ADDENDUM TO

STANDARD BIDDING DOCUMENT

PROCUREMENT OF CIVIL WORKS

NATIONAL COMPETITIVE BIDDING FOR

NAME OF WORK: Widening and Strengthening work of Chaubepur Bandi Mata

Road by full Depth Reclamation (FDR) Technology (with 5 year maintenance).

APPROXIMATE VALUE OF WORK RS. 1240.00 LAKH

 AGREEMENT NO. 5759C/131C-KV/2024-25 Dated 01-10-2024

NATIONAL COMPETITIVE BIDDING

(CIVIL WORKS)

NAME OF WORK : Widening and Strengthening work of Chaubepur

Bandi Mata Road by full Depth Reclamation
(FDR) Technology (with 5 year maintenance).

PERIOD OF SALE OF : 22-10-2024 to 05-11-2024 12:00 PM (Online)

BIDDING DOCUMENT
TIME AND DATE OF PRE : 25-10-2024 at 12:00 Hours (Afternoon) at the
BID CONFERENCE office of the Superintending Engineer, Kanpur
Circle, P.W.D., Kanpur.

LAST DATE AND TIME : DATE 05-11-2024 TIME: 12:00 PM (Online)

FOR RECEIPT OF BIDS

*TIME AND DATE OF : DATE 05-11-2024 TIME: 12:30 (AFTERNOON)

OPENING TECHNICAL BID HOURS (Online)

*TIME AND DATE OF : TO BE ANNOUNCED AFTER TECHNICAL

OPENING FINANICAL BID EVALUATION.

PLACE OF OPENING BID : Office of the Superintending Engineer, Kanpur

Circle, P.W.D., Kanpur

OFFICER INVITING BID : The Superintending Engineer, Kanpur Circle,

P.W.D., Kanpur on behalf of Governor of U.P.

* Should be the same as for the deadline for receipt of bids or promptly thereafter.
 APPENDIX TO ITB
Sl No Clause reference content

1 Cl 1.1 Name of the Employer is –

Chief Engineer,
Kanpur Zone,
UPPWD, Kanpur
2 Cl 4.3 (b) The last five years-
2019-20
2020-21
2021-22
2022-23
2023-24
3 Cl 4.5A(a) The average annual turn over amount is Rs.496.00 Lacs
4 Cl.4.5A (b) Cost of Completed/substantially Completed work is Rs. 496.00 Lacs
5 Cl.4.5A (c) Not applicable as per enclosed addendum to ITB
6 Cl 4.5A (d) Not applicable as per enclosed addendum to ITB
7 Cl4.5A (e) Not applicable as per enclosed addendum to ITB
8 Cl 4.5B(c) Liquid assets and / or availability of credit
facilities is - Rs. 124.00 Lacs

9 Cl 4.7 Price level of the financial year (To work out bid
capacity)- Base year 2023-24

10 Cl 9.2.1 The pre-bid meeting will take place at

Office of superintending Engineer
Kanpur Circle, P.W.D., Kanpur
On 25-10-2024 at 12:00 (noon)

11 The technical bid will be opened at Office of

Superintending Engineer, Kanpur Circle, PWD, Kanpur
On Date 05-11-2024 at 12:30 Afternoon (online)
12 Cl 4.5(a) Address of the employer-
Chief Engineer, Kanpur Zone,
UPPWD, 16/22 Civil Lines,
Kanpur-208001

13 Cl 16.2 Replace the last word of first line i.e. „Surety‟ by

„Security‟.
14 Cl 19.2(b) Identification-

Widening and Strengthening work of Chaubepur Bandi Mata Road by full Depth
Reclamation (FDR) Technology (with 5 year maintenance).

AGREEMENT NO. 5759C/131C-KV/2024-25 Dated 01-10-2024

Do not open before –
05-11-2024 at 12:30 Hours(afternoon)
15 Cl 20.1(a) The bid should be submitted latest by-
05-11-2024 at 12:00 Hours (Online)
16 Cl 23.1 The bid will be opened at
Office of Superintending Engineer
Kanpur Circle, PWD, Kanpur
05-11-2024 at 12:30 Hours(afternoon)
By Evaluation Committee

17 Cl 34.1 The Performance Security in favour of-

Superintending Engineer
Kanpur Circle, P.W.D., Kanpur

18 Cl 36.1 The name of dispute review expert –

The name of dispute review expert -

Shri. S.C. Chaurasiya

Hon‟ble Retd. Justice,
Allahabad High Court, Allahabad.
19. Escalation factors (for the cost of works executed and
financial figure)-

Years before Multiply factor

One 1.10
Two 1.21
Three 1.33
Four 1.46
Five 1.61
 Addendum/Amendments to I.T.B.
Clause Reference
with respect
to section 1
Clause No.2.1. The expenditure on this project will be met from the budget of Govt.
Page No 6 of State Uttar Pradesh.

Clause No. 4.2 Deleted.

Page 6

Clause No. 4.4 Bids for joint ventures are acceptable with single stage
bidding process under two cover system (Technical Bid and
Financial Bid)
Page 8

Clause No. 4.5.A This sub clause is replaced by the following clauses :
Page 8
The Applicant shall meet the following minimum
criteria:

Clause No. 4.5.A(a) This sub clause is replaced by the following

Page 8
Average annual turnover (defined as billing for works in
progress and completed in all classes of civil engineering
construction work only) over the last five years of 40% of the
value of contract/contracts applied for.

Clause No. 4.5.A(b) This sub clause is replaced by the following

Page 8
Experience in successful completing or substantially
completing at least one contract of highway (road and/or bridge
work)/airport runway of at least 40% of the value of proposed
contract within the last five years.

The works may have been executed by the Applicant as prime

contractor or as a member of joint venture or approved sub
contractor. As sub contractor, he should have acquired the
experience of execution of all major items of works under the
proposed contract. In case a project has been executed by a
joint venture, weightage towards experience of the project
would be given to each joint venture in proportion to their
participation in the joint venture.
 Substantially completed works means those works which are at
least 90% completed as on the date of submission (i.e. gross

value of work done up to the last date of submission is 90% or

more of the original contract price) and continuing
satisfactorily.

For these a certificate from the Employer/Engineer not below

the rank of an Executive Engineer or equivalent shall be
submitted along with the application incorporating clearly the
name of the work, Contract value, billing amount, date of
commencement of works, satisfactory performance of the
Contactor and any other relevant information.

Clause No. 4.5A(c) Deleted.

Page 8
Clause No. 4.5A(d) Deleted.
Page 9
Clause No. 4.5A(e) Deleted.
Page 9
Clause No. 4.5B(a) This sub clause is replaced by the following
Page 9
The applicant should own or should have assured ownership to
the following key items of equipment, in full working order,
and must demonstrate that, based on known commitments they
will be available for use in the proposed contract.
Based on the studies, carried out by the Engineer the minimum
requirement of major equipment to attain the completion of
works in accordance with the prescribed construction schedule
are shown in the Annexure-I.

Clause No. 4.5B(b) This sub clause is replaced by the following;

Page 9
The applicant must have suitably qualified personnel to fill the
positions as per Annexure-II. The applicant will supply
information on a prime candidate and an alternate for each
position, both of whom should meet the experience
requirements specified in Annexure-II.

Clause No. 4.5B(c) This sub clause is replaced by the following;

Page 9
The applicant should demonstrate that he has access to, or has
available, liquid assets (aggregate of working capital, cash in
hand and uncommitted bank guarantees) and/or credit facilities
of not less than 10% of the value of the contract/contracts
applied for certified by the Bankers (Not
 more than 3 months old) (Construction cash flow may be taken
as 10% of the estimated value of contract/contracts).

New Clause No. 4.5B(d) A new sub clause Cl.4.5B(d) is added and shall be read as
under;

The audited balance sheets for the last five years should be
submitted, which must demonstrate the soundness of the
Applicant‟s financial position, showing long term profitability
including an estimated financial projection for the next two
years. If necessary, the Employer will make enquiries with the
applicant‟s bankers.

Clause No. 4.5C This sub clause is replaced by the following;

To qualify for more than one contract, the applicant must

demonstrate having experience and resources sufficient to meet
the aggregate of the qualification criteria for each contract
given in clauses [Cl.4.5.B(a)], [Cl.4.5B(b)], [Cl.4.5B(c)] and
Cl. 4.7.

Clause No. 4.6 This clause is replaced by the following;

Sub contractor‟s experiences and resources shall not be taken

in to account in determining the applicant‟s compliance with
the qualifying criteria.

Clause No. 4.7 This clause is replaced by the following;

Page 10
Applicants who meet the minimum qualifying criteria will be
qualified only if their available bid capacity at the expected
time of bidding is more than the total estimated cost of the
works. The available bid capacity will be calculated as under.
Assessed Available Bid Capacity = (A*N*2.0-B), where

A =Maximum value of works executed in any one year during

the last five years (updated to the current price level) rate of
inflation may be taken as 10 percent per year which will
take into account the completed as well as works in
progress.
 B=Value at current price level of the existing commitments
and ongoing works to be completed during the next
12 Months (period of completion of works for which bids
are invited). And
N =Number of years prescribed for completion of the works
for which the bids are invited.
Note : 1- In case of a joint venture, the available bid capacity
will be applied for each partner to the extent of his
proposed participation in the execution of the works.
2- The statements showing the value of existing
commitments and on-going works as well as the
stipulated period of completion remaining for each of the
works listed should be countersigned by the Engineer in
charge, not below the rank of an Executive Engineer of
equivalent.
Clause No. 4.8 This clause is replaced by the following;
Page 10
Disqualification:
Even though the Applicants meet the above criteria, they are
subject to be disqualified if they have:
-made misleading or false representations in the form,
statements submitted; and/or
-Record of poor performance such as abandoning the works,
rescinding of contract for which the reasons are attributable to
the non-performance of the contractor, consistent history of
litigation awarded against the Applicant or financial failure due
to bankruptcy. The rescinding of contract of a joint venture on
account of reasons other than the non-performance, such as
Most Experienced partner of joint venture pulling out, court
directions leading to breaking up of a joint venture before the
start of work, which are not attributable to the poor
performance of the contractor will, however, not affect the
qualification of the individual partners.
New Clause No. Cl.4.9 A new sub clause Cl.4.9 is added and shall be read as under;
Litigation History
The Applicant should provide accurate information on
any litigation or arbitration resulting from contracts completed
or under execution by him over the last five years. A consistent
history of awards against the Applicant or any partner of a joint
venture may result in failure of the applicant.
Clause No.8.2 Deleted.
Page 11
Clause No.12.2 Deleted.
Page 13
Clause No.13.2 This clause is replaced by the following;
Page 14
The bidder shall fill in rates for all items of the Works
described in the Bill of Quantities as available online. Items for
which no rate is entered by the bidder will not be paid for by
the Employer when executed and shall be deemed covered by
the other rates and prices in the Bill of Quantities.

Clause No.15.3 Deleted

Page 15

Clause No.15.4 Deleted

Page 15

Clause No. 16.1 The second sentence is replaced by,

Page 15 “This bid security shall be in favour of Superintending
Engineer, Kanpur Circle, P.W.D., Kanpur and may be in
any one of the following forms”

Clause No. 16.2 Replace the last word of first line, „surety‟ by
Page 15 „security‟

Clause No. 16.4 Add at the end, “or 15.2 as the case may be”.
Page 15

Clause No.18.1 This clause is replaced by the following;

Page 16
The Bidder shall submit online one set of bid documents
comprising of the documents as described in Clause 12 of
these Instructions to Bidders,.
Clause No.18.2 This clause is replaced by the following:
Page 16
The Bid shall be signed by a person or persons duly authorized
to sign on behalf of the Bidder, pursuant to Sub-Clauses 4.3.
All pages of the bid where entries or amendments have been
made shall be initialed by the person or persons signing the bid.

Clause No.19.1 This sub-clause is replaced by the following:

Page 16
The Bidder shall submit two separate digitally signed files
marked as "Technical Bid (Cover-1)" and "Financial Bid
(Cover-2)". The contents of Technical and Financial Bids will
be as specified in clause 12.1. All documents are to be signed
digitally by the bidders.

Clause No.19.2 Deleted

Page 17

Clause No.19.3 Deleted

Page 17

Clause No.19.4 Deleted

Page 17

Clause No.20.1 This sub-clause is replaced by the following:

Page 17
Complete bids (including Technical and Financial Bids) must
be uploaded online through e-portal before the date and time
(as per server clock) as specified in the Appendix to ITB. The
Employer will assume no responsibility for delay caused due to
non-availability of internet connection or network traffic jam
etc..

Clause No.21 Deleted

Page 17

Clause No.22.2 This sub-clause is replaced by the following:

Page 17
Each Bidder's modification or withdrawal notice shall be
prepared and uploaded online in accordance with Clause 18 &
19.
Clause No.22.3 Deleted
Page 17
Clause No. 23.1 Replace the word „Employer‟ by “Evaluation Committee”.

Clause No.23.5 Deleted

Page 18

Clause No.25.1 Modified as To assist in the examination, evaluation, and

Page 19 comparison of Bids, the Employer may, at his discretion, ask
any Bidder for clarification of his Bid, including breakdowns
of unit rates. The request for clarification and the response
shall be in writing or by cable, but no change in the price or
substance of the Bid shall be sought, offered, or permitted

Clause No.25.2 Modified as Subject to sub-clause 25.1, no Bidder shall

Page 19 contact the Employer on any matter relating to his bid from
the time of the bid opening to the time the contract is
awarded.

Clause No.27 Deleted

Page 20
 Annexure-I

List of Plant & Equipment to be Deployed on Contract Work

[ Reference Cl.4.5B (a)]

Sl. Type of Equipment Maximum age last date Minimum Number of

No. submission of bids Equipment

1. Motor Grader 10 1
2. Dozer 10 1
3. Front end Loader 10 1
4. Tandem Roller 10 1
5. Smooth Wheeled Roller 10 2
6. Water Tanker 10 2
7. Bitumen Sprayer 10 1
8. Air Compressor 10 1
9. Mechanical Broom 10 1
10. Hot Mix Plant with Electronic 10 1
Controls (Minimum 80-100) TPH
Capacity.
11. Paver Finisher with Electronic 10 1
Sensor
12 Vibratory Roller 10 2
13 Tipper Truck 10 5
14 Tar Boiler 10 1
15 Tractor Trolly 10 2
16 Wet Mix Plant of 75 ton hourly 10 1
capacity
 Annexure-II

Minimum Key Personnel for the Project

[Reference Cl.4.5B (b)]

s

Sl. Personnel Qualification as on last date Minimum Key

No. submission of bids Personnel
1. Project Manager B.E. Civil + 10 years Exp. 1 No.
2. Site Engineer B.E. Civil + 3 years Exp. 1 No.
3. Plant Engineer B.E. Mech. + 3 years Exp. Or Dip. 1 No.
Mech. + 7 years Exp.
4. Quantity Surveyor B.E. Civil + 7 years Exp. Or Dip. 1 No
Civil + 10 years Exp.
5. Soil & Material Engineer B.E. Civil + 7 years Exp. Or Dip. 1 No.
Civil + 10 years Exp.
6. Survey Engineer B.E. Civil + 5 years Exp. Or Dip. 1 No.
Civil + 8 years Exp.
Total 6 Nos.
 ADDENDUM TO QUALIFICATION INFORMATION

Clause Reference
with respect
to Section 2

Clause 1.3.2 Deleted

Page- 30

Clause 3.1 (i) Affidavits-

Page-33 shall be submitted on Rs 100.00 non Judicial stamp
paper duly notarized.

Clause 3.2 (i) undertakings-

Page-33 shall be submitted on Rs 100.00 non Judicial stamp
paper duly notarized

Page 34 Sample format for evidence of access to or

availability of credit facilities;

shall be furnished by bank on their original letter head . The

certificate should not be old by more than three months.
 Addendum /Amendments to conditions of contract
Clause Reference
with respect
to Section 3

Clause 1.1 This 11th and 12th line are replaced by the following;
Page-39 The contract is the contract between
the “Employer” and the “contractor” to execute, complete and
maintain the works till the completion of Defect Liability
Period 02 Years from actual date of completion. It consists of
the documents listed in clause 2.3 below.

Clause No. 50 Deleted.

Page-52

Clause No. 51.1 This sub clause is replaced by the following;

Page-52 to 53
The Employer shall make advance payment (not to be paid in
less than two installments except in special circumstances for
which the reasons to be recorded in writing) to the Contractor
of the amounts stated in the Contract Data by the date stated in
the Contract Data, against provision by the Contractor of an
Unconditional Bank Guarantee in a form and by a bank
acceptable to the Employer in amounts and currencies equal to
be at least 110% of the advance payment. The guarantee shall
remain effective until the advance payment has been repaid,
but the amount of the guarantee shall be progressively reduced
by the amounts repaid by the Contractor. The mobilization
advance would be deemed as interest bearing advance at an
interest rate of 10% to be compounded quarterly.

Bill of Quantities Table of bill of Quantity is replaced along with foot note
Page-7 corrections in Note No 1 & 2, Deletion of Note No 3 &4.
 SECTION 4
CONTRACT DATA
1 The employer is- [C1.1.1]
.
Chief Engineer, Kanpur Zone, UP PWD, Kanpur
Name of authorized representative-
Superintending Engineer, Kanpur Circle, PWD, Kanpur
2 The Engineer is-
.
Superintending Engineer, Kanpur Circle, PWD, Kanpur
Name of Authorized Representative:
Executive Engineer , Provincial Division , PWD, Kanpur Nagar
(UP)

3 The dispute review expert appointed jointly by the employer and [C1.1.1]
. contractor is :
Sanjeev kumar
Retd. Secretary, Govt. of U.P.
Lucknow.
4 The defects liability period is Five Years from the date of completion [C1.1.1&35]
5 The start date shall be ZERO days from the date of issue of [C1.1.1]
the Notice to proceed with the work
6 The intended completion date for the whole of the works is
. 12 Months (Including rainy and winter seasons) after start
of work with the following milestones [C1.1.1,17&28]

[C1.2.2,49.1]
Milestones dates Physical works to be completed Period form the start date

1 Milestone- 25% Two Month

2 Milestone- 50% Four Month

3 Milestone- 75% Six Month

4 Milestone- 100% Eight Month

 7The site is located at [C1.1.1]
. Widening and Strengthening work of Chaubepur Bandi Mata
Road by full Depth Reclamation (FDR) Technology (with 5 year
maintenance).

8 The name and identification number of the contract is: [C1.1.1]

. Widening and Strengthening work of Chaubepur Bandi Mata
Road by full Depth Reclamation (FDR) Technology (with 5 year
maintenance).
Contract Number- To be inserted later
9 The works consist of – [C1.1.1]
. Widening and Strengthening work of Chaubepur Bandi Mata
Road by full Depth Reclamation (FDR) Technology (with 5 year
maintenance).

The works shall, inter alia, include the following, as specified or as directed.:

(A) Road Works

Site Clearance, Earth work, GSB, WMM Stablized WMM, Prime coat, tack coat, DBM-
I, DBM-II, BC, Construction / Extension of cross drainage works (RCC culverts &
Hume Pipe culverts), Construction of “U” Type RCC Drain as per MORT&H detailed
specification of works and as per direction of Engineer, all aspects of quality assurance
of various components of the works; rectification of the defects in the completed
works during the Defects Liability Period; submission of "As-built" drawings and
any other related documents; and other item of work as may be required to be
carried out for completing the works in accordance with the drawings and provisions of
the contract to ensure safety.

(B) Bridge Works-

Site Clearance, Temporary Island, Cutting edge, Well Curb, Well Staining, Tarfelt paper,
Sinking, Bottom Plug, Intermediate Plug, Well Foundation, Reinforced Cement
Concrete, reinforcement in steel, 100 mm dia galvanised steel Drainage Spouts,
expansion joint, Plain Cement Concrete, RCC railling Earth work, filter material
pitching as per MORT&H detailed specification of works and as per direction of
Engineer, all aspects of quality assurance of various components of the works;
rectification of the defects in the completed works during the Defects Liability
Period; submission of "As-built" drawings and any other related documents; and
other item of work as may be required to be carried out for completing the works in
accordance with the drawings and provisions of the contract to ensure safety
(C) Other Items- Any other items as required to fulfill all contractual obligations as per
the Bid documents [C1.1.1]

10. The following documents also form part of the Contract: [C1.2.3 (9)]

11. The law which applies to the Contract is the – [C1.3.1]

Law of Union of India
12. The language of the Contract documents is English [C1.3.1]
13. Limit of subcontracting- 25% of the Initial Contract Price [C1.7.1]
14. The Schedule of Other Contractors [C1.8]
15. The Schedule of Key Personnel- As per Annex.-II to Section 1 [C1.9]

16. The minimum insurance cover for physical property, injury and death [Cl. 13]
is Rs.5 lakhs per occurrence with the number of occurrences limited
to four. After each occurrence, contractor will pay additional
premium necessary to make insurance valid for four occurrences
always

17. Site investigation report- Not applicable [C1.14]

18. The Site Possession Dates shall be- Date of issue of notice to [Cl. 21]
proceed with the work
19. Fees and types of reimbursable expenses to be paid to the Dispute [CL 25]
Review Expert- (To be inserted latter)
20. Appointing Authority for the Dispute Review Expert – [Cl. 26]
Council, Indian Road Congress, New Delhi

21. The period for submission of the programme for approval of [Cl.
Engineer- 27.1]
shall be 21 days from the issue of Letter of Acceptance.
22. The period between programme updates shall be- One month. [Cl.
27.3]
23. The amount to be withheld for late submission of an updated [Cl.
programme shall be-- Rs.500.00 Lacs 27.3]
24. The following events shall also be Compensation Events; [Cl. 44]
Substantially adverse ground conditions encountered during the
course of execution of work not provided for in the bidding document
(i) Removal of underground utilities detected subsequently
(ii) Significant change in classification of soil requiring additional
mobilization by the contractor, e.g. ordinary soil to rock
excavation,
 (iii) Removal of unsuitable material like marsh, debris dumps, etc not
caused by the contractor
(iv) Artesian conditions
(v) Seepage, erosion, landslide
(vi) River training requiring protection of permanent work
(vii)Presence of historical, archeological or religious structures.
monuments interfering with the works
viii) Restriction of access to ground imposed by civil,
judicial, or military authority

25. The currency of the Contract is -- Indian Rupees [Cl. 46]

26. As per SBD [Cl 47]

27. The proportion of payments retained ( retention money) shall be- [Cl. 48]
5 % from each bill subject to a maximum of 5% of final
contract price

28. Amount of liquidated damages for Delay in completion of works – [Cl. 49]
1- For whole of work (1/2000)th of the initial contract price,
rounded off to the nearest Thousand, per day.

2- For sectional completion (wherever specified in Item 6 of

contract data) (1/200)th of initial contract price for 5 km
section, rounded off to the nearest thousand per day.

29 Maximum limit of liquidated damages for delay in completion of [Cl.49]

work –10% of the initial Contract price rounded off to
nearest thousand

30 DELETED [Cl 50]

31 DELETED [Cl 50]

 The amounts of the advance payment are :- [Cl 51
&52]
32
1-Mobilization 10% of the The Employer shall make advance
contract payment (not to be paid in less than
Price two installments except in special
circumstances for which the reasons
to be recorded in writing) to the
Contractor of the amounts stated in
the Contract Data by the date stated
in the Contract Data, against
provision by the Contractor of an
Unconditional Bank Guarantee in a
form and by a bank acceptable to the
Employer in amounts and currencies
equal to be at least 110% of the
advance payment. The guarantee
shall remain effective until the
advance payment has been repaid,
but the amount of the guarantee shall
be progressively reduced by the
amounts repaid by the Contractor.
The mobilization advance would be
deemed as interest bearing advance
at an interest rate of 10% to be
compounded quarterly.

2- Equipment After equipment is brought to site

90% for
(provided the Engineer is satisfied
new and
50% of that the equipment is required for
depreciated performance of the contract) and on
value for submission of unconditional bank
old guarantee in a form and by a bank
equipment. acceptable to the Employer in
Total amounts and currencies equal to be
amount at least 110% of the advance
will be payment. The guarantee shall remain
subject to a effective until the advance payment
maximum has been repaid, but the amount of
of 5% of the guarantee shall be progressively
the reduced by the amounts repaid by
contract
the Contractor.
price.
 3-Secured a) The material are in accordance
advance for 75% of with the specification for works;
non perishable invoice b) Such material have been delivered
materials value. to site and are properly stored and
brought to site protected against damage or
deterioration to the satisfaction of
the engineer. The contractor shall
store to bulk material in measurable
stacks.
c) The contractor‟s records of the
requirements, orders, receipt and
use of materials are kept in a form
approved by the Engineer and such
records shall be available for
inspection by the Engineer;
d)The contractor has submitted with
his monthly statement the estimated
value of the materials on site
together with such documents as
may be required by the Engineer for
the purpose of valuation of
materials and providing evidence of
ownership and payment thereof;
e) Ownership of such materials shall
be deemed to vest in the Employer
for which the Contractor has
submitted an Indemnity Bond in an
acceptable; and
f) The quantities of materials are
not excessive and shall be used
within a reasonable time as
determined by the Engineer.
(The advance payment will be paid to the Contractor no later than 28 days after
fulfillment of the above conditions).
:
33 Repayment of advance payment for mobilization and [Cl.51.3]
equipment:

The advance loan shall be repaid with percentage

deductions from the interim payments certified by
the Engineer under the Contract. Deductions shall
commence in the next Interim Payment Certificate
following that in which the total of all such
payments to the Contractor has reached not less than
20 percent of the Contract Price or 6 (Six) months
from the date of payment of first installment of
advance, whichever period concludes earlier, and shall
be made at the rate of 20 per cent of the amounts of
all Interim Payment Certificates until such time as
the loan has been repaid, always provided that the
loan shall be completely repaid prior to the expiry of the
original time for completion pursuant to Clauses 17 and
28

34 Repayment of secured advance: [Cl.51.4]

The advance shall be repaid from each succeeding
monthly payments to the extent materials [for which
advance was previously paid pursuant to Clause 51.4 of
G.C.C.] have been incorporated into the Works.

