E-Tutorial

1. Important Information on Form 16A

2. Brief Steps for Downloading Form 16A
3. Pictorial Guide for Downloading Form 16A
4. Steps for Downloading Form 16A PDF Converter utility

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 1. Important Information on Form 16A
• Form 16A is a TDS Certificate certifying the amount of TDS deducted, Nature of Payments & the TDS Payments deposited with
the Income Tax Dept.

• Form 16A downloaded ONLY from TRACES are considered as valid TDS certificates, as per CBDT circular 04/2013 dated 17th
April’2013.

• Form 16A is generated only for valid PAN. In case of invalid PAN or if the PAN is not reported in TDS statement, Form 16A will not
be generated.

• TDS certificates downloaded from TRACES are non-editable.

• Form 16A can be downloaded from F.Y 2007-08 onwards for the statement processed by TRACES.

• Deductor can download Form 16A by using HTTP Download accordingly once it is available.

• Downloaded file will be in ZIP format. Please do not Extract the File.

• Deductor need to convert the downloaded Form 16A zip file into PDF by using latest version of PDF convertor utility available
on TRACES.

• Authorized person of Deductor is required to Sign Form16A manually or by Using DSC.

• DSC can be placed on Form 16A using PDF Converter utility while converting Form 16 A Zip file into PDF.

• Password to open Form 16A is TAN number in Capital letters i.e. ABCD12345E.

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 2. Brief Steps for Downloading Form 16A

• Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.
• Step 2: Landing page will be displayed. Please check statement status under “Statement /Payment Tab ” before raising
the request for Form 16A . Request for Downloading Form 16A can only be Submitted when Statement Status is
either Statement Processed with Default or Statement Processed with out Default.
• Step 3: Click on “Form 16A” available under “Download’s” tab.
• Step 4: Deductor can request for “Form 16A” through “Search PAN download” or “Bulk PAN” downloads option.
• Step 5: Authorized Persons details to be printed on Form 16A will appear on the screen , click on “Submit” to proceed further.
• Step 6: Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token Number of the
Regular (Original) Statement only, corresponding to the Financial Year, Quarter and Form Type displayed . Enter CIN/ Valid
PAN details pertaining to the Financial Year, Quarter and Form Type displayed on the screen on the basis of latest correction
statement filed by you. Please DO NOT copy /paste the data.
• After providing correct KYC details, an authentication code will be generated, which is valid for same calendar day for same
Financial Year, Form Type and Quarter.
• Step 7: On successful submission of the request, a unique “Request number” will be generated, which can be used to Track
the status of the request. Form 16A can only be downloaded if the status is “Available”, user needs to wait for 24- 48 hrs
incase request is in “Submitted” status .
• Step 8: Form 16A will be available in “Requested Download” tab, Deductor can check the status of Form 16A by using below
mentioned options :

- Request Number - Date - View All

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 2. Brief Steps for Downloading Form 16A (Contd.)

• Step 9: Deductor can download Form 16A using “HTTP download”.

- HTTP Download is useful to download files. It will directly download file for the user.

• Status for the Request submitted for Form 16A can be :

a) Submitted: Successful submission, Request in processing
b) Available: Form 16A available for Downloading
c) Disabled: Duplicate request submitted for downloading
d) Failed: User are advised to contact CPC(TDS)
e) Not Available: All PAN no. mentioned in the statement are Invalid
• Step 10: In order to convert Form 16A into PDF, Deductor should download latest version of “Form 16A PDF Converter
Utility”

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3. Pictorial Guide for Downloading Form 16A
Step 1: Go to TRACES website (www.tdscpc.gov.in)

Click on
Continue to
proceed
further.

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.

For more
details on any
screen, click
on Help icon

Select
Deductor
option
Enter user id
and password

Click on ? icon
next for more
Xxxxxxxxxx
details

Mention TAN of
xxxxxxxxxx Deductor

Enter the text as

displayed then click
on Login button

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3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 2: Landing Page will be displayed.

Landing page will be

displayed

7
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3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 3: Click on ‘Form 16A’ available under “Downloads’ tab

Under ‘Downloads’,
click on ‘Form 16A’ to
place download
request

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 4: Deductor can request for “Form 16A” through “Search PAN download” or “Bulk PAN” downloads option.

