10 - Depreciation - 10.28
10 - Depreciation - 10.28
Study Dossier
Depreciation
Sanjay K. Welkins
Chapter - 10
Meaning of Depreciation
Depreciation is a permanent, continuous and gradual shrinkage in the book value of a fixed asset. It is the
fall in the quality or value of a fixed asset through physical wear and tear due to use or passage of time or
from any other cause. Depreciation takes place irrespective of regular repairs and maintenance. As the
asset is used for business purpose, the annual loss in the value of the asset is like any other expenditure.
Hence, the cost of fixed assets has to be written off over its useful economic life as a loss.
Thus, depreciation is a process of allocating the cost of a fixed asset over its estimated useful life in a
rational and systematic manner.
Definition of Depreciation
The Institute of Charted Accountants of India has defined depreciation as “a measure of the wearing out,
consumption or other loss of value of a depreciable asset arising from use, effluxion of time or
obsolescence through technology and market changes. Depreciation is allocated so as to charge a fair
proportion of depreciable amount in each accounting period during the expected useful life of the asset.
Depreciation includes amortisation of assets whose useful life is predetermined.”
Depreciation Accounting has been defined by the American Institute of Certified Public Accountants as “ a
system of accounting which aims to distribute the cost or other basic value of tangible capital assets less
salvage (if any) over the estimated useful life of the unit (which may be a group of assets) in a systematic
and rational manner. It is a process of allocation and not of valuation.”
Characteristics of Depreciation
The following are the important characteristics of depreciation:
(i) Depreciation refers to a permanent, continuous and gradual decrease in the utility value of a fixed
asset and it continues till the end of the useful life of the asset.
(ii) Depreciation is a charge against profit (i.e. revenue earned) for a particular accounting period.
(iii) Depreciation is always computed in a systematic and rational manner since it is not a sudden loss.
(iv) Depreciation is a process of allocation of expired cost and not of valuation of fixed assets.
(v) Whatever method for calculating depreciation is followed, the exact amount of depreciation can never
be calculated, and it can only be estimated.
(vi) Depreciation is caused due to physical factors and functional factors.
(vii) The fundamental objectives of depreciation are - (a) to maintain the nominal capital invested in fixed
assets, and (b) to allocate the expired portion of the cost of fixed assets over a number of accounting
periods.
(viii) Depreciation is must, i.e. it always takes place whether the asset is carefully handled or neglected.
(ix) If the market value of a fixed asset is fluctuating, the same does not affect the amount of depreciation
so made on the respective assets.
(x) Depreciation is calculated in respect of fixed assets only, i.e. plant, machinery, furniture etc.
(xi) Total depreciation cannot exceed its depreciable value or original cost where the scrap value is nil.
Causes of Depreciation
(i) Physical Wear and Tear Resulting from Use: Tangible fixed assets like, machinery, buildings, furniture
etc. get worn out or torn out on account of friction, strain, weathering, intensity of use, chemical reaction,
handling etc. This is the most important cause of charging depreciation in respect of such assets which
are in constant use.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 3
(ii) Physical Deterioration Resulting from Atmospheric Exposure: Number of assets deteriorates for being
continually exposed nature.
(iii) Passage of Time: A machine also becomes potentially useless by the passage of time. It is so even if
the machine is kept continuously idle.
(iv) Depletion: Wasting assets such as mines and quarries lose their value because they get exhausted
on account of continuous extractions.
(v) Obsolescence: Sometimes an asset becomes useless because of technical changes within the
industry, technical progress in other industries, changes in tastes and habits of consumers, changes in
supply and locations of natural resources etc.
Objectives of Providing Depreciation
The objectives of providing depreciation are as follows:
(i)To ascertain the correct profit: When a particular asset is used for earning the income of the
business, the depreciation in the value of assets should be deducted from the income in order to calculate
the correct and real profit of the business.
