44 8 36

Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24

VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - TOP MANAGEMENT 0 0 0 Page No.
0%
Sec No Checkpoints What to check 0 1 2 Observation Remarks

Context of Organization

Has the Top Management defined Org. Strategic

Review business plan and goals
business plan

Has Internal and external issues idnetified wrt to

review listed internal and external issues
business goals

has actions defined for identified issues and likned to Check action plan and linkages to business
strategic business plan plan

has interested parties identifed with their needs and Listed intersted parties needs and
4 / 6 /7.4/7.5/ expections expecttions

risk and oprtunities idnefied at org level listed risks

action plan defiend for risk mitigation action plan on risk

when and how effectivenss of actions are reviewed' Review records/ Action status

scope of QMS defined check scope and remote location details

customer specific requirements identifed and inclued

CSR matrix
in QMS'

5 Leadeship & Commitment

Does Organizational chart exists which reflects the check roles & responsibilities for any 2 QA
current reporting structure. people

does responsibility for product requirements and check roles & responsibilities for any 2 QA
corrctive actions defined people

Does process wise -process owners idnetifed check Job description for any 2 QA people.

Corporate responsibility polcies - empoyee code of

Cehck policy on employee code of conduct'
conduct defined

does process effectiveness and efficeney is

PQCDSM data
measured and reviewed

Has the Top Management defined specific Quality

Witness signed copy
Policy & signed by Top Management.
Sec No Checkpoints What to check 0 1 2 Observation Remarks

Does the People aware about conent of Quality Ask any 2 People for conent of the Policy &
Policy. write down details

Corporate responsibility polcies - empoyee code of

Cehck policy on employee code of conduct'
conduct defined

when and how the results of risk analysis -actions

6.1 Review records/ Action status
effectivenss reviewed

9.3 Management Review

Check Agenda,frequency & minutes.

Does guidelines available for conducting MRM. Does Agenda coveres all requirement as
per Standard.

Check Attendance of Top Management for

Does Top Management attendance as per schedule.
any 2 MRM.

Check MRM minutes as per agenda ,

Should covered all Points as per defined
Does Management review minutes content as per
agenda ? Cross check for all agenda points
agenda.
and written down in meenuts for few
examples of agenda points ..

Check MRM minutes for the agenda of

Does Management review minutes content the
Maintenece objective performance reviwed
agenda as per agenda.
or not?

Does Management suggests recommend in case of check MRM minutes and management
delay or non achievement of target. recommendations for 2 cases.

Check contingency plan Equipment failure

&Utility interruption,labour,field return /BOP
6.1.2.3 Does Contingency Plan defined for major line losses.
stock out,Server Data/ Connectivity,Natural
Calamity.

action plan avalaible on quality objectives ? How the

6.2 PQCDSM data - Targets and action plan
targets will be achieved

7
Infrastructure

Plant Facilty and equipmnet planning - is cft

CFT review on plant layout and
approach is used to review effectivenss of exiting
modfications
operation ?
 Sec No Checkpoints What to check 0 1 2 Observation Remarks

Does workspace and related utilities are as per check any 2 products requirements &
product requirements. resources.

Check for transport,communication and

Does required resources are provided to employees
information systems are provided to
for completing desired work.
required employees.

Check for clean fecilities,Equipment is

stored properly with cleaning,Wastes are
Does company practicess good house keeping. disposed of properly and in a timely
manner,Acceptable lighting is found in all
areas,

7.1.4 Work Invironment

Check Production guards and lockout
Does Safety guidelines are developed and
devices are in place and functioning-Verify
implemented.
any 2 M/c's.

Does Emergency Doors are available as per Check Exit doors are clearly marked and
requirements. lock from the inside.

9.1.2.1 Customer Satisfaction

Does CSI taken from all customer and Plants check customerwise and location wise.

Does CSI taken from SCM,MM & SQA sections from Check Sectionwise reports for any 2
each customer. customers.

Does actions are taken to improve CSI,if desired Check any 2 low scoring points and actions
score not given. status.

9.1.3
Analysis of data
Check MIS/PQCDSM data & improvement
actions.
Does review of Plant Performance data with analysis
is available.

10.3 Continual improvement

Check list of improvements projects &
Is there evidance of continual improvement.
status.

Cont Improvement technique

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.

Rating Criteria:

Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"

Total Score:

Sign. Of Auditee Sign. Of Auditor

 42 4 38
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - MR 0 0 0 Page No.
0% Audit Date /Time:
Sec No Checkpoints What to Check 0 1 2 Observation Status
9.2/
7.2.3/ Quality Management System
7.5.1.1
Check Availability of ISO/TS certificate for the
Does Plant Having Basic Quality System like
existing plant,write down certificate No and
ISO/TS.
Validity date.
Does Standard Procedures avaialble for Check Procedures for Internal system,process &
conducting Internal Audits. product audit in 5W1H.
Check plan & frequency of interanal
Is Plan & Frequency defined for conducting
system,process & prodct audit by covering all
Internal Audits.
process & products.
Check specific audit checklist for internal
Does Specific Internal audit checklist available.
system,process & product.
Check auditors
Is Internal auditors are Qualified & Skilled. Qualification,Experience,Knowldgeas per defined
criteria.
In defined Internal System Auditor Criteria , Check auditors criteria and records for
Automoticve Process Approach , Core tools are Automoticve Process Approach , Core tools
available . Awareness or Knowledge.
Does Linkage of process and subprocess and
Take any subprocess and ask for linkage with
Process maping is made available(Process
Process Interaction sheet
Mapping).
Control of Documents/Records
Is standard procedure available for control of Check procedure for control of documents &
documents & records. records in 5W1H
Take any 2 documents or records and cross
7.5 Does Master list of all controlled documents and
check with VQS master list for doc no,rev no & rev
the revision level are available.
date.
Does Current documents are available and readily
Ask for any 2 documents & check retraival time.
accessible in all appropriate areas.

Is standard procedure defined for handling Ask for any 2 persons regarding awareness of the
obsolete documents. same.writedown procedure no & revision status.

Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as
timely and confidential manner. per procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as
retention period. per procedure.
Management Responsibility
Has the Top Management defined specific Quality
witness signed copy
Policy & signed by Top Management.
Has the People aware about conent of Quality
ask any 2 People & write down details
Policy.
Does the clear linkage made for Plant Objectives check objectives are linked to elements of the
with elements of Quality Policy. Policy.
Does the Plant Received Quality award from any
Recent Car Award from Car Makers.
Car Makers.
Does Company quality objectives are
witness signed copy of objectives.
documented, signed and dated.
5.2
Sec No Checkpoints What to Check 0 1 2 Observation Status
5.2 Does Quality objectives are
communicated,understood and maintained Ask any 2 People & write down details
throughout organization.
Does Quality Targets are taken based on the Past
Verify any 2 Targets & Past Performance
Performance of the company.
Does Objectives are deployed to Process as well
Verify any 2 Process for Targets and ask with
as Product level on shop floor and
operator/supervisor.
Operator/Supervisors are aware of the same.
Does Objectives are regularly monitored and Check displayed Trends -Plan V/s Actuals on the
updated based on target v/s actual. shopfoor with manual updation
Does function wise job description available. Check Job description for MR/CR.
Does People are understood about induviual Job
Ask any 2 Peoples job responsibilities.
Responsilities
9.3 Management Review
Does guidelines available for conducting MRM. Check Agenda,frequency & minutes.
Does Top Management attendance as per Check Attendance of Top Management for any 2
schedule. MRM.
Does Management review minutes content as per Check MRM minutes as per agenda for 4
agenda. elements.
Does Management suggests recommendations in check MRM minutes and management
case of delay or non achievement of target. recommendations for 2 cases.
Internal audit
Check Internal system,proces, product Audits are
Does standard Procedure available for conducting
covered and methodology defined for conducting
internal system,process & product audit.
audits.
Does all the processes and products are covered Take any 02 process & products and cross check
in the plan. with the plan.
Check audit Plan & frequency for system,proces,
Does internal Audit plan & frequency defined.
product Audits
Does specific audit checklists available for Check availability of specific audit checklists for
conducting the audits. system,proces & product.

Does audit should be conducted by qulified & Check Internal auditor qualification and criteria for
9.2 / skilled auditors. auditor selection.check list of internal auditors.
10.2
Check Audit Observations Report & remarks for
Ok, NC,& OFI's clearly identified.verify NC reports
Does NC reporting mechanism available.
are raised and communicated to concerned
people.check NC summary.
Does methodology defined for deciding gravity of Check criteria for major/minor NC & OFI are
NC. defined.
Does standard QC tools are used for root cause Check why why analysis are used for both
analysis. detection & occurance
check internal audit nc tracking sheet with status
Does NC monitoring system available.
open/close
Check for each NC closur follow up audits are
Does NC Closing methodology defined.
taken.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.

Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign and Name of Auditee Sign and Name of Of Auditor

 48 11 37
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - Human Resource 0 0 0 Page No.
0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Check Documented Procedures are defined for
Does Standard Procedures avaialble for HR Recruitment,Training & 5S.latest HR Policy copy
Activities. available.

Has risk identified for HR process risk assessment

has action plan avaialable for risk mitgiation action plan

Control of Documents/Records
Is standard procedure available for control of Check procedure for control of documents & records in
7.5 documents & records. 5W1H
Does Master list of all controlled documents and Take any 2 documents or records and cross check with
the revision level are available. VQS master list for doc no,rev no & rev date.
Does Current documents are available and readily Ask for any 2 documents & check retraival time.
accessible in all appropriate areas.

Is standard procedure defined for handling Ask for any 2 persons regarding awareness of the
obsolete documents. same.writedown procedure no & revision status.
Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as per
timely and confidential manner. procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as per
retention period. procedure
5.2 Management Responsibility
Does the Top Management Signed copy of witness signed copy
Quality Policy available.
Does HR People aware about conent of Quality ask any 2 People & write down details
Policy.
Does the linkage available for HR Objectives with Check any elements linkage with HR Objectives
elements of Quality Policy.
Does HR objectives are documented, signed and witness signed copy of objectives
dated.
Does Targets are taken based on the Past Verify any 2 Targets & Past Performance
Performance of the company.
Does Objectives are regularly monitored and Check displayed Trends -Plan V/s Actuals on the
updated based on target v/s actual. shopfoor/department with manually updation
Does function wise job description available. Check Job description for any 2 HR people
5.3 Organizational chart
Does Organizational chart exists which reflects Check for any 2 people for their working & reporting
the current reporting structure structure.
Check Job description for any 2 people from any process.
Does function wise job description defined.
Sec No Checkpoints What to Check 0 1 2 Observation Status
Does People are understood about induviual Job check roles & responsibilities for any 2 people
Responsilities
9.3 Management Review
Check Monthwise targets & actuals and actions if targets
Does Supporting data for MRM review including not achieved.
Human Resource function objective measurable
with trends & Actions available if objectives are
not met.
7 Support
7.2 Human resource
Check Availability of Training material/manual prepared
by respective departments on Process
knowledge,Process Instructions,Management of NC
Does Training material prepared by respective Parts,Handling of Abnormal Situations,Handling of
departments is available. Measuring Instruments,Control Plan/SOP Critical items
Adherace & Critical items-Verify any 2 manuals for
objective evidance.