Valid PANs will be added to

the list. Select a PAN and
click on ‘Remove’ to remove
For individual PANs,
it from the list.
select Financial Year,
Quarter and Form Type
for which Form 16A is
required and enter PAN
and click on ‘Add’
click on ‘Go’ to
Proceed further.

•Validation screen will be presented on click of ‘Go‘

•PAN must be present in PAN database and also in the latest Form 26Q / 27Q statements of selected FY and Quarter
•Form Type field is used to populate validation screen on next step

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 4 (Contd.) : Deductor can request for “Form 16A” through “Search PAN download” or “Bulk PAN” downloads option.

For downloading Form 16A for all

PANs , select Financial Year,
Quarter and Form Type for which
Form 16A is required and click on
‘Go’

• Validation screen will be presented on click of ‘Go‘

• PAN must be present in PAN database and also in the latest Form 26Q / 27Q statements of selected FY and Quarter
• Form Type field is used to populate validation screen on next step

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 5: Authorized Persons details to be printed on Form 16 A will appear on the screen , click on “Submit” to proceed
further.

This information will be printed

on Form 16A for each PAN.
Details will be populated from
your profile information in
TRACES

Click on
‘Submit’ to
submit download Click on ‘Cancel’ and go to
request for Form ‘Profile’ section to update
16A details

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 6: KYC Screen - User can choose ‘Digital Signature KYC’ OR ‘Normal KYC’. Scenario 1: User select Digital signature
support KYC validation’.

Select the option to

validate KYC through
digital signature
Click here to
validate DSC

• Digital Signature Support KYC validation screen will appear only if Digital Signature is registered. Deductor can register/re
register their Digital Signature in Profile. Please refer – Digital Signature Certificate Registration e-Tutorial for more
information.
• Normal KYC Validation (without Digital Signature) – User can opt a normal KYC validation separately for each functionality
without digital signature.
Note: While signing data with your DSC token, please enter password to validate the DSC

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 6 :Scenario 1(Contd.) : Select required Digital Signature Certificate and click on ‘Sign’ to proceed further

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Notes for Normal KYC validation

• Authentication code is generated after KYC information details validation ,which remains valid for the same calendar day for
same form type, financial year and quarter.
• Token Number must be of the regular statement on the basis on F.Y, Quarter and Form Type displayed on the screen.
• CIN/BIN details must be entered for the challan/book entry mentioned in the statement corresponding to the FY, Quarter and
Form Type.
• Government Deductors can enter only Date of Deposit and Transfer Voucher amount mentioned in the relevant Statement.
• Only Valid PAN(s) reported in the TDS/TCS statement corresponding to the CIN /BIN details mentioned in Part1, must be
entered in Part 2 of the KYC. Guide available on the screen can be referred for valid combinations.
• Maximum of 3 distinct valid PANs and corresponding TDS deposited amount must be entered.
• If there are less than three such combinations in the challan ,user must enter all (either two or one).
• CD Record no. is mandatory if same challan is mentioned more than one time in the statement.

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Notes for Normal KYC validation

Examples of Unique PAN and Amount combination:

Condition 1 : -If statement contains 3 Deductee rows with same PAN i.e. AAAAA0000N and corresponding amount against
Deductees are : 1000.00, 1000.00 and 2000.00, then Deductor need to fill details like :

a) AAAAA0000N 1000.00
b) AAAAA0000N 2000.00

Condition 2: -If statement contains 4 Deductee rows with PAN i.e. AAAAA0000N and corresponding amount against Deductees
are : 1000.00, 1000.00 , 1500.00 and 2000.00, then Deductor need to fill details like :

a) AAAAA0000N 1000.00
b) AAAAA0000N 1500.00
c) AAAAA0000N 2000.00

Note: For Further guidance please refer Guide 1 and Guide 2 available on TRACES portal.

