Grade – X NCERT Solutions

Electronic Spreadsheet (Advanced) Using LibreOffice Calc

Analyse Data using Scenarios and Goal Seek

1. Define the terms

(a) Consolidate function
(b) What-if analysis
(c) Goal seek
Answer:
(a) Consolidate function
Answer:
Consolidate means that to combine a number of things into a single unit. Consolidating of data means that
the process of combining the number of data organised into different sheets into one worksheet or cell.

(b) What-if analysis

Answer:
What-if analysis is a tool that shows how changing one or more values will affect the outcome of set
formulas. It helps to finds what business operations or targets would look like through within a given a range
of various inputs.

(c) Goal seek

Answer:
Goal seek is one of the powerful features of LibreOffice Calc. It is a feature that reverses the usual order for
a formula that is we run a formula to get the result with certain arguments whereas with Goal Seek we work
with the output to see what values were used to get the result.

2. Give one point of difference between

(a) Subtotal and What-if
(b) What-if scenario and What-if tool
Answer:
(a) Subtotal and What-if
Answer:
Subtotals are used to summarize data within a dataset, while What-If scenarios involve creating hypothetical
situations for analysis.

(b) What-if scenario and What-if tool

Answer:
What-If Analysis is the process of changing the values in cells to see how those changes will affect the
outcome of formulas on the worksheet. Three kinds of What-If Analysis tools come with Excel: Scenarios,
Goal Seek, and Data Tables. Scenarios and Data tables take sets of input values and determine possible
results.

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3. Give any two advantages of data analysis tools.
Answer:
1. Informed Decision-Making: Data analysis provides insights that help organizations make evidence-
based decisions, reducing reliance on intuition or guesswork.
2. Identifying Trends and Patterns: By analyzing data, businesses can uncover trends and patterns that
inform strategic planning and forecasting.
3. Improved Efficiency: Data analysis can reveal inefficiencies in processes, allowing organizations to
optimize operations and reduce costs.

4. Name any two tools for data analysis.

Answer:
Scenarios, Goal Seek, and Data Tables.

5. What are the criteria for consolidating sheets?

Answer:
Each column must have a label (header) in the first row and contain similar data. There must be no blank
rows or columns anywhere in the list. Put each range on a separate worksheet, but don't enter anything in
the master worksheet where you plan to consolidate the data.

6. Which tool is used to create an outline for the selected data?

Answer:
You can create an outline of your data and group rows and columns together so that you can collapse and
expand the groups with a single click.
AutoOutline
If the selected cell range contains formulas or references, LibreOffice automatically outlines the selection.
Show Details
Shows the details of the grouped row or column that contains the cursor. To show the details of all of the
grouped rows or columns, select the outlined table, and then choose this command.

Using Macros in Spreadsheet

1. What is a Macro? List any two real life situations where they can be used.
Answer:
A macro is an advanced feature in all software which allows us to record a set of tasks, or commands that
can be easily repeated.
An example of a simple macro is one that enters your address into an open document. You can use macros
to automate both simple and complex tasks. Macros are very useful when you have to repeat the same task
in the same way.

2. List the actions that are not recorded by a macro.

Answer:
Spreadsheet provides a feature called macro in which user can record the commands, tasks or the
activities that needs to be performed regularly in specified order.

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3. How is LibreOffice Macros Library different from my Macros?
Answer:
LibreOffice Macros library is provided by library office and contains modules with pre-recorded macros
and should not be changed whereas My Macros contain macros that we write or add to LibreOffice.

4. Differentiate between predefined function in Calc and Macros as a function

Answer:
Predefined Functions: Macros as a Function
1. Built-in formulas: Already available in the 1. User-defined scripts: Record or write a series
program, like SUM, AVERAGE, COUNT, etc. of commands to automate tasks.

2. Customized functionality: Perform complex

2. Perform specific calculations: Automatically
operations, interact with user inputs, and adapt
execute a particular calculation or operation.
to specific needs.

3. No user input required: Simply enter the 3. User input required: Create and edit macros to
function name and required arguments. suit specific requirements.

4. Fixed functionality: Cannot be modified or 4. Flexible functionality: Can be modified, edited,

customized. or deleted as needed.
Key differences:
Predefined functions perform specific calculations, while macros automate tasks and offer
customized functionality.

5. List the rules that should be kept in mind while naming a macro.
Answer:
1. Use a letter as the first character. (Names aren't case sensitive, but they preserve capitalization.)
2. Use only alphanumeric characters and the underscore character ( _ ). Spaces and other symbols are not
allowed.
3. Use fewer than 255 characters.
4. Avoid names that match Visual Basic or Reflection commands. Or, if you do use a macro name that is the
same as a command, fully qualify the command when you want to use it.
5. Give unique names to macros within a single module. Visual Basic doesn't allow you to have two macros
with the same name in the same code module.

6. Give any one advantage of macros.

Answer:
A macro is a set of instructions or commands that are recorded and saved in a spreadsheet program. It
allows users to automate repetitive tasks and perform them with a single click or shortcut.
1. It saves user's time.
2. Helps in easy calculations for complex problems.
3. Reduces error occurring with repetitive tasks.
4. User can use their names in each macro.

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Linking Spreadsheet Data

1. Name the two ways to link the sheets in a LibreOffice Calc.

Answer:
Hyperlinks can be stored within your file as either relative or absolute.
a) An absolute link will stop working only if the target is moved. It contains the complete URL.
b) A relative link will stop working only if the start and target locations change relative to each other.
For instance, if you have two spreadsheet in the same folder linked to each other and you move the
entire folder to a new location, a relative hyperlink will not break.

