Introduction to Data Migration Templates

Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Overview

A migration template (Microsoft Excel XML Spreadsheet 2003 file) consists of different sheets which are visible at the bottom of the migration template. You use the different sheets to specify the
data that belongs to different data structures. For example the migration template for the migration object 'Product', contains a sheet for basic data, a sheet for plant data, and so on. Some sheets
are mandatory, and some are optional.

A migration template is based on the active view of the relevant migration object. You can find information about the active view in the Microsoft Excel XML file. In the file, navigate to File -> Info. You
can find the active view name under Properties -> Tags.

Prerequisites
In the Microsoft Excel XML Spreadsheet 2003 file, navigate to 'File' -> 'Options' -> 'Advanced'. Under the option 'When calculating this workbook:', ensure that the option 'Set precision as displayed'
is selected.
Information about File Sizes
SAP S/4HANA Cloud
If you are migrating data to SAP S/4HANA Cloud, the default size limit for each uploaded XML file is 100MB. If required, you can zip several files together. Note that the combined size of all the XML
files you want to add to the zip file must not exceed 160MB. The limit for zip file is still 100MB.

SAP S/4HANA On-Premise

If you are migrating data to SAP S/4HANA, the default size limit for each uploaded XML file is 100MB.
You can increase the size limit for each uploaded XML file to 160MB by changing the system parameter (icm/HTTP/max_request_size_KB). If required, you can zip several files together. Note that
the combined size of all the XML files you want to add to the zip file must not exceed 160MB. The limit for the zip file is still 160 MB with the adjusted system parameter.

The Field List Sheet

The 'Field List' sheet is one of the first sheets in the migration template. You use this sheet to get an overview of the expected data in one central location.

It contains information about the mandatory and optional sheets, as well as detailed information for each sheet (for example the expected data type and length for the fields in each sheet).

On the 'Field List' sheet, you can view the following information for each field in the migration template:
• The name of the sheet, and whether it is mandatory or optional. Only mandatory sheets have the suffix 'Mandatory', for example 'Basic Data (Mandatory)'. All other sheets are optional.

Note:
You can quickly get an overview of the mandatory and optional sheets by looking at the color of the sheet names at the bottom of the migration template. The name of the mandatory sheets have
the color orange, while the optional sheets have the color blue.
• The group name for the fields in a sheet.
• The individual fields in each sheet, as well as whether fields are mandatory for a sheet.
• Information about the expected format of the individual fields, for example the data type and length.

Note:
In the field list sheet, certain technical information about the fields is hidden by default. The columns 'SAP Structure' and 'SAP Field' (columns 8 and 9) are hidden by default. The column 'SAP
Structure' is the technical name of the structure that the field belongs to. The column 'SAP Field' is the technical name of the field. To unhide these columns, select the columns adjacent to either
side of the columns that you want to unhide. Right-click your selection, and choose 'Unhide'.

If you want to extract data from SAP ERP, the technical name of structure and the technical name of the field often corresponds to the SAP ERP table name and field name. Also, the SAP Release
Note (2568909) for SAP S/4HANA Cloud data migration content uses the technical names of the structures and fields.

Working with Sheets

For each migration template, you need to specify data for the mandatory sheets, and for the optional sheets that are relevant for your project:
• Mandatory sheets (orange)
Mandatory sheets represent the minimum set of data you must provide for data migration. Fill in all mandatory fields.
• Optional sheets (blue)
Use optional sheets depending on your migration scope and available legacy data.

Viewing Additional Information for Each Column

In row 8, you can view the field names in SAP S/4HANA, as well as additional information such as the expected format (for example the data type and length). Note that you must expand the row to
view this additional information.
Some fields are mandatory, and some are optional. The wildcard character (‘*’) beside the name of a field indicates that the field is mandatory.

Note:
Although an optional sheet may contain mandatory columns, if the sheet is not relevant for your project, there is no need to fill the mandatory columns in the sheet with data.

Note:
Rows 4, 5, and 6 are hidden by default. Row 4 is the technical name of the structure (corresponds to the sheet name). Row 5 is the technical name of the field (corresponds to row 8 - the field
description). Row 6 contains technical information such as the data type and length.
To unhide these rows, select the rows adjacent to either side of the rows that you want to unhide. Right-click your selection, and choose 'Unhide'.

Working with Different Data Types

You can view the data type for a field in row 8 (see 'Viewing Additional Information for Each Column' above). Depending on the field, one of the following data types may be required:

• Text
Letters, numbers, and special characters are permitted. In the SAP S/4HANA migration cockpit, you can map the values of certain fields with the data type text (usually those fields with Length: 80)
to their correct SAP S/4HANA target values. You can do this value mapping in the SAP S/4HANA migration cockpit when you start the transfer (in the step 'Convert Values').