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3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 6 : Scenario 2: Normal KYC Validation

Select the option to

validate KYC without
Digital Signature

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3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 6 : Scenario 2(Contd.): Enter Token number

Enter Authentication Code

if the validation is done
earlier and you have the
Authentication Code

Enter Token Number of only

Regular (Original) Statement
“Manually” corresponding to
the Financial Year, Quarter
and Form Type displayed
above

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 6 (Contd..): Enter CIN details like BSR Code , Date of Deposit, Challan Serial Number & Challan Amount along with
PAN combination
Tick in check
box for nil
challan or book
adjustment

Government
Click on the Guide to deductor not having
select suitable challan BIN details tick here
option and need not provide
Enter CIN details for a BSR code and
challan used in the challan serial number
statement

CD Record number is not

mandatory. This column is
required to be filled only when
same challan is mentioned
Tick here if you do not more than once in statement.
have any valid PAN
corresponding to above
challan details

Click on the Guide to

select suitable PAN
amount combination

Please enter TDS

deposited amount for
respective PAN’s

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 6 (Contd.): After validating KYC details, an Authentication Code will be generated, which will remain valid for same
calendar day for same Financial Year, Form Type and Quarter

Authentication
Code will be
available here

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3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 7: A unique ‘Request number’ will be generated.

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 3. Pictorial Guide
DSC Registration(Contd.) for Downloading Form 16A (Contd.)
Step 8: Form 16A will be available in ‘Requested Download’ under ‘Downloads’ section

Click on ‘Requested
Form 16A
Downloads’ under
‘Downloads’

•File will be available in ‘Requested Downloads’

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 3. Pictorial Guide for Downloading Form 16A (Contd.)
Step 8 (Contd..): Deductor can search status for Form 16A by using: a) Request Number b) Date c) View All

Enter Request Number (Search

Option 1) or Request Date
(Search Option 2 or option 3
“view all” to view the download
request

In case of Submitted
status please wait for
24 – 48 hrs.

Click on a row
to select it

Click on the buttons

to download file

HTTP Download is useful to download small files. It will directly download file for the user.

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Step to Download “PDF Converter Utility”

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Step 1: Click on ‘Requested downloads’ option available under ‘Downloads’ then click on hyper link ‘Click here’ to
download Utility

Click here to download

PDF Convertor Utility V
1.4L

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 Online Correction Request Flow
Step 2: Enter Verification code then click on ‘Submit’ button

For more details on

any screen, click on
Help icon

Enter the text as

displayed in
Verification Code
Click on
Submit

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Online Correction Request Flow
Step 3: Click on the hyper link ‘TRACES PDF Converter’

Click on the
Hyperlink to
download utility

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 • Extract TRACES-PDF-CONVERTERV.zip file in a folder on your system.

• If WinZip is not already installed on your system ,download it from www.winzip.com and install it.

• After extraction you will have Run.bat file and TRACES-PDF-Converter .jar in a same folder.

• To run this Utility, JRE version 1.7 or above is required. Get the same from www.java.com and install.

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners

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 Go to www.java.com

Click on “Free Java

Download” button

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners

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 Click on “Agree
and Start Free
Download”

If you want to know how to

install Java, please click on
“Installation Instructions” link.

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners

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The screen may vary if Windows version is other than 7. Please look for ‘Advanced System Settings’ option in the screen if it is different then what is
shown above.
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TRACES –PDF- CONVERTERV1.9L

TRACES –PDF- CONVERTERV1.9L

Select Run
File

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 TRACES –PDF- CONVERTERV1.9L

TRACES –PDF- CONVERTERV1.9L

Select Form 16\16A
Zip Files, enter
Password as your
TAN and select destination
folder to save PDF files.

Select digital certificate to

digitally sign the PDF files.
This is not Mandatory.

Certificate details
will be displayed
here.

Click on ‘Proceed’ to
continue with
Converter of PDF
files.

•Separate PDF files will be generated for each PAN and will be saved in the destination folder selected by you.
•User can opt to manually sign Form 16 A PDFs after printing them.

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 Sample of Form 16A

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 THANK YOU

Please Note:
1) For Feedback : You can share your feedback on [email protected]

2) For any Query : You can raise your concern on “Request for Resolution” as Online Grievance on
TRACES Website.

3) For any query related to website: You can raise your concern on below mentioned numbers
Toll Free Number - 1800103 0344
Land Line Number - 0120 4814600

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