WORKING ON EMAILS

When Was Email Invented:

Ray Tomlinson invented email as we know it in 1971

What makes an email address valid:

A valid email address consists of two main components:

the username and the domain name.
Username (before @) identifies the email address user with a unique
name. Domain name (after @) represents the email provider or
organization hosting the email account.
So, a valid email address follows the

Format: [email protected].
What is email (electronic mail) ?
Email (electronic mail) is the exchange of computer-stored messages from one user to one or
more recipients via the internet. Emails are a fast, inexpensive and accessible way to
communicate for business or personal use. Users can send emails from anywhere as long as
they have an internet connection, which is typically provided by an internet service provider

ईमेल (इलेक्ट्रॉनिक मेल) क्ट्या है?

ईमेल (इलेक्ट्रॉनिक मेल) इटं रिेट के माध्यम से एक उपयोगकर्ाा से एक या अनिक प्राप्तकर्ााओ ं र्क कंप्यूटर-
संग्रनहर् संदेशों का आदाि-प्रदाि है। ईमेल व्यावसानयक या व्यनिगर् उपयोग के नलए संचार करिे का एक र्ेज़,
सस्र्ा और सल ु भ र्रीका है। उपयोगकर्ाा कहीं से भी ईमेल भेज सकर्े हैं जब र्क उिके पास इटं रिेट किेक्ट्शि है,
जो आमर्ौर पर इटं रिेट सेवा प्रदार्ा द्वारा प्रदाि नकया जार्ा है।
The TCP/IP suite of protocols provides a flexible email system that's
built on basic protocols, including Simple Mail Transfer Protocol

SMTP- Simple Mail Transfer Protocol (SMTP) for sending mail,

Post Office Protocol 3 (POP3)- for receiving mail.
Internet Message Access Protocol (IMAP) – IMAP can be used for
receiving mail, as it enables access to email from any device, anywhere.
With POP3, the email message is downloaded from the email service
and stored on the requesting device and can only be accessed using the
same device.
प्रोटोकॉल का टीसीपी/आईपी सइु ट एक लचीली ईमेल प्रणाली प्रदाि करर्ा है जो
सरल मेल रांसफर प्रोटोकॉल सनहर् बुनियादी प्रोटोकॉल पर बिाया गया है।

एसएमटीपी- मेल भेजिे के नलए सरल मेल रांसफर प्रोटोकॉल (एसएमटीपी),

पोस्ट ऑनफस प्रोटोकॉल 3 (POP3)- मेल प्राप्त करिे के नलए।
इटं रिेट मैसेज एक्ट्सेस प्रोटोकॉल (आईएमएपी) - आईएमएपी का उपयोग मेल प्राप्त करिे
के नलए नकया जा सकर्ा है, क्ट्योंनक यह कहीं भी, नकसी भी निवाइस से ईमेल र्क
पहंच सक्षम बिार्ा है।
POP3 के साथ, ईमेल सदं ेश को ईमेल सेवा से िाउिलोि नकया जार्ा है और अिुरोि
करिे वाले निवाइस पर सग्रं हीर् नकया जार्ा है और के वल उसी निवाइस का उपयोग
करके एक्ट्सेस नकया जा सकर्ा है।
The main components of an email message

A mail message transfer agent is software that transfers emails

between the computers of a sender and a recipient.
No two email addresses can be identical,
as each complete address must be unique.
Typically, an email message consists of two main components:
header and body.

• Header
• Body
Header

Each email message comes with a header that's structured

into various fields. These fields contain important information
regarding the sender and the recipient(s). However, the
content of the email header varies, depending on the email
system being used.
Typically, an email header contains the following information:
•Subject. This provides a summary of the message topic and is
displayed in a separate line above the message body. For example, a
subject line might say "Company mission statement" or "Employee
Stock Purchase Plan."

•Sender (From). This field is the sender's email address. A display

name can also be shown instead if it's associated with the email
address. Most email clients fill out this field automatically.

•Date and time received (On). This field shows the local time and date
when the message was composed. It's a mandatory header field that's
filled automatically by most email clients.
•Reply-to. If a user clicks on the Reply button, this field automatically
populates the message with the sender's email address, which now
becomes the "recipient.“

•Recipient (To). This field shows the first and last name of the email
recipient, as configured by the sender.

•Recipient email address. This is the email address of the recipient or

where the message was sent.
•Carbon copy (CC). The carbon copy field includes the email addresses
of the people who need to receive the email but aren't expected to reply.
When a person presses Reply All, all of the CC addresses receive the
response.