• Number
Enter numbers with decimals in the relevant country-specific format, for example 12.34 (United States) or 12,34 (Germany). For fields with decimals, the declared length includes decimals (if
required), for example if the information for the column states: Length: 8, Decimals: 3, then a number such as 12345.678 is permitted. Note that decimal places are not mandatory. In this example,
you can specify a whole number up to length 8 without decimal places, for example ‘1’. This number would be set to ‘1.000’ internally. For negative numbers, ensure that a minus sign ('-') directly
precedes the number, for example '-100'. Note that currencies with more than 3 decimal places are not supported.

Note that the maximum field length supported by Microsoft Excel is 15 digits (including decimals). If you have longer numbers, use the option for transferring data to S/4HANA using staging tables.

• Date
Enter the date in your country-specific format, for example 12/31/1998 (United States) or 31.12.1998 (Germany). Note that Microsoft Excel automatically recognizes different date formats and
transforms them automatically to the correct XML format.
• Time
Enter the time in the format HH:MM:SS, for example 02:52:40

Copying Data to a Sheet

When copying data to a sheet from Microsoft Excel, always right-click the relevant cell and choose the paste option 'Values (V)'. Avoid pasting data that includes formatting and formulas into the
migration template, as this will corrupt the structure of the XML migration template.

Using the Find and Replace Function

Do not use the Microsoft Excel function 'Find and Replace'. If you change data by using this function, you may also unintentionally change the field names and corrupt the structure of the XML
migration template.

Saving the Migration Template

Ensure that you only save the migration template as a Microsoft Excel XML Spreadsheet 2003 file. Other file types are not supported by the SAP S/4HANA migration cockpit.

Important Information

Do not make any changes to the structure of the migration template, specifically:
• Do not delete, rename or change the order of any sheet in the migration template.
• Do not change the formatting of any cells.
• Do not use formulas.
• Do not hide, remove, or change the order of any of the columns in the migration template.

Note:
Any changes to the sheets will result in a corrupted XML structure. Such modified migration templates are not supported by the SAP S/4HANA migration cockpit.
Field List for Migration Object: FI - Accounts payable open item
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Sheet Name Group Name Field Description Importance Type Length Decimal
Vendor Open Items (mandatory)
Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Basic Data Alternative Reconciliation Account Text 80
Offsetting Account mandatory for sheet Text 80
Document Type mandatory for sheet Text 80
Special G/L Indicator Text 80
Document Date mandatory for sheet Date
Header Text Text 25
Item Text Text 50
Transaction Currency Currency Text 80
Amount Number 23 2
Company Code Currency Text 80
Currency Amount Number 23 2
Group Currency Currency Text 80
Amount Number 23 2
Freely Defined Currency Currency Text 80
Amount Number 23 2
Tax Tax Code Text 80
Business Place Text 80
Tax Reporting Date Date
Date for Defining Tax Rates Date
Payment Payment Terms Text 80
Baseline Date Date
Payment Method Text 80
Payment Block Text 80
Payment Reference Text 30
Payment - Discount Cash Discount Days 1 Number 3
Cash Discount Percentage 1 Number 5 3
Cash Discount Days 2 Number 3
Cash Discount Percentage 2 Number 5 3
Net Due Days Number 3
Amount Eligible for Cash Disc. (Doc.Cur) Number 23 2
Cash Discount Amount in Document Curr. Number 23 2
Payment - Bank Short Key for a House Bank Text 80
ID for Account Details Text 80
Partner Bank Type Text 80
Payment - Instruction Instruction Key 1 Text 80
Key Instruction Key 2 Text 80
Instruction Key 3 Text 80
Instruction Key 4 Text 80
Additional Details State Central Bank Indicator Text 80
Supplying Country/Region Text 80
Reference Key 1 Text 12
Reference Key 2 Text 12
Reference Key 3 Text 20
Assignment Profit Center Text 80
Functional Area Text 80
Cost Center (only for JVA) Text 80
WBS Element (only for JVA) Text 80
Assignment Number Text 18
Local Fields for Brazil Numeric Bar Code on Payment Form Text 47
Local Fields for ISR Subscriber Number Text 11
Switzerland / ISR/QR Reference Number Text 27
Liechtenstein