Does Operator wise training plan V/s actual status Check any 03 operators training records from
available. moulding/Assembly/Quality
Check Availability of New Product training Manual-which
includes Product knowledge,part fitment/ function,quality
Does Training for New Product/Process defined critical items and any changes in existing products to new
and records available. products for those work on this product.

Check Standard to Control Quality of new /temporary

What is the standard to Control Quality for operators/inspectors (Sample inspection of parts
new/temporary operators. produced/inspected by new/temporary
operators/inspectors-check defined acceptance level)

Does system defined for assigning skill level to Check Skill level is made based on objective skill
operators. evaluation-Cross check for any 2 People.
Does Minimum skill level required for each Check any 03 operations and minimum skill level defined
operation is defined(in skill matrix). and actual.

Does system defined to conduct operator Check Refresher trainings are conducted,if operator joins
refresher training. after long leave/Absence beyond 15 Days
6.1.2.3 Contingency Plan
Check Contigency plan for the labour sortage,
Strike,Connectivity,Natural calamity,Machine,Utilities,
Does Contingency Plan defined. Transport,vehicles,power failure etc..

Check Validation or test Plan for defined Contigencies

Is Contingency frequently validated and check for Records.

7.1.4 Work Invironment

Check safety instructions are followed at moulding
Does Safety procedures/WI are fully developed m/c's,assembly lines,tool loading/unloading,material
and implemented on the shopfloor. shifting
Check M/c guards and lockout devices are in place and
Does M/c safety are identified and followed. functioning.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
Does Safety Alaram are available. Check Fire alarm system is place and working.

Does Emergency Doors available & marked. Exit doors are clearly marked and lock from the inside.

Check Acceptable lighting is found in all areas-verify 01

Does required lighting is made available. sample on Production/Assembly work station and 01 in
Final Inspection table and record the same.
10.3 Improvement
10.3.1 Continual improvement
Is there evidance of continual improvement. Check list of improvements projects & status.
Corrective action/Preventive action
Does Corrective & Preventive Actions are taken Check previous audit NC reports and verify CAPA with
for Previous audit NC's objective evidances.
10.2
Does Relevant documents are updated for CAPA Check relevant documents/records are updated and HD
& HD done. done on similar process/products.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.

Rating Criteria:

Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"

Total Score:

Sign. Of Auditee Sign. Of Auditor

 40 9 31
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - PURCHASE 0 0 0 Page No.
0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Does Standard Procedures avaialble for Check Documented Procedures are defined for
Purchasing Activities. Purchasing 5W1H.
Has risk identified for purchase process risk assessment
has action plan avaialable for risk mitgiation action plan
Control of Documents/Records
Is standard procedure available for control of Check Master list of all controlled documents and
documents & records. the revision level are available.
7.5
Take any 2 documents or records and cross
Does Master list of all controlled documents and
check with VQS master list for doc no,rev no & rev
the revision level are available.
date.
Does Current documents are available and readily
Ask for any 2 documents & check retraival time.
accessible in all appropriate areas.

Is standard procedure defined for handling Ask for any 2 persons regarding awareness of the
obsolete documents. same.writedown procedure no & revision status.

Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as
timely and confidential manner. per procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as
retention period. per procedure
5.2 Management Responsibility
Does the Top Management Signed copy of
witness signed copy
Quality Policy available.
Does People aware about conent of Quality
Ask any 2 People & write down details
Policy.
Does department objectives are communicated,
witness signed copy of objectives and updation
understood, and maintained throughout
ask any 2 people understanding
organization.
Check Quality Targets are taken based on the Verify any 2 Targets for the same and write down
Past Performance of the company. the details.
Does Objectives are regularly monitored and Check Objectives are regularly monitored and
updated based on target v/s actual. updated based on target v/s actual.
Does function wise job description available. Check Job description for any 2 purchase people
5.3 Organizational chart
Does Organizational chart exists which reflects Check for any 2 people for their working &
the current reporting structure reporting structure.

Does function wise job description defined. Check Job description for any 2 people.

Does People are understood about induviual Job Check People are understood about induviual Job
Responsilities Responsilities
9.3 Management Review

Does Supporting data for MRM review including Check objectives with trends & Actions available if
Purchase function available. objectives are not met.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
7.2 Human resource
Does KRA defined for employees. Check KRA for any 2 people.
Does Competancy matrix defined for each
Check Competancy matrix any 2 employee.
employee.
6.1.2.3 Contingency Plan

Check Contigency plan for the BOP stock

Does Contingency Plan defined.
out,Server Data/ Connectivity,Natural Calamity.

Check Validation or test Plan for defined

Is Contingency frequently validated Contigencies and check for Records.
Sub Supplier Sourcing & Quality Assurance
8.4
Contract
Check Availability Standard procedure in
Does Standard/Procedure available for Supplier
5W1H.Check Quality Agreement & Custromer
selection which cover Quality requirements.
approved subsupplier list
Check Evaluation covers
Does Mechanism of evaluation defined for new Quality,manufacturing,QMS checkpoints with
supplier selection including risk assesement acceptance criteria.cross check any 2 sub-
Suppliers.

Check approved supplier list with details supplier

Does list of Approved Sub suppliers with QMS name,address,contact person name & contact
status is available. number,mail id,supply parts name,QMS
certification status & expiry date for monitoring.

Does QMS Certificates available for all Sub Check availability of QMS certificate with expiry
suppliers(including Raw material suppliers) dates for any 3 Sub-Suppliers.
Check Supplier timing plan for new part
development-take any recent new project and
Does Timing plan defined for New part
cross check for 3 parts timing plan V/s actually( at
development for all sub suppliers for new projects.
least critical parts includes
PFD,CP,FMEA,FTG,packaging Sign off,SOP)
10.3 Continual improvement
List of cont. Improvement project Check list of improvements projects & status.
10.2 Corrective/Preventive action
Does Corrective & Preventive Actions are taken Check previous audit NC reports and verify CAPA
for Previous audit NC's with objective evidances.

Does Relevant documents are updated for CAPA Check relevant documents/records are updated
& HD done. and HD done on similar process/products.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee Sign. Of Auditor

 38 7 31
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - New Product Development 0 0 0 Page No.

0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Does Standard Procedures avaialble for New Check Documented Procedures are defined for New
Product Development. Product Development
Has risk identified for NPD process risk assessment
action plan
has action plan avaialable for risk mitgiation

Control of Documents
Is standard procedure available for control of Check Master list of all controlled documents and the
7.5 documents & records. revision level are available.
Take any 2 documents or records and cross check with
Does Master list of all controlled documents and VQS master list for doc no,rev no & rev date.(Product
the revision level are available. Design review check sheet,Review of TGR-TGW,List of
special characteristics)
Ask for any 2 documents & check retraival time.(Product
Does Current documents are available and Design review check sheet,Review of TGR-TGW,List of
readily accessible in all appropriate areas. special characteristics)
Is standard procedure defined for handling Ask for any 2 persons regarding awareness of the
obsolete documents. same.writedown procedure no & revision status.
Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as per
timely and confidential manner. procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as per
retention period. procedure
5.2 Management Responsibility
Does the Top Management Signed copy of witness signed copy
Quality Policy available.
Does People aware about conent of Quality Ask any 2 People & write down details
Policy.
Does department objectives are communicated, witness signed copy of objectives and updation ask any
understood, and maintained throughout 2 people understanding
organization
Verify any 2 Targets for the same and write down the
Check Quality Targets are taken based on the details(APQP Plan V/s Actual)
Past Performance of the company.

Does Objectives are regularly monitored and Check Objectives are regularly monitored and updated
updated based on target v/s actual. based on target v/s actualCheck Objectives are regularly
monitored and updated based on target v/s actual
Does function wise job description available. Check Job description for any 2 purchase people
5.3. Organizational chart
Does Organizational chart exists which reflects Check for any 2 people for their working & reporting
the current reporting structure structure.
Does function wise job description defined. Check Job description for any 2 people
Check People are understood about induviual Job
Does People are understood about induviual
Responsilities.Cross Check by interviw method for any 2
Job Responsilities
people.
9.3 Management Review
Does Supporting data available for MRM review Check objectives with trends & Actions available if
function. objectives are not met.
8.1.1 Pre Production QA
 Sec No Checkpoints What to Check 0 1 2 Observation Status
Ask for recenty completed new project and check
availability of Timing plan as per phases of APQP and
Does APQP Master Plan available. updated regularly and in case of any changes with
actual status.Check 2 New Parts time & acuals with
write down the details.
Ask for recenty completed new projects and take any 2
parts APQP time and check all APQP elements are in
time line up to build dates(SOP).like Initial Design
Concept,Detailed Design,Design FMEA,Design
Does all the Elements in APQP timing plan with Reviews,Design Verification Plan (DVP),CAD
Customer build dates are available. Packaging,Design Sign-Off (Drgs & Specs frozen),DV
Testing,Tooling & Gauges Manufacturing,,etc up to build
dates(SOP) and regulary updated & tracked.

Ask the Project head regarding what is the

frequency/time line for APQP Review internal & with
Does Internal & Customer APQP review customer.write down the details and ask for plan and
mechanism available. check any 2 reviews and in case of not achievement of
defined targets-Check MOM with detalied action plan
with target and responsibilities.

Does Rule defined for Gateway/phase Check Procedure New Product development for rule
clearance. defined for each gate clearance.Ask any 1 recently
completed APQP time line and cross check any 2 gates
clearnce with sign off with evidances of documents.

Does Mechanism of identifying Special Check Procedure New Product development for
Characteristics(SC/CC) is defined. mechanism of identifying SC/CC(check Who,When &
How-guidelines).Ask any 1 recently completed APQP
cross check mechanism of idefying SC/CC.write down
the details.
Does Customer approved Special Ask any 1 recently completed APQP & Check Customer
Characteristics(SC/CC)list. Approved SC/CC list for the same.
Ask any 1 recently completed APQP Check & check
Does Quality Targets available at SOP Quality Targets available(initial process
stage(initial process capability,internal rejection) (capability,internal rejection).

Ask any 1 recently completed APQP time line & Cross

Does defined targets are achieved at SOP Check for all defined targets achieved,if non
stage. achievement Check- action plan with targets &
responsibility is available.
Does Mechanism to manage Safety Check Procedure New Product development for
Characteristics is defined. mechanism defined for management of Safety
Characteristics.Check for any 2 SC/CC Charasteristis
how management is defined with targets & frequency of
monitoring.
Continual improvement
10.3
List of cont. Improvement project Check list of improvements projects & status.
10.2 Corrective action/Preventive action
Does Corrective & Preventive Actions are taken Check previous audit NC reports and verify CAPA with
for Previous audit NC's objective evidances
Does Relevant documents are updated for Check relevant documents/records are updated and HD
CAPA & HD done. done on similar process/products.
** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee Sign. Of Auditor

 10 0 10
Varroc Polymers PVT. LTD. 0 1 2 Doc No:

VPPL Varroc Quality System 0 0 0 Rev. No: / Date

Title : - Internal Audit Check Sheet - Process FMEA 0 0 0 Page No.

