at least 4 months duration. The academic credits for internship are
fixed at 24 irrespective of the extra duration. The policy for grading will be decided by the
individual department. The internship duration has to match with the schedule (start date and
end date) of the regular semester to ensure the evaluation process and grading to be
completed as per the academic calendar.

3. Internship selection process

While the placement cell and respective schools may provide necessary guidance, it is the
responsibility of students to secure an internship position in any one of the organizations
mentioned above.
The general procedure for availing internship is given below,
• Step 1 The student applies for an internship in a company, and upon receiving a positive
response, he/she requests Internship Notification Form (INF) to be filled by the company.
INF contains details about project description, some additional technical details about the
learning outcomes, location of the internship, salary and other details.

• Step 2 The students forwards completed INF received from the industry to the internship
committee of respective school. The committee will take a decision about the quality of
internships. Whether to approve an internship based on INF rests entirely on the
department. The committee should make a decision on approval within 2 working days,
upon receiving the INF.

1 Like NAL, DRDO etc

 • Step 3 If INF is approved by the department, the student appears for the selection
processes set by the company. If the company insists on conducting selection processes
before the approval of INF, the student can participate in them. However, only after the
approval by the committee, the student can confirm the offer.

• Step 4 Once a student is confirmed for an internship from a company, he/she will be
marked unavailable for further organizations. We follow one-student-one-internship policy
in order to maintain a healthy industry-academia relationship.

• Step 5 The department will allocate one internal faculty advisor for each internship, while
the company allots an industrial counterpart.
In addition to the above procedure, the following modes of selection are also possible. In both
cases, the placement cell or faculty need to make sure that the completed INF is made
available to the internship advisory committee. The internship will be confirmed only after
receiving approval from the committee.
• The placement cell can contact companies for internships. In this case, the opening will be
announced in the portal for all students, and the selection process happens in the exact
same way as the placements.

• Any faculty member of the department, through his/her industry contacts, can find
internships for students.
Any confirmation of internship from the company should be communicated to the placement
cell and the department within 3 working days. If a student fails to communicate, he/she will
not be allowed to take that particular internship.

4. Guidelines to schools at IIT Goa

Each school is advised to form an internship advisory committee to address all academic
activities related to the internship, ranging from approving an internship to grading.
The roles of the internship advisory committee are as follows
• Evaluate the INF received from the company and make a decision on approving the
internship. Whether to approve an internship based on INF rests entirely on the respective
school. However, it is advised to approve an internship that involves a core-department
related project. The committee should make a decision on approval within 2 working days,
upon receiving the INF.
• The committee will form an evaluation criterion for the internship, and the following are the
recommendation from the institute. At the end of 6 months, each student is expected to
submit a project report, and make a presentation to a department-specific evaluation
committee. Grades will be given based on the quality of both report and presentation, as
well as on the report submitted by the external supervisor. Further details about the
evaluation mechanism can be worked out by the department.
• For each project, the committee will appoint a faculty member as an internal advisor.
• If a student finds an internship on his own, or a faculty member finds an internship for
students, the committee is expected to inform the placement cell immediately about such
internships.
• The committee will make decisions about policies of the respective schools regarding the
internships.
 o Whether to allow cross-disciplinary internships, or only core-department related
project.
o If a student is not given sufficient technical work during the internship, initiate a
mechanism to call the student back from the company.
o Can students take either a summer internship and a B. Tech project or a summer
internship and required number of courses.
The roles of the internal advisor are as follows:
The advisor must conduct periodic evaluations (at least monthly) of the students’ progress,
and stay in touch with the external supervisor appointed by the industry.
At the end of every calendar month, the advisor is expected to collect a progress-update
from the intern.
o In case, if a student has technical/non-technical issues during the internship, the
internal advisor will immediately talk to the student and the external supervisor to work
out a solution. If such a solution is not possible, the advisor will notify the internship
advisory committee of the same.