35 The Securities shall be for the following minimum [Cl.52]

amounts equivalent as a percentage of the Contract Price:

Performance Security for 5 per cent of contract price

plus Rs.................... (to be decided after evaluation of
the bid) as additional security in terms of ITB Clause
29.5.
The standard form of Performance Security acceptable to
the Employer shall be an unconditional Bank
Guarantee of the type as presented in Section 8 of the
Bidding Documents

36 The Schedule of Operating and Maintenance Manuals [Cl.58]

N/A

37 The date by which "as-built" drawings (in scale as [Cl.58]

directed) in 2 sets are required is within 28 days of issue
of certificate of completion of whole or section of the
work, as the case may be.
38 The amount to be withheld for failing to supply "as built" [Cl.58]
drawings by the date required is Rs.500.00 Lakhs.

39 The following events shall also be fundamental breach of [Cl.

contract: 59.2]
"The Contractor has contravened Sub-clause 7.1 and Clause 9 of
GCC."

40 The percentage to apply to the value of the work not completed [3,Cl.60]
representing the Employer's additional cost for completing the
Works shall be - 20 per cent.

Certified that Tender has been checked

and is Correct.

(Anil Kumar)
Superintending Engineer
Kanpur Circle , P.W.D, Kanpur
 SECTION 5

TECHNICAL SPECIFICATION

Work will be executed as per MORT&H Specifications Vth edition-2013 / PWD

detailed specifications/IRC codes/latest circulars/Govt. orders issued time to time and
also as per directions Engineer-in-Charge.

(Anil Kumar)
Superintending Engineer
Kanpur Circle , P.W.D, Kanpur
 Original

STANDARD BIDDING DOCUMENT

PROCUREMENT OF
CIVIL WORKS

PART I: COMPLETE BIDDING DOCUMENT

GOVERNMENT OF INDIA
MINISTRY OF SURFACE TRANSPORT
DEPARTMENT OF
ROAD TRANSPORT & HIGHWAY
Original

STANDARD BIDDING
DOCUMENT PROCUREMENT OF
CIVIL WORKS

PART I: COMPLETE BIDDING DOCUMENT

Original
(PAGE REPLACED)
GOVERNMENT OF _______________________
__
PROJECT - Widening and Strengthening work of Chaubepur Bandi
Mata Road by full Depth Reclamation (FDR) Technology (with 5 year
maintenance).

AGREEMENT NO. ________________________________

NATIONAL COMPETITIVE BIDDING

(CIVIL WORKS)

NAME OF WORK : Widening and Strengthening work of

Chaubepur Bandi Mata Road by full
Depth Reclamation (FDR) Technology
(with 5 year maintenance).

PERIOD OF SALE OF : 22-10-2024 to 05-11-2024 12:00 PM

BIDDING DOCUMENT (Online)
TIME AND DATE OF : 25-10-2024 at 12:00 Hours (Afternoon) at
PRE BID the office of the Superintending
CONFERENCE Engineer, Kanpur Circle, P.W.D.,
Kanpur.
LAST DATE AND : DATE 05-11-2024 TIME: 12:00 PM
TIME FOR RECEIPT OF (Online)
BIDS
*TIME AND DATE OF : DATE 05-11-2024 TIME: 12:30
OPENING TECHNICAL (AFTERNOON) HOURS (Online)
BID
*TIME AND DATE OF : TO BE ANNOUNCED AFTER
OPENING FINANICAL TECHNICAL
BID EVALUATION.
PLACE OF OPENING : Office of the Superintending Engineer,
BID Kanpur Circle, P.W.D., Kanpur

OFFICER INVITING : The Superintending Engineer, Kanpur

BID Circle, P.W.D., Kanpur on behalf of
Governor of U.P.

* Should be the same as for the deadline for receipt of bids or promptly thereafter.
Original

INVITATION OF BID
(IFB)
Original
(PAGE REPLACED)
GOVERNMENT OF .............................
............................................. PROJECT
INVITATIONS FOR BIDS (IFB)

NATIONAL COMPETITIVE BIDDING

Date:
Bid No.:
1 • The ..................................... invites bids for the construction of works detailed in the table.
The bidders may submit bids for any or all of the following works.
___________________________________ TABLE ____________________________________
Package Name of work Approximate value Bid security Cost of document Period of
No ___________________ of work (Rs.) ______ (Rs.)* ________ (Rs.) ______ completion
1 2 3 4 5 6
_____________________________________________________________________________

_____________________________________________________________________________

2. Bidding documents (and additional copies) may be purchased from the office of.
…………….from ……….to…….., for a non-refundable fee (three sets) as indicated, in
the form of cash or Demand Draft on any Scheduled bank payable at…………. in favour
of …………….. Interested bidders may obtain further information at the same address.
Bidding documents requested by mail will be dispatched by registered/speed post on
payment of an extra amount of Rs ........................................... The ............................. will
not be held responsible for the postal delay if any, in the delivery of the documents or
non-receipt of the same.
3. Bids must be accompanied by security of the amount specified for the work in the table,
payable at............ and drawn in favour of ............................. Bid security will have to be
in any one of the forms as specified in the bidding document and shall have to be valid
for 45 days beyond the validity of the bid.
4. Bids must be delivered to…………………………………… on or before…...hours
on…… (date) and will be opened on the same day at………hours, in the presence of the
bidders who wish to attend. If the office happens to be closed on the date of receipt of the
bids as specified, the bids will be received and opened on the next working day at the
same time and venue.
5. A prebid meeting will be held……………………………...at………………………..hrs.
at the office of .....................................................................................to clarify the issues
and to answer questions on any matter that may be raised at that stage as stated in Clause
9.2 of 'Instructions to Bidders' of the bidding document.
6. Other details can be seen in the bidding documents.

Signature of Authorised Officer

_____________________________________________________________________________
Approximate value of work Bid Security
* (i) upto Rs. 20 crores - @ 2% (Subject to a maximum of Rs. 30 Lakhs)
(ii) Rs. 20 to 50 Crores - @ l'/2% (Subject to a maximum of Rs. 50 lakhs)
(iii) Above Rs. 50 Crores - @ 1%
Note: Bid Security will be a fixed sum rounded off to the nearest ten thousand Rupees.

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SECTION 1
INSTRUCTIONS TO BIDDERS
(ITB)
Original

Section1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General
1. Scope of Bid 6
2. Source of Funds 6
3. Eligible Bidders 6
4. Qualification of the Bidder 6
5. One Bid per Bidder 10
6. Cost of Bidding 11
7. Site Visit 11
B. Bidding Documents
8. Content of Bidding 11
Documents
9. Clarification of Bidding 12
Documents
10. Amendment of Bidding 12
Documents
C. Preparation of Bids
11. Language of Bid 13
12. Documents Comprising 13
the Bid
13. Bid Prices 14
14. Currencies of Bid and 14
Payment
15. Bid Validity 14
16. Bid Security 15
17. Alternative Proposals 16
by Bidders
18. Format and Signing of Bid 16

D. Submission of Bids
19. Sealing and Marking of Bids 16
20. Deadline for Submission of Bids 17
21. Late Bids 17
22. Modification and Withdrawal 17
of Bids
E. Bid Opening and Evaluation
23. Bid Opening 18
24. Process to be Confidential 19
25. Clarification of Financial Bids 19
26. Examination of Bids and 19
Determination of Responsiveness
27. Correction of Errors 20
28. Deleted 20
29. Evaluation and Comparison 20
of Financial Bids
Original
30. Deleted 21
F. Award of Contract
31. Award Criteria 21
32. Employer's Right to Accept
any Bid and to Reject any or 21
all Bids
33. Notification of Award and
Signing of Agreement 22
34. Performance Security 22
35. Advance Payment and Security 22
36. Dispute Review Expert 23
37. Corrupt or Fraudulent Practices 23

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A. GENERAL
1. Scope of Bid
1.1. The Employer (named in Appendix to ITB) invites bids for the construction of works (as
defined in these documents and referred to as "the works") detailed in the table given in IFB. The
bidders may submit bids for any or all of the works detailed in the table given in IFB.

1.2. The successful bidder will be expected to complete the works by the intended completion
date specified in the Contract data.

1.3. Throughout these bidding documents, the terms 'bid' and 'tender' and their derivatives
(bidder/ tenderer, bid/ tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds
2.1 Replaced
3. Eligible Bidders

3.1. This Invitation for Bids is open to all bidders.

3.2. All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
statement that the Bidder is neither associated, nor has been associated, directly or indirectly, with the
Consultant or any other entity that has prepared the design, specifications, and other documents for
the Project or being proposed as Project Manager for the Contract. A firm that has been engaged by
the Employer to provide consulting services for the preparation or supervision of the works, and any
of its affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1. All bidders shall provide in Section 2, Forms of Bid and Qualification
Information, a preliminary description of the proposed work method and schedule, including drawings
and charts, as necessary. The proposed methodology should include programme of construction
backed with equipment planning and deployment duly supported with broad calculations and quality
assurance procedures proposed to be adopted justifying their capability of execution and completion
of work as per technical specifications, within stipulated period of completion.

4.2.* In the event that Pre-qualification of potential bidders has been undertaken, only bids from
prequalified bidders will be considered for award of Contract. These qualified bidders should submit
with their bids any information updating their original prequalification applications or, alternatively,
confirm in their bids that the originally submitted prequalification information remains essentially
correct as of date of bid submission. The update or confirmation should be provided in Section 2. A
copy of the original prequalification application and the letter of prequalification should also be
furnished. With
___________________________________________________________________________

*Delete, if post-qualification is to be carried out.

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the updated information, the bidder must continue to be qualified in accordance with the criteria laid
down in the prequalification document. All bidders shall also furnish the following information in
Section 2.
(i) Evidence of access to or availability of credit facilities (minimum 10%
of estimated cost) certified by the bankers.
(ii) Undertaking that bidder would be able to invest a minimum of cost upto
25% of the contract value of work, during implementation of contract.
(iii) Proposals, if any, for sub contracting of elements of work, costing more
than 10% of the bid amount.
(iv) Power of attorney.
(v) Latest income tax clearance certificate from concerned department.

4.3.* If the Employer has not undertaken prequalification of potential bidders, all bidders
shall include the following information and documents with their bids in Section 2:

(a) copies of original documents defining the constitution or legal status, place of
registration, and principal place of business; written power of attorney of the
signatory of the Bid to commit the Bidder;

(b) total monetary value of construction work performed for each of the last five
years;

(c) experience in works of a similar nature and size for each of the last five years,
and details of works underway or contractually committed; and clients who may
be contacted for further information on those contracts;

(d) major items of construction equipment proposed to carry out the Contract;

(e) qualifications and experience of key site management and technical personnel
proposed for Contract;

(f) reports on the financial standing of the Bidder, such as profit and loss statements
and auditor's reports for the past five years;

(g) evidence of access to line (s) of credit and availability of other financial
resources facilities (10% of contract value), certified by the Bankers (Not more
than 3 months old)

(h) undertaking that the bidder will be able to invest a minimum cash upto
25% of contract value of work, during implementation of work.

(i) authority to seek references from the Bidder's bankers;

(j) information regarding any litigation, current or during the last five years, in
which the Bidder is involved, the parties concerned, and disputed amount;

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(k) proposals for subcontracting components of the Works amounting to more than
10 per cent of the Bid Price (for each, the qualifications and experience of the
identified sub-contractor in the relevant field should be annexed); and

(l) the proposed methodology and programme of construction, backed with

equipment planning and deployment, duly supported with broad calculations and
quality control procedures proposed to be adopted, justifying their capability of
execution and completion of the work as per technical specifications within the
stipulated period of completion as per milestones (for all contracts over Rs.5
Crore).

4.4. REPLACED
or
Bids from prequalified firms or prequalified joint-ventures only will be acceptable.**

4.5. A. To qualify for award of the contract, each bidder in its name should
have in the last five years as referred to in Appendix.

(a) achieved a minimum annual financial turnover (in all classes of civil engineering
construction works only) amount indicated in Appendix in any one year (usually
not less than two and a half times the estimated annual payments under the
contract;(REPLACED)
(b) satisfactorily completed (not less than 90% of contract value), as a prime
contractor (or as a nominated subcontractor, where the subcontract involved
execution of all main items of work described in the bid document, provided
further that all other qualification criteria are satisfied) at least one similar work
of value not less than amount indicated in Appendix {usually not less than 50%
of estimated value of contract) ;(REPLACED)
(c) executed in any one year, the minimum quantities of the following items of work
as indicated in Appendix.
- cement concrete (including RCC and PSC) ......... ..cum
- earthwork in both excavation and embankment
(combined quantities) ........... cum
......................................... ........... cum
.......................................... ........... cum
(usually 80% of the expected peak rate of construction)
__________________________________________________________________________________
* To be deleted for project costing Rs 100 crore or more
** To be deleted for project costing less than Rs 100 crore

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*(d) The contractor or his identified sub-contractor should possess required valid
electrical license for executing the building electrification works and should have
executed similar electrical works for a minimum amount as indicated in
Appendix in any one year.
*(e) The contractor or his identified sub-contractor should possess required valid
license for executing the water supply/sanitary engineering works and should
have executed similar water supply/sanitary engineering works for a minimum
amount as indicated in Appendix in any one year.

B. Each bidder should further demonstrate: (REPLACED)

(a) availability (either owned or leased or by procurement against

mobilization advances) of the following key and critical equipment for
this work:

NOTE: (To be included for bids valued over Rs. 5 Crore)

Based on the studies, carried out by the Engineer the minimum suggested major
equipment to attain the completion of works in accordance with the prescribed
construction schedule are shown in the Annexure-I.

The bidders should, however, undertake their own studies and furnish with their
bid, a detailed construction planning and methodology supported with layout and
necessary drawings and calculations (detailed) as stated in clause 4.3 (1) above to
allow the employer to review their proposals. The numbers, types and capacities
of each plant/equipment shall be shown in the proposals along with the cycle
time for each operation for the given production capacity to match the
requirements.

(b) availability for this work of personnel with adequate experience as required; as
per Annexure-II.

(c) liquid assets and/or availability of credit facilities of no less than amount
indicated in Appendix
(Credit lines/letter of credit/certificates from Banks for meeting the funds
requirement etc. - usually the equivalent of the estimated cash flow for 3 months
in peak construction period.)

C. To qualify for a package of contracts made up of this and other contracts for
which bids are invited in the IFB, the bidder must demonstrate having
experience and resources sufficient to meet the aggregate of the qualifying
criteria for the individual contracts (REPLACED).

4.6. Sub-contractors' experience and resources shall not be taken into account in determining the
bidder's compliance with the qualifying criteria except to the extent stated in 4.5 (A)
above.(REPLACED)

____________________________________________________________________________________________________
* Delete, if not applicable.

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4.7. Bidders who meet the minimum qualification criteria will be qualified only if
their available bid capacity is more than the total bid value. The available bid capacity
will be calculated as under: (REPLACED)

Assessed Available Bid capacity = ( A*N*2 - B )

Where

A= Maximum value of civil engineering works executed in any one year during the
last five years (updated to the price level of the year indicated in Appendix)
taking into account the completed as well as works in progress.
N = Number of years prescribed for completion of the works for which bids are
invited.
B= Value (updated to the price level of the year indicated in Appendix) of existing
commitments and on-going works to be completed during the next…..years
(period of completion of the works for which bids are invited)

Note: The statements showing the value of existing commitments and on-going works as
well as the stipulated period of completion remaining for each of the works listed
should be countersigned by the Engineer in charge, not below the rank of an
Executive Engineer or equivalent.

4.8. Even though the bidders meet the above qualifying criteria, they are subject to
be disqualified if they have: (REPLACED)

- made misleading or false representations in the forms, statements and attachments

submitted in proof of the qualification requirements; and/or

- record of poor performance such as abandoning the works, not properly completing
the contract, inordinate delays in completion, litigation history, or financial
failures etc.; and/or

- participated in the previous bidding for the same work and had quoted unreasonably
high bid prices and could not furnish rational justification to the employer.

5. One Bid per Bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or
participates in more than one Bid (other than as a subcontractor or in cases of alternatives that have
been permitted or requested) will cause all the proposals with the Bidder's participation to be
disqualified.

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6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid, and
the Employer will in no case be responsible and liable for those costs.

7. Site Visit

7.1. The Bidder, at the Bidder's own responsibility and risk is encouraged to visit and examine the
Site of Works and its surroundings and obtain all information that may be necessary for preparing the
Bid and entering into a contract for construction of the Works. The costs of visiting the Site shall be at
the Bidder's own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1. The set of bidding documents comprises the documents listed below and addenda
issued in accordance with Clause 10:

Section Particulars Volume No.

Invitation for Bids
1 Instructions to Bidders I
2 Qualification Information, and other forms
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
6 Form of bid III
7 Bill of Quantities
8 Securities and other forms
9 Drawings IV
10 Documents to be furnished by bidder V

8.2. One copy of each of the volumes I, II, III and IV will be issued to the bidder. Documents
to be furnished by the bidder in compliance to section 2 will be prepared by him and furnished as
Volume-V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract, contract
data, forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings in the Bid
Document. Failure to comply with the requirements of Bid Documents shall be at the bidder's own
risk. Pursuant to clause 26 hereof, bids which are not substantially responsive to the requirements of
the Bid Documents shall be rejected.

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9. Clarification of Bidding Documents

9.1. A prospective bidder requiring any clarification of the bidding documents may notify the
Employer in writing or by cable (hereinafter "cable" includes telex and facsimile) at the Employer's
address indicated in the invitation to bid. The Employer will respond to any request for clarification
which he received earlier than 15 days prior to the deadline for submission of bids. Copies of the
Employer's response will be forwarded to all purchasers of the bidding documents, including a
description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will
take place at the address, venue, time and date as indicated in appendix.

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any matter
that may be raised at that stage.

9.2.3. The bidder is requested to submit any questions in writing or by cable to reach the
Employer not later than one week before the meeting.

9.2.4. Minutes of the meeting, including the text of the questions raised (without identifying the
source of enquiry) and the responses given will be transmitted without delay to all purchasers of the
bidding documents. Any modification of the bidding documents listed in Sub-Clause 8.1 which may
become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively
through the issue of an Addendum pursuant to Clause 10 and not through the minutes of the pre-bid
meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1. Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents and shall be
communicated in writing or by cable to all the purchasers of the bidding documents. Prospective
bidders shall acknowledge receipt of each addendum in writing or by cable to the Employer. The
Employer will assume no responsibility for postal delays.

10.3. To give prospective bidders reasonable time in which to take an addendum into account
in preparing their bids, the Employer may, at his descretion, extend as necessary the deadline for
submission of bids, in accordance with Sub-Clause 20.2 below.

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C. PREPARATION OF BIDS
11. Language of the Bid
All documents relating to the bid shall be in the English language.
12. Documents Comprising the Bid
12.1 The bid to be submitted by the bidder as Volume V of the bid document (refer 1) shall be
in two separate parts:

Part I shall be named "Technical Bid" and shall comprise

(i) Bid Security in the form specified in Section 8

(ii) Qualification Information and supporting documents as specified in

Section 2

(iii) Certificates, undertakings, affidavits as specified in Section 2

(iv) Any other information pursuant to Clause 4.2 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in
Clause 15.1
(vi) Acceptance/ non-acceptance of Disoute Review Expert proposed in
Clause 36.1

Part II shall be named " Financial Bid" and shall comprise

(i) Form of Bid as specified in Section 6
(ii) Priced Bill of Quantities for items specified in Section 7

Each part will be separately sealed and marked in accordance with the Sealing and
Marking Instructions in Clause 19.

12.2. The bidder shall prepare two copies of the bid, marking them 'Original' and 'Copy'
respectively.

12.3. Following documents, which are not submitted with the bid, will be deemed to be part of
the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)
1 Instructions to Bidders Volume I
3 Conditions of Contract
4 Contract Data
5 Specifications Volume II
8 Drawings Volume IV

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13. Bid Prices

13.1 The contract shall be for the whole works as described in Sub-Clause 1.1, based on the
priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for
all items of the Works described in the Bill of Quantities alongwith total bid price (both in figures and
words). Items for which no rate or price is entered by the bidder will not be paid for by the Employer
when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities.
Corrections, if any, shall be made by crossing out, initialing, dating and rewriting. (REPLACED)

13.3 All duties, taxes, and other levies payable by the contractor under the contract, or for any
other cause shall be included in the rates, prices and total Bid Price submitted by the Bidder.

13.4.* The rates and prices quoted by the bidder shall be fixed for the duration of the Contract
and shall not be subject to adjustment on any account (For contracts upto 12 months period).

OR
13.4.* The rates and prices quoted by the bidder are subject to adjustment during the performance of
the Contract in accordance with the provisions of Clause 47 of the Conditions of Contract (For
contracts more than 12 months period.

14. Currencies of Bid and Payment

14.1. The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees. All
payments shall be made in Indian Rupees.

15. Bid Validity

15.1. Bids shall remain valid for a period not less than 120 days after the deadline date for bid
submission specified in Clause 20. A bid valid for a shorter period shall be rejected by the Employer
as non-responsive. In case of discrepancy in bid validity period between that given in the undertaking
pursuant to Clause 12.1 (v) and the Form of Bid submitted by the bidder, the latter shall be deemed to
stand corrected in accordance with the former and the bidder has to provide for any additional security
that is required.

15.2. In exceptional circumstances, prior to expiry of the original time limit, the Employer may
request that the bidders may extend the period of validity for a specified additional period. The
request and the bidders' responses shall be made in writing or by cable. A bidder may refuse the
request without forfeiting his bid security. A bidder agreeing to the request will not be required or
permitted to modify his bid except as provided in 15.3 hereinafter, but will be required to extend the
validity of his bid security for a period of the extension, and in compliance with Clause 16 in all
respects.

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15.3.* In the case of contracts in which the Contract Price is fixed (not subject to price adjustment),
in the event that the Employer requests and the Bidder agrees to an extension of the validity period,
the contract price, if the Bidder is selected for award shall be the bid price corrected as follows :

The price shall be increased by the factor of 0.2% for each week or part of a week that has
elapsed from the expiration of the initial bid validity to the date of issue of letter of acceptance to the
successful Bidder.

15.4. Bid evaluation will be based on the bid prices without taking into consideration the above
correction.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as
shown in column 4 of the table of IFB for this particular work. This bid security shall be in
favour of Employer as named in Appendix and may be in one of the following forms (SECOND
SENTENCE IS REPLACED):

a. Receipt in challan of cash deposit in the Govt. Treasury in India.

b. Deposit-at-call Receipt from any scheduled Indian Bank or a foreign

Bank located in India and approved by the Reserve Bank of India.

c. Indian Post Office / National Savings Certificate duly endorsed by the

competent postal authority in India.

d. Bank Guarantee from any scheduled Indian bank, in the format given in
Volume III.

e. Fixed Deposit Receipt, a certified cheque or an irrevocable letter of credit,

issued by any Scheduled Indian Bank or a foreign Bank approved by the
Reserve Bank of India.

16.2 Bank guarantees (and other instruments having fixed validity) issued as surety for the bid
shall be valid for 45 days beyond the validity of the bid. (AMENDED)
16.3 Any bid not accompanied by an acceptable Bid Security and not secured as indicated in
Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.
16.4 The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the
bid validity period specified in Sub-Clause 15.1. (AMENDED)
16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed
the Agreement and furnished the required Performance Security.
16.6 The Bid Security may be forfeited
(a) if the Bidder withdraws the Bid after Bid opening during the period of Bid
validity;
(b) if the Bidder does not accept the correction of the Bid Price, pursuant to Clause
27; or
__________________________________________________________________________________
* Delete if the contract is for more than 12 months period

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(c) in the case of a successful Bidder, if the Bidder fails within the specified time limit
to
(i) sign the Agreement; or
(ii) furnish the required Performance Security.
17. Alternative Proposals by Bidders

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding documents,
including the conditions of contract (including mobilisation advance or time for completion), basic
technical design as indicated in the drawing and specifications. Conditional offer or alternative offers
will not be considered further in the process of tender evaluation.

