Trinity PU College, Mysuru Computer Science

Chapter-16
SPREADSHEET
1. What is spread sheet?
➢ A spreadsheet is a software tool for entering, manipulating and analyzing sets of
number.

2. What is Workbook?
➢ A workbook is a multipage Excel document.

3. Define Cell.
➢ The intersection of rows and columns is called a cell.
4. What is cell address?
➢ Every cell is identified by unique address called cell address, which includes the
column alphabet followed by the row number.

5. Why is the cell pointer used?

➢ A rectangular box which is used to identify the active cell is called cell pointer.

6. What is the extension with which a workbook is saved?

➢ A workbook is saved under the extension .xls or .xlsx.
7. Explain any five features of Spreadsheet or ESS or Excel.
a) Tip wizard: provides helpful tips and techniques based on what you are doing.
More efficient
b) External Data: Allows you retrieve or load data from external data source and use it in
your worksheet.
c) Autosum: You can add a large range of data by simply selecting a tool button.
d) Autofill: Helps you to fill rows or columns with series of data
e) Financial Analysis: Used to make quick and easy financial analysis.
You can also analyses data and create presentation with charts.
f) Drag and drop features : Helps you to move the data and text from one place to another
simply by dragging the data with help of mouse.
g) Windows Interface: Microsoft Excel is windows based package, therefore the user
interface is consistent.
h) Webpage: Used to create web pages with ease and also run queries on data available on the
net.
i) Shortcut menus:Commands appropriate to the task that you are doing by clicking the right
mouse button.
8.What is Macro?
➢ Macro is a small program that carries out pre-defined and pre-recorded series of steps
by
giving a few keyboard shortcuts or by running the macro name.

9.Explain the steps for creating the macro.

➢ a)Select TOOLS->MACRO-> RECORD NEW MACRO
b) This opens the Record Macro dialog box, specify the macro name and keyboard shortcut.
c)Then Click on OK. A very small “Stop Recording” toolbar will appear on the screen.
You can now proceed on to record your macro. Just perform all the essential steps to
complete

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your particular task

The click on “Stop Recording” button available on the “Stop Recording” toolbar.
f) Run the macro by using keyboard shortcut, i.e.”ctrl + shift + key” or select TOOLS-
>MACRO->MACROS, Select macro name that you want to execute.

10. Mention the types of Databases

➢ a)Internal Database – Database created in the worksheet.
b) External Database – Database which is created through other DBMS or RDBMS package
like
MS-ACCESS, FOXPRO, dBASE, SQL SERVER, ORACLE etc.

11. Functions of DATA->FORM

➢ Displays one record at a time
Allow you to add new records and edit existing records.
Allow you to view records matching the specified criteria.

12. What is Chart?

➢ Chart is a pictorial or graphical representation of numeric data.

13. Write any five advantages of Chart.

i. Data Effective
ii. Interesting and various formatting options are available
iii. Easy to understand
iv. Easy to Analyze
v. Compare data

14. Mention any types of Chart

a) Line chart
b) Bar Chart
c) Column Chart
d) Pie Chart
e) Area Chart

BUILT –IN FUNCTIONS

DATE AND TIME FUNCTIONS

DAY( ) – Returns day from the date . MONTH( ) – Returns month from the date
Syntax : =DAY(“MONTH-DAY-YEAR”) Syntax : =MONTH(“MONTH-DAY-
Example : =DAY(“01-26-2017”) YEAR”)
Ans : 26 Example : =MONTH(“01-26-2017”)
Ans : 01

YEAR( ) – Returns year from the date WEEKDAY ( ) – Returns Weekday from the
Syntax: =YEAR(“MONTH-DAY-YEAR”) date
Example: =YEAR(“01-26-2017”) Syntax: =WEEKDAY(“MONTH-DAY-
Ans : 2017 YEAR”)
Example: =WEEKDAY(“01-26-2017”)
Ans: 5

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TODAY ( ) – Returns system date from the NOW ( ) – Returns System date and time
date from the date
Syntax: =TODAY( ) Syntax: =NOW( )
Example: =TODAY( ) Example: =NOW( )
Ans: 1/19/2017 Ans: 1/19/2017 10:08