5. Guidelines to companies
• An organization must share all details pertaining to the internship and submit the duly filled
Internship Notification Form (INF) to create an opening. It is expected that the organization has
a well-defined project, and a clearly stated objectives for the student.
• Since internships involve academic credits, the company will have to allot a supervisor for each
intern, called as external supervisor. The external supervisor is expected to share the progress
of the intern on a regular basis with the internal advisor (a faculty from IIT Goa). This will help
the institute to monitor the progress of the project continuously. Moreover, at the end of each
calendar month, the intern submits monthly interim progress report to the internal advisor.
• The organization, under no circumstance, can give students work related / unrelated to the
internship before the date of joining.
• The company is expected to release the list of selected candidates within 2 working days after
the selection process. This will make sure that the students selected for the company will not
appear for any other companies.
• The company is suggested to keep a waitlist of students. In case, if a student fails to sign will
for a particular position, the offer will automatically be apprised to the next student in the wait
list.
• In case of pre-placement offers (PPO), all companies are expected to inform PPO always
through the placement cell only.
• At the end of the internship, the external supervisor needs to fill an evaluation form for each
intern. The information received through this form will be used in grading.
6. Guidelines and regulations to students
• Students who are interested in internships are required to register in placements portal
on/before the deadline.
• Students appearing for an interview should have zero outstanding backlog courses at the end
of 5th semester.
• Students appearing for an interview at the beginning of 5th semester can have at most two
backlogs, provided they have registered for the same in 5th semester and clears the same by
the end of 5th semester.
• If a student applies for an internship via the placement’s portal, he/she has to appear for all
selection processes set out by the company.
• Once the department approves a confirmed internship for a student, he/she will be marked
unavailable. Such students will not be allowed to take another opportunity, even in their own
efforts.
• PPO should be informed within 3 working days to the placement office.
• In case of any of the following scenarios, the respective students will be given an FR grade.
Such a student will have to complete course works for the required credits; he/she will not be
given another opportunity to take a long-term internship. Moreover, the student will not be
allowed to participate for campus placements.
 Any unprofessional behavior during the internship duration in the organization
 Any false claims in the CV, cover letter, or related documents
 During the selection process, discussing with company that he/she is not interested in
the position.
• The students cannot leave the internship without informing the respective school. If a student
finds any difficulty in the organization, he/she needs to inform the internal advisor of the
department immediately. The advisor will help the student to find an appropriate solution within
a week. If a student will leave the organization without communicating to the school, he/she
will be given an FR grade. Such a student will have to complete course works for the required
credits. Moreover, the student will not be allowed to participate in campus placements.
7 Evaluation Policy
7.1 Computer Science and Engineering

Deadlines Description
Aug 5 Collect Name / Address/ Email /Mobile number of the Industry Supervisor
Aug 15 Project statement – Approved by Industry Supervisor
Name of the project
Statement of the problem
Implementation Approach
Dates of major milestones
Training
Study
High-level Design (for software project)
Coding (for software project)
Testing and Acceptance
Criteria (for software project)
Final Project deliverables
Aug 30 First Meeting between Student/IITGoa faculty advisor/Industry
advisor (Deadline: 30-Aug-2020) The student to present the
status of the project
Industry supervisor’s input on the progress
IIT Goa and Industry Supervisor to jointly evaluate progress – with Rubric Excel
sheet.
Aug 30 Monthly status report (approved by Industry supervisor) by the student
Sep 30 Monthly status report (approved by Industry supervisor) by the student
Oct 30 Monthly status report (approved by Industry supervisor) by the student
Nov 15 Project Submission Report – approved by Industry supervisor
Nov 30 Project Evaluation Meeting: Student, IIT Goa Faculty, Industry supervisor
The student to give presentation on the achievement
Deliverables – work products (documents, design, code)
Presentation/on-line demo by the student
Joint evaluation of Student’s performance (IIT Goa faculty, Industry Supervisor)
As per Final Grade Submission (IIT Goa faculty)
Academic
Calendar