18. Format and Signing of Bid

18.1 The Bidder shall prepare one original and one copy of the documents comprising the bid
as described in Clause 12 of these Instructions to Bidders, bound with the volume containing the
―Technical Bid‖ and ―Financial Bid‖ in separate parts and clearly marked “ORIGINAL” and
“COPY” as appropriate. In the event of discrepancy between them, the original shall prevail.
(REPLACED)

18.2 The original and copy of the Bid shall be typed or written in indelible ink and shall be
signed by a person or persons duly authorized to sign on behalf of the Bidder, pursuant to Sub-
Clauses 4.3. All pages of the bid where entries or amendments have been made shall be initialed by
the person or persons signing the bid. (REPLACED)

18.3 The Bid shall contain no alterations or additions, except those to comply with instructions
issued by the Employer, or as necessary to correct errors made by the bidder, in which case such
corrections shall be initialled by the person or persons signing the bid.

D. SUBMISSION OF BIDS

19. Sealing and Marking of Bids

19.1. The Bidder shall seal the original and copy of the Bid in separate envelopes, duly marking the
envelopes as "ORIGINAL" and "COPY". These two envelopes (called as inner envelopes) shall
then be put inside one outer envelope. Each set of the inner envelope marked "ORIGINAL" and
"COPY" shall contain within it two separate sealed envelopes marked "Technical Bid" and "Financial
Bid" with additional markings as follows (REPLACED)

- Original or Copy, as the case may be

- Technical Bid: To be opened on (date of Technical Bid opening) in the presence of
Evaluation Committee.
- Financial Bid: Not to be opened except with the approval of Evaluation Committee

The contents of Technical and Financial Bids will be as specified in clause 12.1

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19.2. The inner, outer, and separate envelopes containing Technical and Financial Bids shall
(a) be addressed to the Employer at the address given in Appendix
(b) bear the identification as indicated in Appendix.
19.3. In addition to the identification required in Sub-Clauses 19.1 and 19.2, each of the
envelopes shall indicate the name and address of the bidder to enable the bid to be returned unopened
in case it is declared late, pursuant to Clause 21, or the Evaluation Committee declares the bid as non
responsive pursuant to Clause 23.
19.4. If the outer envelope is not sealed and marked as above, the Employer will assume no
responsibility for the misplacement or premature opening of the bid.

20. Deadline for Submission of the Bids

20.1. Complete Bids (including Technical and Financial) must be received by the Employer at
the address specified above not later than the date indicated in appendix. In the event of the specified
date for the submission of bids declared a holiday for the Employer, the Bids will be received upto the
appointed time on the next working day. (REPLACED)
20.2. The Employer may extend the deadline for submission of bids by issuing an amendment
in accordance with Clause 10, in which case all rights and obligations of the Employer and the bidders
previously subject to the original deadline will then be subject to the new deadline.

21. Late Bids

21.1. Any Bid received by the Employer after the deadline prescribed in Clause 20 will be returned
unopened to the bidder.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids by giving notice in writing before the
deadline prescribed in Clause 20 or pursuant to Clause 23.

22.2. Each Bidder's modification or withdrawal notice shall be prepared, sealed, marked, and
delivered in accordance with Clause 18 & 19, with the outer and inner envelopes additionally marked
“MODIFICATION” or “WITHDRAWAL”, as appropriate. (REPLACED)

22.3. No bid may be modified after the deadline for submission of Bids except in pursuance of
Clause 23.

22.4. Withdrawal or modification of a Bid between the deadline for submission o bids and the
expiration of the original period of bid validity specified in Clause 15.1 above or as extended pursuant
to Clause 15.2 may result in the forfeiture of the Bid security pursuant to Clause 16.

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E. BID OPENING AND EVALUATION

23. Bid Opening

23.1. The Employer will open all the Bids received (except those received late), including
modifications made pursuant to Clause 22, in the presence of the Bidders or their representatives who
choose to attend at time, date and the place specified in Appendix in the manner specified in Clause
20 and 23.3. In the event of the specified date of Bid opening being declared a holiday for the
Employer, the Bids will be opened at the appointed time and location on the next working day.
(REPLACED)
23.2. Envelopes marked "WITHDRAWAL" shall be opened and read out first. Bids for which
an acceptable notice of withdrawal has been submitted pursuant to Clause 22 shall not be opened.

23.3. The envelope containing "Technical Bid" shall be opened. The amount, form and validity
of the bid security furnished with each bid will be announced. If the bid security furnished does not
conform to the amount and validity period as specified in the Invitation for Bid (ref. Column 4 and
paragraph 3), and has not been furnished in the form specified in Clause 16, the remaining technical
bid and the sealed financial bid will be returned to the bidder.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with respect
to the Qualification Information and other information furnished in Part I of the
bid pursuant to Clause 12.1.
(ii) After receipt of confirmation of the bid security, the bidder will be asked
in writing (usually within 10 days of opening of the Technical Bid) to
clarify or modify his technical bid, if necessary, with respect to any
rectifiable defects.
(iii) The bidders will respond in not more than 7 days of issue of the
clarification letter, which will also indicate the date, time and venue of
opening of the Financial Bid (usually on the 21st day of opening of the
Technical Bid)
(iv) Immediately (usually within 3 or 4 days), on receipt of these clarifications
the Evaluation Committee will finalize the list of responsive bidders
whose financial bids are eligible for consideration.

23.5. If, as a consequence of the modifications carried out by the bidder in response
to sub-clause 23.4, the bidders desire to modify their financial bid, they will submit the
modification in separate sealed envelope so as to reach the Employer's address (refer sub-
clause 19.2) before the opening of the financial bid as intimated in the clarification letter
(refer sub-clause 23.4). The envelope shall have clear marking "MODIFICATION TO
FINANCIAL BID-Not to be opened except with the approval of the Evaluation Committee"

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23.6. At the time of opening of "Financial Bid", the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will
be opened. The remaining bids will be returned to the bidders unopened. The responsive Bidders'
names, the Bid prices, the total amount of each bid, any discounts, Bid Modifications and
withdrawals, and such other details as the Employer may consider appropriate, will be announced by
the Employer at the opening. Any Bid price or discount, which is not read out and recorded will not
be taken into account in Bid Evaluation.

23.7. In case bids are invited in more than one package, the order for opening of the "Financial
Bid" shall be that in which they appear in the "Invitation For Bid".

23.8. The Employer shall prepare minutes of the Bid opening, including the information
disclosed to those present in accordance with Sub-Clause 23.6.

24. Process to be Confidential

24.1. Information relating to the examination, clarification, evaluation, and comparison of Bids and
recommendations for the award of a contract shall not be disclosed to Bidders or any other persons
not officially concerned with such process until the award to the successful Bidder has been
announced. Any effort by a Bidder to influence the Employer's processing of Bids or award decisions
may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at
his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates. The
request for clarification and the response shall be in writing or by cable, but no change in the price or
substance of the Bid shall be sought, offered, or permitted except as required to confirm the correction
of arithmetic errors discovered by the Employer in the evaluation of the Bids in accordance with
Clause 27.

25.2. Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to
his bid from the time of the bid opening to the time the contract is awarded. If the Bidder wishes to
bring additional information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid
comparison or contract award decisions may result in the rejection of the Bidders' bid.

26. Examination of Bids and Determination of Responsiveness

26.1. During the detailed evaluation of "Technical Bids", the Employer will determine whether each
Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly signed; (c) is
accompanied by the required securities and; (d) is substantially responsive to the requirements of the
Bidding documents. During the detailed evaluation of the "Financial Bid", the responsiveness of the
bids will be further determined with respect to the remaining bid conditions, i.e., priced bill of
quantities, technical specifications, and

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drawings.

26.2. A substantially responsive "Financial Bid" is one which conforms to all the terms,
conditions, and specifications of the Bidding documents, without material deviation or reservation. A
material deviation or reservation is one (a) which affects in any substantial way the scope, quality, or
performance of the Works; (b) which limits in any substantial way, inconsistent with the Bidding
documents, the Employer's rights or the Bidder's obligations under the Contract; or (c) whose
rectification would affect unfairly the competitive position of other Bidders presenting substantially
responsive Bids.

26.3. If a "Financial Bid" is not substantially responsive, it will be rejected by the Employer,
and may not subsequently be made responsive by correction or withdrawal of the non-conforming
deviation or reservation.

27. Correction of Errors

27.1. "Financial Bids" determined to be substantially responsive will be checked by

the Employer for any arithmetic errors. Errors will be corrected by the Employer as
follows:

(a) where there is a discrepancy between the rates in figures and in words, the rate in
words will govern; and
(b) where there is a discrepancy between the unit rate and the line item total
resulting from multiplying the unit rate by the quantity, the unit rate as quoted
will govern.
27.2. The amount stated in the "Financial Bid" will be corrected by the Employer in
accordance with the above procedure and the bid amount adjusted with the concurrence of
the Bidder in the following manner:

(a) If the Bid price increases as a result of these corrections, the amount as stated in
the bid will be the 'bid price' and the increase will be treated as rebate;
(b) If the bid price decreases as a result of the corrections, the decreased amount will
be treated as the 'bid price'

Such adjusted bid price shall be considered as binding upon the Bidder. If the Bidder does not accept
the corrected amount the Bid will be rejected, and the Bid security may be forfeited in accordance
with Sub-Clause 16.6 (b).

28. Deleted

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially
responsive in accordance with Sub-Clause 26.2.
29.2. In evaluating the Bids, the Employer will determine for each Bid the evaluated Bid Price
by adjusting the Bid Price as follows:
(a) making any correction for errors pursuant to Clause 27; or
(b) making an appropriate adjustments for any other acceptable variations,

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deviations; and
(c) Making appropriate adjustments to reflect discounts or other price modifications
offered in accordance with Sub-Clause 23.6.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variations
and deviations and other factors, which are in excess of the requirements of the Bidding documents or
otherwise result in unsolicited benefits for the Employer shall not be taken into account in Bid
evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions
of Contract, during the period of implementation of the Contract, will not be taken into account in Bid
evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer's
estimate of the cost of work to be performed under the contract, the Employer may require the Bidder
to produce detailed price analyses for any or all items of the Bill of Quantities, to demonstrate the
internal consistency of those prices with the construction methods and schedule proposed. After
evaluation of the price analyses, the Employer may require that the amount of the performance
security set forth in Clause 34 be increased at the expense of the successful Bidder to a level sufficient
to protect the Employer against financial loss in the event of default of the successful Bidder under the
Contract.

29.6. A bid which contains several items in the Bill of Quantities which are unrealistically
priced low and which cannot be substantiated satisfactorily by the bidder, may be rejected as non-
responsive

30. Deleted

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the Contract to the Bidder whose Bid has been
determined
(i) to be substantially responsive to the Bidding documents and who has
offered the lowest evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid
price which is evaluated the lowest in any of the packages opened earlier
than the one under consideration.
In no case, the contract shall be awarded to any bidder whose available bid capacity is
less than the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract will in
such cases be awarded to the next lowest bidder at his evaluated bid price.

32. Employer's Right to Accept any Bid and to Reject any or all Bids

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32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and to
cancel the Bidding process and reject all Bids, at any time prior to the award of Contract, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the
affected Bidder or Bidders of the grounds for the Employer's action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer
prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by registered
letter. This letter (hereinafter and in the Conditions of Contract called the "Letter of Acceptance") will
state the sum that the Employer will pay the Contractor in consideration of the execution, completion,
and maintenance of the Works by the Contractor as prescribed by the Contract (hereinafter and in the
Contract called the "Contract Price").

33.2. The notification of award will constitute the formation of the Contract, subject only to the
furnishing of a performance security in accordance with the provisions of Clause 34.

33.3. The Agreement will incorporate all agreements between the Employer and the successful
Bidder. It will be signed by the Employer and sent to the successful Bidder, within 28 days following
the notification of award along with the Letter of Acceptance. Within 21 days of receipt, the
successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer
will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. Within 21 days of receipt of the Letter of Acceptance, the successful Bidder
shall deliver to the Employer a Performance Security in any of the forms given below for an
amount equivalent to 5% of the Contract price plus additional security for unbalanced Bids
in accordance with Clause 29.5 of ITB and Clause 52 of Conditions of Contract:
- a bank guarantee in the form given in Section 8; or
- certified Cheque / Bank Draft as indicated in Appendix.
34.2. If the performance security is provided by the successful Bidder in the form of a Bank
Guarantee, it shall be issued either (a) at the Bidder's option, by a Nationalized/ Scheduled Indian
bank or (b) by a foreign bank located in India and acceptable to the Employer.

34.3. Failure of the successful Bidder to comply with the requirements of Sub-Clause 34.1 shall
constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

35 Advance Payment and Security

35.1. The Employer will provide an Advance Payment on the Contract Price as stipulated in the
Conditions of Contract, subject to maximum amount, as stated in the Contract

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Data.

36. Dispute Review Expert

36.1. The Employer proposes that [name of proposed Dispute Review Expert as indicated in
Appendix] be appointed as Dispute Review Expert under the Contract, at a daily fee as indicated in
Appendix plus reimbursable expenses. If the Bidder disagrees with this proposal, the Bidder should so
state in the Bid. If in the Letter of Acceptance, the Employer has not agreed on the appointment of the
Dispute Review Expert, the Dispute Review Expert shall be appointed by the Council of Indian Roads
Congress at the request of either party.

37. Corrupt or Fraudulent Practices

37.1. The Employer will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the contract
in question and will declare the firm ineligible, either indefinitely or for a stated period of time, to be
awarded a contract with National Highways Authority of India / State PWD and any other agencies, if
it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for
the contractor, or in execution.

37.2. Furthermore, Bidders shall be aware of the provision stated in Sub-Clause 23.2 and Sub-
Clause 59.2 of the Conditions of Contract.

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PAGE REPLACED

Appendix to ITB

Clause Reference
With respect to
Section-I

1. Name of the Employer is ___________________________________ [Cl. 1.1]

2. The last five years

19__ - 19__

19__ - 19__

19__ - 19__

19__ - 20__

20__ - 20__

3. This annual financial turn over amount is Rs. _________________ [Cl. 4.5A(a)]
_______________________________________________(in words)

4. Value of work is Rs. _____________________________________ [Cl. 4.5A(b)]

_______________________________________________(in words)

5. Quantities of work are: [Cl. 4.5A(c)]

Cement Concrete __________________________Cu.m.

Earth Work _______________________________Cu.m.

WBM/WMM _____________________________Cu.m.

Bituminous Work __________________________Cu.m.

6. Cost of electric work is Rs. __________________________________ [Cl. 4.5A(d)]

_______________________________________________(in words)

7. The cost of water supply/sanitary work is Rs. ___________________ [Cl. 4.5A(e)]

_______________________________________________(in words)

8. Liquid assets and/or availability of credit facilities is Rs. __________ [Cl. 4.5B(c)]
_______________________________________________(in words)

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( PAGE REPLACED)

9. Price level of the financial year ______________________________ [Cl. 4.7]

10. The pre-bid meeting will take place at ________________________ [Cl. 9.2.1]
(address of the venue) on ________________________(time and date)

11. The technical bid will be opened at ________________________

(address of the venue) on ________________________(time and date)

12. Address of the Employer ______________________________ [Cl. 4.5(a)]

_______________________________
_______________________________

13. Identification [Cl. 19.2(b)]

- Bid for ________________________________ (name of Contract)
- Bid reference No. ________________________(insert number)
- Do not open before ______________________ (time and date)

14. The bid should be submitted latest by ____________(date and time) [Cl. 20.1(a)]

15. The bid will be opened at ______________________________________ [Cl. 23.1]

(place) on________________________________________(time and date)

16. The Bank Draft in favour of _____________________________________ [Cl. 34.1]

payable at____________________________________________________

17. The name of Dispute Review Expert is _______________________________ [Cl. 36.1]

18. Escalation factors (for the cost of works executed and financial
figure to a common base value for works completed)

Year before Multiply factor

One 1.10
Two 1.21
Three 1.33
Four 1.46
Five 1.61

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(PAGE REPLACED)

ANNEXURE-I

List of Key Plant & Equipment to be deployed on Contract Work

[Reference CI. 4.5 (B) (a)]

Sl. Type of Equipment Maximum age last date Minimum Number of

No. submission of bids Equipment

1. Motor Grader 10 1
2. Dozer 10 1
3. Front end Loader 10 1
4. Tandem Roller 10 1
5. Smooth Wheeled Roller 10 2
6. Water Tanker 10 2
7. Bitumen Sprayer 10 1
8. Air Compressor 10 1
9. Mechanical Broom 10 1
10. Hot Mix Plant with Electronic 10 1
Controls (Minimum 80-100) TPH
Capacity.
11. Paver Finisher with Electronic 10 1
Sensor
12 Vibratory Roller 10 2
13 Tipper Truck 10 5
14 Tar Boiler 10 1
15 Tractor Trolly 10 2
16 Wet Mix Plant of 75 ton hourly 10 1
capacity

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(PAGE REPLACED)

ANNEXURE-II

List of Key Personnel to be deployed on Contract Work [Reference CI. 4.5 (B) (b)]

Sl. Personnel Qualification as on last date Minimum Key

No. submission of bids Personnel
1. Project Manager B.E. Civil + 10 years Exp. 1 No.
2. Site Engineer B.E. Civil + 3 years Exp. 1 No.
3. Plant Engineer B.E. Mech. + 3 years Exp. Or Dip. 1 No.
Mech. + 7 years Exp.
4. Quantity Surveyor B.E. Civil + 7 years Exp. Or Dip. 1 No
Civil + 10 years Exp.
5. Soil & Material Engineer B.E. Civil + 7 years Exp. Or Dip. 1 No.
Civil + 10 years Exp.
6. Survey Engineer B.E. Civil + 5 years Exp. Or Dip. 1 No.
Civil + 8 years Exp.
Total 6 Nos.

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SECTION 2

QUALIFICATION INFORMATION
Original

QUALIFICATION INFORMATION
The information to be filled in by the Bidder in the following pages will be used tor
purposes of post qualification as provided for in Clause 4 of the Instructions to Bidders. This
information will not be incorporated in the Contract.
1. For Individual Bidders
1.1. Constitution or legal status of Bidder
[Attach copy]
Place of registration: ________________________________
Principal place of business: ________________________________
Power of attorney of signatory of Bid
[Attach]
1.2. Total value of Civil Engineering construction 19 ---------- 19 _______________
work performed in the last five years** 19 ----- 19 _______________
(in Rs. Million) 19—2000 _______________
1.3.1. Work performed as prime contractor, work performed in the past as a nominated subcontractor
will also be considered provided the sub-contract involved execution of all main items of work
described in the bid document, provided further that all other qualification criteria are satisfied (in the
same name) on works of a similar nature over the last five years. **

Project Name of Description Contract Value of Date of Stipulated Actual date Remarks
Name the of work No. Contract issue of period of of explaining
Emplo- (Rs crore) work completion completion* reasons for
yer* order dealy &
work
Completed

*Attach certificate(s) from the Engineer(s)-in-Charge

** immediately preceding the financial year in which bids are received.
 Attach certificate from Chartered Accountant.

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#1.3.2. Quantities of work executed as prime contractor, work performed in the past as a nominated
sub-contractor, will also be considered provided the sub-contract involved execution of all main items
of work described in the bid document, provided further that all other qualification criteria are
satisfied (in the same name and style) in the last five years: **

Year Name Name of Quantity of work performed (cum)@ Remarks

of the the Remarks *
work Employ Cement Masonry Eanh WB WMM Bitumino (indicate
er* Concrete Works M us Work contract
(includin ReQ
g RCC&
PCC)
19_ 19_
19_ 19_
19__ 19_
19_ 19_
19_ 20_

1.4. Information on Bid Capacity (works for which bids have been submitted and works which are yet
to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Descriptio Place & Contract Name & Value of Stipulated Value of Anticipated
n of works State No. Address Contract Period of works* date of
of (RsCr) Completion remaining completion
Employer to be
completed
{Rs Cr)
1 2 3 4 5 6 7 8

*Attach certificate(s) from the Engineers)-in-Charge

@The item of work for which data is requested should tally with that specified in ITB clause 4.5A(c).
** immediately preceding the financial year in which bids are received.
# Delete, if prequalification has been carried out

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(B) Works for which bids already submitted:

Description Place & Name& Estimated Stipulated Date when Remarks, if

of works Slate Address of value of period of descision is any
Employer works (Rs Cr) completion expected
1 2 3 4 6 6 7

1.5. Availability of key items of Contractor's Equipment essential for carrying out the Works [Ref.
Clause 4.5(B)(a)]. The Bidder should list all the information requested below. Refer also to Sub
Clause 4.3 (d) of the Instructions to Bidders.

Item of Requirement Availability proposals Remarks

No. Capacity Owned/Leased to NosVCapacity Age/
Equipment (from whom
be procured Condition to be
purchased)

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1.6. Qualifications and experience of key personnel required for administration and execution of the
Contract [Ref. Clause 4.5(B)(b)]. Attach biographical data. Refer also to Sub Clause 4.3 (e) of
instructions to Bidders and Sub Clause 9.1 of the Conditions of Contract.

Position Name Qualification Year of Years of experience in

Experience the proposed position
(General)
Project Manager

Etc.

1.7. Proposed sub-contracts and firms involved. [Refer ITB Clause 4.3 (k)]

Sanctions of the Value of Sub- Sub-contractor Experience in similar work

works contract (Name &
Address)

Attach copies of certificates on possession of valid license for executing water supply / sanitary work /
building electrification works [Reference Clause 4.5(d) & Clause 4.5 ( e ) J

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*1.8. Financial reports for the last five years: balance sheets, profit and loss statements, auditors'
reports (in case of companies/corporation), etc. List them below and attach copies.
1.9. Evidence of access to financial resources to meet the qualification requirements: cash in hand,
lines of credit, etc. List them below and attach copies of support documents.
1.10. Name, address, and telephone, telex, and fax numbers of the Bidders' bankers who may
provide references if contacted by the Employer.
1.11. Information on litigation history in which the Bidder is involved.
Other Party (ies) Employer Cause of Dispute Amount involved Remarks showing
Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instructions
to Bidders. (Name of Consultant engaged for project preparation is** ........................................... )
_________________________________________________________________________________
_________________________________________________________________________________
1.13. Proposed work method and schedule. The Bidder should attach descriptions, drawings and
charts as necessary to comply with the requirements of the Bidding documents. [Refer ITB Clause 4.1
&4.3 (1)]
1.14. Programme
1.15. Quality Assurance Programme
2. Deleted
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the requirements of Clause 4
of the Instructions to the Bidders, if applicable.
(i) Affidavit (REPLACED)
(ii) Undertaking (REPLACED)
***(iii) Update of original prequalification application
***(iv) Copy of original prequalification application ***
***(v) Copy of prequalification letter
__________________________________________________________________________________
* Delete, if prequalification has been carried out.
** Fill the Name of Consultant.
*** Delete, if prequalification has not been carried out.

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SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.2 (i) OF ITB)

BANK CERTIFICATE

This is to certify that M/s. ______________________________________________ is a reputed

company with a good financial standing.
If the contract for the work, namely ________________________________________is awarded
to the above firm, we shall be able to provide overdraft/credit facilities to the extent of
Rs. _______________________ to meet their working capital requirements for executing the
above contract during the contract period.

____________________

(Signature)

Name of Bank

Senior Bank Manager

Address of the Bank

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AFFIDAVIT

1. I, the undersigned, do hereby certify that all the statements made in the required attachments are
true and correct.
2. The undersigned also hereby certifies that neither our firm
M/s ________________________________________________________ have abandoned
any work on National Highways in India nor any contract awarded to us for such works have
been rescinded, during last five years prior to the date of this bid.
3. The undersigned hereby authorise(s) and request(s) any bank, person, firm or corporation to
furnish pertinent information deemed necessary and requested by the Department to verify this
statement or regarding my (our) competence and general reputation.
4. The undersigned understand and agrees that further qualifying information may be requested,
and agrees to furnish any such information at the request of the Department/ Project
implementing agency.

