Saegis Campus Faculty of Computing and Technology

Department of Computing BSc (Hons) in Computer

Science, Software Engineering, Information
Technology Group Project in Programing - Guidelines
Proposal

Proposal: Dolphin Fitness Club Website Solution

i
Annexture A – Cover Page Format

Project Proposal
Dolphin Fitness Club Website proposal
stardust crusaders

# Index Number Name

01 2305S0918 W.A.M.R.K.I.B.Delgoda

02 2305S0842 P.G.S.Uthpala

03 2305S0907 P.I. Jayasinga

04 305S0908 R.P.J.Harshana

05 305S0923 R. Zaranka

Group Project in Programing

Semester II
Bachelor of Science (Hons) in Computer Science/ Software Engineering/
Information Technology

Department of Computing
Faculty of Computing and Technology Saegis
2022/2023

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Annexture B – Declaration

GROUP ASSIGNMENT DECLARATION

We hereby declare that all group members’ names are correctly included in the above section.
We hold a copy of this assignment which I can produce if the original is lost or damaged. We
cerify that no part of this assignment has been copied from any other student’s work or from
any other source or generated source except where due acknowledgement is made in the
project.

# Index Number Name Signature

(Leader in the top of the
list)
01 2305S0918 W.A.M.R.K.I.B.Delgoda

02 2305S0842 P.G.S.Uthpala

03 2305S0907 P.I. Jayasinga

04 305S0908 R.P.J.Harshana

05 305S0923 R. Zaranka

……………………….. ...……………………
Date Signature

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Contents
1. Cover Page ............................................................... Page 1
2. Declaration .............................................................. Page 2
3. Project Overview ..................................................... Page 3
4. Problem/Opportunity ............................................. Page 4
5. Project Scope ........................................................... Page 5
6. Project Objectives ................................................... Page 6
7. Literature Review ................................................... Page 7
7.1 Personalized Fitness Solutions
7.2 Virtual Fitness and Remote Training
7.3 Progress Tracking and Motivation
7.4 User Engagement Techniques
7.5 Integration with Fitness Apps
8. Methodology ............................................................ Page 11
9. Project Plan ............................................................. Page 14
9.1 Phases and Key Tasks
9.2 Roles and Responsibilities
9.3 Communication Plan
10.Project Milestones ................................................... Page 17
11.System Design .......................................................... Page 20
12.Technology Requirements ....................................... Page 22
13.Challenges and Risk Analysis ................................. Page 23
14.Budget Outline ......................................................... Page 24
15.Conclusion ................................................................ Page 25
16.Contact Information ................................................ Page 26

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Project Overview:
In today's fast-paced world, staying consistent with fitness goals is a challenge. Dolphin Fitness
Club is looking for a digital solution to overcome this challenge and improve engagement,
loyalty, and results. This project will develop a fully integrated website that offers personalized
workout and nutrition plans, virtual training, class scheduling, and progress tracking, while
enhancing user engagement through fitness challenges, exclusive perks, and a referral program.

Problem/Opportunity:
Many gym-goers struggle with keeping up consistency and tracking progress, leading to
frustration and goal abandonment. Dolphin Fitness Club faces a unique opportunity to remove
these pain points by offering an all-in-one digital experience that fosters motivation and
simplifies fitness management.
With features like class scheduling, progress tracking, and personalized workout plans, the
website will act as a 24/7 fitness companion. We’re also addressing the issue of accessibility
by introducing virtual training for those who can't make it in person. Real-time support via live
chat with trainers and community-based motivation through fitness challenges and
leaderboards will foster a stronger connection between members and their fitness goals.
This project is important because it empowers individuals to overcome the hurdles that often
lead to failure in their fitness journeys, helping them stay consistent, engaged, and results-
oriented.

Project Scope:
The Dolphin Fitness Club website will deliver a comprehensive solution to address the key
challenges faced by gym members: inconsistency, progress tracking, and lack of engagement.
The scope of this project includes the creation of an all-in-one fitness platform that will simplify
scheduling, provide personalized fitness plans, and keep users motivated through a variety of
interactive features.
Key Deliverables:
1. Personalized Workout and Nutrition Plans: Tailored recommendations for fitness
routines and diets based on individual goals and preferences.
2. Class Scheduling System: A dynamic feature allowing users to book workout sessions,
ensuring smooth management of gym capacity and user availability.
3. Progress Tracking Tools: Real-time progress visualization tools, enabling users to
monitor improvements and stay motivated.