0%
Sec No Checkpoints What to Check 0 1 2 Observation
Process FMEA
Does Standard Procedures avaialble for Process Check Documented Procedures are defined for
FMEA. Process FMEA in 5W1H
Verify People are aware about Content of the
Does People are aware about Content of the procedures and working as per the procedure.
procedures and working as per the procedure. Ask any 2 people for understanding of the
procedures
Check Core is defined for the Preparation &
Planned review of FMEA is defined and core team
Does Core team is identified and Selection selection is based on skill & knowledge
standard defined. requirement.ask for core team list and cross
check skill & knowledge identified.
Check availability of rating table for
severity,occurance & detection as per latest AIAG
guidelines(check AIAG FMEA standard for latest
Does Rating table defined for Severity,Occurance
edition).cross check rating table & with AIAG for 2
& Detection as per latest AIAG guidelines.
cases each from severity,occurance & detection
for confirmation.

Cross check FMEA input check list available

during making of new FMEA and review check list
Does FMEA Input & FMEA Review checklist for regular planned review.cross verify latest 01
available. new FMEA made using input checksheet & 1
FMEA reviewed using review checklist.check
singnatures & any comments/observation.

Check FMEA review plan considering all

customers and check for required conditions
during review like availability of Master schedule,
PFMEA check sheet, CFT member list, similar
Does FMEA review frequency with conditions
process PFMEA, list of poke yoke, lesson learnt
defined and followed.
and past trouble data base, Drawing, similar part
comparison and write down the details.

Check threshold/cut off value defined in the FMEA

Does RPN threshold is defined and procedure and ask people aware and
countermeasures are set up accaording to followed.check countermeasures are set up
threshold. according to threshold.Check all RPN is under
target score.
 Check recommnded actions monitoring defined or
not in FMEA procedure and 1)ask for
Does recommnded actions monitoring mechanism recomndeded actions monitoring sheet and check
available & actions are implemented as per any 2 action status for implementation.2)check
timeline with updation of RPN values. RPN's are updated as per establised actions

Does back up data available for Occurance based Check back up data for Occurance as per causes
on causes & defects. & defects.
Ask PTDB data any cross verify 1 new FMEA
Does all PTDB are considered to make/review made and 2 recently reviewed FMEA and cross
FMEA. verify all the failure modes of actual products are
included in the FMEA sheet.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
NC = Rating "0" , OFI = Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee Sign. Of Auditee

VPPL-II/QMS/CHL/01
01 / 01-Sep.-16

Status
d. Number of minor non conformities against one requirement can be treated as Major NC.

Sign. Of Auditee
 121 25 96
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - Production 0 0 0 Page No.
0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4 /6.1 Quality Management System
Does Standard Procedures avaialble for Check Documented Procedures are defined for Moulding Process
Moulding and Assembly. in 5W1H.
Has risk identified for Production process risk assessment

action plan
has action plan avaialable for risk
mitgiation

Check Master list of all controlled documents and the revision

Control of Documents
7.5 level are available.
Does Master list of all controlled Take any 2 documents or records and cross check with VQS
documents and the revision level are master list for doc no,rev no & rev date.(WI,SPP,Skill
available. matrix,Production Reports)
Does Current documents are available
Ask for any 2 documents & check retraival time(WI,SPP,Skill
and readily accessible in all appropriate
matrix,Production Reports)
areas.
Is standard procedure defined for Ask for any 2 persons regarding awareness of the
handling obsolete documents. same.writedown procedure no & revision status.

Obsolete documents are being destroyed

Ask for any 2 Obsolete documents & destroyed as per procedure.
in a timely and confidential manner.

Take any 2 records and check-retention made as per

Does Records are retained as per
procedure(Production Reports,Rejection Notes & Analysis reports
defined retention period.
for IHR/OEE).
5.2 Management Responsibility
Does the Top Management Signed copy
witness signed copy
of Quality Policy available.
Does People aware about conent of
Ask any 2 People & write down details
Quality Policy.
Does department objectives are
witness signed copy of objectives and updation ask any 2 people
communicated, understood, and
understanding
maintained throughout organization.

Check Quality Targets are taken based Verify any 2 Targets for the same and write down the details.
on the Past Performance of the company. (OEE,IHR,etc)

Does Objectives are regularly monitored Check Objectives are regularly monitored and updated based on
and updated based on target v/s actual. target v/s actual.
Does function wise job description
Check Job description for any 2 people
available.
5.3 Organizational chart
Does Organizational chart exists which
Check for any 2 people for their working & reporting structure.
reflects the current reporting structure

Does function wise job description

Check Job description for any 2 people
defined.

Does People are understood about

Check People are understood about induviual Job Responsilities
induviual Job Responsilities
9.3 Management Review
Does Supporting data available for MRM Check objectives with trends & Actions available if objectives are
review function. not met.
7.2 Human resource
Does KRA defined for employees. Check KRA for any 2 people.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
Does Competancy matrix defined for Check Competancy matrix any 2 employee-Technicians &
each employee. Supervisors
Infrastructure
Does Shop floor Layout defined. Take layout cross verify shopfloor in actual.
6.1.2.3 Check Contigency plan for the Key Equipment failure &Utility
Does Contingency Plan available. interruption, M/c,labour,Server Data/ Connectivity,Natural
Calamity.
Check Validation or test Plan for defined Contigencies and check
Is Contingency frequently validated for Records.

7.1.3 Infrastructure
Does Shop floor Layout defined. Take layout cross verify shopfloor in actual.
Does workspace and related utilities are
check any 2 products requirements & resources.
as per product requirements.
Check for clean fecilities,Equipment is stored properly with
Does company practicess good house
cleaning,Wastes are disposed of properly and in a timely
keeping.
manner,Acceptable lighting is found in all areas,
7.1.4 Work Environment
Does Safety guidelines are developed Check Production guards and lockout devices are in place and
and implemented. functioning-Verify any 2 M/c's.
Does Emergency Doors are available as
Check Exit doors are clearly marked and lock from the inside.
per requirements.
Modification Management
Does Standard Procedures avaialble for Check procedure for process change management with rule for
Process Plant Changes. change approval is defined(Internal & Customer)
Does criteria to raise the process change
Check for every 4 Change(Man,M/c,Method,Material)
is defined.
1)Check PCN summary tracking sheet and verify any 2 cases for
change notes with CFT approval and customer in case
Does Change note is initiated/captured
required.2)Check IHR and Customer concern action plan and
for all changes.
verify any changes happened due to action plan any changes in
process or NOT.
Check progress contol list for Process changes with individual
Is Progress list available for all changes
change notes,target date,responsibility,lot control & cut off date
and is tracked.
8.5.6 with recovery plan in case of delay.

Does feasibility reports available all Take Progress contol list and take any 2 changes and check
changes made. feasibility approval(Sign off)reports with all related departments

Does all related documents are updated Take Progress contol list and take any 2 changes and check for
for all changes. related documents are updated like-PFMEA,CP,WI..etc.

Does use of Product quality & Process Take Progress control list and Check any 2 cases for Product
Capability for changes made. Quality & Process Capability results are made before and after.

Does Risk results are made for all Take Progress control list and Check for any 2 cases for risk
changes. identification for all 4M and and actions if risks are high.
Does use of PSW/PPAP Standard after Take Progress control list and check any 2 cases for PWS or
changes. required PPAP documents are available.
Control Plan ,Part Drawing
Does linkage between Part drawing,CP & Take any 2 running products latest drawing with all characteristics
SOP. are linked with Control Plan and SOP/WI.
Take any 2 running products Control plan and check Control Plan
Does Control Plan Covers all Processes. covers all processes from parts and material receiving to final
products.
8.5.1.1
Take any 2 running products Control plan and cross verify with
Does Control Plan Covers all Process &
drawing/APQP guidelines for all SC/CC parameters are
Product SC/CC Parameters.
mentioned in CP.
Does back up data available for
Take any 2 running products Control plan and check for Process
specification & checking frequency for all
Validation reports available for back up data.
important parameters.
8.5.1.3 Check at Line Start
 Sec No Checkpoints What to Check 0 1 2 Observation Status

1)Check availability of Start up checksheets near each

M/c/line/Cell including Poke Yoke verification.2)Verify Start up
Does System defined to assure Start up
checkpoints Values are in line with Control Plan and recorded as
actvity before beginning of the process.
per actual measured values.3)Check Production started only after
all parameters found within the value range(within Tolerance).

Go to 01 Moulding M/c & 01 assembly line and take Start up

Does System defined to record all
checksheet and verify for trouble found and appropriate corrective
occurred troubles & Actions.
actions taken supervisor at defined time line with singnature.

Control of Equipment Conditions

1)Check Part wise Set up matrix & set up instructions are made
available and displayed in the respective M/c or line.2)Set up is
Does System defined to assure Job set
approved by an authorised personnel in set up approval
up done as per defined methods.
sheet.3)take any 01 Part set up matrix and cross check for set up
done & approved by supervisor.
Take any 01 part set up matrix and check linkage with control
Does linkage between set up change
plan for Characteristics,Tolerance,frequency and measurement
matrix and Control Plan.
method.
Take any 01 part set up matrix and check for
Does Rule defined for Production start
Characteristics,Tolerance are recorded as per actual & found
only after all set up parameters are found
within defined tolerance and approved by supervisor by
OK.
singnature before start of production.
Go to any M/c or line and Check Set up parameter indicators are
Does Set up Parameter indicators
available and assesseble to possible to check actual values to
available and easily accesseble to
any body all the time,if analog type indicators are there-marking of
operators.
OK range must be made.
Go to any M/c or line and Check pictorial guidelines are displayed
Does Set up parameters adjustment
for adjustment of set up parameters and defined with responsible
guidelines are defined.
person.
Go to any M/c or line and cross check with operator
Does operator understands Set up understanding incase set up parameters go out of
parameters and its effect on product. tolerance(Highlow)what's effect on product.write down answer &
operator name with details.
8.5.1.2 Process instructions
Go to any M/c or line and cross check process instructions are in
Does Sytem defined to assure Process local launguge with clear photo of exact activity,operation
instructions are derived from Control sequence,all quality check points before & after each step as per
Plan. CP,reaction plan for each step,symbols for SS/CC,Poka
Yoke..'etc
Go to any M/c or line and cross check inspection instructions
including all inspection items with sequence & product
Does Inspection instructions are available
characteristics are as per Control plan and clear identification with
as per control plan.
specifications,what to check,how to
check(instrument,location,defect samples.etc..