_____________________________________
(Signed by an Authorised Officer of the Firm)

_________________
Title of Officer

__________________
Name of Firm

__________________
DATE

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UNDERTAKING

I, the undersigned do hereby undertake that our firm M/s ________________________________

________________ would invest a minimum cash up to 25% of the value of the work
during implementation of the Contract.

_____________________________________
(Signed by an Authorised Officer of the Firm)

__________________
Title of Officer

__________________
Name of Firm

__________________
DATE

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SECTION 3

CONDITIONS OF CONTRACT
Original

Conditions of Contract

Table of Contents

A. General Page No. C. Quality Control Page No.

1. Definitions 39 33. Identifying Defects 47
2. Interpretation 40 34. Tests 47
3. Language and Law 41 35. Correction of Defects 47
4. Engineer's Decisions 41 36. Uncorrected Defects 47
5. Delegation 41
6. Communications 41 D. Cost Control
7. Sub-contracting 41 37. Bill of Quantities 47
8. Other Contractors 42 38. Changes in the Quantities 47
9. Personnel 42 39. Variations 48
10. Employer's & Contractor's Risks 42 40. Payments for Variations 48
11. Employer's Risks 42 41. Cash Flow Forecasts 48
12. Contractor's Risks 42 42. Payment Certificates 48
13. Insurance 42 43. Payments 49
14. Site Investigation Reports 43 44. Compensation Events 49
15. Queries about the Contract Data 43 45. Tax 50
16. Contractor to Construct the Works43 46. Currencies 50
17. The Works to be Completed by 47. Price Adjustment 51
the Intended Completion Date 43 48. Retention 51
18. Approval by the Engineer 43 49. Liquidated Damages 51
19. Safety 44 50. Bonus 52
20. Discoveries 44 51. Advance Payment 52
21. Possession of the Site 44 52. Securities 53
22. Access to the Site 44 53. Deleted 53
23. Instructions 44 54. Cost of Repairs 53
24. Disputes 44
25. Procedure for Disputes 44 E. Finishing the Contract
26. Replacement of Dispute Review 55. Completion 53
Expert 45 56. Taking Over 53
57. Final Account 54
B. Time Control 58. Operating and Maintenance
27. Programme 45 Manuals 54
28. Extension of the Intended 59. Termination 54
Completion Date 46 60. Payment upon Termination 55
29. Deleted 46 61. Property 55
30. Delays Ordered by the Engineer 46 62. Release from Performance 55
31. Management Meetings 46
32. Early Warning 46 F. Special Conditions of Contract 56

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CONDITIONS OF CONTRACT

A. GENERAL
I, Definitions
1.1. Terms which are defined in the Contract Data are not also defined in the Conditions of
Contract but keep their defined meanings. Capital initials are used to identify defined terms.
The Adjudicator (synonymous with Dispute Review Expert) is the person appointed
jointly by the Employer and the Contractor to resolve disputes in the first instance, as provided for in
Clauses 24 and 25. The name of the Adjudicator is defined in the Contract Data.
Bill of Quantities means the priced and completed Bill of Quantities forming part of the
Bid.
Compensation Events are those defined in Clause 44 hereunder.
The Completion Date is the date of completion of the Works as certified by the Engineer
in accordance with Sub Clause 55.1.
The Contract is the contract between the Employer and the Contractor to execute, complete
and maintain the Works. It consists of the documents listed in Clause 2.3 below. (REPLACED)
The Contract Data defines the documents and other information which comprise the
Contract.
The Contractor is a person or corporate body whose Bid to carry out the Works has been
accepted by the Employer.
The Contractor's Bid is the completed Bidding document submitted by the Contractor to
the Employer and includes Technical and Financial bids.
The Contract Price is the price stated in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.
Days are calendar days; months are calendar months.
A Defect is any part of the Works not completed in accordance with the Contract.
The Defects Liability Period is the period named in the Contract Data and calculated
from the Completion Date.
The Employer is the party who will employ the Contractor to carry out the
Works.
The Engineer is the person named in the Contract Data (or any other competent person
appointed and notified to the contractor to act in replacement of the Engineer) who is responsible for
supervising the Contractor, administering the Contract, certifying payments due to the Contractor,
issuing and valuing Variations to the Contract, awarding extensions of time, and valuing the
Compensation Events.

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Equipment is the Contractor's machinery and vehicles brought temporarily to the Site to
construct the Works.
The Initial Contract Price is the Contract Price listed in the Employer's Letter of
Acceptance.
The Intended Completion Date is the date on which it is intended that the Contractor
shall complete the Works. The Intended Completion Date is specified in the Contract Data. The
Intended Completion Date may be revised only by the Engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the Works.
Plant is any integral part of the Works which is to have a mechanical, electrical,
electronic or chemical or biological function.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding documents and
are factual interpretative reports about the surface and sub-surface conditions at the site.
Specification means the Specification of the Works included in the Contract and any
modification or addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the Contractor shall
commence execution of the works. It does not necessarily coincide with any of the Site Possession
Dates.
A Subcontractor is a person or corporate body who has a Contract with the Contractor to
carry out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the
Contractor which are needed for construction or installation of the Works.
A Variation is an instruction given by the Engineer, which varies the Works.
The Works are what the Contract requires the Contractor to construct, install, and turn
over to the Employer, as defined in the Contract Data.

2. Interpretation
2.1. In interpreting these Conditions of Contract, singular also means plural, male also means
female or neuter, and the other way around. Headings have no significance. Words have their normal
meaning under the language of the Contract unless specifically defined. The Engineer will provide
instructions clarifying queries about the Conditions of Contract.
2.2. If sectional completion is specified in the Contract Data, references in the Conditions of
Contract to the Works, the Completion Date, and the Intended Completion

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Date apply to any Section of the Works (other than references to the Completion Date and Intended
Completion date for the whole of the Works).
2.3. The documents forming the Contract shall be interpreted in the following order
of priority:

(1) Agreement

(2) Letter of Acceptance, notice to proceed with the works

(3) Contractor's Bid

(4) Contract Data

(5) Conditions of Contract including Special Conditions of Contract

(6) Specifications

(7) Drawings

(8) Bill of quantities and

(9) any other document listed in the Contract Data as forming part of the Contract.

3. Language and Law

3.1. The language of the Contract and the law governing the Contract are stated in
the Contract Data.
4. Engineer's Decisions
4.1. Except where otherwise specifically stated, the Engineer will decide contractual
matters between the Employer and the Contractor in the role representing the Employer.

5. Delegation
5.1. The Engineer may delegate any of his duties and responsibilities to other people
except to the Adjudicator after notifying the Contractor and may cancel any delegation after notifying
the Contractor.
6. Communications
6.1. Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is delivered (in terms of Indian
Contract Act).
7. Sub-contracting
7.1. The Contractor may sub-contract any portion of work, upto a limit specified in
Contract Data, with the approval of the Engineer but may not assign the Contract without the approval
of the Employer in writing. Sub-contracting does not alter the Contractor's obligations.

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8. Other Contractors
8.1. The Contractor shall cooperate and share the Site with other contractors, public
authorities, utilities, and the Employer between the dates given in the Schedule of other Contractors.
The Contractor shall as referred to in the Contract Data, also provide facilities and services for them
as described in the Schedule. The employer may modify the schedule of other contractors and shall
notify the contractor of any such modification.

9. Personnel
9.1. The Contractor shall employ the key personnel named in the Schedule of Key Personnel
as referred to in the Contract Data to carry out the functions stated in the Schedule or other personnel
approved by the Engineer. The Engineer will approve any proposed replacement of key personnel
only if their qualifications, abilities, and relevant experience are substantially equal to or better than
those of the personnel listed in the Schedule.
9.2. If the Engineer asks the Contractor to remove a person who is a member of the
Contractor's staff or his work force stating the reasons the Contractor shall ensure that the person
leaves the Site within seven days and has no further connection with the work in the Contract.
10. Employer's and Contractor's Risks
10.1. The Employer carries the risks which this Contract states are Employer's risks, and the
Contractor carries the risks which this Contract states are Contractor's risks.
11. Employer's Risks
11.1. The Employer is responsible for the excepted risks which are (a) in so far as they directly affect
the execution of the Works in India, the risks of war, hostilities, invasion, act of foreign enemies,
rebellion, revolution, insurrection or military or usurped power, civil war, riot commotion or disorder
(unless restricted to the Contractor's employees), and contamination from any nuclear fuel or nuclear
waste or radioactive toxic explosive, or (b) a cause due solely to the design of the Works, other than
the Contractor's design.

12. Contractor's Risks

12.1. All risks of loss of or damage to physical property and of personal injury and death which arise
during and in consequence of the performance of the Contract other than the excepted risks are the
responsibility of the Contractor.

13. Insurance
13.1. The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance
cover from the Start Date to the end of the Defects Liability Period, in the amounts and deductibles
stated in the Contract Data for the following events which are due to the Contractor's risks:
(a) loss of or damage to the Works, Plant and Materials;
(b) loss of or damage to Equipment;

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(c) loss of or damage of property (except the Works, Plant, Materials and
Equipment) in connection with the Contract; and
(d) personal injury or death.
13.2. Policies and certificates for insurance shall be delivered by the Contractor to the Engineer
for the Engineer's approval before the Start Date. All such insurance shall provide for compensation to
be payable in the types and proportions of currencies required to rectify the loss or damage incurred.
13.3. If the Contractor does not provide any of the policies and certificates required, the
Employer may effect the insurance which the Contractor should have provided and recover the
premiums the Employer has paid from payments otherwise due to the Contractor or, if no payment is
due, the payment of the premiums shall be a debt due.
13.4. Alterations to the terms of an insurance shall not be made without the approval of the
Engineer.
13.5. Both parties shall comply with any conditions of the insurance policies.
14. Site Investigation Reports
14.1. The Contractor, in preparing the Bid, shall rely on any site Investigation Reports referred to in
the Contract Data, supplemented by any information available to the Bidder.
15. Queries about the Contract Data
15.1. The Engineer will clarify queries on the Contract Data.
16. Contractor to Construct the Works
16.1. The Contractor shall construct and install the Works in accordance with the Specification and
Drawings.

17. The Works to be Completed by the Intended Completion Date

17.1. The Contractor may commence execution of the Works on the Start Date and shall carry out the
Works in accordance with the programme submitted by the Contractor, as updated with the approval
of the Engineer, and complete them by the Intended Completion Date.
18. Approval by the Engineer
18.1. The Contractor shall submit Specifications and Drawings showing the proposed
Temporary Works to the Engineer, who is to approve them if they comply with the Specifications and
Drawings.
18.2. The Contractor shall be responsible for design of Temporary Works.
18.3. The Engineer's approval shall not alter the Contractor's responsibility for design of the
Temporary Works.
18.4. The Contractor shall obtain approval of third parties to the design of the Temporary
Works where required.

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18.5. All Drawings prepared by the Contractor for the execution of the temporary or permanent
Works, are subject to prior approval by the Engineer before their use.
19. Safety
19.1. The Contractor shall be responsible for the safety of all activities on the Site.
20. Discoveries
20.1. Anything of historical or other interest or of significant value unexpectedly discovered on the
Site is the property of the Employer. The Contractor is to notify the Engineer of such discoveries and
carry out the Engineer's instructions for dealing with them.
21. Possession of the Site
21.1. The Employer shall give possession of all parts of the Site to the Contractor. If possession of a
part is not given by the date stated in the Contract Data the Employer is deemed to have delayed the
start of the relevant activities and this will be Compensation Event.
22. Access to the Site
22.1. The Contractor shall allow the Engineer and any person authorized by the Engineer access to the
Site, to any place where work in connection with the Contract is being carried out or is intended to be
carried out and to any place where materials or plant are being manufactured / fabricated / assembled
for the works.
23. Instructions
23.1. The Contractor shall carry out all instructions of the Engineer pertaining to works which
comply with the applicable laws where the Site is located.
23.2. The Contractor shall permit the Employer to inspect the Contractor's accounts and records
relating to the performance of the Contractor and to have them audited by auditors appointed by the
Employer, if so required by the Employer.

24. Disputes
24.1. If the Contractor believes that a decision taken by the Engineer was either outside the authority
given to the Engineer by the Contract or that the decision was wrongly taken, the decision shall be
referred to the Dispute Review Expert within 14 days of the notification of the Engineer's decision.

25. Procedure for Disputes

25.1. The Dispute Review Expert (Board)* shall give a decision in writing within 28 days of receipt
of a notification of a dispute.
25.2. The Dispute Review Expert (Board)* shall be paid daily at the rate specified in the Contract
Data together with reimbursable expenses of the specified in the Contract
____________________________________________________________________________________________________

*Dispute Review Expert to be provided for works costing upto Rs. 50 Crores. Dispute Review Board of three members (One
from Employer, One from Contractor and One to be nominated by IRC Council and agreed by the representative members of
Employer and Contractor) for works costing more than Rs. 50 crores.

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Data and the cost shall be divided equally between the Employer and the Contractor, whatever
decision is reached by the Dispute Review Expert. Either party may give notice to the other to refer a
decision of the Dispute Review Expert to an Arbitrator within 28 days of the Dispute Review Expert's
written decision. If neither party refers the dispute to arbitration within the next 28 days, the Dispute
Review Expert's decision will be final and binding.
25.3 The arbitration shall be conducted in accordance with the arbitration procedure stated in the
Special Conditions of Contract.
26. Replacement of Dispute Review Expert
26.1. Should the Dispute Review Expert resign or die, or should the Employer and the Contractor
agree that the Dispute Review Expert is not fulfilling his functions in accordance with the provisions
of the Contract; a new Dispute Review Expert will be jointly appointed by the Employer and the
Contractor. In case of disagreement between the Employer and the Contractor, within 30 days, the
Dispute Review Expert shall be designated by the Appointing Authority designated in the Contract
Data at the request of either party, within 14 days of receipt of such request.

B. TIME CONTROL
27. Programme
27.1. Within the time stated in the Contract Data the Contractor shall submit to the Engineer for
approval a Programme showing the general methods, arrangements, order, and timing for all the
activities in the Works along with monthly cash flow forecast.
27.2. An update of the Programme shall be a programme showing the actual progress achieved
on each activity and the effect of the progress achieved on the timing of the remaining work including
any changes to the sequence of the activities.
27.3. The Contractor shall submit to the Engineer, for approval, an updated Programme at
intervals no longer than the period stated in the Contract Data. If the Contractor does not submit an
updated Programme within this period, the Engineer may withhold the amount stated in the Contract
Data from the next payment certificate and continue to withhold this amount until the next payment
after the date on which the overdue Programme has been submitted.
27.4. The Engineer's approval of the Programme shall not alter the Contractor's obligations.
The Contractor may revise the Programme and submit it to the Engineer again at any time. A revised
Programme is to show the effect of Variations and Compensation Events.
28. Extension of the Intended Completion Date
28.1. The Engineer shall extend the Intended Completion Date if a Compensation Event occurs or a
Variation is issued which makes it impossible for Completion to be achieved by the Intended
Completion Date without the Contractor taking steps to accelerate the remaining work and which
would cause the Contractor to incur additional cost.

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28.2. The Engineer shall decide whether and by how much to extend the Intended Completion
Date within 35 days of the Contractor asking the Engineer for a decision upon the effect of a
Compensation Event or Variation and submitting full supporting information. If the Contractor has
failed to give early warning of a delay or has failed to cooperate in dealing with a delay, the delay by
this failure shall not be considered in assessing the new Intended Completion Date.
28.3. The Engineer shall within 14 days of receiving full justification from the contractor for
extension of Intended Completion Date refer to the Employer his decision. The Employer shall in not
more than 21 days communicate to the Engineer the acceptance or otherwise of the Engineer's
decision. If the Employer fails to give his acceptance, the Engineer shall not grant the extension and
the contractor may refer the matter to the Dispute Review Expert under Clause 24.1.

29. Deleted
30. Delays Ordered by the Engineer
30.1. The Engineer may instruct the Contractor to delay the start or progress of any activity within the
Works.
31. Management Meetings
31.1. Either the Engineer or the Contractor may require the other to attend a management
meeting. The business of a management meeting shall be to review the plans for remaining work and
to deal with matters raised in accordance with the early warning procedure.
31.2. The Engineer shall record the business of management meetings and is to provide copies
of his record to those attending the meeting and to the Employer. The responsibility of the parties for
actions to be taken is to be decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting,

32. Early Warning

32.1. The Contractor is to warn the Engineer at the earliest opportunity of specific likely future
events or circumstances that may adversely affect the quality of the work, increase the Contract Price
or delay the execution of works. The Engineer may require the Contractor to provide an estimate of
the expected effect of the future event or circumstance on the Contract Price and Completion Date.
The estimate is to be provided by the Contractor as soon as reasonably possible.
32.2 The Contractor shall cooperate with the Engineer in making and considering
proposals for how the effect of such an event or circumstance can be avoided or reduced by anyone
involved in the work and in carrying out any resulting instruction of the Engineer.

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C. QUALITY CONTROL
33. Identifying Defects
33.1. The Engineer shall check the Contractor's work and notify the Contractor of any Defects that are
found. Such checking shall not affect the Contractor's responsibilities. The Engineer may instruct the
Contractor to search for a Defect and to uncover and test any work that the Engineer considers may
have a Defect
34. Tests
34.1. If the Engineer instructs the Contractor to carry out a test not specified in the Specification to
check whether any work has a Defect and the test shows that it does, the Contractor shall pay for the
test and any samples. If there is no Defect the test shall be a Compensation Event.

35. Correction of Defects

35.1. The Engineer shall give notice to the Contractor of any Defects before the end of the
Defects Liability Period, which begins at Completion and is defined in the Contract Data. The Defects
Liability Period shall be extended for as long as Defects remain to be corrected.
35.2. Every time notice of a Defect is given, the Contractor shall correct the notified Defect
within the length of time specified by the Engineer's notice.
36. Uncorrected Defects

36.1. If the Contractor has not corrected a Defect within the time specified in the Engineer's notice,
the Engineer will assess the cost of having the Defect corrected, and the Contractor will pay this
amount.

D. COST CONTROL
37. Bill of Quantities
37.1. The Bill of Quantities shall contain items for the construction, installation, testing, and
commissioning work to be done by the Contractor.

37.2. The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for
the quantity of the work done at the rate in the Bill of Quantities for each item.
38. Changes in the Quantities
38.1. If the final quantity of the work done differs from the quantity in the Bill of Quantities for the
particular item by more than 25 per cent provided the change exceeds 1% of initial Contract Price, the
Engineer shall adjust the rate to allow for the change, duly considering,
(a) justification for rate adjustment as furnished by the contractor,

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(b) economies resulting from increase in quantities by way of reduced plant,

equipment, and overhead costs,
(c) entitlement of the contractor to compensation events where such events are
caused by any additional work
38.2. The Engineer shall not adjust rates from changes in quantities if thereby the Initial
Contract Price is exceeded by more than 15 per cent, except with the Prior approval of the Employer.
38.3. If requested by the Engineer, the Contractor shall provide the Engineer with a detailed
cost breakdown of any rate in the Bill of Quantities.
39. Variations
39.1. All Variations shall be included in updated Programmes produced by the Contractor.
40. Payments for Variations
40.1. The Contractor shall provide the Engineer with a quotation (with breakdown of unit rates)
for carrying out the Variation when requested to do so by the Engineer. The Engineer shall assess the
quotation, which shall be given within seven days of the request or within any longer period stated by
the Engineer and before the Variation is ordered.
40.2. If the work in the Variation corresponds with an item description in the Bill of Quantities
and if, in the opinion of the Engineer, the quantity of work above the limit stated in Sub Clause 38.1
or the timing of its execution do not cause the cost per unit of quantity to change, the rate in the Bill of
Quantities shall be used to calculate the value of the Variation. If the cost per unit of quantity changes,
or if the nature or timing of the work in the Variation does not correspond with items in the Bill of
Quantities, the quotation by the Contractor shall be in the form of new rates for the relevant items of
work.
40.3. If the Contractor's quotation is unreasonable, the Engineer may order the Variation and
make a change to the Contract Price which shall be based on Engineer's own forecast of the effects of
the Variation on the Contractor's costs.
40.4. If the Engineer decides that the urgency of varying the work would prevent a quotation
being given and considered without delaying the work, no quotation shall be given and the Variation
shall be treated as a Compensation Event.
40.5. The Contractor shall not be entitled to additional payment for costs which could have
been avoided by giving early warning.
41. Cash Flow Forecasts
41.1. When the Programme is updated, the contractor is to provide the Engineer with an updated cash
flow forecast.
42. Payment Certificates
42.1. The Contractor shall submit to the Engineer monthly statements of the estimated value of the
work completed less the cumulative amount certified previously.

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42.2. The Engineer shall check the Contractor's monthly statement within 14 days and certify
the amount to be paid to the Contractor after taking into account any credit or debit for the month in
question in respect of materials for the works in the relevant amounts and under conditions set forth in
sub-clause 51(3) of the Contract Data (Secured Advance).
42.3. The value of work executed shall be determined by the Engineer.
42.4. The value of work executed shall comprise the value of the quantities of the items in the
Bill of Quantities completed.
42.5. The value of work executed shall include the valuation of Variations and Compensation
Events.
42.6. The Engineer may exclude any item certified in a previous certificate or reduce the
proportion of any item previously certified in any certificate in the light of later information.
43. Payments
43.1. Payments shall be adjusted for deductions for advance payments, retention, other
recoveries in terms of the contract and taxes at source, as applicable under the law. The Employer
shall pay the Contractor the amounts certified by the Engineer within 28 days of the date of each
certificate. If the Employer makes a late payment, the Contractor shall be paid interest on the late
payment in the next payment. Interest shall be calculated from the date by which the payment should
have been made upto the date when the late payment is made at 12% per annum.
43.2. If an amount certified is increased in a later certificate as a result of an award by the
Adjudicator or an Arbitrator, the Contractor shall be paid interest upon the delayed payment as set out
in this clause. Interest shall be calculated from the date upon which the increased amount would have
been certified in the absence of dispute.
43.3. Items of the Works for which no rate or price has been entered in will not be paid for by
the Employer and shall be deemed covered by other rates and prices in the Contract.
44. Compensation Events
44.1. The following are Compensation Events unless they are caused by the Contractor:
(a) The Employer does not give access to a part of the Site by the Site Possession
Date stated in the Contract Data.
(b) The Employer modifies the schedu le of other contractors i n a way which affects
the work of the contractor under the contract.
(c) The Engineer orders a delay or does not issue drawings, specifications or
instructions required for execution of works on time.
(d) The Engineer instructs the Contactor to uncover or to carry out additional tests
upon work which is then found to have no Defects.
(e) The Engineer does not approve of a subcontract to be let, within 15 days.

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(f) Ground conditions are substantially more adverse than could reasonably have
been assumed before issuance of Letter of Acceptance from the information
issued to Bidders (including the Site Investigation Reports), from information
available publicly and from a visual inspection of the site.
(g) The Engineer gives an instruction for dealing with an unforeseen condition,
caused by the Employer, or additional work required for safety or other reasons.
(h) Other contractors, public authorities utilities or the Employer does not
work within the dates and other constraints stated in the Contract, and
they cause delay or extra cost to the Contractor.
(i) The advance payment is delayed, beyond 28 days after receipt of
application and bank guarantee.
(j) The effect on the Contractor of any of the Employer's Risks.
(k) The Engineer unreasonably delays issuing a Certificate of Completion.
(1) Other Compensation Events listed in the Contract Data or mentioned in the Contract.
44.2. If a Compensation Event would cause additional cost or would prevent the work being
completed before the Intended Completion Date, the Contract Price shall be increased and/or the
Intended Completion Date is extended. The Engineer shall decide whether and by how much the
Contract Price shall be increased and whether and by how much the Intended Completion Date shall
be extended.
44.3. As soon as information demonstrating the effect of each Compensation Event upon the
Contractor's forecast cost has been provided by the Contractor, it is to be assessed by the Engineer and
the Contract Price shall be adjusted accordingly. If the Contractor's forecast is deemed unreasonable,
the Engineer shall adjust the Contract Price based on Engineer's own forecast. The Engineer will
assume that the Contractor will react competently and promptly to the event.
44.4. The Contractor shall not be entitled to compensation to the extent that the Employer's
interests are adversely affected by the Contractor not having given early warning or not having
cooperated with the Engineer.

45. Tax
45.1. The rates quoted by the Contractor shall be deemed to be inclusive of the sales and other taxes
that the Contractor will have to pay for the performance of this Contract. The Employer will perform
such duties in regard to the deduction of such taxes at'source as per applicable law.

46. Currencies
46.1. All payments shall be made in Indian Rupees.

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47. Price Adjustment

47.1. Contract price shall be adjusted for increase or decrease in rates and price of
labour, materials, fuels and lubricants in accordance with the following principles and
procedures and as per formula given in the contract data:
(a) The price adjustment shall apply for the work done from the start date given in
the contract data upto end of the initial intended completion date or extensions
granted by the Engineer and shall not apply to the work carried out beyond the
stipulated time for reasons attributable to the contractor.
(b) The price adjustment shall be determined during each month from the formula
given in the contract data.
(c) Following expressions and meanings are assigned to the work done during each
month:
R = Total value of work done during the month. It would include the amount of
secured advance granted, if any, during the month, less the amount of
secured advance recovered, if any during the month. It will exclude value for
works executed under variations for which price adjustment will be worked
separately based on the terms mutually agreed.
47.2. To the extent that full compensation for any rise or fall in costs to the contractor
is not covered by the provisions of this or other clauses in the contract, the unit rates and
prices included in the contract shall be deemed to include amounts to cover the contingency
of such other rise or fall in costs.
48. Retention
48.1. The Employer shall retain from each payment due to the Contractor the proportion stated
in the Contract Data until Completion of the whole of the Works.
48.2. On Completion of the whole of the Works half the total amount retained is repaid to the
Contractor and half when the Defects Liability Period has passed and the Engineer has certified that
all Defects notified by the Engineer to the Contractor before the end of this period have been
corrected.
48.3. On completion of the whole works, the contractor may substitute retention money with an
"on demand" Bank guarantee.
49. Liquidated Damages
49.1. The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the
Contract Data for each day that the Completion Date is later than the Intended Completion Date (for
the whole of the works or the milestone as stated in the contract data). The total amount of liquidated
damages shall not exceed the amount defined in the Contract Data. The Employer may deduct
liquidated damages from payments due to the Contractor. Payment of liquidated damages does not
affect the Contractor's liabilities.

