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PPT Mod 1 Introduction to Projects

QAB Mod 1 Introduction to Projects

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Dr Rakesh Thakor
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49 views

PPT Mod 1 Introduction to Projects

QAB Mod 1 Introduction to Projects

Uploaded by

Dr Rakesh Thakor
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Course Name: Project Management

Module 1: Introduction to Projects


Definition

• Project management is the discipline of organizing and


managing resources in such a way that these resources deliver
all the work required to complete a project within defined
scope, time, and cost constraints.
• More ambitious, challenge is the optimized allocation and
integration of the inputs needed to meet those predefined
objectives.
• Forefather of Project Management- Henry Gantt
Introduction to Projects
IntroProjects
Project Manager’s Responsibilities

• Like a client representative

• Motivate the workforce

• Promoting leadership

• No conflict between management and local populace

• Cooperational environment

Introduction to Projects
IntroProjects
Functions of a Project Manager

• Developing a unique product


• Identification of the need for project
• Finding different alternatives
• Developing a plan of action
• Training operators
• Establishment of quality assurance cell to control quality
• Incorporation of changes as and when needed while
implementing project
Introduction to Projects
IntroProjects
Functions of a Project Manager

• Selection of suitable equipment


• Finding suitable financial resources
• Assessment of alternatives and obtaining approval to proceed.
• Measuring performance of the project
• Transfer of material, funds and settling all accounts
• Monitoring progress and reporting to higher authorities
• Closing all records, submission of final report and transfer of
responsibility
Introduction to Projects
IntroProjects
PM as a profession
• Project Management Institute (PMI) was founded in 1969
• Planning and controlling the complexities of a project’s
activities
• Use of project management tools requires specialized
knowledge
• Exponential growth of the PMI is the result of the exponential
growth in the use of projects

Introduction to Projects
IntroProjects
Selection of a Project Manager
• Problem Solving Skills

• Personal Leadership Style

• Organizational Experience

• Skills and Knowledge

• Project Management Experience


Introduction to Projects
IntroProjects
Fitting Projects into Parent Organisation

• Managerial reasons

• Devising product development programs improved product


and cut the time-to-market for product

• Arrangement-matter of company policy

Introduction to Projects
IntroProjects
Project Management Team

• Technically competent for technological problem solving


• Senior members of the project team must be politically
sensitive
• Members of the project team need a strong problem
orientation
• Team members need a strong goal orientation
• Project workers need high self-esteem

Introduction to Projects
IntroProjects
Phases of Project Management

• Initiation Phase
• Definition Phase
• Design Phase
• Development Phase
• Implementation Phase
• Follow-up Phase

Introduction to Projects
IntroProjects
Initiation Phase
Questions to be answered in the initiation phase include the following:

(a) Why this project?


(b) Is it feasible?
(c) Who are possible partners in this project?
(d) What should the results be?
(e) What are the boundaries of this project (what is outside the scope of the project)?

In the initiation phase, the project partners enter a (temporary) relationship with each other. To prevent the
development of false expectations concerning the results of the project; it makes sense to explicitly agree on the
type of project that is being started:

(a) A research and development project;


(b) A project that will deliver a prototype or ‘proof of concept’; and
(c) A project that will deliver a working product.

Introduction to Projects
IntroProjects
Definition Phase

After the project plan (which was developed in the


initiation phase) has been approved, the project
enters the second phase: the definition phase.

In this phase, the requirements that are associated


with a project result are specified as clearly as
possible.

This involves identifying the expectations that all of


the involved parties have with regard to the project
result.

Introduction to Projects
IntroProjects
Design Phase

The list of requirements that is developed in the


definition phase can be used to make design choices.

In the design phase, one or more designs are


developed, with which the project result can
apparently be achieved.

Depending on the subject of the project, the products


of the design phase can include dioramas, sketches,
flow charts, site trees, HTML screen designs,
prototypes, photo impressions and UML schemas.

Introduction to Projects
IntroProjects
Development Phase

During the development phase, everything that will


be needed to implement the project is arranged.

Potential suppliers or subcontractors are brought in, a


schedule is made, materials and tools are ordered,
and instructions are given to the personnel and so
forth.

The development phase is complete when


implementation is ready to start. All matters must be
clear for the parties that will carry out the
implementation.

Introduction to Projects
IntroProjects
Implementation Phase

This phase involves the construction of the actual project


result.

Programmers are occupied with encoding, designers are


involved in developing graphic material, contractors are
building, and the actual reorganization takes place.

It is during this phase that the project becomes visible to


outsiders, to whom it may appear that the project has just
begun. The implementation phase is the doing phase, and it
is important to maintain the momentum.

Introduction to Projects
IntroProjects
Follow-up Phase

During this phase, everything is arranged that is


necessary to bring the project to a successful completion.

Examples of activities in the follow-up phase include


writing handbooks, providing instruction and training for
users, setting up a help desk, maintaining the result,
evaluating the project itself, writing the project report,
holding a party to celebrate the result that has been
achieved, transferring to the directors and dismantling
the project team.

Introduction to Projects
IntroProjects
Project Environment

• Impact of infrastructure and facility construction

• PM needs to be attuned to the cultural, organizational and social


environments

• Influencing the project environment in a positive way

• PM should be sympathetic towards cultural, organizational and


social surroundings.
Introduction to Projects
IntroProjects
Dimensions of Project Management

Original
Project time Internal External social
corporate
environment project culture surroundings
culture

Introduction to Projects
IntroProjects
7S Notes of Project Management

A recent (2008) update on the McKinsey 7S


model is a short podcast on the creation
of McKinsey 7S model by Lowell Bryan, a director
in McKinsey’s New York office, involved in
creating and applying the 7S framework.

He describes how it was introduced in the late


1970s to address the critical role of coordination,
rather than structure, in organizational
effectiveness.

Introduction to Projects
IntroProjects
T h a n k Yo u !

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