1)Go to any M/c or line and cross check operator observation

sheets are available2) frequency is defined to check operators
Does system defined to assure operators
working as per process instruction by supervisor and supervisor
working as per process instruction.
done the same& records available with signature.3)Improvement
actions taken with time line if incase deviation found.
7.2 Operator Training
Does Standard Procedures avaialble for Check Documented Procedure is defined forOperator training in
Operator Training in 5W1H. 5W1H.write down Doc No, Rev No & Rev Date.
Check Availability of Training material/manual prepared by
respective departments on Process knowledge,Process
Does Training material prepared by Instructions,Management of NC Parts,Handling of Abnormal
respective departments is available. Situations,Handling of Measuring Instruments,Control Plan/SOP
Critical items Adherace & Critical items-Verify any 2 manuals for
objective evidance.
Does Operator wise training plan V/s Check any 03 operators training records from
actual status available. moulding/Assembly/Quality
 Sec No Checkpoints What to Check 0 1 2 Observation Status
Check Availability of New Product training Manual-which includes
Does Training for New Product/Process Product knowledge,part fitment/ function,quality critical items and
defined and records available. any changes in existing products to new products for those work
on this product.
Check Standard to Control Quality of new /temporary
What is the standard to Control Quality operators/inspectors (Sample inspection of parts
for new/temporary operators. produced/inspected by new/temporary operators/inspectors-check
defined acceptance level)
Does system defined for assigning skill Check Skill level is made based on objective skill evaluation-
level to operators. Cross check for any 2 People.
Does Minimum skill level required for Check any 03 operations and minimum skill level defined and
each operation is defined(in skill matrix). actual.
Does system defined to conduct operator Check Refresher trainings are conducted,if operator joins after
refresher training. long leave/Absence beyond 15 Days
7.1.4 5"S"
1)Take 5 "S" Organisation for Companywide leader,Zone & Sub
zone leaders,check all zones are covered as per plant
Does 5S Evaluation Standard made
layout.2)Check 5 S Audit sheet which covers 1S to 5S all
available.
checkpoints.3)Take any 2 zones Recent 5 S audit report and
check the score given as per defined criteria.

Does Standard available for 5S 1)Take any 2 Months cross function audit plan & cross check for
confirmation & evaluation on regular Plan V/s Actuals with reports.2)Check any non confirmities found
basis. and immediate action taken by zone leader.

1)Check Appropriate cleaning

method,timing,frquency,responsibility,etc are defined and carried
Does Standard Exit for Cleaning
out.2)Check for any contamination dust,oil and cleaned if found
dirty.
Does System defined to place things Check regularly required measurement instruments,tools &
regularly required. gauges placed in the defined area with identification.
Check M/c Operators,Tools loaders,Material Movers are weared
Does Standard Clothes defined for
defined shoes,safety goggles,protective caps,hand gloves and
Operatots.
Helmets etc.
Process Conditions
8.5.1.5 Maintenance/Control
1)Check Cleaning guidelines,frequency,cleaning plan & actual
shopfloor and inter department handling equipments are
Does Standard defined for Cleaning. maintained as per defined standard.2)Check identification status
clearly mentioned on the tag and reason(lunch/tea/meeting etc)
for the same.
Standard for Management of Non-
8.7
Conforming Parts
Check Documented Procedure is defined in 5W1H for NC Part
Does Standard Procedures avaialble for handling with clear resonsiblity & timeline for each activity along
NC Part Handling. with application &records.Take any 01 M/c's for previuos shift
and track the details.
Go to the shopfloor & ask any 2 opeartors regading What to do
Does Operator understands NC Handling
after finding/generating of NC part,where to put marking &
Procedure Content.
keeping NC part,where to record ,when & how to scrap.
Go to the any workstation-moulding/assembly/inspection and
Does System defined Non Confirmity in check for Master of OK & NOT Ok,defect photographs/defect
work station clearly. matrix with measurable parameter or drawing are displayed for
referance.Take any 2 defects and verify above details.
Does Validation reports available for Go to the workstation and take any 2 master samples and check
Master Samples. for validation date & next due date,frequency.
Go to the workstation and take any 2 limit samples and check for
Does Limit Sample Validation available.
validation date & next due date,frequency.

1)Go to the final/firewall inspection stations and take any shift end
Does system defined to give immediate rejections,find out source of generation & cross check immidiate
feedback of defect to source of feedback given and signature taken as aknwoldgement reason for
generation rejection and Qty's are matched.2)Check in case of even single
defect feedback is given.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
Dealing with/Reuse of Non-
Conforming Parts.
Go to the rework station- & take each 1 defect from moulding &
Does system defined for making Decision
8.7.1.4/ assembly and ask for decision matrix for level,check part level
Matrix.
8.7.1.5 and assembly level matrix are available or Not.

Go to the rework station for molding/assembly-Confirm trained

Does System Assure Trained peple are
operators doing the rework by checking availability of Skill matrix
doing rework/Repair
and required skill level for rework with training records.

Does System Assure all stages of Take Rework flow chart & Rework instructions and ask operator
rework /repair' done as per the flow to do the rework and observe-operator marking rework/Re-inspect
defined. part and puts OK parts in the process before inspection stage.

Go to rework station and cross check records in register for Total

Does System Assure records for
Qty's of reworkable parts,rework done,inspected Ok and Rejected
reworked/repaired parts.
parts qty -both rework and inspected records must be available.

Mixing of Non-Conforming Parts

Go to the moulding/assembly/inspection stations and say to the
start process,check 1)if NC Product found,operator immediately
Does System assure NC parts does not marking defect and putting the NC Product in the red
mix-up with OK parts. bin.2)Operator/inspector recording stagewise defect
monitoring/production or inspection reports.3)Cross check red bin
Qty & records sheets are matching or not.

Go to the moulding/assembly/inspection stations after completing

Does Mechanism defined for Segregating
the process or at the end of the shift ask for Scrap note cross
rejected parts.
check red bin qty & scrap note qty.write down the details.

Unusal Product & Equipment

8.5.1.4 Situation.
Check availability of definition for different abnormal situations
Does Definition of Abnormal Situation related to each product,process and M/c's are defined and
Clearly defined. displayed in respective stations.check for
moulding/Assembly/WIP/final inspection are defined.
Check reaction plan for each abnormal situations on
Is Reaction plan is defined for each
product,process and machine defined and followed or not.check
Abnormal Situations.
all records are available.

1)Go to the rework station for molding/assembly-Confirm fallen

Does fallen part idenification done & parts are identified as Unusual with recording same.2)check
action taken. investigatation done for cause and actions are taken.3)Check
availability fallen parts trend chart and actions taken.

8.3.3.3 Safety Characteristics.

Ask all CC characteristics are identified by supplier &
Does System Available for identifying all customer.Take any 2 samples and check on all documents
CC Characteristics. available on the station & m/c with clear indications are made for
easy understanding.write down the details.
Go to the work station and ask for list of parts & gauges.take any
Does Mechanism available for all parts
two parts and verify parts inspected by gauge or instruments,also
gauge inspection.
poka yokes availability as per CP.
Go to the work station and check breakdown/not working
details,IHR/customer concerns for tracking occurance non
Does mechanism defined for identifying conformities,if in case non conformity found check cause analysis
root cause and take countermeasure and countermeasures are taken or not,evidance all the back up
related to Safety characteristics. records like NC,date of occurance,timing,date of action take with
time,responsibility,no of parts hold/blocked.even icase of single
NC for CC.

Go to the work station and evidance 100% inspection and on line

Does mechanism defined for carry out on
SPC are happening for all CC to monitor process capability.Cross
line SPC.
check for any product/process CC like weight,distance,..etc.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
Ask Customer/ system requirements for record retention and
Does System defined for record retention. cross check records like inspection,fit & function,SPC data.etc for
any 01 product.
8.5.2 Traceability

Check all processes (material,moulding,assembly,delivery) of the

Safety Characteristics parts are considered.Check Safety
Does Traceability Standard/Flow chart Charactristics are controlled with lot wise and back up records
available. retained for the defined period. Take any 01 CC part and cross
check all stages of processes and records are traceble within 2
hours.

Take any 01 special characteristics part and check for lot

number,tooling/mold number,dates of manufacturing,inspection &
Does Standard defined for lot Control.
delevery,including qty's produced.write down the details
traceability.

Improvement Activity in the shop floor

10.3

Take Quality Agenda and cross check all points are discussed in
the meeting like-Customer & warranty complaint,IHR Top &
Does Mechanism available for daily Supplier concerns with defective parts for discussion.corrective
meeting at defined time for Quality action plan HD actions to similar lines/shops.identify with target
Concern Review date,responsibility and status of open/close.Check All attendees
are present and sign off.Take 2 sample MOM 's action plan
completed as per time line.

Take LPA schedule for recent month check all the processes are
Does System available for System covered.Check Plan V/s Actuals with reports & verify all level
sustenance check(Layered Audit) by Top audits are performed and countermeasures are comminicated to
Management. all concern people for action taking.Cross Check for target dates
and actuals completed.
Activity to achieve the internal
6.2.1 Process PPM Target

Take Quality results graphs with target value for each process/line
Does structured analysis activity for at the shop floor.1)check PDCA for all causes on daily basis
acieving IHR targets. made for effectiveness.2)Daily shift wise operator meetings are
conducted as per plan and MOM's are daily updated

Check Daily operators meetings are conducted shift wise &

Does Mechanism available for daily recordings operator feedback.Check 1)defective parts are taken
meeting. for discussion and shared information and decided CAPA with
target date & resposibility.
10.3 Continual improvement

List of cont. Improvement project Check list of improvements projects & status.

10.2 Corrective/Prevetive actions

Does Corrective & Preventive Actions are Check previous audit NC reports and verify CAPA with objective
taken for Previous audit NC's evidances
Does Relevant documents are updated Check relevant documents/records are updated and HD done on
for CAPA & HD done. similar process/products.
** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:
Sign. Of Auditee Sign. Of Auditor
 Varroc Polymers PVT. LTD.
VPPL Varroc Quality System
Title : - Internal Audit Check Sheet - QUALITY ASSU

Sec No Checkpoints
4.4 /6.1 Quality Management System
Does Standard Procedures avaialble for
Quality Assurance.
Has risk identified for QA process
has action plan avaialable for risk mitgiation
7.5 Control of Documents
Is standard procedure available for control of
documents & records.

Does Master list of all controlled documents

and the revision level are available.

Does Current documents are available and

readily accessible in all appropriate areas.
Is standard procedure defined for handling
obsolete documents.
Obsolete documents are being destroyed in a
timely and confidential manner.
Does Records are retained as per defined
retention period.
5.2 Management Responsibility
Does the Top Management Signed copy of
Quality Policy available.
Does People aware about conent of Quality
Policy.
Does department objectives are
communicated, understood, and maintained
throughout organization.
Check Quality Targets are taken based on the
Past Performance of the company.
Does Objectives are regularly monitored and
updated based on target v/s actual.

Does function wise job description available.