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 4. Virtual Training: Live and recorded sessions for remote training options, making
fitness accessible to those unable to attend in person.
5. Live Trainer Chat: Real-time chat functionality for immediate trainer advice and
support.
6. Body Composition Analyzer: Integration with smart tools to track physical changes
and body metrics.
7. Fitness Challenges and Leaderboards: Interactive challenges to motivate users
through competition and community involvement.
8. Member-Only Section: Exclusive content, perks, and a referral program to increase
user engagement and retention.
9. Merchandise Store: A platform for selling branded gym merchandise to enhance brand
loyalty.
10. Blog and Tips Section: Regular posts offering fitness, health, and wellness advice,
fostering continued engagement.
11. App Integration: Syncing with popular fitness apps to ensure a seamless experience
across devices.
Resources Required:
• Development Tools: HTML, CSS, PHP for backend and frontend development.
• Design Tools: Figma, Photoshop, and Illustrator for wireframing and visual design.
• Prototyping Platform: Webflow for rapid prototype testing and adjustments.
• Version Control: GitHub for tracking development progress.
• Hosting: A server for hosting the website and maintaining the necessary domain
infrastructure.
Timeline: The project will be executed over a three-month period. Month one will focus on
developing core features such as class scheduling, workout plans, and progress tracking. Month
two will integrate virtual training, fitness challenges, and community-based features. In the
final month, we will focus on testing, finalizing app integrations, and launching the referral
program and merchandise store.
This phased approach ensures a balanced, timely development while allowing room for
feedback and adjustments.

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Project Objectives:
The primary objective of the Dolphin Fitness Club website is to create a digital platform that
enhances user engagement, simplifies fitness management, and supports users in achieving
their fitness goals through personalized plans and real-time support. By addressing the core
issues of motivation, progress tracking, and accessibility, this website will not only improve
the overall gym experience but also drive member retention and loyalty.
Specific Objectives:
1. Increase User Engagement: Provide an interactive and user-friendly platform with
personalized workout plans, virtual training, and live chat features to keep members
consistently engaged with the gym.
2. Improve Progress Tracking: Enable members to track their fitness progress easily,
encouraging them to stay committed to their fitness goals and visualize their
improvements over time.
3. Enhance Accessibility: Offer virtual training options and seamless integration with
fitness apps to ensure members can engage with their fitness routines whether at the
gym or remotely.
4. Boost Member Retention: Introduce fitness challenges, a referral program, and
member-only perks to build a sense of community and loyalty among users,
encouraging long-term membership.
5. Drive Merchandise Sales: Increase revenue opportunities for the gym by setting up an
online merchandise store, enabling members to purchase branded items and
strengthening the gym’s brand presence.
Key Performance Indicators (KPIs):
To measure the success of this project, we will track the following KPIs:
1. User Engagement:
1.1 Number of active users per month
1.2 Time spent on the website per session
1.3 Number of users participating in fitness challenges
2. Progress Tracking Utilization:
2.1 Percentage of users regularly using progress tracking features
2.2 Number of users who complete personalized fitness plans
3. Virtual Training Adoption:
3.1 Number of virtual training sessions booked

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 3.2 User satisfaction ratings for virtual training
4. Member Retention:
4.1 Membership renewal rates before and after website launch
4.2 Number of referrals generated through the referral program
5. Merchandise Sales:
5.1 Revenue generated from the online store
5.2 Number of items sold per month
By focusing on these measurable objectives, we can ensure that the project delivers tangible
value to Dolphin Fitness Club and its members while continuously improving user experience
and engagement.