(ii) To present true financial position: In order to show the true financial position of the business in the
balance sheet, it is necessary that assets must be shown at their true values after deducting reasonable
depreciation. If depreciation is not provided, the assets will be overstated in the financial statements and it
will be against sound business principles.
(iii) To make provision for replacement of assets: Since depreciation is a non-cash expense, the amount
charged can be kept separately and utilised for the replacement of the fixed asset after the expiry of the
useful life of the asset.
(iv) To ascertain the proper cost of the product: In order to ascertain the cost of production, it is necessary
to charge depreciation as an item of cost of production.
(v) To maintain the capital invested in the cost of the asset intact in the business so that it can be
reinvested in profit earning process.
(vi) To derive maximum tax benefit.
(vii) To meet the legal requirements: In the case of joint stock companies, it is necessary to charge
depreciation on fixed assets before declaring dividends.
When a fixed asset is purchased, it is recorded in the books of accounts at its original cost. But, the fixed
asset is used to earn revenues for a number of accounting periods in future with the same acquisition
cost until the concerned fixed asset is sold or discarded. It is therefore, necessary that a part of the
acquisition cost of the fixed asset is treated or allocated as an expense in each of the accounting periods
in which the asset is used. This allocation of cost in the form of an expense is known as depreciation in
accounting.
Suppose, a business purchases a machinery for Rs. 1,00,00,000 and after using it for five years, it is sold
for Rs. 20,00,000. The cost of the machinery used in the business is Rs. 80,00,000 (100,00,000 –
20,00,000). This cost must be allocated as an expense of the business at the rate of Rs.16,00,000
(80,00,000 ÷ 5 ) for each of five accounting periods in which the machinery has been used to earn
revenues. This Rs. 16,00,000 charge as expense is called accounting concept of depreciation.
It is the cost for the services obtained from the use of the asset in the same manner as the cost of wages,
rent, etc. Depreciation is the expense charged to profit and loss account before arriving at the net profit
for the year. In other words, the cost of fixed asset in the form of depreciation has to be matched against
the revenues of the years over which the asset is used.
Thus, in accounting, depreciation means apportionment or allocation of the cost of the fixed asset over its
useful life. Its aim is to spread over and allocate or distribute the cost of the fixed asset to the years of its
use and charge the depreciable cost to profit and loss account before arriving at the profits of each of the
accounting periods in which the fixed asset utilized.
JOURNAL ENTRIES
(1) WHEN THE DEPRECIATION IS DIRECTLY CHARGED TO ASSET ACCOUNT:
Depreciation Account Dr.
To Asset Account
The asset account in this case appears at its reduced value in the balance sheet i.e.
Cost or book value XXX
Less: Depreciation for the accounting period. XXX
Depreciation expense is transferred to the debit of profit and loss account.
Profit and Loss Account Dr.
To Depreciation Account
(2) WHEN PROVISION FOR DEPRECIATION ACCOUNT IS OPENED:
For charging depreciation:
Depreciation Account Dr.
To Provision for Depreciation Account
For transferring depreciation expense to Profit and Loss Account:
Profit and Loss Account Dr.
To Depreciation Account
In this method, the asset account is not affected by the amount of depreciation and the value of asset
appears in the ledger and the balance sheet at its original cost. The amount of depreciation written off is
accumulated in provision for depreciation account.
When the asset is sold or discarded or exchanged for a new asset, the total accumulated depreciation for
that asset in the provision for depreciation account is transferred to that asset account by the following
journal entry. Provision for Depreciation A/c Dr.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 5
Methods of Depreciation:
ADVANTAGES
It is a simple and easy method.
The value of the asset can be completely written off, i.e. the value can be reduced to zero its
estimated scrap value.
This method can be applied where asset gets depreciated because of effluxion of time like
furniture, equipments, patents, leasehold etc.
There is no change either in the rate or amount of depreciation over the useful life of the asset.
The value of the asset each year in the balance sheet is reasonably fair.
DISADVANTAGES
The assumption that the asset shall be equally useful throughout its life seems to be
illogical.