5.3 Organizational chart
Does Organizational chart exists which
reflects the current reporting structure

Does function wise job description defined.

Does People are understood about induviual

Job Responsilities
9.3 Management Review
Does Supporting data available for MRM
review function.
 Sec No Checkpoints
7.2 Human resource

Does KRA defined for employees.

Does Competancy matrix defined for each

employee.
6.2.1 Target Control

Does System Assure the targets are defined at

the start of Year based on past performance.Is
Target Setting Standard procedure available
and followed.

Does availability of customer concern

register/tracking sheet/logbok.

Does System available for Use of Pareto

Charts to identify major contribution for
Concerns.

Does Mechanism defined for

8.7 sharing/communicating all defects throught the
organization.

Does Standard Procedure available for Making

4M level Macro Action Plan.

Does Mechanism defined for review &

monitoring of defined actions.

Does Quality Meeting frequency defined &

followed.

Does Mechanism defined to review all earlier

pending actions.
 8.7

Sec No Checkpoints

Does Progress Control sheet(Tracking sheet)

defined & followed.
 Sec No Checkpoints
Information Analysis
Does Standard Warranty Information analysis
10.2.5 procedure defined.

Does Standard defined to Collect Warranty

Information Proactively.

Does Mechanism defined for the alarm

controls.

Does Standard Procedure available for

information analysis.

Does Mechanism defined for tracking progres

for rare claims.

Does Cause Analysis.done for all the defects.

10.2.6 Cause Analysis of returned Parts

Does Standard Procedure defined for Cause
Analysis.

Does frequency to collect warranty &

Customer returned parts.

Does Standard Procedure available for Root

Cause analysis for warrant,delivery return &
IHR.

Does Targets defined for NTF/DNR reduction.

Does System defined for commodity wise Dos

& Don'ts made & signed off with customer.
 Sec No Checkpoints

Does System available to Visit Customer

line(agend,line verification plan).

Does Phenomenonwise analysis or use

Master Ishikawa defined.

10.2.3 Prevention of Recurrence

Does Mechanism defined for identifying the

root cause for Occurance & Non detection.

Does Criteria made to monitor effectiveness of

the actions taken.

Does system available for defined actions to

apply horizontaly to other similar product &
process.

Does Mechanism available to update relevant

documents after actions taken for customer &
inhouse concerns.

Does Responsibility Defined for updation of

PTDB.

Does System defined for usage of Past

lessons learned to apply to new projects.
 Sec No Checkpoints

Does System is defined for monitoring

Progress control list for all Quality Concerns.

Does Mechanism is defined for review of

compiled Progress Control sheet.

Does Criteria made to monitor effectiveness of

the actions taken.

Does System Assures Working condition of

Gauges/Tools through regular checks.

Does System Assures Calibration done from

NABL approved lab.

Does System defined to conduct Product

specfic perfomance test.

9.1.1.2 Control by SPC Sheet

Does Standard Procedures avaialble for SPC
in 5W1H.

Does MSA available for all Instruments and

Gauges used for SPC.
Sec No Checkpoints

Does System available for Calculating Process

Capability.

Does Countermeasure Actions available if

SPC results below control limits.
 Sec No Checkpoints
8.6 Inspection of Work in Process/Finished Parts

Does System available to assure defined

Inspection carried out as per the control plan.

Does System available for Confirmation of

defined inspection carried out as per the
control plan.

Does System available for checking Inspection

Equipments.

Does Reaction rule is defined if equipment

found NG.

Continual improvement
10.3 List of cont. Improvement project
Corrective action/Preventive action
Does Corrective & Preventive Actions are
10.2 taken for Previous audit NC's
Does Relevant documents are updated for
CAPA & HD done.
** NC : Portion of Standard not followed / Requirements consistently not followe
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee
 79 13 66
Varroc Polymers PVT. LTD. 0 1 2
Varroc Quality System 0 0 0
: - Internal Audit Check Sheet - QUALITY ASSURANCE. 0 0 0
0%
What to Check 0 1 2

Check Documented Procedures are defined for Quality

Assurance in 5W1H.
risk assessment
action plan

Check Master list of all controlled documents and the

revision level are available.
Take any 2 documents or records and cross check with
VQS master list for doc no,rev no & rev date.
(FPA,Control Plan,Inspection Standard)
Ask for any 2 documents & check retraival
time(FPA,Control Plan,Inspection Standard)
Ask for any 2 persons regarding awareness of the
same.writedown procedure no & revision status.
Ask for any 2 Obsolete documents & destroyed as per
procedure.
Take any 2 records and check-retention made as per
procedureFPA,Control Plan,Inspection Standard).

witness signed copy

Ask any 2 People & write down details

witness signed copy of objectives and updation ask any

2 people understanding

Verify any 2 Targets for the same and write down the
details.(COPQ,IHR,etc)
Check Objectives are regularly monitored and updated
based on target v/s actual.

Check Job description for any 2 purchase people

Check for any 2 people for their working & reporting

structure.

Check Job description for any 2 people

Check People are understood about induviual Job

Responsilities

Check objectives with trends & Actions available if

objectives are not met.
 What to Check 0 1 2

Check KRA for any 2 people.

Check Competancy matrix any 2 employee-Technicians

& Supervisors

1)Check Documented Procedure is defined for Target

Setting in 5W1H.2)Check How Target Setting is initiated
at the start of each year by involving top management
support to complete & approve.3)Take Past
Performance data of Plant objectives 3 Years,Customer
Given targets(LOI,CSR,CIR,SOR),business Plan-cross
check how each targets reduction/incresing takes place
as per budget,how much % taken to be verified -take 1
target from each function and cross verify the same.

Check availability of Warranty,Customer & In-house

concern logbook/tracking sheet-with all tracking for
concern date,customer
name,Qty,model,reason,defect,CAPA..etc.write doc
no,rev no & date.Check any 01 recent case in detail.
Check Pareto charts used for Customer
wise,Plantwise,part wise,defect wise,.etc to identify
major contribution for the cases of Warranty,Delevery
and IHR defects.Cross check pareto are used for each
01 case for warranty,delivery & IHR for current/previous
month.
Check display of graphs available at central location/on
shop floor/Meeting area for tracking
customerwise,monthwise,partwise,defects/PPM.cross
check for last 2 months for each one case.

Check availability of documented Procedure for Making

4M level Action in 5W1H.cross 4M level action plan
made for IHR & customer rejection for the last year data.

Check Daily & Monthly Quality meeting agenda cross

verify for the 4M level action status point availability and
current action status with guidance or revision given by
management with targets & resonsibility.take current
year 4M level action plan check any 2 actions defined &
verify.
1)Check Quality meeting frequency in procedure and
take any 3 months MOM's and attendenc-cross verify
meeting conducted as per plan & agenda with presence
of all defined members.
Check Quality Meeting & MRM agend for Previous
Pending action review point avalability and take any
recent 2 meetings MOM and cross verify for the pending
action staus reviewed by management.
 What to Check 0 1 2
1)Check availability of Progress Control sheet for
Warranty,Customer & IHR.2)Check defined actions are
taken place as per time line.if not complete or delay,has
revised the action plan with new targets.
 What to Check 0 1 2

Check availability of Warranty Information analysis

Procedure in 5W1H.
Check Warranty Information analysis Procedure for
proactive data collection,frequency and
responsibility.cross check data details like;Mfg date,sale
date,vehicle no,area,dealer,region,KM,Mfg
traceability,chassis,model,problem description,whether
parts replaced etc.Take Warranty Visit Plan and check
01 case.

Check Warranty Information analysis Procedure for

alarm control mechanism is defined.Check Alarm
controls to be predefined for the elements
like,kilomer,Dealer,region,Model etc.. with recovery
action plan.also check specific alarm controls for Safety
parts,if applicable.Review whether alarm hit the target
and actions available or not.
Check information analysis procedure describes steps
and parameters like Production month,reported
month,dealer,Kms,etc.Take 1 recent case and verify the
above details.
Check any rare claims are happened or not,if yes check
Progress Control sheet is made for tracking the actions
staus and monitored same.
Check Cause analysis done for Occurance and non
detection for all the defects.Take warranty register check
any 2 recent cases for cause analysis done for
occurance & non detection.

Check Cause analysis Procedure defined in 5W1H for

analysing of Warranty & Delivey returned parts.

Check Customerwise & location wise warranty Visit

made with customer agreed frequency.Take Plan cross
check any 2 case for any customer any location
warranty visit made and customer sign off available.

1)Check Warranty /Cause analysis procedure defined

for root cause analysis to be made for occurance & non
detection separatly and cause validation made.2)Take
each 1 case for warranty,delivery return & IHR -check
cause analysis made for occurance & non detection and
validated the cause.

Check NTF/DNR targets defined and Monitoring sheet is

made with action plan to reduce the same.take any 2
case and the action plan with target date &
responsibility.

Take any 2 new/running projects and ask for dos and

don'ts signed with customer.
 What to Check 0 1 2
Check Customer line visit plan & agenda with
verification check sheet are made available.ask any 2
costomer plant visit reports with customer sign off,if
found any problems/deviation ask action plan
madeavailable.
Check Phenomenon wise analysis method usage is
defined in the procedure and take warranty and
customer return tracking sheet/register-take any 2 cases
for usage of Phenomenon/Ishikawa method is used for
Part level and application is made.

1)Check Warranty /Cause analysis procedure defined

for root cause analysis to be made for occurance & non
detection separatly and cause validation.2)Take each 1
case for warranty,delivery return & IHR -check cause
analysis made for occurance & non detection and
validated the cause.

Ask Customer rejection/IHR tracking register and ask

any 1 cases from each(action implemented) and Check
effectiveness monitored through -Where to check,what
to check,how long to check & what is condition to
restore are defined & monitored.Check evidances for
Corrective actionsare monitored for efeectiveness.

Take any 1 cases from customer/inhouse concerns

actions are taken and Check same actions applications
horizontaly made to other similar process/product/plant
are made with target dates & responsibility.

Take any 1 cases from customer/inhouse concerns from

CC/IHR tracking register for which actions are taken-
Check whether relevant documents
like,CP,PFMEA,PFC,WI,Q Aleart,PTDB etc are updated.

Check cause analysis procedure for responsibility of

updation of PTDB with frequency & time line is
defined.Check any 2 cases(action taken) from
customer/IHR cocern and PTDP is updated.
Take PTDT data base and check lessons learned are
identified and applications of the same to new project
options are available and actions applicability are
selection made for project wise and part wise.
 What to Check 0 1 2

Ask latest updated Progress tracking sheet check for all

customer warranty,customer line & internal concerns are
updated with defined time line for eah step of analysis
like containment action,cause analysis for occurance &
for non detection,corrective action,preventive
action,updation of documents,HD for similar
process/product/plant & PTDB updation are made &
monitored till closer.

Check Cause analysis procedure for review of Progress

control sheet at defined frequency in CFT is made.Ask
latest reviewed date with status of updation and
concerned persons are aware of the same.