Literature Review
The development of gym websites has gained significant attention in recent years due to the
growing demand for digital solutions that enhance fitness management and user engagement.
In this literature review, we will explore the current state of research surrounding gym and
fitness platforms, examining theories, methods, and gaps in existing knowledge. This review
will focus on areas such as personalized workout plans, virtual fitness solutions, progress
tracking technologies, and user engagement strategies.
1. Personalized Fitness Solutions
Research on personalized fitness programs has shown that tailored workout and nutrition plans
significantly improve user engagement and adherence to fitness goals. According to a study by
Neff et al. (2013), personalized workout programs that align with individual fitness goals lead
to higher satisfaction levels and better long-term results compared to generic plans. This finding
is echoed by Friel and Barbieri (2018), who emphasized that user-specific data, such as body
composition, fitness level, and personal goals, can enhance the effectiveness of workout plans.
In line with this, platforms that utilize machine learning and artificial intelligence (AI) to
personalize fitness recommendations have gained traction. AI-driven systems, such as FitGenie
and Freeletics, use algorithms to continuously adjust workout plans based on user input and
progress, resulting in better outcomes. However, while these technologies provide high levels
of personalization, the complexity of integrating AI with user-friendly interfaces remains a
challenge. This opens a gap for simpler, yet effective personalized systems that address user-
specific needs without overwhelming them with overly complex interfaces.
2. Virtual Fitness and Remote Training

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The COVID-19 pandemic drastically shifted the fitness industry toward virtual solutions.
Several studies highlight the growing popularity of virtual fitness training, especially in times
of restricted physical access to gyms. According to Azevedo et al. (2021), virtual fitness
platforms allow users to continue their fitness routines remotely, leading to increased flexibility
and convenience. The study also points out that virtual training has significantly reduced
dropout rates, as users find it easier to fit workouts into their schedules.
However, despite the benefits, virtual training faces several challenges, particularly in
maintaining engagement and ensuring proper form without physical supervision. Research by
Catania et al. (2020) shows that participants in virtual fitness programs often struggle with
motivation and consistency when working out remotely. This underlines the importance of
incorporating additional features, such as live trainer support or real-time feedback, to enhance
user experience and prevent burnout.
3. Progress Tracking and Motivation
Tracking progress is a critical component of a successful fitness journey, as it provides
measurable feedback and motivates users to continue working toward their goals. According
to research conducted by Bersin and Keane (2015), fitness apps and websites that include
progress tracking features see higher levels of user retention compared to those that do not. The
study highlights that visualizing progress, such as through body composition changes, weight
loss, or strength gains, reinforces positive behavior and keeps users engaged.
Technologies like body composition analyzers and wearable fitness trackers have
revolutionized progress tracking by providing real-time data that users can interpret and act
upon. However, there remains a gap in platforms that can effectively integrate these
technologies into a seamless digital experience. Existing studies have identified that users often
find progress-tracking tools cumbersome or difficult to interpret (Donovan & Davis, 2017).
This suggests that fitness websites need to focus on creating intuitive, user-friendly progress
tracking systems that deliver value without overwhelming users with too much data.
4. User Engagement and Motivation Techniques
Theories of motivation, such as Self-Determination Theory (SDT) (Deci & Ryan, 1985),
suggest that user engagement in fitness activities can be enhanced by addressing three core
psychological needs: autonomy, competence, and relatedness. Fitness websites and apps that
incorporate these principles tend to perform better in terms of user retention. For example,
providing users with a sense of autonomy through personalized plans allows them to feel more
in control of their fitness journey, while progress tracking fosters a sense of competence as
users see tangible results.
Moreover, community-driven motivation techniques, such as leaderboards, fitness challenges,
and referral programs, have proven effective in fostering user engagement. According to a
study by Lam and Riedl (2019), social comparison through leaderboards can increase
motivation and adherence to fitness programs, as individuals strive to improve their rankings.
This concept aligns with gamification strategies, where competitive elements are used to
enhance user motivation and create a sense of accomplishment.