2. Differentiate between Relative and Absolute Hyperlink.

Answer:
Relative Hyperlink Absolute Hyperlink
1) Absolute hyperlink always include the domain
1) Relative links only point to a file or a file path
name of the website.
2) Relative hyperlinks will stop working only if the
2) Absolute hyperlinks will stop working only if the
source and target locations change relative to
target is moved.
each other.

3. Write steps to extract a table from a web page in a spreadsheet.

Answer:
To extract a table from a web page and place it in a spreadsheet, you can follow these general steps:
1. Open a Web Browser: Launch your web browser and navigate to the web page that contains the table
you want to extract.

2. Locate the Table: On the web page, locate the table you want to extract. Tables are typically enclosed
within `<table>` HTML tags and consist of rows `<tr>` and columns `<td>` or `<th>`. You may need to right-
click on the table to inspect the HTML structure if you're not sure.

3. Select and Copy the Table: Highlight the entire table (including the opening `<table>` and closing
`</table>` tags) and copy it. You can usually right-click and select "Copy" or use the keyboard shortcut
(Ctrl+C or Command+C on Mac).

4. Open a Spreadsheet Application: Open a spreadsheet application like Microsoft Excel, Google Sheets, or
LibreOffice Calc on your computer.

5. Paste the Table: Click on a cell in the spreadsheet where you want to place the table, and then paste the
table (Ctrl+V).

6. Format the Data (If Necessary): Depending on the web page's formatting, you may need to format the
pasted data. This can include adjusting column widths, setting headers, and applying any necessary
formatting.

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7. Review and Save: Review the extracted table to ensure it's accurate. Make any adjustments if needed.
After verifying, save the spreadsheet to your computer or cloud storage.

4. Write steps to register a data source that is in *.odb format.

Answer:
LibreOffice Calc allows us to link spreadsheet documents with databases and other data sources. The data
source needs to be registered with LibreOffice. Registration is a means to inform LibreOffice about the type
of data source and the location of the file.
To register a data source that is in *.odb format, follow the steps given below.
Step 1: Select Tools --> Options --> LibreOffice Base --> Databases.
The Options - LibreOffice Base-Databases dialog box appears.
Step 2: Click the New button to open the Create Database Link dialog box
Step 3: Enter the location of the database file, or click Browse to open a file browser and select the
database file.
Step 4: Type a name to use as the registered name for the database and click OK. The database is added to
the list of registered databases.
Note : The OK button is enabled only when both fields are filled in.

5. State advantages of extracting data from a web page into spreadsheet.

Answer:
1. Save Cost. Web Scraping saves cost and time as it reduces the time involved in the data extraction task.
2. Accuracy Of Results. Web Scraping beats human data collection hands down.
3. Time To Market Advantage. Accurate results help businesses save time, money, and human labor.

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Share and Review a Spreadsheet
1. Define the terms
(a) Sharing Spreadsheet
(b) Record changes
Answer:
(a) Sharing Spreadsheet:
Sharing spreadsheet allows many users to open the same worksheet / workbook for entering and editing
the data at the same time. This feature enables to share the spreadsheet file with several users and edit
the same workbook without keeping track of multiple versions.

(b) Record changes

This feature of LibreOffice Calc provides different ways to record the changes made by one or other users
in the spreadsheet. While recording the changes, the spreadsheet will turn off its shared feature.

2. Write the commands to perform

(a) Sharing Spreadsheet
(b) Record changes
Answer:
(a) Sharing Spreadsheet
Step 1: Open a new spreadsheet and save it with some name.
Step 2: Select and click on Tools --> Share Spreadsheet from main menu bar. This will open the Share
Document dialog window which can be used to enable or disable sharing option.
Step 3: Click on the checkbox “Share this spreadsheet with other users” to share the spreadsheet and click
on OK button. This will open the confirmation dialog window to save the spreadsheet to activate
the shared mode.
Step 4: Click on Yes to continue.
Step 5: Once the spreadsheet is saved, the name of the spreadsheet in the title bar will display (shared)
along with the name of the spreadsheet.

3. Which menu is used to perform the functions

(a) Track Changes
(b) Saving Spreadsheet
Answer:
(a) Track Changes
1. The feature of Track Changes → Record under Edit menu is turned ON which was disabled and not
working in the shared spreadsheet.
2. Now to record track changes, click on Edit → Track Changes → Record

(b) Saving Spreadsheet

1. Click on File Menu → Save

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4. What do you understand by reviewing the changes in the spreadsheet?
Answer:
Once the spreadsheet is edited by all the members of the team. It is the final stage before submitting the
spreadsheet. In this stage, we will go through the changes to accept or reject to prepare the final
spreadsheet after looking at all the changes made by the team members.

5. Differentiate between Merging and Comparing Spreadsheet?

Answer:
In LibreOffice Calc, the main difference between merging and comparing spreadsheets is that merging
combines multiple edited versions of a spreadsheet into one, while comparing shows the differences
between two similar spreadsheets:
Merging Comparing
Combines multiple edited versions of a
spreadsheet into one. You can use this feature Shows the differences between two similar
when multiple reviewers have edited a spreadsheets. You can use this feature to find
spreadsheet and you want to review all the potential problems, like broken formulas or
changes at once. To merge documents, you can: manually-entered totals. You can compare two
1. Open the original document documents that don't have revisions marked
2.Select Edit > Track Changes > Merge Document with Track Changes.
Select the files you want to merge and click Open

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