Ask Customer rejection/IHR tracking register and ask

any 1 cases from each(action implemented) and Check
effectiveness monitored through -Where to check,what
to check,how long to check & what is condition to
restore are defined & monitored.Check evidances for
Corrective actionsare monitored for efeectiveness.

Ask for Master list of Gauges/Tools with detals of

Gaugename,make,range,unique id
No,location,Calibration done
External/Internal,.etc.Check 1) availability annual
Calibration plan and due date with coverage all
gauges/tools.2)Take any 2 tool/gauges cross check
Plan V/s actual reports.3)Check each Gauge/Tool
having identification Tag/Sticker mentioning Calibration
date & due date clearly.Cross Check for any 2 Gauges
and write down the details.

Ask Master listof Calibration Plan and Check 1) Scope

of calibration Internal/External2)Check Lab is NABL
Approved with Certification Date Validity and all
gauges/Tools must covered in NABL Scope.3) take any
2 tools and check for scope is available.4)Cross Check
any 2 cases for Calibration results & confirm Gauge/Tool
is fit for use

Ask for Annual Product Test plan.1)take any 2 Product

test plans like Endurance,realibility and cross check
Plan V/s actuls with reslts are as per actuls2)in cases of
any failures corrective & preventive actions are made
available..

Check Documented Procedure is defined for SPC in

5W1H.write down Doc No, Rev No & Rev Date.
1)Check master list of Measuring & monitoring
gauges.2)Take any 2 instruments & 2 Gauges check
Calibration & MSA done and reports are available.
 What to Check 0 1 2
1)Check Control Charts available for each identified
Characteristics like weight on each m/c.2)Check defined
control limits are periodically updated based on the
results.

Go to the any 2 M/c's and Check defined control limits

are not met -countermeasure actions are made.
 What to Check 0 1 2
Process/Finished Parts
Check availability of Inspection standard with visual and
boundary/limit samples are available and inspection
done and results are recorded with measurable
values.Go to the any 2 M/c's or lines and Check FPA
approval sheet available.
Go to the any 2 M/c's or lines and Check FPA approval
sheet available and for confirmation of the same
Manager or Supervisor reviewed at fixed time with
signature made.
Go to the any 2 M/c's or lines and Check Inspection
equipments are Checked by master sample and results
are recored in the inspection equipment verification
sheet.

Go to the any 2 M/c's or lines and verify reaction

recording sheet and in case equipment found NG-check
whether process stopped and hold the delivery to next
process.1)verified all suspicious lots with records
updated.2)made root cause analysis and taken
countermeasures.3)In case NG products
delivered,informed customer and finaly informed detalils
to managet forfurther actions.

Check list of improvements projects & status.

Check previous audit NC reports and verify CAPA with

objective evidances
Check relevant documents/records are updated and HD
done on similar process/products.
ollowed / Requirements consistently not followed. Number of minor non conformities against one requirement c
r improvements in system.
tandard requirements.

= Rating "1", OK=Rating "2"

Sign. Of Auditor
 Doc No: VQS/CQA/CHL/24
Rev. No: / Date 03 / 30.01.2018
Page No.

Observation Status
Observation Status
Observation Status
Observation Status
Observation Status
Observation Status
Observation Status
 Observation Status

on conformities against one requirement can be treated as Major NC.

Sign. Of Auditor
 Varroc Polymers PVT. LTD.
VPPL Varroc Quality System
Title : - Internal Audit Check Sheet - PURCHASE

Sec No Checkpoints What to Check

4.4/6.1 Quality Management System
Does Standard Procedures avaialble for Incoming Check Documented Procedures are defined for
Quality. Incoming Quality in 5W1H.
Has risk identified for SQA process risk assessment
has action plan avaialable for risk mitgiation action plan
Control of Documents/Records
Is standard procedure available for control of Check Master list of all controlled documents and
documents & records. the revision level are available.
7.5
Take any 2 documents or records and cross
Does Master list of all controlled documents and
check with VQS master list for doc no,rev no & rev
the revision level are available.
date.
Does Current documents are available and readily
Ask for any 2 documents & check retraival time.
accessible in all appropriate areas.

Is standard procedure defined for handling Ask for any 2 persons regarding awareness of the
obsolete documents. same.writedown procedure no & revision status.

Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as
timely and confidential manner. per procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as
retention period. per procedure
5.2 Management Responsibility
Does the Top Management Signed copy of
witness signed copy
Quality Policy available.
Does People aware about conent of Quality
Ask any 2 People & write down details
Policy.
Does department objectives are communicated,
witness signed copy of objectives and updation
understood, and maintained throughout
ask any 2 people understanding
organization.
Check Quality Targets are taken based on the Verify any 2 Targets for the same and write down
Past Performance of the company. the details.
Does Objectives are regularly monitored and Check Objectives are regularly monitored and
updated based on target v/s actual. updated based on target v/s actual.
Does function wise job description available. Check Job description for any 2 purchase people
5.3 Organizational chart
Does Organizational chart exists which reflects Check for any 2 people for their working &
the current reporting structure reporting structure.
Does function wise job description defined. Check Job description for any 2 people.
Does People are understood about induviual Job Check People are understood about induviual Job
Responsilities Responsilities
9.3 Management Review
Does Supporting data for MRM review including Check objectives with trends & Actions available if
SQA function available. objectives are not met.
Sec No Checkpoints What to Check
7,2 Human resource
Does KRA defined for employees. Check KRA for any 2 people.
Does Competancy matrix defined for each
Check Competancy matrix any 2 employee.
employee.
8.6.4 Material & Part Receiving.
Take list of approved packaging standard
Does Approved packaging Standard available for projectwise or customer wise and cross check
all BOP Parts with sign off from suppliers. standard packaging used and Sign off sheet
available.
Go to incoming BOP/RM storage area and take 2
Does System available for identifying incoming samples & check for Part information like Part
lots. Name,Part No,Supplier Name,Manufacturing
date,shift,Qty,etc.
1)Take any 2 incoming parts and ask for
Receiving inspection Standard(RIS) or Control
Does Incoming Parts are Inspected as per Control Plan & cross check all CP parameters are taken
Plan. and receiving inpection reports are filled2)All
inspection reports are verified and signed by
supervisor.

Go to incoming BOP/RM storage area and take 2

Does System available for identifying Inspection
samples & check for Part inspection OK lot
status for incoming parts.
indication(label with inspection date & OK stamp)

Go to incoming BOP/RM Rejection storage

storage Room(area) and take 2 samples and
Does System available for Handling
check for identification for defect,date,responsible
NC/suspected parts.
person and also verify displayed rejection tracking
sheet displayed in the room for the status.

Ask Supplier Rejection tracking sheet andTake 2

rejection parts and verify Supplier Defect
information sheet(SDIS) is fully filled with Part
Does Mechanism available for NC parts feedback
Name,Defect Photo,Qty & reasons and same is
to suppliers.
communicated to respective supplier & Varroc
Purcahse team within the same day of defect
found.
Go to the BOP/RM incoming store and check
Does incoming Parts Storage locations are locations for Parts waiting for inspection,inspected
defined. Ok Parts,Parts under development and slow
moving parts.
Go to the BOP/RM incoming store and check any
Does FIFO syatem defined.
2 parts are stored as per FIFO guidelines.
8.7 Method of Sub-supplier Quality Assurance

Check use of 8D to analyze incoming,customer

Does detailed Root Cause analysis defined for
and warranty.take any 2 latest concerns and verify
Sub-suppliers Quality concerns.
availability of 8D with proper anylysis and actions.

Check use of Progress control list for Sub-supplier

Does Progress control list available for Sub-
Quality Concerns without any dealy-check any 2
suppliers Quality Concerns.
concerns.
 Sec No Checkpoints What to Check
Cross check any 2 suppliers current targets are
Does targets are given to each supplier based on
taken based on previous year
their previous year's performance.
performance(PPM,Delivery,Premium fright)
Take any 2 suppliers & Check PPM monitored &
Does PPM monitoring for all suppliers defined.
Communication done on monthly basis
Planning for Sub-Suppliers Audit & Assistance
8.4.2.4.1
Check Sub-supplier audit plan V/s Actual-Cross
Does Sub-supplier Audit Plan available. check any 2 suppliers audit plan V/s Actual
Reports.
Does Mechanism available for monitoring actions Check any 2 suppliers audit improvement plan
decided during supplier audit. submitted by suppliers & status of action plan.
1)Take supplier audit plan and check supplier
score & if low scoring suppliers found, verify audit
Does Criteria defined for deciding and reviewing rescheduled or not.2)Check monthly supplier
audit frequency. performance-if any supplier worst performing
continously for 03 months -check audits are
planned or not.
Check monthly worst supplier list for any recent 2
Does Worst supplier identification & actions
months and verify reasons and MOM actions
defined in the procedure.
status.
8.5.6 Modification Management

Does Sub-supplier Change management Check sub-supplier Product & Process change
Procedure defined. control responsibility & timing plan are available.

Is Progress list for all sub-supplier changes are Check progress contol list for Product & Process
tracked. changes with individual change notes(ECN/PCN)

Take any 1 ECN & 1 PCN notes and check

Does use of Product quality & Process Capability
Product Quality & Process Capability results are
for changes.
made before and after.

Take any 1 ECN & 1 PCN notes and check PWS

Does use of PSW/PPAP Standard after changes.
is available with required PPAP documents.
10.3 Continual improvement
List of cont. Improvement project Check list of improvements projects & status.
10.2 Corrective/Prevetive actions
Does Corrective & Preventive Actions are taken Check previous audit NC reports and verify CAPA
for Previous audit NC's with objective evidances

Does Relevant documents are updated for CAPA Check relevant documents/records are updated
& HD done. and HD done on similar process/products.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non co
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.

Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:
Sec No Checkpoints What to Check

Sign. Of Auditee
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0 0 0 Rev. No: / Date 03 / 30.01.2018
0 0 0 Page No.

0%

0 1 2 Observation Status
0 1 2 Observation Status
 0 1 2 Observation Status

minor non conformities against one requirement can be treated as Major NC.
0 1 2 Observation Status

Sign. Of Auditor
 42 8 34
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - PRODUCTION, PLANNING & CONTROL 0 0 0 Page No.

0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Check Documented Procedures are defined for
Does Standard Procedures avaialble for PPC / Ramp off.
PPC / Ramp off.
Has risk identified for PPC process risk assessment
has action plan avaialable for risk mitgiation action plan
Control of Documents/Records
Is standard procedure available for control of documents Check Master list of all controlled documents and
& records. the revision level are available.
7.5 Take any 2 documents or records and cross
Does Master list of all controlled documents and the check with VQS master list for doc no,rev no & rev
revision level are available. date.(Daily Production Plan,Stock/Inventory
Sheet,Capacity sheet).
Ask for any 2 documents & check retraival
Does Current documents are available and readily time((Daily Production Plan,Stock/Inventory
accessible in all appropriate areas. Sheet,Capacity sheet).
Ask for any 2 persons regarding awareness of the
Is standard procedure defined for handling obsolete same.writedown procedure no & revision status.
documents.