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49.2. If the Intended Completion Date is extended after liquidated damages have been paid, the
Engineer shall correct any overpayment of liquidated damages by the Contractor by adjusting the next
payment certificate. The Contractor shall be paid interest on the over payment calculated from the
date of payment to the date of repayment at the rates specified in Sub Clause 43.1.
49.3. If the contractor fails to comply with the time for completion as stipulated in the tender,
then the contractor shall pay to the employer the relevant sum stated in the Contract Data as
Liquidated damages for such default and not as penalty for everyday or part of day which shall elapse
between relevant time for completion and the date stated in the taking over certificate of the whole of
the works on the relevant section, subject to the limit stated in the contract data.
The employer may, without prejudice to any other method of recovery deduct the amount
of such damages from any monies due or to become due to the contractor. The payment or deduction
of such damages shall not relieve the contractor from his obligation to complete the works on from
any other of his obligations and liabilities under the contract.
49.4. If, before the Time for Completion of the whole of the Works or, if applicable,
any Section, a Taking - Over Certificate has been issued for any part of the Works or of a
Section, the liquidated damages for delay in completion of the remainder of the Works or of
that Section shall, for any period of delay after the date stated in such Taking-Over Certificate,
and in the absence of alternative provisions in the Contract, be reduced in the proportion
which the value of the part so certified bears to the value of the whole of the Works or
Section, as applicable. The provisions of this Sub-Clause shall only apply to the rate of
liquidated damages and shall not affect the limit thereof.

50. Bonus
50.1. If the contractor achieves completion of the whole of the works prior to the Intended
Completion Date prescribed in Contract Data the Employer shall pay to the contractor a sum stated in
Contract Data as bonus for every completed month which shall elapse between the date of completion
of all items of works as stipulated in the contract, including variations ordered by the Engineer and the
time prescribed in Clause 17.
For the purpose of calculating bonus payments, the time given in the Bid for completion
of the whole of the works is fixed and unless otherwise agreed, no adjustments of the time by reason
of granting an extension of time pursuant to Clause 28 or any other clause of these conditions will be
allowed. Any period falling short of a complete month shall be ignored for the purpose of computing
the period relevant for the payment of bonus.

51. Advance Payment

51.1. The Employer shall make advance payment to the Contractor of the amounts stated in the
Contract Data by the date stated in the Contract Data, against provision by the Contractor of an
Unconditional Bank Guarantee in a form and by a bank acceptable to the Employer in amounts and
currencies equal to the advance payment. The guarantee shall remain effective until the advance
payment has been repaid, but the amount of the guarantee shall be progressively reduced by the
amounts repaid by the Contractor. Interest will not be

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charged on the advance payment. (REPLACED)

51.2. The Contractor is to use the advance payment only to pay for Equipment, Plant and
Mobilization expenses required specifically for execution of the Works. The Contractor shall
demonstrate that advance payment has been used in this way by supplying copies of invoices or other
documents to the Engineer.
51.3. The advance payment shall be repaid by deducting proportionate amounts from payments
otherwise due to the Contractor, following the schedule of completed percentages of the Works on a
payment basis. No account shall be taken of the advance payment or its repayment in assessing
valuations of work done, Variations, price adjustments, Compensation Events, or Liquidated
Damages.
51.4. Secured Advance
The Engineer shall make advance payment in respect of materials intended for but not yet
incorporated in the Works in accordance with conditions stipulated in the Contract Data.
52. Securities
52.1. The Performance Security (including additional security for unbalanced bids) shall be provided
to the Employer no later than the date specified in the Letter of Acceptance and shall be issued in an
amount and form and by a bank or surety acceptable to the Employer, and denominated in Indian
Rupees. The Performance Security shall be valid until a date 28 days from the date of expiry of
Defects Liability Period and the additional security for unbalanced bids shall be valid until a date 28
days from the date of issue of the certificate of completion.

Deleted
Cost of Repairs

54.1. Loss or damage to the Works or Materials to be incorporated in the Works between the
Start Date and the end of the Defects Correction periods shall be remedied by the Contractor at the
Contractor's cost if the loss or damage arises from the Contractor's acts or omissions.

E. FINISHING THE CONTRACT

55. Completion
55.1. The Contractor shall request the Engineer to issue a Certificate of Completion of the Works and
the Engineer will do so upon deciding that the Work is completed.
56. Taking Over
56.1. The Employer shall take over the Site and the Works within seven days of the Engineer issuing
a certificate of Completion.

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57. Final Account

57.1. The Contractor shall supply to the Engineer a detailed account of the total amount that the
Contractor considers payable under the Contract before the end of the Defects Liability Period. The
Engineer shall issue a Defect Liability Certificate and certify any final payment that is due to the
Contractor within 56 days of receiving the Contractor's account if it is correct and complete. If it is
not, the Engineer shall issue within 56 days a schedule that states the scope of the corrections or
additions that are necessary. If the Final Account is still unsatisfactory after it has been resubmitted,
the Engineer shall decide on the amount payable to the Contractor and issue a payment certificate,
within 56 days of receiving the Contractor's revised account.
58. Operating and Maintenance Manuals
58.1. If "as built" Drawings and/or operating and maintenance manuals are required, the
Contractor shall supply them by the dates stated in the Contract Data.
58.2. If the Contractor does not supply the Drawings and/or manuals by the dates stated in the
Contract Data, or they do not receive the Engineer's approval, the Engineer shall withhold the amount
stated in the Contract Data from payments due to the Contractor.
59. Termination
59.1. The Employer or the Contractor may terminate the Contract if the other party causes a
fundamental breach of the Contract.
59.2. Fundamental breaches of Contract include, but shall not be limited to the following:
(a) the Contractor stops work for 28 days when no stoppage of work is shown on the
current Programme and the stoppage has not been authorized by the Engineer;
(b) the Engineer instructs the Contractor to delay the progress of the Works and the
instruction is not withdrawn within 28 days;
(c) the Employer or the Contractor is made bankrupt or goes into liquidation other
than for a reconstruction or amalgamation;
(d) a payment certified by the Engineer is not paid by the Employer to the
Contractor within 56 days of the date of the Engineer's certificate;
(e) the Engineer gives Notice that failure to correct a particular Defect is a
fundamental breach of Contract and the Contractor fails to correct it within a
reasonable period of time determined by the Engineer;
(f) the Contractor does not maintain a security which is required;
(g) the Contractor has delayed the completion of works by the number of days for
which the maximum amount of liquidated damages can be paid as defined in the
Contract data; and

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(h) if the Contractor, in the judgment of the Employer has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
For the purpose of this paragraph : "corrupt practice" means the offering, giving,
receiving or soliciting of any thing of value to influence the action of a public official in the
procurement process or in contract execution. "Fraudulent practice" means a misrepresentation of
facts in order to influence a procurement process or the execution of a contract to the detriment of the
Borrower, and includes collusive practice among Bidders (prior to or after bid submission) designed
to establish bid prices at artificial non-competitive levels and to deprive the Borrower of the benefits
of free and open competition."
59.3. When either party to the Contract gives notice of a breach of contract to the Engineer for
a cause other than those listed under Sub Clause 59.2 above, the Engineer shall decide whether the
breach is fundamental or not.

59.4. Notwithstanding the above, the Employer may terminate the Contract for convenience.
59.5. If the Contract is terminated the Contractor shall stop work immediately, make the Site
safe and secure and leave the Site as soon as reasonably possible.

60. Payment upon Termination

60.1. If the-Contract is terminated because of a fundamental breach of Contract by the
Contractor, the Engineer shall issue a certificate for the value of the work done less advance payments
received up to the date of the issue of the certificate, less other recoveries due in terms of the contract,
less taxes due to be deducted at source as per applicable law and less the percentage to apply to the
work not completed as indicated in the Contract Data. Additional Liquidated Damages shall not
apply. If the total amount due to the Employer exceeds any payment due to the Contractor the
difference shall be a debt payable to the Employer.
60.2. If the Contract is terminated at the Employer's convenience or because of a fundamental
breach of Contract by the Employer, the Engineer shall issue a certificate for the value of the work
done, the cost of balance material brought by the contractor and available at site, the reasonable cost
of removal of Equipment, repatriation of the Contractor's personnel employed solely on the Works,
and the Contractor's costs of protecting and securing the Works and less advance payments received
up to the date of the certificate, less other recoveries due in terms of the contract and less taxes due to
be deducted at source as per applicable law.
61. Property
61.1. All materials on the Site, Plant, Equipment, Temporary Works and Works are deemed to be the
property of the Employer, if the Contract is terminated because of a Contractor's default.
62. Release from Performance
62.1. If the Contract is frustrated by the outbreak of war or by any other event entirely

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outside the control of either the Employer or the Contractor the Engineer shall certify that the
Contract has been frustrated. The Contractor shall make the Site safe and stop work as quickly as
possible after receiving this certificate and shall be paid for all work carried out before receiving it
and for any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

1. LABOUR:
The Contractor shall, unless otherwise provided in the Contract, make his own
arrangements for the engagement of all staff and labour local or other, and for their payment, housing,
feeding and transport.
The Contractor shall, if required by the Engineer, deliver to the Engineer a return in
detail, in such form and at such intervals as the Engineer may prescribe, showing the staff and the
numbers of the several classes of labour from time to time employed by the Contractor on the Site and
such other information as the Engineer may require.
2. COMPLIANCE WITH LABOUR REGULATIONS :
During continuance of the contract, the Contractor and his sub-contractors shall abide at
all times by all existing labour enactments and rules made thereunder, regulations, notifications and
bye laws of the State or Central Government or local authority and any other labour law (including
rules), regulations, bye laws that may be passed or notification that may be issued under any labour
law in future either by the State or the Central Government or the local authority. Salient features of
some of the major labour laws that are applicable to construction industry are given below. The
Contractor shall keep the Employer indemnified in case any action is taken against the Employer by
the competent authority on account of contravention of any of the provisions of any Act or rules made
thereunder, regulations or notifications including amendments. If the Employer is caused to pay or
reimburse, such amounts as may be necessary to cause or observe, or for non-observance of the
provisions stipulated in the notifications/bye laws/Acts/Rules/regulations including amendments, if
any, on the part of the Contractor, the Engineer/Employer shall have the right to deduct any money
due to the Contractor including his amount of performance security. The Employer/Engineer shall
also have right to recover from the Contractor any sum required or estimated to be required for
making good the loss or damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees
of the Employer at any point of time.

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SALIENT FEATURES OF SOME MAJOR LABOUR LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTION WORK.
a) Workmen Compensation Act 1923 : - The Act provides for compensation in
case of injury by accident arising out of and during the course of employment.
b) Payment of Gratuity Act 1972 :- Gratuity is payable to an employee under the
Act on satisfaction of certain conditions on separation if an employee has
completed 5 years service or more on death, the rate of 15 days wages for every
completed year of service. The Act is applicable to all establishments employing
10 or more employees.
c) Employees P.F. and Miscellaneous Provision Act 1952 : The Act Provides for
monthly contributions by the employer plus workers @ 10% or 8.33%. The
benefits payable under the Act are :
(i) Pension or family pension on retirement or death, as the case may
be.
(ii) Deposit linked insurance on the death in harness of the worker.
(iii) Payment of P.F. accumulation on retirement/death etc.
d) Maternity Benefit Act 1951 :- The Act provides for leave and some other
benefits to women employees in case of confinement or miscarriage etc.
e) Contract Labour (Regulation & Abolition) Act 1970 :- The Act provides for
certain welfare measures to be provided by the Contractor to contract labour and
in case the Contractor fails to provide, the same are required to be provided, by
the Principal Employer by Law. The Principal Employer is required to take
Certificate of Registration and the Contractor is required to take licence from the
designated Officer. The Act is applicable to the establishments or Contractor of
Principal Employer, if they employ 20 or more contract labour.
f) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Government as per provisions of the Act,
if the employment is a scheduled employment. Construction of Buildings,
Roads, Runways are scheduled employments.
g) Payment of Wages Act 1936:- It lays down as to by what date the wages are to
be paid, when it will be paid and what deductions can be made from the wages
of the workers.
h) Equal Remuneration Act 1979 :- The Act provides for payment of equal
wages for work of equal nature to Male and Female workers and for not
making discrimination against Female employees in the matters of
transfers, training and promotions etc.

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i) Payment of Bonus Act 1965 :- The Act is applicable to all establishments employing
20 or more employees. The Act provides for payments of annual bonus subject to a
minimum of 8.33% of wages and maximum of 20% of wages to employees drawing
Rs.3500/-per month or less. The bonus to be paid to employees getting Rs.2500/- per
month or above upto Rs.3500/- per month shall be worked out by taking wages as
Rs.2500/ -per month only. The Act does not apply to certain establishments. The
newly set-up establishments are exempted for five years in certain circumstances.
Some of the State Governments have reduced the employment size from 20 to 10 for
the purpose of applicability of this Act.
j) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure for
resolution of Industrial disputes, in what situations a strike or lock-out becomes
illegal and what are the requirements for laying off or retrenching the employees or
closing down the establishment.
k) Industrial Employment (Standing Orders) Act 1946 :- It is applicable to all
establishments employing 100 or more workmen (employment size reduced by some
of the States and Central Government to 50). The Act provides for laying down rules
governing the conditions of employment by the Employer on matters provided in the
Act and get the same certified by the designated Authority.
1) Trade Unions Act 1926 :- The Act lays down the procedure for registration of trade
unions of workmen and employers. The Trade Unions registered under the Act have
been given certain immunities from civil and criminal liabilities.
m) Child Labour (Prohibition & Regulation) Act 1986 :- The Act prohibits employment
of children below 14 years of age in certain occupations and processes and provides
for regulation of employment of children in all other occupations and processes.
Employment of Child Labour is prohibited in Building and Construction Industry.
n) Inter-State Migrant workmen's (Regulation of Employment & Conditions of
Service) Act 1979 :- The Act is applicable to an establishment which employs 5 or
more inter-state migrant workmen through an intermediary (who has recruited
workmen in one state for employment in the establishment situated in another state).
The Inter-State migrant workmen, in an establishment to which this Act becomes
applicable, are required to be provided certain facilities such as housing, medical
aid, travelling expenses from home upto the establishment and back, etc.
o) The Building and Other Construction workers (Regulation of Employment and
Conditions of Service) Act 1996 and the Cess Act of 1996 :- All the establishments
who carry on any building or other construction work and employs 10 or more
workers are covered under

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this Act. All such establishments are required to pay cess at the rate not exceeding
2% of the cost of construction as may be modified by the Government. The
Employer of the establishment is required to provide safety measures at the Building
or construction work and other welfare measures, such as Canteens, First-Aid
facilities, Ambulance, Housing accommodations for workers near the work place
etc. The Employer to whom the Act applies has to obtain a registration certificate
from the Registering Officer appointed by the Government.
p) Factories Act 1948 :- The Act lays down the procedure for approval of plans
before setting up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding accidents
or dangerous occurrences to designated authorities. It is applicable to premises
employing 10 persons or more with aid of power or 20 or more persons without the
aid of power engaged in manufacturing process.
ARBITRATION (GCC Clause 25.3)
The procedure for arbitration will be as follows :
25.3 (a) In case of Dispute or difference arising between the Employer and a domestic
contractor relating to any matter arising out of or connected with this
agreement, such disputes or difference shall be settled in accordance with the
Arbitration and Conciliation Act, 1996. The parties shall make efforts to agree
on a sole arbitrator and only if such an attempt does not succeed and the
Arbitral Tribunal consisting of 3 arbitrators one each to be appointed by the
Employer and the Contractor and the third Arbitrator to be chosen by the two
Arbitrators so appointed by the Parties to act as Presiding Arbitrator shall be
considered. In case of failure of the two arbitrators appointed by the parties to
reach upon a consensus within a period of 30 days from the appointment of the
arbitrator appointed subsequently, the Presiding Arbitrator shall be appointed by
the * Council, Indian Roads Congress.
(b) The Arbitral Tribunal shall consist of three Arbitrators one each to be appointed
by the Employer and the Contractor. The third Arbitrator shall be chosen by the
two Arbitrators so appointed by the Parties, and shall act a presiding arbitrator.
In case of failure of the two arbitrators appointed by the parties to reach upon a
consensus within a period of 30 days from the appointment of the arbitrator
appointed subsequently, the Presiding arbitrator shall be appointed by the *
Council, Indian Roads Congress.
(c) If one of the parties fails to appoint its arbitrator in pursuance of subclause (a)
and (b) above within 30 days after receipt of the notice of the appointment of its
arbitrator by the other party, then the * Council, Indian Roads Congress shall
appoint the arbitrator. A certified copy of the order

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of the Council, Indian Roads Congress, making such an appointment shall be

furnished to each of the parties.
(d) Arbitration proceedings shall be held in India, and the language of the
arbitration proceedings and that of all documents and communications
between the parties shall be English.
(e) The decision of the majority of arbitrators shall be final and binding upon both
parties. The cost and expenses of Arbitration proceedings will be paid as
determined by the arbitral tribunal. However, the expenses incurred by each
party in connection with the preparation, presentation, etc. of its proceedings
as also the fees and expenses paid to the arbitrator appointed by such party or
on its behalf shall be borne by each party itself.
(f) Performance under the contract shall continue during the arbitration
proceedings and payments due to the contractor by the owners shall not be
withheld, unless they are the subject matter of the arbitration proceedings.

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SECTION 4

CONTRACT DATA
Original

CONTRACT DATA
Clause Reference
with respect
to section3

Items marked “N/A” do not apply in this Contract.

1. The Employer is [Cl.1.1]

Name:

Address:

Name of authorized Representative (Will be intimated later)

2. The Engineer is

Name of Authorized Representative:

3. The Dispute Review Expert appointed jointly by the Employer and [Cl.1.1]
Contractor is:
*Name :___________________________________________
*Address:__________________________________________

4. The Defects Liability Period is 365 days from the date of completion. [Cl.1.1&35]

5. The Start Date shall be_____ days for the date of issue of the Notice to [Cl.1.1]
proceed with the work.
6. The Intended Completion Date for the whole of the Works is_______ [Cl.1.1, 17&28]
months after start of work with the following milestones:
Milestone dates: [Cl.2.2 & 49.1]
Physical works to be completed Period from the start date
Milestone 1 i.e._______________ ________________Months.
Milestone 2 i.e._______________ ________________Months.
Milestone 3 i.e._______________ ________________Months.

7. The Site is located at km ……………………… [Cl. 1.1]

8. The name and identification number of the Contract [Cl. 1.1]

9. The works consist of ______________________________________________ [Cl. 1.1]
_____________________________________________________________________
____________________ the woks shall, inter alia, include the following, as specified or as directed:

(PAGE REPLACED)

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(PAGE REPLACED)
Clause Reference
with respect
to section3
(A) Road Works
Site clearance; setting-out and layout; widening of existing carriageway and
strengthening including camber corrections; construction of new road/ parallel
service road; bituminous pavements remodelling/construction of junctions,
intersections, bus bays, laybyes; supplying and placing of drainage channels,
flumes, guard posts and guard other related items; construction /extension of
cross drainage works, bridges, approaches and other related stones; road
markings, road signs and kilometer/ hectometer stones; protective works for
roads/ bridges; all aspects of quality assurance of various components of the
works; rectification of the defects in the completed works during the Defects
Liability Period; submission of "As-built" drawings and any other related
documents; and other item of work as may be required to be carried out for
completing the works in accordance with the drawings and provisions of the
contract to ensure safety.

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments and
bearings; prestressed/reinforced cement concrete superstructure; wearing coat,
hand railings, expansion joints, approach slabs, drainage spouts/ downtake
pipes, arrangements for fixing light posts, water mains, utilities etc; provision of
suitably designed protective works; providing wing/return walls; provision of
road markings, road signs etc.; all aspects of quality assurance; clearing the site
and handing over the works on completion; rectification of the defects during
the Defects Liability Period and submission of "As-built" drawings and other
related documents; and other items of work as may be required to be carried out
for completing the works in accordance with the drawings and the provisions of
the contract and to Insure safety.

(C) Other Items

Any other items as required to fulfill all contractual obligations as per the Bid [Cl. 1.1]
documents.
10. The following documents also form part of the Contract: [CI. 2.3(9)]
11. The law which applies to the Contract is the law of Union of India [CI. 3.1]
[CI. 3.1]
12. The language of the Contract documents is English

13. Limit of subcontracting 50% of the Initial Contract Price [CI. 7.1]

14. The Schedule of Other Contractors [CI. 8]

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(PAGE REPLACED)
Clause Reference
with respect
to section3
15. The Schedule of Key Personnel As per Annex.-II to Section I [CI. 9]
16. The minimum insurance cover for physical property, injury and death is [Cl. 13]
Rs.5 lakhs per occurrence with the number of occurrences limited to four. After
each occurrence, contractor will pay additional premium necessary to make
insurance valid for four occurrences always.
17. Site investigation report [Cl. 14]
18. The Site Possession Dates shall be ……………… [Cl. 21]
[Cl. 25]
19. Fees and types of reimbursable expenses to be paid to the Dispute
Review Expert
(To be inserted later)
20. Appointing Authority for the Dispute Review Expert - Council, Indian [Cl. 26]
Roads Congress, New Delhi.
21. The period for submission of the programme for approval of Engineer [Cl. 27.1]
shall be 21 days from the issue of Letter of Acceptance.
22. The period between programme updates shall be __ days. [Cl. 27.3]
23. The amount to be withheld for late submission of an updated [Cl. 27.3]
programme shall be Rs._________________________ lakhs.
24. The following events shall also be Compensation Events: [Cl. 44]

Substantially adverse ground conditions encountered during the course of

execution of work not provided for in the bidding document

(i) Removal of underground utilities detected subsequently

(ii) Significant change in classification of soil requiring additional
mobilisation by the contractor, e.g. ordinary soil to rock excavation,
(iii) Removal of unsuitable material like marsh, debris dumps, etc not
caused by the contractor
(iv) Artesian conditions
(v) Seepage, erosion, landslide
(vi) River training requiring protection of permanent work
(vii) Presence of historical, archeological or religious structures,
monuments interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial, or
military
authority

25. The currency of the Contract is Indian Rupees. [Cl. 46]

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Clause Reference
with respect
to section3
26. The formula (e) for adjustment of prices are: [Cl. 47]

R = Value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to labour
shall be paid in accordance with the following formula:
VL = 0.85 x PI/100 x R x (Li – Lo )/Lo
VL = increase or decrease in the cost of work during the month
under consideration due to changes in rates for local labour.
Lo = the consumer price index for industrial workers for the State
on 28 days preceding the date of opening of Bids as
published by Labour Bureau, Ministry of Labour,
Government of India.
L = The consumer price index for industrial workers for the State
for the under consideration as published by Labour Bureau,
Ministry of Labour, Government of India.
PI = Percentage of labour component of the work.
Adjustment for cement component
(ii) Price adjustment for increase or decrease in the cost of cement
procured by the contractor shall be paid in accordance with the
following formula:
Vc = 0.85 x Pc/100 x R x (Ci – Co )/Co
Vc = increase or decrease in the cost of work during the month
under consideration due to changes in rates for cement.
Co = The all India wholesale price index for cement on 28 days
preceding the date of opening of Bids as published by the
Ministry of Industrial Development, Government of India,
New Delhi.
Ci = The all India average wholesale price index for cement for
the month under consideration as published by Ministry of
Industrial Development, Government of India, New Delhi
Pc = Percentage of cement component of the work
Adjustment for steel component
(iii) Price adjustment for increase or decrease in the cost of steel
procured by the Contractor shall be paid in accordance with the
following formula:
Vs = 0.85xPs/100xRx(Si – So )/So
Vs = Increase or decrease in the cost of work during the month
under consideration due to changes in the rates for steel
So = The all India wholesale price index for steel (Bars and Rods)
on 28 days preceding the date of opening of Bids as
published by the Ministry of Industrial Development,
Government of

65

(PAGE REPLACED)
Original

Clause Reference
with respect
to section3
India, New Delhi

Si= The all India average wholesale price index for steel (Bars and
Rods) for the month under consideration as published by Ministry
of Industrial Development, New Delhi
Ps = Percentage of steel component of the work
Note : For the application of this clause, index of Bars and Rods has been
chosen to represent steel group.
Adjustment of bitumen component

(iv) Price adjustment for increase or decrease in the cost of bitumen

shall be paid in accordance with the following formula:
Vb = 0.85 x Pb/100 x R x (Bi – Bo )/Bo
V b= Increase or decrease in the cost of work during the month
under consideration due to changes in rates for bitumen.
Bo = The official retail price of bitumen at the IOC depot at
nearest center on the day 28 days prior to date of opening
of Bids.
Bo = The official retail price of bitumen of IOC depot at nearest
center for the 15Ih day of the month under consideration.
Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula:
Vf = 0.85 x Pf/100 x R x (Fi - Fo)/Fo
Vf = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for fuel and
lubricants.
Fo = The official retail price of High Speed Diesel (HSD) at the
existing consumer pumps of IOC at nearest center on the day
28 days prior to the date of opening of Bids.
Fi = The official retail price of HSD at the existing consumer
pumps of IOC at nearest center for the 15th day of month of the
under consideration.
Pf = Percentage of fuel and lubricants component of the work.

Note: For the application of this clause, the price of High Speed
Diesel oil has been chosen to represent fuel and lubricants
group.