It does not take into account the effective utilization of the asset.
Even though the asset is used uniformly from period to period, the total charge for the use of the
asset keeps on increasing every year.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 6
This is because cost of repairs in each subsequent year rises though equal amount of
depreciation is written off every year.
Question - 1
Green India Limited acquired a machinery on 1st July 2015 at a cost of Rs. 90,000 and spent Rs. 10,000
for its installation. The firm writes off depreciation at 10% per annum on the original cost every year. The
st
books are closed on 31 March every year. Show Machinery Account and Depreciation Account for three
years.
Rate of Depreciation = 1 – n
Where, n = life of the asset in years.
ADVANTAGES / DISADVANTAGES
– It is a simple and easy method. – It is difficult to determine an appropriate rate of depreciation.
– Every year, there is an equal burden for using the asset. This is because depreciation goes on
decreasing every year whereas cost of repairs increases.
– The value of the asset cannot be brought down to zero.
– The obsolescence problem is given due care since major part of the depreciation is charged in earlier
years and the management may find it easy to replace the asset.
– Depreciation is neither based on the use of the asset nor distributed evenly throughout the useful life of
the asset.
– Income tax authorities recognize this method.
– All items including additions are added together and depreciated at the same rate.
Question - 2
R-99 Limited acquired machinery on 1st July 2015 at a cost of Rs. 90,000 and spent Rs. 10,000 for its
installation. The firm writes off depreciation at 10% per annum on diminishing balance method. The books
st
are closed on 31 March every year. Show Machinery Account and Depreciation Account for three years.
Question - 3
A company purchased 3 years, lease on 1st April, 2015 for Rs. 50,000. It is decided to provide for the
replacement of the lease at the end of 3 years by setting-up a depreciation fund. It is expected that
investment will fetch at 12% p.a. Sinking fund tables shows that Rs. 0.296349 invested each year will
produce Rs.1 at the end of 3 years at 12% per annum. The investments are sold for Rs. 28,500.
Give Lease Account, Depreciation Fund Account and Depreciation Fund Investments Account.
Question - 4
On 1st April 2014, L-88 Ltd., purchased a machine for Rs. 1,10,000 and spent Rs. 6,000 on its
installation. The expected life of the machine is 4 years at the end of which the estimated scrap value will
be Rs. 16,000.
Desiring to replace the machine on the expiry of its life, the company establishes a sinking fund.
Investments are expected to realize at 12% interest.
On 31st March, 2018, the machine was sold off as scrap for Rs. 18,000 and the investments were
realised at 5% less than the book value. On 1st April, 2018, a new machine was installed at a cost of Rs.
1,25,000, Sinking fund tables show that Re. 0.2092 invested each year will produce Re. 1 at the end of 4
years at 12%. Show the necessary ledger accounts in the books of L - 88 Ltd. for all the years.
Question - 5
Y-77 limited purchases a lease for 3 for years for Rs. 60,000 on 1.4.2015. It decides to provide for its
replacement by means of an insurance policy for Rs. 60,000. The annual premium is Rs. 19,000. On
1.4.2018, the lease is renewed for a further period of 3 years for Rs. 60,000. You are required to show
necessary ledger accounts.
Books are closed on 31st March every year.
7. Annuity Method
The annuity method considers that the business besides losing the original cost of the asset also loses
interest on the amount used for buying the asset, which would have been earned in case the same
amount would have been invested in some other form of investment. Thus, this method takes into
account the interest factor. The amount of interest is calculated on the book value of the asset in the
beginning of each year. The amount of depreciation is uniform and is determined on the basis of annuity
table.
Journal Entries
(i) On purchase of the asset:
Asset Account Dr.
To Bank
(ii) For charging interest on asset:
Asset Account Dr.
To Interest Account
(iii) For charging depreciation:
Depreciation Account Dr.