o Evaluation done by industry supervisor will carry 50% weightage and evaluation done by
institute evaluator(s) will carry 50% weightage.
7.2 Electrical Engineering
1. The department will have two stages of evaluation for the internship. One will be the mid-
semester evaluation, which carries 30% of the weight. Another will be the End-semester evaluation,
which carries 70% of the weight.
2. For ease of evaluation and appropriateness three evaluation subcommittees are formed
based on the focus areas. The following are the focus areas.
The evaluation subcommittee:
a. Signal Processing and Communication
b. VLSI and Micro Electronics
c. Electrical Machines and Power
3. The evaluation will be done by the 2 member department internship evaluation
subcommittees along with the supervisor. In case the supervisor is a member of the subcommittee,
s/he can suggest another faculty colleague take his role as a subcommittee member.
4. In the entire evaluation process, each subcommittee member's evaluation will carry 10% of
the weight, whereas the supervisor will carry 80%. The supervisor may take help of the
internal/external experts to complete the evaluation.
5. For the mid-semester evaluation, the student has to submit a 1-2 page report to the
evaluation subcommittee at least a week prior to the evaluation. In addition, the student has to give a
presentation on the scheduled date of evaluation. The supervisor may invite the internal/external
experts to the presentation. The evaluation will be done based on the report, presentation, and
interaction with the student.
6. For the End-semester evaluation, the student has to submit a comprehensive report about
his internship. In addition, the student has to give a presentation on the scheduled date of
evaluation. The supervisor may invite the internal/external experts to the presentation. The
evaluation will be done based on the report, presentation, and interaction with the student.
7.3 Mechanical Engineering
There are four components for evaluating the internship

1. Objectives submitted within 6 weeks of starting the internship.

2. Regular, fortnightly or monthly, formal update to both the advisors
3. Mid-term evaluation
4. Final evaluation
For each internship, an evaluation committee will be formed consisting of three persons namely,
external and internal advisors and an independent faculty member appointed by the internship
committee. Mid-semester evaluation will consist of a presentation for 15 mins with 5 mins for Q&A.
Mid-semester evaluation will be conducted in the 2nd or 3rd week of September. For the end-semester
evaluation, the student will submit a report and give a 30 min presentation including 10 min for Q&A.
The final evaluation will be conducted in the 1st or 2nd week of December. The internal advisor will
organise the evaluation and further communicate the scores obtained by the student to the internship
committee. The weightage for the mid-semester evaluation will be 30% and that of the end-semester
evaluation will be 70%. The weightage of each member for the mid-semester evaluation will be 10%.
For the end-semester evaluation, it will be 30% for the external advisor, and 20% each for the internal
advisor and independent member. Below are the rubrics for each member. Each parameter will be
scored on a scale of 1-10 like our usual grading.

External advisor

Sl no. Parameter Score Weightage

1 Discipline (Punctuality, Sincerity, proper communication) 20%

2 Eagerness to learn 20%

3 Technical work output 20%

4 Oral and presentation Skills 20%

5 Objective (mid-sem) / Report (end-sem) 20%

Internal advisor

Sl no. Parameter Score Weightage

1 Regular updates including the objective document 40%

2 Technical work output 20%

3 Oral and presentation Skills 20%

4 Objective (mid-sem) / Report (end-sem) 20%

Independent member
Sl no. Parameter Score Weightage
1 Technical work output 50%
2 Oral and presentation Skills 25%
3 Objective (mid-sem) / Report (end-sem) 25%
7.4 Mathematics and Computing

The INTERNSHIP EVALUATION SHEET is divided into four parts, and weightage is given below.
(1) Internal Evaluation by Industry Supervisor (weightage 15%).
(2) Monthly Reports Evaluation by Internal Supervisor (weightage 15%).
(3) Mid-Sem/End-Sem Evaluations by Industry Supervisor (overall weightage 35%, where Mid-
Sem Evaluation weightage will be 50% and End-Sem Evaluation weightage will be 50%).
(4) Mid-Sem/End-Sem Evaluations by Internal Supervisor (overall weightage 35%, where Mid-
Sem Evaluation weightage will be 50% and End-Sem Evaluation weightage will be 50%).

The important deadlines are mentioned in the table below:

Deadlines Description
Aug 5 Details of the Industry Supervisor: Name/Address/ Email /Mobile number.
Aug 15 Project statement submission (approved by the industry supervisor) by the
student
Aug 30 Monthly status report (approved by the industry supervisor) by the
student

Sep 30 Monthly status report (approved by the Industry supervisor) by the

student
Mid-semester evaluation, the student has to submit a report (approved by
the industry supervisor) to the internal advisor at least a week prior to the
evaluation. The student has to give a presentation on the scheduled date of
evaluation.
Oct 30 Monthly status report (approved by the industry supervisor) by the
Student.
Nov 15 Project Submission Report (approved by the industry supervisor)
Nov 30 End-semester evaluation

As per Final Grade Submission by the internal advisor

Academic
Calendar