66

(PAGE REPLACED)
Original

( PAGE REPLACED) Clause Reference

with respect
to section3

Adjustment for Plant and Machinery Spares Component

(vi) Price adjustment for increase or decrease in the cost of plant and
machinery spares procured by the Contractor shall be paid in accordance
with the following formula:
Vp = 0.85 x Pp/100 x R x (Pi-Po)/Po
Vp = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery
spares
Po = The all India wholesale price index for heavy machinery and parts
on 28 days preceding the date of opening of Bids as published by the
Ministry of Industrial Development, Government of India, New
Delhi.
Pi = The all India average wholesale price index for heavy machinery and
parts for the month under consideration as published by Ministry of [Cl. 49]
Industrial Development, Government of India, New Delhi.
Pp = Percentage of plant and machinery spares component of the work.
Note : For the application of this clause, index of Heavy Machinery and
Parts has been chosen to represent the Plant and Machinery Spares
group.

Adjustment of Other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials
other than cement, steel, bitumen and POL procured by the [CI. 49]
contractor shall be paid in accordance with the following formula:

Vm=0.85xPm/100xRx(Mi-Mo)/Mo [Cl. 50]

Vm = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for local materials
other than cement, steel, bitumen and POL.
Mo = The all India wholesale price index (all commodities) on 28
days preceding the date of opening of Bids, as published by the
Ministry of Industrial Development, Government of India, New [Cl. 50]
Delhi.
Mi = The all India wholesale price index (all commodities) for the
month under consideration as published by Ministry of [Cl.51 & 52]
Industrial Development, Government of India, New Delhi.
Pm = Percentage of local material component (other than cement,
steel, bitumen and POL) of the work.

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(PAGE REPLACED)
Clause Reference
with respect
to section3

The following percentages will govern the price

adjustment for the entire contract:
The following percentages will govern the price
adjustment for the entire contract:

1. Labour – PI 25%
2. Cement - Pc 5%
3. Steel- P S 5%
4. Bitumen - Pb 10 %
5. POL - Pf 5%
6. Plant & Machinery Spares – Pp 5%
7. Other materials – Pm 45 %
------------
Total 100%
------------
27. The proportion of payments retained (retention money) shall be 6% from [Cl. 48]
each bill subject to a maximum of 5% of final contract price.
28. Amount of liquidated damages for delay in For Whole of work [Cl. 49]
completion of works (l/2000)th of the Initial
Contract Price, rounded
off to the nearest
Thousand, per day.
For sectional
completion (wherever
specified, in item 6 of
Contract Data) (1/200)th
of initial contract price
for 5 km section,
rounded off to the
nearest thousand per
day.

29. Maximum limit of liquidated damage for delay 10 per cent of the Initial [Cl. 49]
in completion of work. Contract Price rounded
off to the nearest
thousand.
30. Amount of Bonus for early completion of 1 per cent of the Initial [Cl. 50]
whole of the works Contract Price (part of a
month to be excluded),
rounded off to the nearest
thousand, per month.

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(PAGE REPLACED)

Clause Reference
with respect
to section3
31. Maximum limit of bonus for early completion 6 per cent of the Contract [Cl. 50]
of work Price rounded off to the
nearest thousand.
32. The amounts of the advance payment are: [C1.51 &52]
Nature of Advance Amount (Rs.) Conditions to
be fulfilled

i. Mobilization 10% of the Contract price On submission of un-

conditional Bank Guarantee,
(to be drawn before the end of
20% of Contract period). The
contractor may furnish four
bank guarantees of 2.5%
each, valid for full period.
ii. Equipment 90% for new and 50% After equipment is brought to
ofdepreciated value for old site (provided the Engineer is
equipment. Total amount satisfied that the equipment is
will be subject to a required for performance of
maximum of 5% of the the contract) and on
Contract price. submission of unconditional
Bank Guarantee for amount
of advance.

iii. Secured advance 75% of Invoice value. a) The materials are in-
for non- perish- accordance with the
able materials specification for Works;
brought to site b) Such materials have been
delivered to site, and are
properly stored and
protected against damage
or deterioration to the
satisfaction of the
Engineer. The contractor
shall store the bulk
material in measurable
stacks.;
c) The Contractor's records
of the requirements,
orders, receipt and use of
materials

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(PAGE REPLACED)
Clause Reference
with respect
to section3

are kept in a form

approved by the
Engineer and such
records shall be available
for inspection by the
Engineer;
d) The contractor has
submitted with his
monthly statement the
estimated value of the
materials on site together
with such documents as
may be required by the
Engineer for the purpose
of valuation of the
materials and providing
evidence of ownership
and payment thereof;
e) Ownership of such
materials shall be
deemed to vest in the
Employer for which the
Contractor has submitted
an Indemnity Bond in an
acceptable format; and
f) The quantities of
materials are not
excessive and shall be
used within a reasonable
time as determined by
the Engineer.
(The advance payment will be paid to the Contractor no later than 28 days
after fulfillment of the above conditions).

33. Repayment of advance payment for mobilization and equipment: [CI. 51.3]
The advance loan shall be repaid with percentage deductions from the interim
payments certified by the Engineer under the Contract. Deductions shall
commence in the next Interim Payment Certificate following that in which the
total of all such payments to the Contractor has reached not less than 20 per
cent of the Contract Price or 6 (Six) months from the date of payment of first
instalment of advance, whichever period concludes earlier, and shall be made
at the rate of 20 per cent of the amounts of all Interim Payment Certificates
until such time as the loan has been repaid, always provided that the loan shall
be completely repaid prior to the expiry of the original time for completion
pursuant to Clauses 17 and 28.
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Clause Reference
with respect
to section3
34. Repayment of secured advance: [CI. 51.4]
The advance shall be repaid from each succeeding monthly payments to the
extent materials [for which advance was previously paid pursuant to Clause
51.4 of G.C.C.] have been incorporated into the Works.
35. The Securities shall be for the following minimum amounts equivalent as a [CI. 52]
percentage of the Contract Price:

Performance Security for 5 per cent of contract price plus Rs………...

...................... (to be decided after evaluation of the bid) as additional
security in terms of ITB Clause 29.5.

The standard form of Performance Security acceptable to the Employer

shall be an unconditional Bank Guarantee of the type as presented in
Section 8 of the Bidding Documents.

36. The Schedule of Operating and Maintenance Manuals______N/A [CI. 58]

37. The date by which "as-built" drawings (in scale as directed) in 2 sets are [CI. 58]
required is within 28 days of issue of certificate of completion of whole or
section of the work, as the case may be.
38. The amount to be withheld for failing to supply "as built" drawings by the date [CI. 58]
required is Rs.____Lakhs.
39. The following events shall also be fundamental breach of contract: [CI. 59.2]
"The Contractor has contravened Sub-clause 7.1 and Clause 9 of GCC."
[3, CI. 60]
40. The percentage to apply to the value of the work not completed representing the
Employer's additional cost for completing the Works shall be 20 per cent.

(PAGE REPLACED)

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SECTION 5

TECHNICAL SPECIFICATIONS
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SECTION 6

FORM OF BID
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FORM OF BID

Description of the Works:

__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

BID
To :

Address :

1. We offer to execute the Works described above and remedy any defects therein in conformity
with the conditions of Contract, specification, drawings, Bill of Quantities and Addenda for
the sum(s) of
AS PER BOQ
__________________________________________________________________________________
__________________________________________________________________________________
(_________________________________________________________________________________)

2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably

possible after the receipt of the Engineer's notice to commence, and to complete the whole of
the Works comprised in the Contract within the time stated in the document.

3. We agree to abide by this Bid for the period of * ________ days from the date fixed for
receiving the same, and it shall remain binding upon us and may be accepted at any time
before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together with your
written acceptance thereof, shall constitute a binding contract between us.

5. We understand that you are not bound to accept the Lowest or any tender you may receive.

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6. We accept the appointment of Shri __________________________________ as the Dispute

Review Expert.

(OR)

We do not accept the appointment of Shri ______________________________________________

as the Dispute Review Expert and propose instead that Shri ________________________________
be appointed as
Dispute Review Expert, whose BIO-DATA is attached.

Dated this _______________ day of __________________________20…….

Signature ________________________________ in the capacity of ____

duly authorized to sign bids for and on behalf of __________________________________________
__________________________________________________________________________________

(in block capitals or typed)

Address

_________________________________________________________________________________________
__________________________________________________________________________________________

Witness

__________________________________________________________________________________________
__________________________________________________________________________________________

Address

__________________________________________________________________________________________
__________________________________________________________________________________________

Occupation

___________________________________________________________________________
__________________________________________________________________________

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SECTION 7

BILL OF QUANTITIES
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BILL OF QUANTITIES

Preamble

1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, Conditions
of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are given to
provide a common basis for bidding. The basis of payment will be the actual quantities of
work ordered and carried out, as measured by the Contractor and verified by the Engineer and
valued at the rates and prices tendered in the priced Bill of Quantities, where applicable, and
otherwise at such rates and prices as the Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in sofar as it is
otherwise provided under the Contract, include all constructional plant, labour, supervision,
materials, erection," maintenance, insurance, profit, taxes and duties, together with all general
risks, liabilities and obligations set out or implied in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or price shall be entered against each item in the Bill of Quantities, whether quantities
are stated or not. The cost of Items against which the Contractor has failed to enter a rate or
price shall be deemed to be covered by other rates and prices entered in the Bill of Quantities.

6. The whole cost of complying with the provisions of the Contract shall be included in the items
provided in the priced Bill of Quantities, and where no Items are provided the cost shall be
deemed to be distributed among the rates and prices entered for the related Items of Work.

7. General directions and descriptions of work and materials are not necessarily repeated or
summarized in the Bill of Quantities. References to the relevant sections of the contract
documentation shall be made before entering rates or prices against each item in the Bill of
Quantities.

8. The method of measurement of completed work for payment shall be in accordance with the
specification for Road and Bridge Works published by the Ministry of Surface Transport
(edition).

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to Clause 29 of
the Instructions to Bidders.

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10. Rock is defined as all materials which, in the opinion of the Engineer, require blasting, or the
use of metal wedges and sledgehammers, or the use of compressed air drilling for its removal,
and which cannot be extracted by ripping with a tractor of at least 150 kw with a single rear
mounted heavy duty ripper.

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BILL OF QUANTITIES
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SECTION 8

SECURITIES AND OTHER FORMS

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BID SECURITY (BANK GUARANTEE)

WHEREAS, __________________________________[name of Bidder] (hereinafter called "the Bid-
der") has submitted his Bid dated_______________________________[date] for the construction of
________________________[name of Contract hereinafter called "the Bid"].

KNOW ALL PEOPLE by these presents that We__________________________________________

[name of Bank] of ___________________________ [name of country] having our registered office at
___________________________________________________(hereinafter called ―the Bank‖) are
bound unto ________________________________[name of Employer] (hereinafter called ―the
Employer‖) in the sum of _______________*for which payment well and truly to be made to the said
Employer the Bank itself, his successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this _________day of ______,20____.

THE CONDITIONS of this obligation are :

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity specified in
the Form of Bid;

OR
(2) If the Bidder having been notified to the acceptance of his bid by the Employer during the
period of Bid validity :

(a) fails or refuses to execute the Form of Agreement in accordance with the
Instructions to Bidders, if required; or

(b) fails or refuses to furnish the Performance Security, in accordance with the
Instructions to Bidders; or

(c) does not accept the correction of the Bid Price pursuant to Clause 27.

We undertake to pay to the Employer up to the above amount upon receipt of his first written
demand, without the Employer having to substantiate his demand, provided that in his demand the
Employer will note that the amount claimed by him is due to him owing to the occurrence of one or
any of the three conditions, specifying the occurred condition or conditions.

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This Guarantee will remain in force up to and including the date ______________________
** days after deadline for submission of Bids as such deadline is stated in the Instructions to Bidders
or as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby waived.
Any demand in respect of this guarantee should reach the Bank not later than the above date.

DATE _______________________ SIGNATURE _________________

WITNESS _______________________ SEAL ________________________

________________________________________________________________________________
[Signature, name and address]

* The Bidder should insert the amount of the guarantee in words and figures denominated in
Indian Rupees. This figure should be the same as shown in Clause 16.1 of the Instructions to
Bidders.

** 45 days after the end of the validity period of the Bid. Date should be inserted by the
Employer before the Bidding documents are issued.

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PERFORMANCE BANK GUARANTEE

To

______________________________________ [name of Employer]

______________________________________ [address of Employer]
________________________________________

WHEREAS ________________________________ [name and address of Contractor]

(hereafter called "the Contractor") has undertaken, in pursuance of Contract No. ______________
dated ___________ to execute ____________________________ [name of Contract and brief
description of Works] (hereinafter called "the Contract").

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for
compliance with his obligation in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee :

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of ______________________________ [amount of
guarantee]* _________________________ (in words), such sum being payable in the types and
proportions of currencies in which the Contract Price is payable, and we undertake to pay you, upon
your first written demand and without cavil or argument, any sum or sums within the
limits of _______________________________ [amount of guarantee] as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed thereunder or of any of the Contract documents which may
be made between your and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until 28 days from the date of expiry of the Defect Liability
Period.

Signature and Seal of the guarantor _______________________

Name of Bank ________________________________________
Address _____________________________________________
Date _____________
___________________________________________________________________________
* An amount shall be inserted by the Guarantor, representing the percentage the Contract Price
specified in the Contract including additional security for unbalanced Bids, if any and
denominated in Indian Rupees.

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BANK GUARANTEE FOR ADVANCE PAYMENT

To

________________________________________ [name of Employer!

_________________________________________ [address of Employer!
_________________________________________ [name of Contractor]

Gentlemen :

In accordance with the provisions of the Conditions of Contract, sub-clause 51.1

("Advance Payment") of the above-mentioned Contract, _________________________________
[name and address of Contractor] (hereinafter called "the Contractor") shall deposit with
_________________________ [name of Employer] a bank guarantee to guarantee his proper
and faithful performance under the said Clause of the Contract in an amount of
_______________________ [amount of Guarantee]* _________________________ [in words].

We, the ______________________ [bank of financial institution!, as instructed by

the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and
not as Surety merely, the payment to ___________________________________ [name of Em-
ployer] on his first demand without whatsoever right of obligation on our part and without
his first claim to the Contractor, in the amount not exceeding _____________________ [amount
of guarantee]* ________________________________________ [in words].

We further agree that no change or addition to or other modification of the terms of the
Contractor or Works to be performed thereunder or of any of the Contract documents
which may be made between ___________________________ [name of Employer] and the
Contractor, shall in any way release us from any liability under this guarantee, and we hereby waive
notice of any such change, addition or modification.

This guarantee shall remain valid and in full effect from the date of the advance
payment under the Contract until _________________________________ [name of Employer]
receives full repayment of the same amount from the Contractor.

Yours truly,

Signature and Seal : ___________________________________________

Name of Bank / Financial Institution : ____________________________
Address : ___________________________________________________
Date : _________________________

__________________________________________________________________________________
* An amount shall be inserted by the Bank or Financial Institution representing the amount of
the Advance Payment, and denominated in Indian Rupees.

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INDENTURE FOR SECURED ADVANCES

FORM 31

(for use in cases in which the contract is for finished work and the contractor has entered into an
agreement for the execution of a certain specified quantity of work in a given time)

This indenture made the ______________________ day of _________________ , 20 _____

BETWEEN _________________________ (hereinafter called the contractor which expres-
sion shall where the context so admits or implies be deemed to include his executors, ad-
ministrators and assigns) or the one part and the Employer of the other part.

Whereas by an agreement dated _________________________ (hereinafter called the

said agreement) the contractor has agreed.

AND WHEREAS the contractor has applied to the Employer that he may be allowed
advanced on the security of materials absolutely belonging to him and brought by him to the site of
the works the subject of the said agreement for use in the construction of such of the works as he has
undertaken to executive at rates fixed for the finished work (inclusive of the cost of materials and
labour and other charges)

AND WHEREAS the Employer has agreed to advance to the Contractor the sum of
Rupees _______________________________________________________ on the security of
materials the quantities and other particulars of which are detailed in Accounts of Secured Advances
attached to the Running Account bill for the said works signed by the Contractor
on _______ and the Employer has reserved to himself the option of making any further
advance or advances on the security of other materials brought by the Contractor to the site of the said
works.

Now THIS INDENTURE WITNESSETH that in pursuance of the said agreement

and in consideration of the sum of Rupees _____________________ on or before the execution
of these presents paid to the Contractor by the Employer (the receipt where of the Contractor doth
hereby acknowledge) and of such further advances (if any) as may be made to him as a for said the
Contractor doth hereby covenant and agree with the President and declare as follows :

(1) That the said sum of Rupees __________________________ - so advanced by the Em-
ployer to the Contractor as aforesaid and all or any further sum of sums advanced as
aforesaid shall be employed by the Contractor in or towards expending the execu-
tion of the said works and for no other purpose whatsoever.

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(2) That the materials details in the said Account of Secured Advances which have been offered
to and accepted by the Employer as security are absolutely the Contractor's own propriety and
free from encumbrances of any kind and the contractor will not make any application for or
receive a further advance on the security of materials which are not absolutely his own
property and free from encumbrances of any kind and the Contractor indemnified the
Employer against all claims to any materials in respect of which an advance has be made to
him as aforesaid.

(3) That the materials detailed in the said account of Secured Advances and all other materials on
the security of which any further advance or advances may hereafter be made as aforesaid
(hereafter called the said materials) shall be used by the Contractor solely in the execution of
the said works in accordance with the directions of the Engineer.

(4) That the Contractor shall make at his own cost all necessary and adequate arrangements for
the proper watch, safe custody and protection against all risks of the said materials and that
until used in construction as aforesaid the said materials shall remain at the site of the said
works in the Contractor's custody and on his own responsibility and shall at all times be open
to inspection by the Engineer or any officer authorized by him. In the event of the said
materials or any part thereof being stolen, destroyed or damaged or becoming deteriorated in a
greater degree than is due to reasonable use and wear thereof the Contractor will forthwith
replace the same with other materials of like quality or repair and make good the same
required by the Engineer.

(5) That the said materials shall not be any account be removed from the site of the said works
except with the written permission of the Engineer or an officer authorized by him on that
behalf.

(6) That the advances shall be repayable in full when or before the Contractor receives payment
from the Employer of the price payable to him for the said works under the terms and
provisions of the said agreement. Provided that if any intermediate payments are made to the
Contractor on account of work done than on the occasion of each such payment the Employer
will be at liberty to make a recovery from the Contractor's bill for such payment by deducting
there from the value of the said materials than actually used in the construction and in respect
of which recovery has not been made previously, the value for this purpose being determined
in respect of each description of materials at the rates at which the amounts of the advances
made under these presents were calculated.

(7) That if the Contractor shall at any time make any default in the performance or observance in
any respect of any of the terms and provisions of the said agreement or of these presents the
total amount of the advance or advances that may still be owing of the Employer shall
immediately on the happening of such default be re-

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payable by the Contractor to be the Employer together with interest thereon at twelve per cent
per annum from the date or respective dates of such advance or advances to the date of
repayment and with all costs, charges, damages and expenses incurred by the Employer in or
for the recovery thereof or the enforcement of this security or otherwise by reason of the
default of the Contractor and the Contractor hereby covenants and agrees with the Employer
to reply and pay the same respectively to him accordingly.

(8) That the Contractor hereby charges all the said materials with the repayment to the
Employer of the said sum of Rupees __________________________________________
and any further sum of sums advanced as aforesaid and all costs, charges, damages and
expenses payable under these presents PROVIDED ALWAYS and it is hereby agreed and
declared that notwithstanding anything in the said agreement and without prejudice to the
power contained therein if and whenever the covenant for payment and repayment here-in-
before contained shall become enforceable and the money owing shall not be paid in
accordance there with the Employer may at any time thereafter adopt all or any of the
following courses as he may deem best:

(a) Seize and utilise the said materials or any part thereof in the completion of the
said works on behalf of the contractor in accordance with the provisions in that behalf
contained in the said agreement debiting the contractor with the actual cost of
effecting such completion and the amount due to the contractor with the value of
work done as if he had carried it out in accordance with the said agreement and at the
rates thereby provided. If the balance is against the contractor, he is to pay same to
the Employer on demand.

(b) Remove and sell by public auction the seized materials or any part there of and
out of the moneys arising from the sale retain all the sums aforesaid repayable or
payable to the Employer under these presents and pay over the surplus (if any) to the
Contractor.

(c) Deduct all or any part of the moneys owing out of the security deposit or any sum
due to the Contractor under the said agreement.

(9) That except in the event of such default on the part of the contractor as aforesaid interest on
the said advance shall not be payable.

(10) That in the event of any conflict between the provisions of these presents and the said
agreement the provisions of these presents shall prevail and in the event of any dispute or
difference arising over the construction or effect of these presents the settlement of which has
not been here-in-before expressly provided for the same shall be referred to the Employer
whose decision shall be final and the provision of the Indian Arbitration Act for the time
being in force shall apply to any such reference.

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Letter of Acceptance
(Letterhead paper of the Employer)

____________________________ (Date)

To
_____________________________________ (Name and address of the Contractor)
_________________________________________
_________________________________________

Dear Sirs,

This is to notify you that your Bid dated ______________________ for execution of the
_________________________________________ (name of the contract and identification
number, as given in the Instructions to Bidders) for the Contract Price of Rupees
_______________________________ ( _______________________ ) (amount in words and
figures), as corrected and modified in accordance with the Instructions to Bidders 1 is hereby accepted
by our agency.

We accept / do not accept that _________________________ be appointed as the Adju-

dicator2 . You are hereby requested to furnish Performance Security, in the form detailed in
Para 34.1 of ITB for an amount equivalent to Rs. __________ within 21 days of the receipt of
this letter of acceptance valid up to 28 days from the date of expiry of defects Liability
Period i.e. up to __________________ and sign the contract, failing which action as stated in
Para 34.3 of ITB will be taken.

Yours faithfully,

Authorized Signature
Name and title of Signatory
Name of Agency

___________________________________________________________________________
1
Delete "corrected and" or "and modified" if only one of these actions applies. Delete as corrected
and modified in accordance with the Instructions to Bidders, if corrections or modifications have
not been affected.
2
To be used only if the Contractor disagrees in his Bid with the Adjudicator proposed by the
Employer in the "Instructions to Bidders".

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Issue of Notice to proceed with the work

(Letterhead of the Employer)

_____________________________ (Date)

To

______________________________ (Name and address of the Contractor)

Dear Sirs,

Pursuant to your furnishing the requisite security as stipulated in ITB Clause 34.1
and signing of the Contract for the construction of______________________________________
_______________________________________________________________________________
______________________________________________________________________________at
a Bid Price of Rs. ____________________________________________________________ .

You are hereby instructed to proceed with the execution of the said works in accordance with
the contract documents.

Yours faithfully,

(Signature, name and title of signatory authorized to

sign on behalf of Employer)

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Agreement Form

Agreement

This agreement, made the __________________ day of __________________ between

__________________________ (name and address of Employer) [hereinafter called "the
Employer] and__________________________________________________________________
(name and address of contractor) hereinafter called "the Contractor" of the other part.

Whereas the Employer is desirous that the Contractor execute

__________________________________________________________________________________
(name and identification number of Contract) (hereinafter called "the Works") and the
Employer has accepted the Bid by the Contractor for the execution and completion of such
Works and the remedying of any defects therein , at a cost of Rs. _____________________________
_________________________________________________________________________________

NOW THIS AGREEMENT WITNESSETH as follows :

1. In this Agreement, words and expression shall have the same meanings as are respectively
assigned to them in the conditions of contract hereinafter referred to and they shall be deemed to form
and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works
and remedy any defects therein in conformity in all aspects with the provisions of the contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying the defects wherein Contract Price or such other sum as
may become payable under the provisions of the Contract at the times and in the manner prescribed
by the Contract.

4. The following documents shall be deemed to form and be ready and construed as part of this
Agreement viz.

i) Letter of Acceptance
ii) Notice to proceed with the works;
iii) Contractor's Bid
iv) Condition of Contract: General and Special
v) Contract Data
vi) Additional condition
vii) Drawings
viii) Bill of Quantities and
ix) Any other documents listed in the Contract Data as forming part of the Con tract.

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In witnessed whereof the parties there to have caused this Agreement to be executed the day
and year first before written.

The Common Seal of ______________________________________________________

was hereunto affixed in the presence of:

Signed, Sealed and Delivered by the said _______________________________________

________________________________________________________________________

in the presence of:

Binding Signature of Employer_______________________________________________________

Binding Signature of Contractor ______________________________________________________

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UNDERTAKING

I, the undersigned do hereby undertake that our firm M/s

______________________________________ agree to abide by this bid for a period ________
days for the date fixed for receiving the same and it shall be binding on us and may be accepted at any
time before the expiration of that period.

_____________________________________
(Signed by an Authorised Officer of the Firm)

_________________
Title of Officer

_____________
Name of Firm

_______
DATE

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SECTION 9

DRAWINGS
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SECTION 10

DOCUMENTS TO BE FURNISHED BY BIDDER

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Original

STANDARD BIDDING DOCUMENT

PROCUREMENT OF CIVIL WORKS

PART II: FORMS

GOVERNMENT OF INDIA

MINISTRY OF SURFACE TRANSPORT

DEPARTMENT OF

ROAD TRANSPORT & HIGHWAY

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STANDARD BIDDING DOCUMENT

PROCUREMENT OF

CIVIL WORKS
PART II : FORMS
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(PAGE REPLACED)

GOVERNMENT OF _______________________
__
PROJECT - Widening and Strengthening work of Chaubepur Bandi Mata
Road by full Depth Reclamation (FDR) Technology (with 5 year
maintenance).