Obsolete documents are being destroyed in a timely and Ask for any 2 Obsolete documents & destroyed as
confidential manner. per procedure.
Does Records are retained as per defined retention Take any 2 records and check-retention made as
period. per procedure
5.2 Management Responsibility
Does the Top Management Signed copy of Quality Policy witness signed copy
available.
Does People aware about conent of Quality Policy. Ask any 2 People & write down details
Does department objectives are communicated, witness signed copy of objectives and updation
understood, and maintained throughout organization ask any 2 people understanding
Verify any 2 Targets for the same and write down
Check Quality Targets are taken based on the Past the details.(PPC Plan V/c Actual,Inventory)
Performance of the company.

Does Objectives are regularly monitored and updated Check Objectives are regularly monitored and
based on target v/s actual. updated based on target v/s actual.
Check Job description for any 2 purchase people
Does function wise job description available.
5,3 Organizational chart
Does Organizational chart exists which reflects the Check for any 2 people for their working &
current reporting structure reporting structure.
Does function wise job description defined. Check Job description for any 2 people
Check People are understood about induviual Job
Does People are understood about induviual Job Responsilities.Cross Check by interviw method
Responsilities for any 2 people.
9,3 Management Review
Does Supporting data available for MRM review Check objectives with trends & Actions available
function. if objectives are not met.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
7.2 Human resource
Does KRA defined for employees. Check KRA for any 2 people.
Does Competancy matrix defined for each employee. Check Competancy matrix any 2 employee
Production scheduling.
Capacity planning
Schedule planning with respect to different process at key
8.5.1.7 stage. ok
Adherence to the schedul of all process to meet the
customer requirements.
Delivery performance to customer.
Verify Monthly Customer Schedule actually received and ok
cross check Plant Production Plan.take 2 Part from any
customer.
Cross check capacity plan made by considering 90% of ok
efficiency
Verify material requirement is calculated by considering ok
available stock and minimum stock level-take 2 Part from
any customer.
Verify required material(RM & BOP) with respect to BOM ok
is received before the production schedule.cross check
for 2 Parts from any customer.
Check daily production plan is based on the customer ok
schedule in consultation with production personnel
if Change in customer requirement,check production plan ok
is revised by incorpated the same.
In-case of capacity shortage,check offloaded the moulds ok
to approved subcontractor by considering 90% of
efficiency
Inventory
8.5.4.1 Material planning ( RM,BOPS,PACKING MATERIAL) ok
Optimize of inventory turn over defind frequency. ok
Continual improvement
10.3
List of cont. Improvement project Check list of improvements projects & status.
Corrective action/Preventive action
Does Corrective & Preventive Actions are taken for Check previous audit NC reports and verify CAPA
Previous audit NC's with objective evidances
10.2
Check relevant documents/records are updated
Does Relevant documents are updated for CAPA & HD and HD done on similar process/products.
done.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.

Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee Sign. Of Auditor

 47 10 37
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - MACHINE MAINTENANCE 0 0 0 Page No.
0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Does Standard Procedures avaialble for Plant Check Documented Procedures are defined for Plant
Maintenance(M/c's,Utilities) Maintenance(M/c's,Utilities)
Has risk identified for Maintenace process risk assessment
has action plan avaialable for risk mitgiation action plan
Control of Documents/Records
Is standard procedure available for control of Check Master list of all controlled documents and the
documents & records. revision level are available.
7.5
Take any 2 documents or records and cross check
Does Master list of all controlled documents and
with VQS master list for doc no,rev no & rev date.(PM
the revision level are available.
Plan,Critical Spare list,list M/c's,M/c History Card).

Does Current documents are available and readily Ask for any 2 documents & check retraival time(PM
accessible in all appropriate areas. Plan,Critical Spare list,list M/c's,M/c History Card).

Is standard procedure defined for handling Ask for any 2 persons regarding awareness of the
obsolete documents. same.writedown procedure no & revision status.
Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as per
timely and confidential manner. procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as per
retention period. procedure
5.2 Management Responsibility
Does the Top Management Signed copy of
witness signed copy
Quality Policy available.
Does People aware about conent of Quality
Ask any 2 People & write down details
Policy.
Does department objectives are communicated,
witness signed copy of objectives and updation ask
understood, and maintained throughout
any 2 people understanding
organization
Verify any 2 Targets for the same and write down the
Check Quality Targets are taken based on the
details.(PM Plan V/s Actuals,M/c
Past Performance of the company.
Breakdowns/MTBR/MTTR)
Check Objectives are regularly monitored and
Does Objectives are regularly monitored and
updated based on target v/s actual(PM Plan V/s
updated based on target v/s actual.
Actuals,M/c Breakdowns/MTBR/MTTR)
Does function wise job description available. Check Job description for any 2 people
5.3 Organizational chart
Does Organizational chart exists which reflectsCheck for any 2 people for their working & reporting
the current reporting structure structure.
Does function wise job description defined. Check Job description for any 2 people
Check People are understood about induviual Job
Does People are understood about induviual Job
Responsilities.Cross Check by interviw method for any
Responsilities
2 people.
9.3 Management Review
Does Supporting data available for MRM review Check objectives with trends & Actions available if
function. objectives are not met.
7.2 Human resource
Does KRA defined for employees. Check KRA for any 2 people.
Does Competancy matrix defined for each
Check Competancy matrix any 2 employee
employee.
6.1.2.3 Check Contigency plan for the Key Equipment failure
Does Contingency Plan available. &Utility interruption,M/c,labour,Server Data/
Connectivity,Natural Calamity.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
Check Validation or test Plan for defined Contigencies
Is Contingency frequently validated and check for Records.

7.1.4 Work Environment

Check safety instructions are followed at moulding
Does Safety procedures/WI are fully developed
m/c's,assembly lines,tool loading/unloading,material
and implemented on the shopfloor.
shifting
Check M/c guards and lockout devices are in place
Does M/c safety are identified and followed.
and functioning.
Does Safety Alaram are available. Check Fire alarm system is place and working.
Does Emergency Doors available & marked. Exit doors are clearly marked and lock from the inside.

Check Acceptable lighting is found in all areas-verify

Does required lighting is made available. 01 sample on Production/Assembly work station and
01 in Final Inspection table and record the same.

8 operational Control
8.5.1.5 Check/Calibration/Maintenance

Check 1)Annual Maintenance plan covering all m/c's &

fixtures.2)Annual maintenance plan frquency is made
Does System defined to assure working condition
based upon the earlier results.3)PM done & due date
of Machines/Fixtures through regular checks
on each M/c.Take 01 M/c & 01 fixture and cross check
above points & records the same.

PM Checksheet must be simple & clear for what to

check,How to Check and Which inspection equipment
Does Standard PM Checksheet defined.
to be used.Cross verify recent 01 each for M/c &
fixture PM done reports.
Ask for Master list of Critical spare parts with
Does System defined to Maintaine critical spare minimum,maximum stock level defined.Take out any 2
list. parts & cross plan V/s actual stock and what is the
mechanism to re order level.
Check how the bought tooling acceptance made
Does Bought Tooling Acceptance Plan available. based application -take any 2 tools & check how to
make application and acceptance.
Ask for M/c Calibration Plan V/s Actual reports. 1)Take
any 2 m/c's and check the reports write down dates
Does System defined to Assure Calibration Plan with details.2)Verify Each machine & fixtures are
is followed. identified by unique number for tracebility.3)Calibration
& due dates are mentioned on each machine &
fixtures with clear visibility.
Check Time base maintenance and condition base
maintenance(TBM/CBM) plan is prepared followed for
part replacement those are wear based on knowledge
Does System of wear part replacement is defined & past experience.Take any 2 parts and check what
and followed. frequency defined and when part was replaced review
last replacement plan V/s actual.

10.3 Continual improvement

List of cont. Improvement project Check list of improvements projects & status.
Corrective action/Preventive action
Does Corrective & Preventive Actions are taken Check previous audit NC reports and verify CAPA with
10.2 for Previous audit NC's objective evidances
Does Relevant documents are updated for CAPA Check relevant documents/records are updated and
& HD done. HD done on similar process/products.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee Sign. Of Auditor

 47 10 37
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - TOOL MAINTENANCE 0 0 0 Page No.
0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Does Standard Procedures avaialble for Tool Check Documented Procedures are defined for Tool
Maintenance. Maintenance.
Has risk identified for Tool Room process risk assessment
has action plan avaialable for risk mitgiation action plan
Control of Documents/Records
Is standard procedure available for control of Check Master list of all controlled documents and the
documents & records. revision level are available.
7.5
Take any 2 documents or records and cross check
Does Master list of all controlled documents and
with VQS master list for doc no,rev no & rev date.(PM
the revision level are available.
Plan,Critical Spare list,list of Tools,Tool History Card).

Does Current documents are available and readily Ask for any 2 documents & check retraival time(PM
accessible in all appropriate areas. Plan,Critical Spare list,list of Tools,Tool History Card).

Is standard procedure defined for handling Ask for any 2 persons regarding awareness of the
obsolete documents. same.writedown procedure no & revision status.
Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as per
timely and confidential manner. procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as per
retention period. procedure
5.2 Management Responsibility
Does the Top Management Signed copy of
witness signed copy
Quality Policy available.
Does People aware about conent of Quality
Ask any 2 People & write down details
Policy.
Does department objectives are communicated,
witness signed copy of objectives and updation ask
understood, and maintained throughout
any 2 people understanding
organization
Verify any 2 Targets for the same and write down the
Check Quality Targets are taken based on the
details.(PM Plan V/s Actuals,M/c
Past Performance of the company.
Breakdowns/MTBR/MTTR)
Check Objectives are regularly monitored and
Does Objectives are regularly monitored and
updated based on target v/s actual(PM Plan V/s
updated based on target v/s actual.
Actuals,M/c Breakdowns/MTBR/MTTR)

Does function wise job description available. Check Job description for any 2 purchase people
5.3 Organizational chart
Does Organizational chart exists which reflectsCheck for any 2 people for their working & reporting
the current reporting structure structure.
Does function wise job description defined. Check Job description for any 2 people
Check People are understood about induviual Job
Does People are understood about induviual Job
Responsilities.Cross Check by interviw method for any
Responsilities
2 people.
9.3 Management Review
Does Supporting data available for MRM review Check objectives with trends & Actions available if
function. objectives are not met.
7.2 Human resource

Does KRA defined for employees. Check KRA for any 2 people.
Does Competancy matrix defined for each
Check Competancy matrix any 2 employee
employee.
6.1.2.3 Check Contigency plan for the Key Equipment failure
Does Contingency Plan available. &Utility interruption,M/c,labour,Server Data/
Connectivity,Natural Calamity.
Sec No Checkpoints What to Check 0 1 2 Observation Status
Check Validation or test Plan for defined Contigencies
Is Contingency frequently validated and check for Records.

