Annexure II

Guidelines for scanning and Upload of Photograph, Signature, Left-Hand Thumb Impression & Hand-Written Declaration
Before applying online, a candidate will be required to keep ready a scanned (digital) image of CARE:
his/ her photograph, signature, left-hand thumb impression and hand-written declaration
as per the specifications given below. (i) Ensure that Photo, Signature, Left-Hand Thumb Impression & Hand-Written
Declaration are uploaded at the specified spaces only in the online application
a. The text for the hand-written declaration is as follows: form.
(ii) The photo, signature, left-hand thumb impression and hand-written
“I________(Name of the candidate), _______(Date of Birth) hereby declare declaration must be of applicant only and not by any other person.
(iii) If the applicant’s photo & signature on the attendance sheet or call letter
that all the information submitted by me in the application form is correct,
signed at the time of the examination does not match with the photograph &
true and valid. I will present the supporting documents as and when signature uploaded at the time of online registration of application, the
required. The signature, photograph and left-hand thumb impression is of applicant will be disqualified.
mine”.

b. Left-Hand Thumb Impression: Scanning the photograph, signature, Left-Hand Thumb Impression & Hand-Written
If a candidate is not having left-hand thumb, he/she may use his/her right-hand Declaration:
thumb for applying.
 Set the scanner resolution to a minimum of 200 dpi (dots per inch)
Photograph (4.5 cm x 3.5 cm):  Set Color to True Color and the File Size should be as specified above
 Crop the image in the scanner to the edge of the photograph/ signature/ left-hand
 Photograph must be a recent passport style colour picture. thumb impression/ hand-written declaration, then use the upload editor to crop the
 Make sure that the picture is coloured and is taken against a light-coloured, preferably white image to the final size (as specified above).
background.  The image file should be ‘JPG’ or ‘JPEG’ format. An example file name is:
 Look straight at the camera with a relaxed face ‘image01.jpg’ or ‘image01.jpeg’. The dimensions of the Image can be checked by
 If the picture is taken on a sunny day, have the sun behind you, or place yourself in the listing the folder files or moving the mouse over the file image icon.
shade, so that you are not squinting and there are no harsh shadows  Candidates using MS Windows/ MSOffice can easily obtain the documents in ‘.jpeg’
 If you have to use flash, ensure there is no "red-eye" format not exceeding required size by using MS Paint or MS Office Picture Manager.
 If you wear glasses make sure that there are no reflections and your eyes are clearly visible. The scanned photograph/ signature/ left-hand thumb impression/ hand-written
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must declaration in any format can be saved in ‘.jpg’ format by using ‘Save As’ option in the
not cover the face. File menu and size can be adjusted using crop and then resize option.
 Dimensions 200 x 230 pixels (preferred)  If the file size and format are not as prescribed, an error message will be displayed.
 Size of file should be between 20kb–50 kb  While filling in the Online Application Form the candidate will be provided with a
 Ensure that the size of the scanned image is not more than 50kb. If the size of the file is separate link to upload his/ her photograph/ signature/ left-hand thumb impression/
more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of hand-written declaration.
colours etc., during the process of scanning.
 It is advisable that candidate retains 8 copies (approx.) of the same photograph
Procedure for Uploading photograph, signature, Left-Hand Thumb Impression &
which is uploaded at the time of online registration of application as these would be
Hand-Written Declaration:
needed for further process of this selection process.
 There will be separate links for uploading photograph, signature, Left-Hand Thumb
Signature: Impression & Hand-Written Declaration.
 Click on the respective link “Upload Photograph, Signature, Left-Hand Thumb
 The applicant has to sign on white paper with Black Ink pen. Impression & Hand-Written Declaration”.
 The signature must be signed only by the applicant and not by any other person.  Browse and select the location where the Scanned Photograph, Signature, Left-hand
 The signature will be used to put on the Call Letter and wherever necessary. Thumb Impression & Hand-Written Declaration file has been saved.
 If the Applicant’s signature on the answer script, at the time of the examination, does  Select the file by clicking on it.
not match the signature on the Call Letter, the applicant will be disqualified.  Click the ‘Open/ Upload’ button.
 Dimensions 140 x 60 pixels (preferred)  If the file size and formats are not as prescribed, an error message will be displayed.
 Size of file should be between 10kb to 20kb  Preview of the uploaded image will help to see the quality of the image. In case of
 Ensure that the size of the scanned image is not more than 20kb unclear/ smudged, the same may be re-uploaded to the expected clarity/ quality.
 Signature in CAPITAL LETTERS shall NOT be accepted.
Your Online Application will not be registered unless you upload your Photograph,
Left-Hand Thumb Impression: Signature, Left-Hand Thumb Impression & Hand-Written Declaration as specified.

 The applicant has to put his left-hand thumb impression on a white paper with black or blue Note:
ink.
1) In case the face in the photograph, signature, left-hand thumb impression & hand-
 File Type: jpg/jpeg
written declaration is unclear, the candidate’s application may be rejected. After
 Dimension: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm x 3 cm uploading the photograph, signature, left-hand thumb impression & hand-written
(Width x Height) declaration in the online application form, candidates should check that the images
 File Size: 20 kb- 50 kb are clear and have been uploaded correctly. In case the photograph, signature, left-
hand thumb impression & hand-written declaration is not prominently visible, the
Hand-Written Declaration: candidate may edit his/ her application and re-upload his/ her photograph, signature,
left-hand thumb impression & hand-written declaration, prior to submitting the form.
 The applicant has to write the declaration in English clearly on a white paper with black 2) After completing online registration, candidates are advised to take a printout of their
ink. system generated online application forms.
 File Type: jpg/jpeg 3) Candidate should also ensure that Photo is uploaded at the place of Photo,
 Dimension: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10 cm x 5 cm Signature at the place of Signature, Left-Hand Thumb Impression at the place
(Width x Height) of Left-Hand Thumb Impression & Hand-Written Declaration at the place of
Hand-Written Declaration. If Photo in place of Photo, Signature in place of
 File Size: 50 kb- 100 kb
Signature Left-Hand Thumb Impression at the place of Left-Hand Thumb
 Hand-Written Declaration in CAPITAL LETTERS shall NOT be accepted.
Impression & Hand-Written Declaration at the place of Hand-Written
Declaration, are not uploaded properly, candidate will not be allowed to
appear in the exam.