One-Time Account Data

Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Address Data Title Text 15
Name 1 mandatory for sheet Text 35
Name 2 Text 35
Name 3 Text 35
Name 4 Text 35
Street and House Number Text 35
Postal Code Text 10
City mandatory for sheet Text 35
Region (State, Province, County) Text 80
Country/Region Text 80
PO Box Text 10
P.O. Box Postal Code Text 10
Bank Account SWIFT/BIC for International Payments Text 11
IBAN (International Bank Account Number) Text 34
(OBSOLETE) Account Numb. of Bank Account Text 16
Bank Account Number Text 18
Bank Number Text 15
Bank Country/Region Key Text 3
Bank Control Key Text 2
BP Subject to Equalization Tax? Text 1
 Instruction Key Text 80
Tax Tax Number 1 Text 16
Tax Number 2 Text 11
Tax Number 3 Text 18
Tax Number 4 Text 18
Liable for VAT Text 1
Local Fields for QR Bill: Additional Information Text 140
Switzerland /
Liechtenstein
Deferred Tax Items
Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Tax Line Item Number mandatory for sheet Number 3
Account Tax Account mandatory for sheet Text 80
Offsetting G/L Account mandatory for sheet Text 80
Tax Tax Code mandatory for sheet Text 80
Tax Jurisdiction Text 15
Transaction Currency Tax Base Amount Number 23 2
Tax Amount Number 23 2
Company Code Tax Base Amount Number 23 2
Currency Tax Amount Number 23 2
Group Currency Tax Base Amount Number 23 2
Tax Amount Number 23 2
Freely Defined Currency Tax Base Amount Number 23 2
Tax Amount Number 23 2

Withholding Tax Items

Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Withholding Tax Type mandatory for sheet Text 80
Tax Details Withholding Tax Code Text 80
Transaction Currency Withholding Tax Base Amount Number 23 2
Withholding Tax Amount entered manually Number 23 2
Withholding Tax Amount already withheld Number 23 2
Company Code Withholding Tax Base Amount Number 23 2
Currency Withholding Tax Amount entered manually Number 23 2
Withholding Tax Amount already withheld Number 23 2
Group Currency Withholding Tax Base Amount Number 23 2
Withholding Tax Amount entered manually Number 23 2
Withholding Tax Amount already withheld Number 23 2
Freely Defined Currency Withholding Tax Base Amount Number 23 2
Withholding Tax Amount entered manually Number 23 2
Withholding Tax Amount already withheld Number 23 2

Italy Specific
Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Local Fields for Italy CUP Code Text 15
CIG Code Text 10
MGO Extension for CUP Code Text 2

Russia Specific
Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Local Fields for Russia Invoice External Number Text 50
Invoice External Date Date
Revision Invoice Number Text 10
Revision Invoice Date Date
Revision Number Number 3
Tax Reporting Date of Revision Document Date
Payment Order Number Text 30
Payment Order Date Date
Commission Trade: Incoming Invoice Numb. Text 50
Commission Trade: Incoming Invoice Date Date
Real Seller Code Text 80
Real Buyer Code Text 80

South Korea Specific

Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Local Fields for South Approval ID for Tax Invoice Text 27
Korea Transfer Date of Tax Invoice Date

Mexico Specific
Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
 Local Fields for Mexico UUID for Electronic Account on Header Text 36
UUID for Electronic Account on Line Item Text 36

Slovakia Specific
Key Company Code mandatory for sheet Text 60
Reference Document Number mandatory for sheet Text 16
Line Item Number Number 6
Vendor mandatory for sheet Text 80
Local Fields for Slovakia Supplier Document Number Text 32
Reference Invoice Text 32
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number

INA1 1000005/2024
INA1 1000006/2024
INA1 1000007/2024
INA1 1000008/2024
INA1 1000009/2024
INA1 1000004/2024
ounts payable open item

Vendor* Alternative Reconciliation Account Offsetting Account*

2027358 T900000000
18300001 T900000000
18300010 T900000000
2028389 T900000000
2012931 T900000000
2027358 T900000000
 Basic Data
Document Type* Special G/L Indicator Document Date*

IF 30-06-2024
IF 30-04-2024
IF 30-06-2024
IF 30-05-2024
IF 30-06-2024
IF A 30-05-2024
 Header Text Item Text

Legacy upload
Legacy upload
Legacy upload
Legacy upload
Legacy upload
Legacy upload
 Transaction Currency Company Code Currency
Currency Amount Currency

INR 50000.00- INR

INR 60000.00- INR
INR 70000.00- INR
INR 50000.00- INR
EUR 10000.00- INR
INR 70000.00 INR
ompany Code Currency Group Currency
Amount Currency Amount