To Asset Account
(iv) For transfer of Interest Account to Profit and Loss Account:
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 12
Question - 6
G- 55 firm purchased a lease-hold property on 1st April 2018 for 5 years at a cost of Rs. 5,00,000. It
decided to write off the lease by annuity method presuming the rate of interest at 14%. The annuity table
shows that annual amount necessary to write off Rs. 1 in 5 years at 14% is Rs. 0.291284. Show the lease
account for 5 years.
Calculations to be made to the nearest rupee.
This method is similar to reducing balance method explained above except that the rate of depreciation is
double the straight line rate. Allowance for scrap value of the asset should not be allowed.
Advantages:
The total cost of the asset is evenly spread over the economic life of the asset and such annual
charge includes cost of depreciation and repairs.
Initially, the depreciation charged is more compared to subsequent years. This is advantageous
since there is considerable tax-saving, demand for funds in the initial year is more and money at
present is more beneficial than money in future.
In the context of present inflationary conditions, it will be appropriate to provide for depreciation on the
replacement cost instead of on the historical cost. This is because of the fact that depreciation is provided
for replacing the asset. Sufficient funds will not be available for replacing an asset at the end of its
serviceable life. If depreciation is provided on the basis of historical cost, there is substantial increase in
the cost of the new asset to replace the old asset. But following difficulties may crop up when
replacement cost system is used:
(a) Estimating replacement cost in advance is difficult.
(b) The method of charging depreciation on the basis of replacement cost is not recognized by income tax
authorities.
(c) The method of charging depreciation on replacement cost during inflationary conditions is preferred
but not during period of falling prices.
(d) According to the Companies Act, depreciation should be charged on the original cost of the asset and
any deficiency or surplus arising due to sale of such asset should be transferred to the profit and loss
account.
(e) Any new asset purchased, with few exceptions, is always of a better quality than the asset replaced.
Hence, it is difficult to calculate the cost of the asset replaced.
These difficulties can be obviated by taking the following steps:
(a) The additional amount required for replacing the asset over and above the original cost of the asset
may be estimated. Every year, an appropriate amount may be transferred from profit and loss account
besides usual depreciation on asset to provide for additional amount required for replacement of the
asset over and above the original cost of the asset. It may be debited to Profit and Loss Appropriation
Account and credited to Replacement Reserve account.
(b) The Replacement Reserve Account may be credited every year with interest at the current rate on the
accumulated balance standing to the credit of the account.
Miscellaneous Questions
Q.7
On 1.4.2010, a firm purchased machinery for Rs.2,00,000. On 1.10.2010; an additional machinery costing
Rs.1,00,000 was purchased. On 1.10.2011, the machinery purchased on 1.4.2010 was sold for
Rs..90,000. On 1.10.2012, new machinery was purchased for Rs.2,50,000 while the machinery
purchased on 1.10. 2010 was sold for Rs.85,000 on the same day.
The firm provides depreciation on its machinery at the rate of 10% per annum on original cost. It closes its
st
books of accounts on 31 of March of each year. Show the machinery account for three accounting years
ending on 31.3.2013.
Answer: loss on sale of machinery purchased on 1.4.2010 Rs.80,000. Gain on sale of machinery
on purchased on 1.10.2010 Rs.5,000.
Q.8
The Ganga transport company purchases 5 trucks at Rs. 10,00,000 each on 1.7.2007. On 1.1.2010 on of
the trucks is involved in an accident and is completely destroyed. A sum of Rs. 400000 is received from
the insurers in full settlement. On the same date, another truck is purchased by the company for Rs.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 15
12,00,000. The company writes off 20 per cent per annum on the straight line method basis and closes its
books every year on 31.March. Give the truck account for two years ending on 31.3.2011.
Balance in truck account Rs. 19,00,000. Loss on sale of truck Rs. 100000.
Q.9
A limited company purchased on 1.1.2008 a second hand machinery for Rs. 12,000 and immediately sent
st
Rs.8,000 on its overhauling. On 1 July in the same year additional machinery costing Rs.10,000 is
purchased. On 1.7.2010 the machinery purchased on 1.1.2008, having become obsolete is sold for
Rs.4,000 and on same date fresh plant is purchased at a cost of Rs.24,000.