DATE ( ) – Returns the serial number of the date or display the date in American format.
Syntax: =DATE(YEAR,MONTH,DAY)
Example: =DATE(2017,01,26)
Ans: 1/26/2017

ARITHMETIC FUNCTIONS
ABS ( ) SQRT ( )
Returns the absolute value of the number. Returns the square root of the number.
Number without a sign is called absolute Syntax : SQRT(NUMBER)
number. Example : =SQRT(100)
Syntax : ABS(NUMBER) Answer : 10
Example : =ABS(5 – 10)
Answer : 5
MOD ( ) PRODUCT ( )
Returns the remainder after number is This function multiplies all the numbers given
divided by divisor as arguments and returns the product
Syntax : MOD(NUMBER,DIVISOR) Syntax :
Example : =MOD(5,3) PRODUCT(NUMBER1,NUMBER2…..)
Answer : 2 Example : =PRODUCT(10,20)
Answer : 200
SUM ( )
Returns the sum of all the numbers in the list of
arguments
Syntax : SUM(NUMBER1,NUMBER2…..)
Example : =SUM(A1:A3)
Answer : 60

STATISTICAL FUNCTIONS
MAX( ) – MIN( ) –
Returns the Returns the
maximum value from minimum value
the range of cells from the range of
Syntax : MAX(RANGE) cells
Example : =MAX(A1:A3) Syntax : MIN(RANGE)
Answer : 30 Example : =MIN(A1:A3)
Answer : 10

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Trinity PU College, Mysuru Computer Science

AVERAGE( )
Returns the Average value from the range of cells
Syntax : AVERAGE(RANGE)
Example : =AVERAGE(A1:A3)
Answer : 30

LOGICAL FUNCTIONS:
AND( ) AND( )
This function returns TRUE if This function returns TRUE if all its arguments are TRUE,
all its arguments are TRUE, returns FALSE, if one or more
returns FALSE, if one or more arguments are FALSE.
arguments are FALSE. Syntax : AND(LOGICAL1,LOGICAL2…)
Syntax : LOGICAL1, LOGICAL2 are 1 to 30 conditions you want
AND(LOGICAL1,LOGICAL2 to test.
…) Example : =AND(10 > 5,8 >7)
LOGICAL1, LOGICAL2 are 1 Answer : TRUE
to 30 conditions you want to
test.
Example : =AND(10 > 5,8 >7)
Answer : TRUE

NOT( ) IF( )
This function returns the value When the logical_test is true, then it returns value-if-true
of its argument. otherwise value-if-false.
Syntax : NOT(LOGICAL) Syntax:
Example : =NOT(10 > 5) IF(LOGICAL_TEST,VALUE_IF_TRUE,VALUE_IF_FA
Answer : FALSE LSE)
Example : =IF(A2>35,”PASS”,”FAIL”)
Answer : FAIL

FINANCIAL FUNCTIONS:
1. RATE( )
Returns the interest rate for an annuity.
Syntax: RATE( Number_Payments, Payment, PV [FV], [Type], [Estimate])
Number_Payments is the number of payments for the annuity.
Payment is the amount of the payment made each period.
PV is the Present Value.
FV is optional. It is the Future Value.
Type is Optional. It indicates when the payments are due.

2. PMT( )
Returns the payment for a loan based on constant amount and a fixed interest.
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Syntax: PMT(RATE,NPER,PV,FV,TYPE)
RATE – Is the interest rate per period.
NPER - Is the total number of payments, periods in an annuity.
PV – Is the loan amount
Example: = PMT(B1/12,B2*12,B3,0,1)
Ans : 3,288.55

3. FV( )
Returns the future value of an investment based on periodic, constant payments and a
constant
interest.
Syntax: FV(RATE,NPER,PMT,FV,TYPE)
RATE – Is the interest rate per period.
NPER - Is the total number of payments, periods in an annuity.
PMT – Is the payment made each period, includes principal amount, interest amount.
Example: = FV(B1/12,B2*12,B3,0,1)
Ans : 43,507.65

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