AGREEMENT NO. ________________________________

NATIONAL COMPETITIVE BIDDING

(CIVIL WORKS)

NAME OF WORK : Widening and Strengthening work of

Chaubepur Bandi Mata Road by full Depth
Reclamation (FDR) Technology (with 5 year
maintenance).

PERIOD OF SALE OF : 22-10-2024 to 05-11-2024 12:00 PM (Online)

BIDDING DOCUMENT
TIME AND DATE OF : 25-10-2024 at 12:00 Hours (Afternoon) at
PRE BID CONFERENCE the office of the Superintending Engineer,
Kanpur Circle, P.W.D., Kanpur.

LAST DATE AND TIME : DATE 05-11-2024 TIME: 12:00 PM (Online)

FOR RECEIPT OF BIDS

*TIME AND DATE OF : DATE 05-11-2024 TIME: 12:30

OPENING TECHNICAL (AFTERNOON) HOURS (Online)
BID
*TIME AND DATE OF : TO BE ANNOUNCED AFTER TECHNICAL
OPENING FINANICAL EVALUATION.
BID
PLACE OF OPENING : Office of the Superintending Engineer,
BID Kanpur Circle, P.W.D., Kanpur

OFFICER INVITING BID : The Superintending Engineer, Kanpur

Circle, P.W.D., Kanpur on behalf of
Governor of U.P.

 Should be the same as for the deadline for receipt of bids or promptly thereafter.

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Invitation for Bid

(IFB)
(to be filled by Employer)
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(PAGE REPLACED)
GOVERNMENT OF .............................
............................................. PROJECT
INVITATIONS FOR BIDS (IFB)

NATIONAL COMPETITIVE BIDDING

Date:
Bid No.:
1. The ...................................... invites bids for the construction of works detailed in the table.
The bidders may submit bids for any or all of the following works.
________________________________ TABLE ___________________________________
Package Name of work Approximate value Bid security Cost of document Period of
___No ________________ of work (Rs.) ______ (Rs.)* ________ (Rs.) ______ completion
1 2 3 4 5 6
____________________________________________________________________________

_____________________________________________________________________________

2. Bidding documents (and additional copies) may be purchased from the office of.
…………….from ……….to…….., for a non-refundable fee (three sets) as indicated, in the
form of cash or Demand Draft on any Scheduled bank payable at…………. in favour
of…………….. Interested bidders may obtain further information at the same address. Bidding
documents requested by mail will be dispatched by registered/speed post on payment of an extra
amount of Rs …………………………….. The ……………………………………. will not be
held responsible for the postal delay if any, in the delivery of the documents or non-receipt of
the same.
3. Bids must be accompanied by security of the amount specified for the work in the table, payable
at and drawn in favour of Bid security will have to be in any one of the forms as specified in
the bidding document and shall have to be valid for 45 days beyond the validity of the bid.
4. Bids must be delivered to …………………………….. on or before .............................. hours on
……………………(date) and will be opened on the same day at …………. hours, in the
presence of the bidders who wish to attend. If the office happens to be closed on the date of
receipt of the bids as specified, the bids will be received and opened on the next working day at
the same time and venue.
5. A prebid meeting will be held on …………………………………..at ……………………….hrs.
at the office of ……………………………………to clarify the issues and to answer questions
on any matter that may be raised at that stage as stated in Clause 9.2 of ‗Instructions to Bidders‘
of the bidding document.
6. Other details can be seen in the bidding documents.
Signature of Authorised Officer
_____________________________________________________________________________
Approximate value of work Bid Security
* (i) upto Rs. 20 crores - @ 2% (Subject to a maximum of Rs. 30 Lakhs)
(ii) Rs. 20 to 50 Crores - @ l'/2% (Subject to a maximum of Rs. 50 lakhs)
(iii) Above Rs. 50 Crores - @ 1%

Note: Bid Security will be a fixed sum rounded off to the nearest ten thousand Rupees.
3
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SECTION 1
INSTRUCTIONS TO BIDDERS (Please refer Part I)
(ITB)

(to be filled in by Employer)

Original
(PAGE REPLACED)
Appendix to ITB

Clause Reference
With respect to
Section-I

1. Name of the Employer is ___________________________________ [Cl. 1.1]

2. The last five years
19__ - 19__
19__ - 19__
19__ - 19__
19__ - 20__
20__ - 20__

3. This annual financial turn over amount is Rs. _________________ [Cl. 4.5A(a)]
_______________________________________________(in words)

4. Value of work is Rs. _____________________________________ [Cl. 4.5A(b)]

_______________________________________________(in words)
5. Quantities of work are: [Cl. 4.5A(c)]

Cement Concrete __________________________Cu.m.

Earth Work _______________________________Cu.m.

WBM/WMM _____________________________Cu.m.

Bituminous Work __________________________Cu.m.

6. Cost of electric work is Rs. __________________________________ [Cl. 4.5A(d)]

_______________________________________________(in words)

7. The cost of water supply/sanitary work is Rs. ___________________ [Cl. 4.5A(e)]

_______________________________________________(in words)

8. Liquid assets and/or availability of credit facilities is Rs. __________ [Cl. 4.5B(c)]
_______________________________________________(in words)
5
(PAGE REPLACED)
Original
9. Price level of the financial year ______________________________ [Cl. 4.7]
10. The pre-bid meeting will take place at ________________________ [Cl. 9.2.1]
(address of the venue) on ________________________(time and date)
11. The technical bid will be opened at ________________________
(address of the venue) on ________________________(time and date)

12. Address of the Employer ______________________________ [Cl. 4.5(a)]

_______________________________
_______________________________

13. Identification [Cl. 19.2(b)]

- Bid for ________________________________ (name of Contract)
- Bid reference No. ________________________(insert number)
- Do not open before ______________________ (time and date)

14. The bid should be submitted latest by ____________(date and time) [Cl. 20.1(a)]

15. The bid will be opened at ______________________________________ [Cl. 23.1]

(place) on________________________________________(time and date)

16. The Bank Draft in favour of _____________________________________ [Cl. 34.1]

payable at____________________________________________________

17. The name of Dispute Review Expert is _______________________________ [Cl. 36.1]

18. Escalation factors (for the cost of works executed and financial
figure to a common base value for works completed)

Year before Multiply factor

One 1.1
Two 1.21
Three 1.33
Four 1.46
Five 1.61

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SECTION 2

QUALIFICATION INFORMATION

(to be filled in by Bidder)

Original
QUALIFICATION INFORMATION
The information to be filled in by the Bidder in the following pages will be used tor
purposes of post qualification as provided for in Clause 4 of the Instructions to Bidders. This
information will not be incorporated in the Contract.
1. For Individual Bidders
1.1. Constitution or legal status of Bidder
[Attach copy]
Place of registration: ________________________________
Principal place of business: ________________________________
Power of attorney of signatory of Bid
[Attach]
1.2. Total value of Civil Engineering construction 19 ---------- 19 _______________
work performed in the last five years** 19 ----- 19 _______________
(in Rs. Million) 19—2000 _______________
1.3.1. Work performed as prime contractor, work performed in the past as a nominated subcontractor
will also be considered provided the sub-contract involved execution of all main items of work
described in the bid document, provided further that all other qualification criteria are satisfied (in the
same name) on works of a similar nature over the last five years. **

Project Name of Descrip Contract Value of Date of Stipulated Actual date Remarks
Name the tion of No. Contract issue of period of of explaining
Emplo- work (Rs crore) work completion completion* reasons for
yer* order dealy &
work
Completed

*Attach certificate(s) from the Engineer(s)-i n-Charge

** immediately preceding the financial year in which bids are received.
 Attach certificate from Chartered Accountant.

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#1.3.2. Quantities of work executed as prime contractor, work performed in the past as a nominated
sub-contractor, will also be considered provided the sub-contract involved execution of all main items
of work described in the bid document, provided further that all other qualification criteria are
satisfied (in the same name and style) in the last five years: **

Year Name Name of Quantity of work performed (cum)@ Remarks Remarks*

of the the Cement Masonry Earth WB WMM Bitumino (indicate
work Employ Concrete Works M us Work contract
er* (includin Ref)
g RCC&
PCC)
19__ 19__
19__ 19__
19__ 19__
19__ 19__
19__ 20__

1.4. Information on Bid Capacity (works for which bids have been submitted and works which are yet
to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Descriptio Place & Contract Name & Value of Stipulated Value of Anticipated
n of works State No. Address Contract Period of works* date of
of (Rs Cr) Completion remaining completion
Employer to be
completed
(Rs Cr)
1 2 3 4 5 6 7 8

*Attach certificate(s) from the Engineers)-in-Charge

@The item of work for which data is requested should tally with that specified in ITB clause 4.5A(c).
** immediately preceding the financial year in which bids are received.
# Delete, if prequalification has been carried out
9
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(B) Works for which bids already submitted:

Description Place & Name& Estimated Stipulated Date when Remarks, if

of works Slate Address of value of period of descision is any
Employer works (Rs Cr) completion expected
1 2 3 4 6 6 7

1.5. Availability of key items of Contractor's Equipment essential for carrying out the Works [Ref.
Clause 4.5(B)(a)]. The Bidder should list all the information requested below. Refer also to Sub
Clause 4.3 (d) of the Instructions to Bidders.

Item of Requirement Availability proposals Remarks

No. Capacity Owned/Leased to Nos./Capacity Age/
Equipment (from whom
be procured Condition to be
purchased)

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1.6. Qualifications and experience of key personnel required for administration and execution of the
Contract [Ref. Clause 4.5(B)(b)]. Attach biographical data. Refer also to Sub Clause 4.3 (e) of
instructions to Bidders and Sub Clause 9.1 of the Conditions of Contract.

Position Name Qualification Year of Years of experience in

Experience the proposed position
(General)
Project Manager

Etc.

1.7. Proposed sub-contracts and firms involved. [Refer ITB Clause 4.3 (k)]

Sanctions of the Value of Sub- Sub-contractor Experience in similar work

works contract (Name &
Address)

Attach copies of certificates on possession of valid license for executing water supply / sanitary work /
building electrification works [Reference Clause 4.5(d) & Clause 4.5 ( e )]

11
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*1.8. Financial reports for the last five years: balance sheets, profit and loss statements, auditors‘
reports (in case of companies/corporation), etc. List them below and attach copies.
1.9. Evidence of access to financial resources to meet the qualification requirements: cash in hand,
lines of credit, etc. List them below and attach copies of support documents.
1.10. Name, address, and telephone, telex, and fax numbers of the Bidders‘ bankers who may
provide references if contacted by the Employer.
1.11. Information on litigation history in which the Bidder is involved.
Other Party (ies) Employer Cause of Dispute Amount involved Remarks showing
Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instructions
to Bidders. (Name of Consultant engaged for project preparation is** ........................................... )
_________________________________________________________________________________
_________________________________________________________________________________
1.13. Proposed work method and schedule. The Bidder should attach descriptions, drawings and
charts as necessary to comply with the requirements of the Bidding documents. [Refer ITB Clause 4.1
&4.3 (1)]
1.14. Programme
1.15. Quality Assurance Programme
2. Deleted
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the requirements of Clause 4
of the Instructions to the Bidders, if applicable.
(i) Affidavit (REPLACED)
(ii) Undertaking (REPLACED)
***(iii) Update of original prequalification application
***(iv) Copy of original prequalification application ***
***(v) Copy of prequalification letter

__________________________________________________________________________________
* Delete, if prequalification has been carried out.
** Fill the Name of Consultant.
*** Delete, if prequalification has not been carried out.

12
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SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY
OF CREDIT FACILITIES

(CLAUSE 4.2 (i) OF ITB)

BANK CERTIFICATE

This is to certify that M/s. ______________________________________________ is a reputed

company with a good financial standing.

If the contract for the work, namely ________________________________________is awarded

to the above firm, we shall be able to provide overdraft/credit facilities to the extent of
Rs. _______________________ to meet their working capital requirements for executing the
above contract during the contract period.

____________________

(Signature)
Name of Bank
Senior Bank Manager
Address of the Bank

13
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AFFIDAVIT

1. I, the undersigned, do hereby certify that all the statements made in the required attachments are
true and correct.
2. The undersigned also hereby certifies that neither our firm
M/s_________________________________________________________ have abandoned any
work on National Highways in India nor any contract awarded to us for such works have been
rescinded, during last five years prior to the date of this bid.
3. The undersigned hereby authorise(s) and request(s) any bank, person, firm or corporation to
furnish pertinent information deemed necessary and requested by the Department to verify this
statement or regarding my (our) competence and general reputation.
4. The undersigned understand and agrees that further qualifying information may be requested,
and agrees to furnish any such information at the request of the Department/ Project
implementing agency.

_____________________________________
(Signed by an Authorised Officer of the Firm)

_________________
Title of Officer

__________________
Name of Firm

__________________
DATE

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UNDERTAKING

I, the undersigned do hereby undertake that our firm M/s ____________________________________

________________________would invest a minimum cash up to 25% of the value of the work
during implementation of the Contract.

_____________________________________
(Signed by an Authorised Officer of the Firm)

__________________
Title of Officer

__________________
Name of Firm

__________________
DATE

15
Original

SECTION 3

CONDITIONS OF CONTRACT

(Please refer Part I)

(to be supplied by the Employer)

Original

SECTION 4

CONTRACT DATA

(to be filled in by Employer)

Original
(PAGE REPLACED)
CONTRACT DATA
Clause Reference
with respect
to section3

Items marked “N/A” do not apply in this Contract.

1. The Employer is [Cl.1.1]

Name:

Address:

Name of authorized Representative (Will be intimated later)

2. The Engineer is

Name of Authorized Representative:

3. The Dispute Review Expert appointed jointly by the Employer and [Cl.1.1]
Contractor is:
*Name :___________________________________________
*Address:__________________________________________

4. The Defects Liability Period is 365 days from the date of completion. [Cl.1.1&35]

5. The Start Date shall be_____ days for the date of issue of the Notice to [Cl.1.1]
proceed with the work.

6. The Intended Completion Date for the whole of the Works is_______ [Cl.1.1, 17&28]
months after start of work with the following milestones:

Milestone dates: [Cl.2.2 & 49.1]

Physical works to be completed Period from the start date
Milestone 1 i.e._______________ ________________Months.
Milestone 2 i.e._______________ ________________Months.
Milestone 3 i.e._______________ ________________Months.

7. The Site is located at km ……………………… [Cl. 1.1]

8. The name and identification number of the Contract [Cl. 1.1]

9. The works consist of ______________________________________________ [Cl. 1.1]
_____________________________________________________________________
____________________ the woks shall, inter alia, include the following, as specified or as directed:

18

(PAGE REPLACED)
Original
Clause Reference
with respect
to section3
(A) Road Works

Site clearance; setting-out and layout; widening of existing carriageway and

strengthening including camber corrections; construction of new road/ parallel
service road; bituminous pavements remodelling/construction of junctions,
intersections, bus bays, laybyes; supplying and placing of drainage channels,
flumes, guard posts and guard other related items; construction /extension of cross
drainage works, bridges, approaches and other related stones; road markings, road
signs and kilometer/ hectometer stones; protective works for roads/ bridges; all
aspects of quality assurance of various components of the works; rectification of the
defects in the completed works during the Defects Liability Period; submission of
"As-built" drawings and any other related documents; and other item of work as
may be required to be carried out for completing the works in accordance with the
drawings and provisions of the contract to ensure safety.

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments and bearings;
prestressed/reinforced cement concrete superstructure; wearing coat, hand railings,
expansion joints, approach slabs, drainage spouts/ downtake pipes, arrangements for
fixing light posts, water mains, utilities etc; provision of suitably designed
protective works; providing wing/return walls; provision of road markings, road
signs etc.; all aspects of quality assurance; clearing the site and handing over the
works on completion; rectification of the defects during the Defects Liability Period
and submission of "As-built" drawings and other related documents; and other items
of work as may be required to be carried out for completing the works in accordance
with the drawings and the provisions of the contract and to Insure safety.

(C) Other Items

Any other items as required to fulfill all contractual obligations as per the Bid [Cl. 1.1]
documents.
10. The following documents also form part of the Contract: [CI. 2.3(9)]
__________________________________________________________
11. The law which applies to the Contract is the law of Union of India [CI. 3.1]
[CI. 3.1]
12. The language of the Contract documents is English

13. Limit of subcontracting 50% of the Initial Contract Price [CI. 7.1]

14. The Schedule of Other Contractors [CI. 8]

15. The Schedule of Key Personnel As per Annex.-II to Section I [CI. 9]

19
Original

(PAGE REPLACED)
Clause Reference
with respect
to section3
16. The minimum insurance cover for physical property, injury and death is Rs.5 [Cl. 13]
lakhs per occurrence with the number of occurrences limited to four. After each
occurrence, contractor will pay additional premium necessary to make insurance
valid for four occurrences always.
17. Site investigation report [Cl. 14]
18. The Site Possession Dates shall be ……………… [Cl. 21]

19. Fees and types of reimbursable expenses to be paid to the Dispute Review [Cl. 25]
Expert
(To be inserted later)
20. Appointing Authority for the Dispute Review Expert - Council, Indian Roads [Cl. 26]
Congress, New Delhi.
21. The period for submission of the programme for approval of Engineer shall be [Cl. 27.1]
21 days from the issue of Letter of Acceptance.
22. The period between programme updates shall be __ days. [Cl. 27.3]
23. The amount to be withheld for late submission of an updated [Cl. 27.3]
programme shall be Rs._________________________ lakhs.
24. The following events shall also be Compensation Events: [Cl. 44]

Substantially adverse ground conditions encountered during the course of

execution of work not provided for in the bidding document

(i) Removal of underground utilities detected subsequently

(ii) Significant change in classification of soil requiring additional
mobilisation by the contractor, e.g. ordinary soil to rock excavation,
(iii) Removal of unsuitable material like marsh, debris dumps, etc not
caused by the contractor
(iv) Artesian conditions
(v) Seepage, erosion, landslide
(vi) River training requiring protection of permanent work
(vii) Presence of historical, archeological or religious structures,
monuments interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial, or military
authority

25. The currency of the Contract is Indian Rupees. [Cl. 46]

20
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(PAGE REPLACED)
Clause Reference
with respect
to section3
26. The formula (e) for adjustment of prices are: [Cl. 47]

R = Value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following
formula:
VL = 0.85 x PI/100 x R x (Li – Lo )/Lo
VL = increase or decrease in the cost of work during the month
under consideration due to changes in rates for local labour.
Lo = the consumer price index for industrial workers for the State
on 28 days preceding the date of opening of Bids as
published by Labour Bureau, Ministry of Labour,
Government of India.
L = The consumer price index for industrial workers for the State
for the under consideration as published by Labour Bureau,
Ministry of Labour, Government of India.
PI = Percentage of labour component of the work.
Adjustment for cement component
(ii) Price adjustment for increase or decrease in the cost of cement
procured by the contractor shall be paid in accordance with the
following formula:
Vc = 0.85 x Pc/100 x R x (Ci – Co )/Co
Vc = increase or decrease in the cost of work during the month
under consideration due to changes in rates for cement.
Co = The all India wholesale price index for cement on 28 days
preceding the date of opening of Bids as published by the
Ministry of Industrial Development, Government of India,
New Delhi.
Ci = The all India average wholesale price index for cement for
the month under consideration as published by Ministry of
Industrial Development, Government of India, New Delhi
Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel
procured by the Contractor shall be paid in accordance with the
following formula:
Vs = 0.85xPs/100xRx(Si – So )/So
Vs = Increase or decrease in the cost of work during the month
under consideration due to changes in the rates for steel
So = The all India wholesale price index for steel (Bars and Rods)
on 28 days preceding the date of opening of Bids as
published by the Ministry of Industrial Development,
Government of India, New Delhi

21
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(PAGE REPLACED)
Clause Reference
with respect
to section3

Si= The all India average wholesale price index for steel (Bars and
Rods) for the month under consideration as published by Ministry
of Industrial Development, New Delhi
Ps = Percentage of steel component of the work
Note : For the application of this clause, index of Bars and Rods has been
chosen to represent steel group.
Adjustment of bitumen component

(iv) Price adjustment for increase or decrease in the cost of bitumen

shall be paid in accordance with the following formula:
Vb = 0.85 x Pb/100 x R x (Bi – Bo )/Bo
V b= Increase or decrease in the cost of work during the month
under consideration due to changes in rates for bitumen.
Bo = The official retail price of bitumen at the IOC depot at
nearest center on the day 28 days prior to date of opening
of Bids.
Bo = The official retail price of bitumen of IOC depot at nearest
center for the 15Ih day of the month under consideration.
Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula:
Vf = 0.85 x Pf/100 x R x (Fi - Fo)/Fo
Vf = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for fuel and
lubricants.
Fo = The official retail price of High Speed Diesel (HSD) at the
existing consumer pumps of IOC at nearest center on the day
28 days prior to the date of opening of Bids.
Fi = The official retail price of HSD at the existing consumer
pumps of IOC at nearest center for the 15th day of month of the
under consideration.
Pf = Percentage of fuel and lubricants component of the work.

Note: For the application of this clause, the price of High Speed
Diesel oil has been chosen to represent fuel and lubricants
group.

22
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(PAGE REPLACED)
Clause Reference
with respect
to section3

Adjustment for Plant and Machinery Spares Component

(vi) Price adjustment for increase or decrease in the cost of plant and
machinery spares procured by the Contractor shall be paid in accordance
with the following formula:
Vp = 0.85 x Pp/100 x R x (Pi-Po)/Po
Vp = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery
spares
Po = The all India wholesale price index for heavy machinery and parts
on 28 days preceding the date of opening of Bids as published by the
Ministry of Industrial Development, Government of India, New
Delhi. [Cl. 49]
Pi = The all India average wholesale price index for heavy machinery and
parts for the month under consideration as published by Ministry of
Industrial Development, Government of India, New Delhi.
Pp = Percentage of plant and machinery spares component of the work.

Note : For the application of this clause, index of Heavy Machinery and
Parts has been chosen to represent the Plant and Machinery Spares
group.

Adjustment of Other materials Component [CI. 49]

(vii) Price adjustment for increase or decrease in cost of local materials other
than cement, steel, bitumen and POL procured by the contractor shall be
paid in accordance with the following formula:
Vm=0.85xPm/100xRx(Mi-Mo)/Mo
[Cl. 50]
Vm = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for local materials
other than cement, steel, bitumen and POL.
Mo = The all India wholesale price index (all commodities) on 28
days preceding the date of opening of Bids, as published by the
Ministry of Industrial Development, Government of India,
New Delhi.
Mi = The all India wholesale price index (all commodities) for the
month under consideration as published by Ministry of
Industrial Development, Government of India, New Delhi. [Cl.51 & 52]
Pm = Percentage of local material component (other than cement,
steel, bitumen and POL) of the work.

23
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(PAGE REPLACED)
Clause Reference
with respect
to section3

The following percentages will govern the price adjustment

for the entire contract:
1. Labour – PI 25%
2. Cement - Pc 5%
3. Steel- P S 5%
4. Bitumen - Pb 10 %
5. POL - Pf 5%
6. Plant & Machinery Spares – Pp 5%
7. Other materials – Pm 45 %
________________
Total 100%
27. The proportion of payments retained (retention money) shall be 6% from [Cl. 48]
each bill subject to a maximum of 5% of final contract price.

28. Amount of liquidated damages for delay in For Whole of work [Cl. 49]
completion of works (l/2000)th of the Initial
Contract Price, rounded
off to the nearest
Thousand, per day.
For sectional
completion (wherever
specified, in item 6 of
Contract Data) (1/200)th
of initial contract price
for 5 km section,
rounded off to the
nearest thousand per
day.

29. Maximum limit of liquidated damage for delay 10 per cent of the Initial [Cl. 49]
in completion of work. Contract Price rounded
off to the nearest
thousand.
30. Amount of Bonus for early completion of 1 per cent of the Initial [Cl. 50]
whole of the works Contract Price (part of a
month to be excluded),
rounded off to the nearest
thousand, per month.

24
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(PAGE REPLACED)
Clause Reference
with respect
to section3

31. Maximum limit of bonus for early completion 6 per cent of the Contract [Cl. 50]
of work Price rounded off to the
nearest thousand.