Depreciation is provided at the rate of 10% p.a. on original cost on 31.12. of every year. In 2011,
however, the company changes the method of providing depreciation and adopts the method of writing off
15% per annum on the diminishing balance method.
Show the machinery account from 2008 to 2011.
Balance in machinery account on 31.12.2011 Rs 25755. Loss on sale Rs.11000.
Plant Account
1.1.2008 Bank (12,000 + 8,000) 20,000 31.12.08 Depreciation – 2,000 2,500
+ 500
1.7.2008 Bank 10,000 c/d 27,500
30,000 30,0000
Q.10 - Exam- 06
X purchased a second hand machinery on 1.2.2001 for Rs.50,000 and paid Rs. 11,000 for it’s over
hauling and Rs. 5,000 for its installation which was completed by 31.3.2001. The company provides
depreciation on its machinery at 15% on diminishing balance method from the date it was put to use and
st
closes its books on 31 of December every year. On 1.10.2002, a repair work was carried out on the
machine and Rs. 5,000 were paid for the same. The machine was sold on 31.10.2003, for a sum of Rs.
11,000 and an amount of Rs. 1,000 was paid as dismantling charges. Prepare machinery account from
2001 to 2003.
Answer : loss on sale Rs. 33566.
1.2.2001 Bank 50,000 31.12.01 Depreciation – 15% 7,425
of 66,000 for 9
months
31.3.2001 Bank 16,000 c/d 58,575
66,000 66,000
Key Notes :
Repairs cost is not capitalised since it is a routine expense.
Cost of dismantling has been deducted from sale price for calculating loss on sale of machine
Q. 11
Neha limited purchased a machine on 1.1.2000 for Rs. 1,60,000 and spent on its over- hauling Rs.
40,000. Another machine was purchased on 1.7.2000 for Rs. 80,000. On 1.7.2002, the machine
purchased on 1.1.2000 was sold for Rs. 1,00,000. On the same date another machine was purchased for
Rs. 30,000 and was installed on 30.9.2002.
Under the existing practice, the company provides depreciation at 10% on original cost. However, from
2003, it was decided to adopt written down value method and to charge depreciation at the rate of 15%
per annum.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 17
Prepare Machinery account in the books of Neha limited from 2000 to 2003.
Answer : Balance in machinery account Rs. 69983. Loss on sale Rs. 50000
Books of Neha limited
Machinery Account
1.1.2000 Bank (1,60,000 + 2,00,000 31.12.00 Depreciation – 24,000
40,000) 20,000 + 4,000
1.7.2000 Bank 80,000 c/d 2,56,000
2,80,000 2,80,000
1.10.03 Machinery Disposal a/c 15,520 1.1.03 Bal. b/d (notes) 61,500
1.10.03 Dep. a/c 4,320
1.12.03 Bal c/d 68,740 31.12.03 Dep. a/c 18,440
10,240
+5,700+,2,500
42,520 42,520
Q - 13
A purchased a machinery on 1.1.2000 for Rs. 1,94,000 and spent Rs. 6,000 on its erection. On 1.7.2000
additional machinery was purchased for Rs. 1,00,000. On 1.7.2002, the machinery purchased on
1.1.2000 having become obsolete, was sold for Rs. 1,00,000 and on the same date yet another
machinery was purchased at a cost of Rs. 1,50,000. Depreciation was provided for annually on 31sr
December at the rate of 10% per annum on the original cost of machinery.