50000.00-
60000.00-
70000.00-
50000.00-
895000.90-
70000.00
 Freely Defined Currency
Currency Amount Tax Code
 Tax
Business Place Tax Reporting Date Date for Defining Tax Rates

1000
1000
1000
1000
1000
1000
 Payment
Payment Terms Baseline Date Payment Method
Payment method with which this item is to
be paid.
For Domestic Vendor-T
Immediat Payment Terms need to Ebiz
b Due date need to maintain in Foreighn Vendor -F
V001 30-04-2024 T
V001 30-06-2024 T
V001 30-05-2024 T
V001 30-06-2024 F
 Payment Block Payment Reference Cash Discount Days 1

A
 Payment - Discount
Cash Discount Percentage 1 Cash Discount Days 2 Cash Discount Percentage 2
ount
Net Due Days Amount Eligible for Cash Disc. (Doc.Cur) Cash Discount Amount in Document Curr.
 Payment - Bank
Short Key for a House Bank ID for Account Details Partner Bank Type

HSBC1 HSBC2
HSBC1 HSBC2
HSBC1 HSBC2
HSBC1 HSBC2
HSBC1 HSBC2
HSBC1 HSBC2
 Payment - Instruction Key
Instruction Key 1 Instruction Key 2 Instruction Key 3
 Additional D
Instruction Key 4 State Central Bank Indicator Supplying Country/Region
Additional Details
Reference Key 1 Reference Key 2 Reference Key 3
 Assignment
Profit Center Functional Area Cost Center (only for JVA)

1699
1699
1699
1699
1699
1699
t Local Fields for Brazil
WBS Element (only for JVA) Assignment Number Numeric Bar Code on Payment Form

Ebiz Vendor No.

Ebiz Vendor No.
Ebiz Vendor No.
Ebiz Vendor No.
Ebiz Vendor No.
Ebiz Vendor No.
 Local Fields for Switzerland / Liechtenstein
ISR Subscriber Number ISR/QR Reference Number
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Vendor* Title Name 1*

Name 2 Name 3 Name 4
 Address Data
Street and House Number Postal Code City*
Region (State, Province, County) Country/Region PO Box
P.O. Box Postal Code SWIFT/BIC for International Payments IBAN (International Bank Account
Number)
 Bank Account
(OBSOLETE) Account Numb. of Bank Bank Account Number Bank Number
Account
nt
Bank Country/Region Key Bank Control Key BP Subject to Equalization Tax?
 Tax
Instruction Key Tax Number 1 Tax Number 2
 Tax
Tax Number 3 Tax Number 4 Liable for VAT
Local Fields for Switzerland / Liechtenstein
QR Bill: Additional Information
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Account
Vendor* Tax Line Item Number* Tax Account*
Account Tax
Offsetting G/L Account* Tax Code* Tax Jurisdiction
 Transaction Currency Company Code Currency
Tax Base Amount Tax Amount Tax Base Amount
ompany Code Currency Group Currency
Tax Amount Tax Base Amount Tax Amount
 Freely Defined Currency
Tax Base Amount Tax Amount
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Tax Details
Vendor* Withholding Tax Type* Withholding Tax Code
 Transaction Currency
Withholding Tax Base Amount Withholding Tax Amount entered manually Withholding Tax Amount already withheld
 Company Code Currency
Withholding Tax Base Amount Withholding Tax Amount entered manually Withholding Tax Amount already withheld
 Group Currency
Withholding Tax Base Amount Withholding Tax Amount entered manually Withholding Tax Amount already withheld
 Freely Defined Currency
Withholding Tax Base Amount Withholding Tax Amount entered manually Withholding Tax Amount already withheld
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Local Fields for Italy

Vendor* CUP Code CIG Code
Italy
MGO Extension for CUP Code
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Vendor* Invoice External Number Invoice External Date

Revision Invoice Number Revision Invoice Date Revision Number
 Local Fields for Russia
Tax Reporting Date of Revision Document Payment Order Number Payment Order Date
Commission Trade: Incoming Invoice Commission Trade: Incoming Invoice Date Real Seller Code
Numb.
Real Buyer Code
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Local Fields for South Korea

Vendor* Approval ID for Tax Invoice Transfer Date of Tax Invoice
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Local Fields for Mexico

Vendor* UUID for Electronic Account on Header UUID for Electronic Account on Line Item
Source Data for Migration Object: FI - Accounts payable o
Version S4CORE 106 - 14.03.2024 © Copyright SAP SE. All rights reserved.

Key
Company Code* Reference Document Number* Line Item Number
ounts payable open item

Local Fields for Slovakia

Vendor* Supplier Document Number Reference Invoice