•Blind carbon copy (BCC). If a sender doesn't want their recipient to

find out who else received the email, they could use the BCC field to
enter those addresses. The addresses in the BCC list don't receive
responses when someone presses Reply All.

•Attachments. This field contains any files that are attached to the
message.
Body

This is the content of the email.

It may contain anything the user wishes to send, including
text, videos or file attachments. Depending on the email client
used, the email body can be formatted in either plain text
or HTML. While plain text messages can't contain special
formatting or multimedia elements,
 How Does Email Work?
Step 1: Compose an Email
You log in to your email account and write an email using a computer or
phone.
Step 2: Email sent to SMTP Server
When you click “send,” your email goes to a special server called an
“SMTP” server.
Step 3: Email Verification
The SMTP server checks your email to ensure it follows the rules before
sending it.
Step 4: Finding Recipient’s Server
The SMTP server finds the server where the person you sent the email to
has their account.
Step 5: Sending Email using SMTP Protocol
The SMTP server sends your email to that server using something called the
“SMTP protocol.”
Step 6: Server Checks for Spam and Viruses
The server that got your email checks it for spam and viruses before
deciding whether to put it in the person’s email inbox, promotions section,
social section, or spam.
Step 7: Email Delivery to Recipient’s Inbox
The person gets an alert that they have a new email in their inbox, and they
can read it on their computer or phone.
 TERMS USED IN EMAILS
•@ - 'at' - this symbol pronounced as 'at' is common to all email. It separates
the users email name from the domain name where the user receives his or
her email.

•Username / Login ID - the name that you choose to represent your email
address. Normally, you need to username and password to login and check the
email inbox.

•Password - the secret code that you choose to correspond with your
Username. You typically need this to setup an email account or pick up web-
based email.
•Inbox - this is where all of your incoming mail (mail you receive from others) resides.
•Compose - allow you to type in your message before you sent to the recipients.
•Drafts - When you finished creating your message, you can save a draft copy to allow
you sent the email in some other time
•Outbox - this is where all of your completed outgoing mail (the mail you send to
others) resides before you actually send it.
•Sent Items - this is where all of your email goes once you send it to someone else.
•Spam - this is the folder that contains the junk mail that you received.
•Deleted Items / Trash - this is like a recycle bin. Once you delete an email it goes
here. It's like a second chance service....."are you sure you wanted to delete me? Well,
I am here just in case you didn't".
Sending Mail

•Address Book / Contacts - location that you save all your

friends/associates email addresses.
•To: - this is the place to type-in the email address of who you are sending
the mail to.
•From: - this is the email address of who sent you the mail to you.
•CC: - this stands for Carbon Copy. The beauty of email is that I can write
a note, send it to one person (To:), and then CC: it to other people.
•Bcc: - this stands for Blank Carbon Copy.
•Subject - this is the subject of the email.
Receiving Mail

•Reply - this is a function that replies to the person that sent us the mail.
When we reply, the original message that was sent to us is included in
our response. This is handy in case we want to reference something in
the original email.
•Reply to All - this is same as Reply accept for this: If we are one of one
hundred people on the CC: list and want to reply to them all....then we
choose Reply to All.
•Forward - this is a function that allows us to take an email that we have
received and send it to a different person than the one who sent it.
•Attachment - the email can append/add files along with the message. It
can be a program, image, document or whatever. Web-based email
services have the limit of the files size that you can attach.
Popular email sites
Some examples of popular, free email websites include the following:

•Gmail is a free email service provided by Google. Gmail also offers paid
plans for business users that include extra storage, advanced features
and support options.

•Microsoft Outlook is available as part of the Microsoft Office suite and

offers both free and paid versions. Microsoft Outlook works across
several operating systems and devices and provides features such as
deleted email recovery and automatic email organization.
•Yahoo Mail was launched in 1997 and is one of the oldest webmail
clients available. Yahoo Mail is useful for personal emails and comes in
a mobile app version.

•AOL Mail was one of the most popular email services in the past and is
now a part of Verizon Communications. It offers an unlimited mailbox
size and lets users link their AOL Mail to other email accounts, such as
Outlook and Gmail.

•Zoho Mail was launched in 2008 and is part of the Zoho Office Suite.
This email client provides great security and affordable plans for both
personal and business use.
•ProtonMail offers enhanced security and end-to-end encryption. It also
provides features including Proton Calendar and Proton Drive.

•iCloud Mail is a free email address for Apple users and comes
preinstalled on Apple devices. As long as a user has an Apple account,
they can connect to iCloud mail using their Gmail, Yahoo Mail or AOL
email address. ICloud Mail offers each account 5 GB of cloud storage
and additional space can be purchased.
THANK YOU