No depreciation need be provided when machinery is sold or auctioned for that part of the year in which
such sale or auction takes place. But for the above depreciation shall be provided on time basis. In 2003,
however, A changed this method of providing depreciation and adopted the method of writing off 15% p.a.
on the written down value on the balance as appeared in machinery account on 1.1.2003. Show the
machinery account for the calendar years 2000 to 2003.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 19
Q -15
X and Company purchased a machine for Rs.1,60,000 on 1.4.2015. On 1.10.2016 another machine was
purchased for Rs. 104,000. On 1.10.2017, first machine was sold for Rs. 1,20,000. On the same date,
another machine was purchased for Rs. 1,00,000. On 1.10.2018 the second machine was sold for Rs.
st
92,000. Rate of depreciation was 10% on original cost annually on 31 March. In 2018, the method of
charging depreciation was changed to diminishing balance method, the rate being 15%.
Prepare Machine account for the years ending 31.3.2016, 2017, 2018 and 2019.
Balance in Machinery a/c Rs. 78,625, loss on sale of first machine Rs. Nil, gain on sale of second
machine Rs. 14,320.
Since life of the machinery has increased by 2 years it means 5 years are still remaining.
So depreciation on Revised cost shall have to computed for 12-13
Revised cost means written down value of machine as at 31.03.12 + Modifications made
= (5,40,000 -2,16,000) + 20,000 = 3,84,000
MCQ
9. The permanent, continuing and gradual shrinkage in the book value of a fixed asset is called _______.
A. depreciation .
B. appreciation.
C. reduction.
D. computation.
Answer: A
B. temporary basis.
C. daily basis.
D. monthly basis.
Answer: A
17. Estimated sale value of the asset at the end of its economic life is known as _____.
A. purchase value.
B. market value.
C. written down value.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 23
D. residual value.
Answer: D
19. If the asset is sold, the provision for depreciation relating to the asset sold is transferred to _______.
A. asset account.
B. liability account.
C. P & L account.
D. trading account.
Answer: A
20. The asset account appears in the books at original cost when a ______.
A. P & L account is maintained.
B. balance sheet is maintained.
C. provision for depreciation account is maintained.
D. provision for depreciation account is not maintained.
Answer: C
21. The value of asset can be reduced to zero under this method _____.
A. straight line method .
B. written down value method.
C. annuity method.
D. depreciation fund method.
Answer: A
22. The balance in the asset account will not be reduced to zero under this method _____.
A. straight line method .
B. written down value method.
C. annuity method.
D. depreciation fund method.
ANSWER: B
Answer: B
24. Under which method of depreciation, the earlier year of the life of the asset, profits are more _____.
A. straight line method.
B. written down value method.
C. annuity method.
D. depreciation fund method.
Answer: A
26. If debit side of receipt and payment account exceeds credit, it represents __________.
A. Cash at bank
B. Bank overdraft
C. Deficit balance
D. Surplus balance
Answer: A
27. Diminishing balance method is also called _________.
A. written down value method .
B. annuity method.
C. depreciation fund method.
D. Fixed installment method.
Answer: A
28. Under annuity method the amount of depreciation is found out from _____.
A. log tables.
B. sinking fund tables.
C. annuity tables.
D. present value tables.
Answer: C
30. Under depreciation fund method, the amount of depreciation is calculated with reference to
________.
A. log tables
B. sinking fund tables
C. annuity tables
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 25
34. A company purchased a vehicle for Rs.6000. I will be used for 5 years and its residual value is
expected to be Rs.1000. What is the annual amount of deprecation using straight line method of
depreciation?
A. Rs.3000
B. Rs.2000
C. Rs.1000
D. Rs.3300
Answer: C
36. A fixed asset was bought for Rs.5000. Its accumulated depreciation is Rs.3000 and rate of
depreciation is 20%. Calculate its depreciation expenses for the current accounting period using reducing
balance method?
A. Rs.600
B. Rs.500
C. Rs.750
D. Rs.400
Answer: D
37. The difference between the book value at the beginning and at the end (revaluation amount) is
__________.
A. depreciation.
Sanjay K. Welkins’ Lectures on ‘Accounting For Depreciation’ Page - 10. 26
B. appreciation.
C. reduction.
D. computation.
Answer: A