7.1.4 Work Environment

Does Safety procedures/WI are fully developed Check safety instructions are followed during tool
and implemented on the shopfloor. storage,tool loading/unloading,maintenance,,etc
Check M/c guards and lockout devices are in place
Does M/c safety are identified and followed.
and functioning.
Does Safety Alaram are available. Check Fire alarm system is place and working.

Does Emergency Doors available & marked. Exit doors are clearly marked and lock from the inside.
Check Acceptable lighting is found in tool
Does required lighting is made available.
maintenance.

8.5.1.6 Tool Maintenance

Check 1)Annual Maintenance plan covering all
moulds2)Annual maintenance plan frquency is made
Does System defined to assure working condition
based upon the earlier results.3)PM done & due date
of Tools(moulds)through regular checks
on each tool.Take 02 moulds and cross check above
points & records the same.
PM Checksheet must be simple & clear for what to
check,How to Check and Which inspection equipment
Does Standard PM Checksheet defined.
to be used.Cross verify recent 01 each for M/c &
fixture PM done reports.
PM Checksheet must be updated after any
changes/modifications done after any actions taken
Does PM Checksheet updated Whenever
during PM or Breakdown of the tools.Take any 2 BD
Changes happened.
analysis & Cross Verify for documents updations like
PM checksheet/History card..etc.
Ask for Master list of Critical spare parts with
Does System defined to Maintaine critical spare minimum,maximum stock level defined.Take out any 2
list. parts & cross plan V/s actual stock and what is the
mechanism to re order level.
Check how the bought tooling acceptance made
Does Bought Tooling Acceptance Plan available. based application -take any 2 tools & check how to
make application and acceptance.

Check Time base maintenance and condition base

maintenance(TBM/CBM) plan is prepared followed for
Does System of wear part replacement is defined part replacement those are wear based on knowledge
and followed. & past experience.Take any 2 parts and check what
frequency defined and when part was replaced review
last replacement plan V/s actual.

10.3 Continual improvement

List of cont. Improvement project Check list of improvements projects & status.
Corrective action/Preventive action
Does Corrective & Preventive Actions are taken Check previous audit NC reports and verify CAPA with
10.2 for Previous audit NC's objective evidances

Does Relevant documents are updated for CAPA Check relevant documents/records are updated and
& HD done. HD done on similar process/products.
** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee Sign. Of Auditor

 39 8 31
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - STORE 0 0 0 Page No.
0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Does Standard Procedures avaialble for storage, Check Documented Procedures are defined for
handling & preservation storage, handling & preservation.
Has risk identified for Stores process risk assessment
has action plan avaialable for risk mitgiation action plan
Control of Documents/Records
Is standard procedure available for control of Check Master list of all controlled documents and
documents & records. the revision level are available.
7.5 Take any 2 documents or records and cross
Does Master list of all controlled documents and check with VQS master list for doc no,rev no & rev
the revision level are available. date.(goods receipt note,Discrepancy Note,FIFO
guideline ).
Ask for any 2 documents & check retraival
Does Current documents are available and readily time(goods receipt note,Discrepancy Note,FIFO
accessible in all appropriate areas. guideline ).
Ask for any 2 persons regarding awareness of the
Is standard procedure defined for handling same.writedown procedure no & revision status.
obsolete documents.

Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as
timely and confidential manner. per procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as
retention period. per procedure
5.2 Management Responsibility
Does the Top Management Signed copy of
witness signed copy
Quality Policy available.
Does People aware about conent of Quality Ask any 2 People & write down details
Policy.
Does department objectives are communicated, witness signed copy of objectives and updation
understood, and maintained throughout ask any 2 people understanding
organization
Verify any 2 Targets for the same and write down
Check Quality Targets are taken based on the the details(Min/Max stock,GRN clearance)
Past Performance of the company.

Does Objectives are regularly monitored and Check Objectives are regularly monitored and
updated based on target v/s actual. updated based on target v/s actual
Check Job description for any 2 purchase people
Does function wise job description available.
5.3 Organizational chart
Does Organizational chart exists which reflects Check for any 2 people for their working &
the current reporting structure reporting structure.
Does function wise job description defined. Check Job description for any 2 people
Sec No Checkpoints What to Check 0 1 2 Observation Status
Check People are understood about induviual Job
Does People are understood about induviual Job Responsilities.Cross Check by interviw method
Responsilities for any 2 people.
 Sec No Checkpoints What to Check 0 1 2 Observation Status
9.3 Management Review
Does Supporting data available for MRM review Check objectives with trends & Actions available
function. if objectives are not met.
7.2 Human resource

Does KRA defined for employees. Check KRA for any 2 people.
Does Competancy matrix defined for each Check Competancy matrix any 2 employee-
employee. Technicians & Supervisors
8.5.4 Material & Part Receiving
Take list of approved packaging standard
Does Approved packaging Standard available for projectwise or customer wise and cross check
all BOP Parts with sign off from suppliers. standard packaging used and Sign off sheet
available.
Go to incoming BOP/RM storage area and take 2
Does System available for identifying incoming samples & check for Part information like Part
lots. Name,Part No,Supplier Name,Manufacturing
date,shift,Qty,etc.

Go to incoming BOP/RM storage area and take 2

Does System available for identifying Inspection
samples & check for Part inspection OK lot
status for incoming parts.
indication(label with inspection date & OK stamp)

Does Std. storage Guidelines are defined for BOP

a
& RM
Go to the BOP/RM incoming store and check
Does incoming Parts Storage locations are locations for Parts waiting for inspection,inspected
defined. Ok Parts,Parts under development and slow
moving parts.

Go to the BOP/RM incoming store and check any

Does FIFO system defined.
2 parts are stored as per FIFO guidelines.

Does Std. Procedure available for Storage of RM

a
& BOP
10.3 Continual improvement
List of cont. Improvement project Check list of improvements projects & status.
Corrective action/Preventive action
Does Corrective & Preventive Actions are taken
Check previous audit NC reports and verify CAPA
for Previous audit NC's with objective evidances
10.2
Check relevant documents/records are updated
Does Relevant documents are updated for CAPA and HD done on similar process/products.
& HD done.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:
 39 9 30
Varroc Polymers PVT. LTD. 0 1 2 Doc No: VQS/CQA/CHL/24
VPPL Varroc Quality System 0 0 0 Rev. No: / Date 03 / 30.01.2018
Title : - Internal Audit Check Sheet - DISPATCH 0 0 0 Page No.
0%
Sec No Checkpoints What to Check 0 1 2 Observation Status
4.4/6.1 Quality Management System
Does Standard Procedures avaialble for FG Check Documented Procedures are defined for
Storage and dispatch. FG Storage and dispatch.
Has risk identified for FG Dispatch process risk assessment
has action plan avaialable for risk mitgiation action plan
Control of Documents/Records
Is standard procedure available for control of Check Master list of all controlled documents and
documents & records. the revision level are available.
7.5
Take any 2 documents or records and cross
Does Master list of all controlled documents and check with VQS master list for doc no,rev no & rev
the revision level are available. date.
Does Current documents are available and readily Ask for any 2 documents & check retraival time.
accessible in all appropriate areas.
Ask for any 2 persons regarding awareness of the
Is standard procedure defined for handling same.writedown procedure no & revision status.
obsolete documents.

Obsolete documents are being destroyed in a Ask for any 2 Obsolete documents & destroyed as
timely and confidential manner. per procedure.
Does Records are retained as per defined Take any 2 records and check-retention made as
retention period. per procedure
5.2 Management Responsibility
Does the Top Management Signed copy of
witness signed copy
Quality Policy available.
Does People aware about conent of Quality Ask any 2 People & write down details
Policy.
Does department objectives are communicated, witness signed copy of objectives and updation
understood, and maintained throughout ask any 2 people understanding
organization
Verify any 2 Targets for the same and write down
Check Quality Targets are taken based on the the details(Min/Max stock,(Dispatch Plan V/s
Past Performance of the company. Actual,Premium Fright)
Check Objectives are regularly monitored and
Does Objectives are regularly monitored and updated based on target v/s actual
updated based on target v/s actual.

Check Job description for any 2 purchase people

Does function wise job description available.
5.3 Organizational chart
Does Organizational chart exists which reflects Check for any 2 people for their working &
the current reporting structure reporting structure.
Does function wise job description defined. Check Job description for any 2 people
Check People are understood about induviual Job
Does People are understood about induviual Job Responsilities.Cross Check by interviw method
Responsilities for any 2 people.
9.3 Management Review
Does Supporting data available for MRM review Check objectives with trends & Actions available
function. if objectives are not met.
7.2 Human resource
Does KRA defined for employees. Check KRA for any 2 people.
Does Competancy matrix defined for each
Check Competancy matrix any 2 employee.
employee.
Sec No Checkpoints What to Check 0 1 2 Observation Status
6.1.2.3
Check Contigency plan for the Key Equipment
Does Contingency Plan available. failure &Utility interruption,labour,Server Data/
Connectivity,Natural Calamity,etc.

Check Validation or test Plan for defined

Is Contingency frequently validated Contigencies and check for Records.

8.5.4 Control of Delivery Process/Preservation of product

Go to the FG area and verify1) Partwise location
matrix is available and cross verify any 2 parts as
Does Standard Procedure available for Storage per lacation matrix.2)Ok tags available on each
of Finished goods. box/trolley/dunnages as per actual.3)Check no
mix up of different parts.
Go to the final Packing are and Check Pictorial
Does Standard Work Instruction available for packaging work instruction and packaging
Packing. equipment available as per customer approved
packaging standard
Storage of Work in Process/Finished parts
Go to the WIP & FG Storage area and check
1)location is identified clarly by drawing lines on
floor or display boards and area bound by
chains/gates.2)Maximum Stacking heights are
Does Standard Storage guidelines are defined for
defined for each area & limits are clearly
WIP & FG.
visible.3)Storage area is free from dust & dirt and
prevent from Rain & wind to avoide outside
environment for any damages.

Check 1) Responsibility defined for Storage &

Parts movement process.2)manual errors avoided
Does FIFO System defined for FG & WIP Parts. by using computer entry for FIFO.3)defined
partwise storage area and avoide mix up of
parts.4)Prevention made for stock between two
processes
10.3 Continual improvement

List of cont. Improvement project Check list of improvements projects & status.

Corrective action/Preventive action

Does Corrective & Preventive Actions are taken Check previous audit NC reports and verify CAPA
for Previous audit NC's with objective evidances
10.2
Does Relevant documents are updated for CAPA Check relevant documents/records are updated
& HD done. and HD done on similar process/products.

** NC : Portion of Standard not followed / Requirements consistently not followed. Number of minor non conformities against one requirement can be treated as Major NC.
OFI : Observations that help for improvements in system.
OK : Fulfulling completely all standard requirements.
Rating Criteria:
Major NC = Rating "0" , Minor NC= Rating "1", OK=Rating "2"
Total Score:

Sign. Of Auditee Sign. Of Auditor