32. The amounts of the advance payment are:

Nature of Advance Amount (Rs.) Conditions [C1.51 &52]

to be fulfilled

i. Mobilization 10% of the Contract price On submission of un-

conditional Bank
Guarantee, (to be drawn
before the end of 20% of
Contract period). The
contractor may furnish four
bank guarantees of 2.5%
each, valid for full period.
ii. Equipment 90% for new and 50% After equipment is brought
ofdepreciated value for old to site (provided the
equipment. Total amount Engineer is satisfied that
will be subject to a the equipment is required
maximum of 5% of the for performance of the
Contract price. contract) and on submission
of unconditional Bank
Guarantee for amount of
advance.

iii. Secured advance 75% of Invoice value. a) The materials are in-
for non- perish- accordance with the
able materials specification for
brought to site Works;
b) Such materials have
been delivered to site,
and are properly stored
and protected against
damage or deterioration
to the satisfaction of the
Engineer. The
contractor shall store
the bulk material in
measurable stacks.;

25
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(PAGE REPLACED)

c) The Contractor's records

of the requirements,
orders, receipt and use of
materials are kept in a
form approved by the
Engineer and such
records shall be available
for inspection by the
Engineer;
d) The contractor has
submitted with his
monthly statement the
estimated value of the
materials on site together
with such documents as
may be required by the
Engineer for the purpose
of valuation of the
materials and providing
evidence of ownership
and payment thereof;
e) Ownership of such
materials shall be
deemed to vest in the
Employer for which the
Contractor has submitted
an Indemnity Bond in an
acceptable format; and
f) The quantities of materials
are not excessive and
shall be used within a
reasonable time as
determined by the
Engineer.
(The advance payment will be paid to the Contractor no later than 28 days
after fulfillment of the above conditions).
33. Repayment of advance payment for mobilization and equipment: [Cl. 51.3]
The advance loan shall be repaid with percentage deductions from the interim
payments certified by the Engineer under the Contract. Deductions shall
commence in the next Interim Payment Certificate following that in which the
total of all such payments to the Contractor has reached not less than 20 per
cent of the Contract Price or 6 (Six) months from the date of payment of first
instalment of advance, whichever period concludes earlier, and shall be made
at the rate of 20 per cent of the amounts of all Interim Payment Certificates
until such time as the loan has been repaid, always

26
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(PAGE REPLACED)
Clause Reference
with respect
to section3
provided that the loan shall be completely repaid prior to the expiry of the
original time for completion pursuant to Clauses 17 and 28.
34. Repayment of secured advance: [CI. 51.4]

The advance shall be repaid from each succeeding monthly payments to

the extent materials [for which advance was previously paid pursuant to
Clause 51.4 of G.C.C.] have been incorporated into the Works.

35. The Securities shall be for the following minimum amounts equivalent as [CI. 52]
a percentage of the Contract Price:

Performance Security for 5 per cent of contract price plus Rs.

...................... (to be decided after evaluation of the bid) as additional
security in terms of ITB Clause 29.5.

The standard form of Performance Security acceptable to

the Employer shall be an unconditional Bank Guarantee
of the type as presented in Section 8 of the Bidding
Documents.

36. The Schedule of Operating and Maintenance Manuals______N/A [CI. 58]

[CI. 58]
37. The date by which "as-built" drawings (in scale as directed) in 2 sets are
required is within 28 days of issue of certificate of completion of whole or
section of the work, as the case may be.
38. The amount to be withheld for failing to supply "as built" drawings by the [CI. 58]
date required is Rs.____Lakhs.
39. The following events shall also be fundamental breach of contract: [CI. 59.2]
"The Contractor has contravened Sub-clause 7.1 and Clause 9 of GCC."
[3, CI. 60]
40. The percentage to apply to the value of the work not completed
representing the Employer's additional cost for completing the Works
shall be 20 per cent.

27
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SECTION 5

TECHNICAL SPECIFICATIONS

(Attached)
Original

SECTION 6

FORM OF BID

(to be filled in by Bidder)

Original
FORM OF BID

Description of the Works:

__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

BID
To :

Address :

1. We offer to execute the Works described above and remedy any defects therein in conformity
with the conditions of Contract, specification, drawings, Bill of Quantities and Addenda for
the sum(s) of
As per BOQ
__________________________________________________________________________________
__________________________________________________________________________________
(_________________________________________________________________________________)

2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably

possible after the receipt of the Engineer's notice to commence, and to complete the whole of
the Works comprised in the Contract within the time stated in the document.

3. We agree to abide by this Bid for the period of * ________ days from the date fixed for
receiving the same, and it shall remain binding upon us and may be accepted at any time
before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together with your
written acceptance thereof, shall constitute a binding contract between us.

5. We understand that you are not bound to accept the Lowest or any tender you may receive.

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6. We accept the appointment of Shri __________________________________ as the Dispute

Review Expert.

(OR)

We do not accept the appointment of Shri ______________________________________________

as the Dispute Review Expert and propose instead that Shri ________________________________
be appointed as
Dispute Review Expert, whose BIO-DATA is attached.

Dated this _______________ day of __________________________20…….

Signature ________________________________ in the capacity of ____

duly authorized to sign bids for and on behalf of __________________________________________
__________________________________________________________________________________

(in block capitals or typed)

Address

__________________________________________________________________________________________
__________________________________________________________________________________________

Witness

__________________________________________________________________________________________
__________________________________________________________________________________________

Address

__________________________________________________________________________________________
__________________________________________________________________________________________

Occupation

___________________________________________________________________________
___________________________________________________________________________

31
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SECTION 7

BILL OF QUANTITIES

(Attached)
Original

BILL OF QUANTITIES

Preamble

1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, Conditions
of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are given to
provide a common basis for bidding. The basis of payment will be the actual quantities of
work ordered and carried out, as measured by the Contractor and verified by the Engineer and
valued at the rates and prices tendered in the priced Bill of Quantities, where applicable, and
otherwise at such rates and prices as the Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in sofar as it is
otherwise provided under the Contract, include all constructional plant, labour, supervision,
materials, erection," maintenance, insurance, profit, taxes and duties, together with all general
risks, liabilities and obligations set out or implied in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or price shall be entered against each item in the Bill of Quantities, whether quantities
are stated or not. The cost of Items against which the Contractor has failed to enter a rate or
price shall be deemed to be covered by other rates and prices entered in the Bill of Quantities.

6. The whole cost of complying with the provisions of the Contract shall be included in the items
provided in the priced Bill of Quantities, and where no Items are provided the cost shall be
deemed to be distributed among the rates and prices entered for the related Items of Work.

7. General directions and descriptions of work and materials are not necessarily repeated or
summarized in the Bill of Quantities. References to the relevant sections of the contract
documentation shall be made before entering rates or prices against each item in the Bill of
Quantities.

8. The method of measurement of completed work for payment shall be in accordance with the
specification for Road and Bridge Works published by the Ministry of Surface Transport
(edition).

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to Clause 29 of
the Instructions to Bidders.

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10. Rock is defined as all materials which, in the opinion of the Engineer, require blasting, or the
use of metal wedges and sledgehammers, or the use of compressed air drilling for its removal,
and which cannot be extracted by ripping with a tractor of at least 150 kw with a single rear
mounted heavy duty ripper.

34
Original
BILL OF QUANTITIES

SI. Description of Item (with Quantity Unit Rate Amount

No brief specification and In Figures In Words
reference to book of
specification)

35
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SECTION 8

SECURITIES AND OTHER FORMS

(to be filled Bidder/Employer)

Original
BID SECURITY (BANK GUARANTEE)
WHEREAS, __________________________________[name of Bidder] (hereinafter called "the Bid-
der") has submitted his Bid dated_______________________________[date] for the construction of
________________________[name of Contract hereinafter called "the Bid"].

KNOW ALL PEOPLE by these presents that We__________________________________________

[name of Bank] of ___________________________ [name of country] having our registered office at
___________________________________________________(hereinafter called ―the Bank‖) are
bound unto ________________________________[name of Employer] (hereinafter called ―the
Employer‖) in the sum of _______________*for which payment well and truly to be made to the said
Employer the Bank itself, his successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this _________day of ______,20____.

THE CONDITIONS of this obligation are :

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity specified in
the Form of Bid;

OR
(2) If the Bidder having been notified to the acceptance of his bid by the Employer during the
period of Bid validity :

(a) fails or refuses to execute the Form of Agreement in accordance with the
Instructions to Bidders, if required; or

(b) fails or refuses to furnish the Performance Security, in accordance with the
Instructions to Bidders; or

(c) does not accept the correction of the Bid Price pursuant to Clause 27.

We undertake to pay to the Employer up to the above amount upon receipt of his first written
demand, without the Employer having to substantiate his demand, provided that in his demand the
Employer will note that the amount claimed by him is due to him owing to the occurrence of one or
any of the three conditions, specifying the occurred condition or conditions.

37
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This Guarantee will remain in force up to and including the date ______________________
** days after deadline for submission of Bids as such deadline is stated in the Instructions to Bidders
or as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby waived.
Any demand in respect of this guarantee should reach the Bank not later than the above date.

DATE _______________________ SIGNATURE _________________

WITNESS _______________________ SEAL ________________________

________________________________________________________________________________
[Signature, name and address]

* The Bidder should insert the amount of the guarantee in words and figures denominated in
Indian Rupees. This figure should be the same as shown in Clause 16.1 of the Instructions to
Bidders.

** 45 days after the end of the validity period of the Bid. Date should be inserted by the
Employer before the Bidding documents are issued.

38
Original
PERFORMANCE BANK GUARANTEE

To

______________________________________ [name of Employer]

______________________________________ [address of Employer]
________________________________________

WHEREAS_________________________________ [name and address of Contractor]

(hereafter called "the Contractor") has undertaken, in pursuance of Contract No. ______________
dated ___________ to execute ____________________________ [name of Contract and brief
description of Works] (hereinafter called "the Contract").

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for
compliance with his obligation in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee :

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of ______________________________ [amount of
guarantee]* _________________________ (in words), such sum being payable in the types and
proportions of currencies in which the Contract Price is payable, and we undertake to pay you, upon
your first written demand and without cavil or argument, any sum or sums within the
limits of _______________________________ [amount of guarantee] as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed thereunder or of any of the Contract documents which may
be made between your and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until 28 days from the date of expiry of the Defect Liability
Period.

Signature and Seal of the guarantor _______________________

Name of Bank ________________________________________
Address _____________________________________________
Date _____________
___________________________________________________________________________
* An amount shall be inserted by the Guarantor, representing the percentage the Contract Price
specified in the Contract including additional security for unbalanced Bids, if any and
denominated in Indian Rupees.

39
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BANK GUARANTEE FOR ADVANCE PAYMENT

To

________________________________________ [name of Employer!

_________________________________________ [address of Employer!
_________________________________________ [name of Contractor]

Gentlemen :

In accordance with the provisions of the Conditions of Contract, sub-clause 51.1

("Advance Payment") of the above-mentioned Contract, _________________________________
[name and address of Contractor] (hereinafter called "the Contractor") shall deposit with
_________________________ [name of Employer] a bank guarantee to guarantee his proper
and faithful performance under the said Clause of the Contract in an amount of
_______________________ [amount of Guarantee]* _________________________ [in words].

We, the ______________________ [bank of financial institution!, as instructed by

the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and
not as Surety merely, the payment to ___________________________________ [name of Em-
ployer] on his first demand without whatsoever right of obligation on our part and without
his first claim to the Contractor, in the amount not exceeding _____________________ [amount
of guarantee]* ________________________________________ [in words].

We further agree that no change or addition to or other modification of the terms of the
Contractor or Works to be performed thereunder or of any of the Contract documents
which may be made between ___________________________ [name of Employer] and the
Contractor, shall in any way release us from any liability under this guarantee, and we hereby waive
notice of any such change, addition or modification.

This guarantee shall remain valid and in full effect from the date of the advance
payment under the Contract until _________________________________ [name of Employer]
receives full repayment of the same amount from the Contractor.

Yours truly,

Signature and Seal : ___________________________________________

Name of Bank / Financial Institution : ____________________________
Address : ___________________________________________________
Date : _________________________

__________________________________________________________________________________
* An amount shall be inserted by the Bank or Financial Institution representing the amount of
the Advance Payment, and denominated in Indian Rupees.

40
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INDENTURE FOR SECURED ADVANCES
FORM 31

(for use in cases in which the contract is for finished work and the contractor has entered into an
agreement for the execution of a certain specified quantity of work in a given time)

This indenture made the ______________________ day of _________________ , 20 _____

BETWEEN _________________________ (hereinafter called the contractor which expres-
sion shall where the context so admits or implies be deemed to include his executors, ad-
ministrators and assigns) or the one part and the Employer of the other part.

Whereas by an agreement dated _________________________ (hereinafter called the

said agreement) the contractor has agreed.

AND WHEREAS the contractor has applied to the Employer that he may be allowed
advanced on the security of materials absolutely belonging to him and brought by him to the site of
the works the subject of the said agreement for use in the construction of such of the works as he has
undertaken to executive at rates fixed for the finished work (inclusive of the cost of materials and
labour and other charges)

AND WHEREAS the Employer has agreed to advance to the Contractor the sum of
Rupees _______________________________________________________ on the security of
materials the quantities and other particulars of which are detailed in Accounts of Secured Advances
attached to the Running Account bill for the said works signed by the Contractor
on _______ and the Employer has reserved to himself the option of making any further
advance or advances on the security of other materials brought by the Contractor to the site of the said
works.

Now THIS INDENTURE WITNESSETH that in pursuance of the said agreement

and in consideration of the sum of Rupees _____________________ on or before the execution
of these presents paid to the Contractor by the Employer (the receipt where of the Contractor doth
hereby acknowledge) and of such further advances (if any) as may be made to him as a for said the
Contractor doth hereby covenant and agree with the President and declare as follows :

(1) That the said sum of Rupees ______________________________ - so advanced by the Em-
ployer to the Contractor as aforesaid and all or any further sum of sums advanced as
aforesaid shall be employed by the Contractor in or towards expending the execu-
tion of the said works and for no other purpose whatsoever.

41
Original

(2) That the materials details in the said Account of Secured Advances which have been offered
to and accepted by the Employer as security are absolutely the Contractor's own propriety and
free from encumbrances of any kind and the contractor will not make any application for or
receive a further advance on the security of materials which are not absolutely his own
property and free from encumbrances of any kind and the Contractor indemnified the
Employer against all claims to any materials in respect of which an advance has be made to
him as aforesaid.

(3) That the materials detailed in the said account of Secured Advances and all other materials on
the security of which any further advance or advances may hereafter be made as aforesaid
(hereafter called the said materials) shall be used by the Contractor solely in the execution of
the said works in accordance with the directions of the Engineer.

(4) That the Contractor shall make at his own cost all necessary and adequate arrangements for
the proper watch, safe custody and protection against all risks of the said materials and that
until used in construction as aforesaid the said materials shall remain at the site of the said
works in the Contractor's custody and on his own responsibility and shall at all times be open
to inspection by the Engineer or any officer authorized by him. In the event of the said
materials or any part thereof being stolen, destroyed or damaged or becoming deteriorated in a
greater degree than is due to reasonable use and wear thereof the Contractor will forthwith
replace the same with other materials of like quality or repair and make good the same
required by the Engineer.

(5) That the said materials shall not be any account be removed from the site of the said works
except with the written permission of the Engineer or an officer authorized by him on that
behalf.

(6) That the advances shall be repayable in full when or before the Contractor receives payment
from the Employer of the price payable to him for the said works under the terms and
provisions of the said agreement. Provided that if any intermediate payments are made to the
Contractor on account of work done than on the occasion of each such payment the Employer
will be at liberty to make a recovery from the Contractor's bill for such payment by deducting
there from the value of the said materials than actually used in the construction and in respect
of which recovery has not been made previously, the value for this purpose being determined
in respect of each description of materials at the rates at which the amounts of the advances
made under these presents were calculated.

(7) That if the Contractor shall at any time make any default in the performance or observance in
any respect of any of the terms and provisions of the said agreement or of these presents the
total amount of the advance or advances that may still be owing of the Employer shall
immediately on the happening of such default be re-

42
Original

payable by the Contractor to be the Employer together with interest thereon at twelve per cent
per annum from the date or respective dates of such advance or advances to the date of
repayment and with all costs, charges, damages and expenses incurred by the Employer in or
for the recovery thereof or the enforcement of this security or otherwise by reason of the
default of the Contractor and the Contractor hereby covenants and agrees with the Employer
to reply and pay the same respectively to him accordingly.

(8) That the Contractor hereby charges all the said materials with the repayment to the
Employer of the said sum of Rupees __________________________________________
and any further sum of sums advanced as aforesaid and all costs, charges, damages and
expenses payable under these presents PROVIDED ALWAYS and it is hereby agreed and
declared that notwithstanding anything in the said agreement and without prejudice to the
power contained therein if and whenever the covenant for payment and repayment here-in-
before contained shall become enforceable and the money owing shall not be paid in
accordance there with the Employer may at any time thereafter adopt all or any of the
following courses as he may deem best:

(a) Seize and utilise the said materials or any part thereof in the completion of the said
works on behalf of the contractor in accordance with the provisions in that behalf
contained in the said agreement debiting the contractor with the actual cost of
effecting such completion and the amount due to the contractor with the value of
work done as if he had carried it out in accordance with the said agreement and at the
rates thereby provided. If the balance is against the contractor, he is to pay same to
the Employer on demand.

(b) Remove and sell by public auction the seized materials or any part there of and out of
the moneys arising from the sale retain all the sums aforesaid repayable or payable to
the Employer under these presents and pay over the surplus (if any) to the
Contractor.

(c) Deduct all or any part of the moneys owing out of the security deposit or any sum due
to the Contractor under the said agreement.

(9) That except in the event of such default on the part of the contractor as aforesaid interest on
the said advance shall not be payable.

(10) That in the event of any conflict between the provisions of these presents and the said
agreement the provisions of these presents shall prevail and in the event of any dispute or
difference arising over the construction or effect of these presents the settlement of which has
not been here-in-before expressly provided for the same shall be referred to the Employer
whose decision shall be final and the provision of the Indian Arbitration Act for the time
being in force shall apply to any such reference.

43
Original
Letter of Acceptance
(Letterhead paper of the Employer)

____________________________ (Date)

To
_____________________________________ (Name and address of the Contractor)

Dear Sirs,

This is to notify you that your Bid dated ______________________ for execution of the
_________________________________________ (name of the contract and identification
number, as given in the Instructions to Bidders) for the Contract Price of Rupees
_______________________________ ( _______________________ ) (amount in words and
figures), as corrected and modified in accordance with the Instructions to Bidders 1 is hereby accepted
by our agency.

We accept / do not accept that _________________________ be appointed as the Adju-

2
dicator . You are hereby requested to furnish Performance Security, in the form detailed in
Para 34.1 of ITB for an amount equivalent to Rs. __________ within 21 days of the receipt of
this letter of acceptance valid up to 28 days from the date of expiry of defects Liability
Period i.e. up to __________________ and sign the contract, failing which action as stated in
Para 34.3 of ITB will be taken.

Yours faithfully,

Authorized Signature
Name and title of Signatory
Name of Agency
___________________________________________________________________________
1
Delete "corrected and" or "and modified" if only one of these actions applies. Delete as corrected
and modified in accordance with the Instructions to Bidders, if corrections or modifications have
not been affected.
2
To be used only if the Contractor disagrees in his Bid with the Adjudicator proposed by the
Employer in the "Instructions to Bidders".

44
Original
Issue of Notice to proceed with the work
(Letterhead of the Employer)

_____________________________ (Date)

To
______________________________ (Name and address of the Contractor)
_______________________________
_______________________________

Dear Sirs,

Pursuant to your furnishing the requisite security as stipulated in ITB Clause 34.1
and signing of the Contract for the construction of______________________________________
_______________________________________________________________________________________

______________________________________________________________________________at
a Bid Price of Rs. ____________________________________________________________ .

You are hereby instructed to proceed with the execution of the said works in accordance with
the contract documents.

Yours faithfully,

(Signature, name and title of signatory authorized to

sign on behalf of Employer)

45
Original

Agreement Form

Agreement

This agreement, made the __________________ day of __________________ between

__________________________ (name and address of Employer) [hereinafter called "the
Employer] and__________________________________________________________________
(name and address of contractor) hereinafter called "the Contractor" of the other part.

Whereas the Employer is desirous that the Contractor execute

__________________________________________________________________________________
(name and identification number of Contract) (hereinafter called "the Works") and the
Employer has accepted the Bid by the Contractor for the execution and completion of such
Works and the remedying of any defects therein , at a cost of Rs. _________________________ ___
__________________________________________________________________________________

NOW THIS AGREEMENT WITNESSETH as follows :

1. In this Agreement, words and expression shall have the same meanings as are respectively
assigned to them in the conditions of contract hereinafter referred to and they shall be deemed to form
and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works
and remedy any defects therein in conformity in all aspects with the provisions of the contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying the defects wherein Contract Price or such other sum as
may become payable under the provisions of the Contract at the times and in the manner prescribed
by the Contract.

4. The following documents shall be deemed to form and be ready and construed as part of this
Agreement viz.

i) Letter of Acceptance
ii) Notice to proceed with the works;
iii) Contractor's Bid
iv) Condition of Contract: General and Special
v) Contract Data
vi) Additional condition
vii) Drawings
viii) Bill of Quantities and
ix) Any other documents listed in the Contract Data as forming part of the Contract.

46
Original
In witnessed whereof the parties there to have caused this Agreement to be executed the day
and year first before written.

The Common Seal of ______________________________________________________

was hereunto affixed in the presence of:

Signed, Sealed and Delivered by the said _______________________________________

________________________________________________________________________

in the presence of:

Binding Signature of Employer_______________________________________________________

Binding Signature of Contractor ______________________________________________________

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Original
UNDERTAKING

I, the undersigned do hereby undertake that our firm M/s_______________________

______________________________________ agree to abide by this bid for a period____________
days for the date fixed for receiving the same and it shall be binding on us and may be accepted at any
time before the expiration of that period.

_____________________________________
(Signed by an Authorised Officer of the Firm)

_________________
Title of Officer

_____________
Name of Firm

_______
DATE

48
Original

SECTION 9

DRAWINGS

(Attached)
Original

SECTION 10

DOCUMENTS TO BE FURNISHED BY BIDDER

(Attached)
 SPECIAL CONDITIONS OF CONTRACT
1. TECHNICAL AUDIT

(a) Technical audit under the authority of U.P. Govt. or by any other agency deputed shall be done periodically.Any
Recovery pointed out by these agencies or by the department, for the defective work shall be binding upon contractor
and recovery shall be made from any available amount of the contract with the department or as arrears of land
revenue.
(b) If, in an enquiry after the defect liability period is over, excess payment is detected due to faulty
measurement, fifty percent of the total financial loss incurred to the Government be recovered from the contractor. The
recovery shall be made from outstanding dues/bills/securities pending with the department. In case, any
amount/bill/security is not pending, the same shall be recovered as land revenue through District Magistrate by a
separate notification in compliance to U.P. Govt. G.O. No. 989/23-9-99-11-AC dt. 12-05-1999

2. Royalty
The contractor has to pay the royalty for all the material as per Latest UP Govt Act. Bitument/Emulsion CRC
must be produced for the name of this project/site location.
3. All the works shall be carried out as per MORTH specifications i.e. all chapters of Ministry of Road Transport &
Highway and Specification for Road & Bridge Works ( V revision published by IRC New delhi 2013 ) it is part of
the agreement.
4. Hiding of any information by contractor will result in rejection of his tender.
5. The quantities are liable to vary on either side to any extent as per actual requirement of work for which no
claim whatsoever by the contractor shall be entertained.
6. All the defects appeared, during execution of work will have to be rectified as directed by Engineer in charge
within shortest possible time. During defect liability period contractor will deploy sufficient technical staff as
mention in contract document, for proper maintenance of work. If contractor fails to attend the defects. Within
reasonable time period, the same will be attended by department and all expenses so incurred will be adjusted
from performance security and retention security of contractors.
7. A detailed fortnightly working program will have to be submitted by contractor regularly failing to which will
attract penalties as per section -4 of contract data of SBD/NIT.
8. Contractor shall procure Bitumen/Emulsion from Government Oil Refinery such as Indian Oil Corporation,
Hindustan Petroleum and shall produce the original C.R.C. issued by the company at the time of claiming the
payment for bituminous work.
9. For earth work, each borrow area will have to be approved from competent authority by furnishing all physical /
chemical characteristic of earth of each borrow area before start of work. The contractors are advised to survey
the area to ascertain the availability of earth before tendering.
10. Contractor/Bidder has to establish laboratory at site before start of work as per section 900 of specification for
Road & Bridge Works, Part V – IRC New Delhi, 901 General, 902 control of alignment, level & surface
regularity, 903 quality control test during construction.
11. The successful bidder must insure the proper videography of this site before, during and after the each phase
of stage completion and full completion of the project.
12. The bidder shall have to provide at least 01 Nos. four wheeler vehicle (2000 CC engine at least) with POL for
site visit and inspection of site.
13. The bidder shall have to do all insurance as per required conditions/rules.
14. Road Signage work shall be carried out by bidder who registered in Road Signage Work in UPPWD. If
contractor is not registered in Road Signage Work in UPPWD then he will appoint other contractor who
Registered in Road Signage Work in UPPWD for the Road Signage Work.
15. Machinery Stabilizer, Cement Spreader, Vibratory pad Foot Roller 20 tone is compulsory for the work.

( JAINOO RAM ) (Rakesh Yadav ) (Anil Kumar)

Executive Engineer Executive Engineer Superintending Engineer
Construction Division-3, Provincial Division, Kanpur Circle, PWD,
P.W.D., Lakhimpur-Kheri P.W.D., Kanpur Nagar Kanpur