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Despite the popularity of these strategies, a challenge exists in balancing competition and
inclusivity. Overemphasis on leaderboards or performance-based rankings can demotivate
users who are not performing at the top level, leading to disengagement. Research by Macey
et al. (2020) suggests that fitness platforms need to offer a variety of challenges that cater to
users of all levels to ensure inclusivity and sustained engagement.
5. Integration with Fitness Apps and Wearables
The growing trend of fitness technology integration has led to the development of platforms
that sync with popular fitness apps and wearables like Fitbit, MyFitnessPal, and Apple Health.
Research indicates that this integration provides users with a more holistic view of their fitness
journey by collecting data from various sources and presenting it in one place. According to
Hsieh and Chen (2018), integrating third-party apps can lead to better user satisfaction, as it
reduces the need for users to manually input data across multiple platforms.
However, the challenge lies in ensuring seamless synchronization and data compatibility.
Studies by Nguyen et al. (2021) found that users often face frustrations due to data
inconsistencies or delays when syncing between devices and apps. This presents a gap in the
market for more reliable, user-friendly integration solutions that offer real-time data updates
and cross-platform functionality.
6. Gaps in Existing Research
While the literature presents a wealth of information on the benefits and challenges of fitness
platforms, there remain several gaps that our project aims to address:
• User-friendly personalization: Current platforms often overcomplicate
personalization features, making them inaccessible for average users. We aim to
develop a system that offers simplicity without sacrificing effectiveness.
• Engagement in virtual training: Although virtual fitness solutions are widely adopted,
maintaining engagement remains a challenge. Our platform will address this by
incorporating live trainer support and interactive features to keep users motivated.
• Simplified progress tracking: Existing progress tracking tools can be overwhelming
or difficult to interpret. Our project will focus on intuitive, visual progress tracking that
keeps users motivated without overloading them with data.

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Methodology
The Dolphin Fitness Club Website will be developed using a structured, technology-driven
approach to ensure that all features are delivered efficiently and provide a seamless user
experience. The methodology focuses on using robust web technologies and tools while
incorporating agile project management principles for continuous feedback and iteration. This
section outlines the tools, processes, system architecture, and feasibility of the project.
1. Technology Stack
The project will leverage a combination of technologies for both the frontend and backend
development:
• Frontend:
i. HTML & CSS: These core web technologies will be used to build the structure
and design of the website. HTML provides the foundation for page content,
while CSS ensures a responsive and visually appealing layout across devices.
ii. JavaScript (jQuery): JavaScript, along with jQuery, will be used to enhance
user interaction, allowing for dynamic updates (e.g., class scheduling forms,
progress updates) without refreshing the entire page. jQuery simplifies DOM
manipulation, event handling, and AJAX calls, ensuring a smooth user
experience.
• Backend:
i. PHP: PHP will handle the server-side logic, processing user requests,
querying the database, and integrating with third-party fitness APIs. PHP
scripts will also manage user authentication, class scheduling, progress
tracking, and virtual training functionalities.
ii. MySQL: A MySQL database will store all relevant user data, such as
profiles, workout plans, progress metrics, and class bookings. The database
will be designed for fast queries, ensuring the system can handle multiple
user requests simultaneously.
2. Solution Breakdown
The system will be divided into several core components to streamline the development process
and enhance functionality:
• Input: Users will provide various types of input, including:
i. Personal information (name, fitness goals, health metrics)
ii. Workout preferences (exercise routines, nutrition plans)

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 iii. Class bookings (time slots, preferred instructors)
iv. Feedback and progress updates

• Process: The backend processes these inputs to:

i. Generate personalized workout and nutrition plans based on the user's goals and
preferences
ii. Schedule classes in real-time, ensuring there are no conflicts in availability
iii. Track user progress by collecting and analyzing data from external fitness apps
and body composition analyzers
iv. Provide users with updates and feedback on their performance through the
dashboard
• Output: The system will produce:
i. Personalized fitness plans, tailored to the user’s input
ii. A schedule with booked classes, available to view and modify
iii. Real-time progress tracking, showing fitness improvements over time
iv. Virtual training sessions, either live or recorded, accessible to the user
v. Reports and performance metrics displayed through an intuitive dashboard
3. Agile Development Approach
An agile project management framework will be employed throughout the development
process, allowing for flexibility, ongoing feedback, and iterative improvements:
• Sprints: The project will be divided into 2-week sprints, with each sprint focusing on
a specific set of features (e.g., sprint 1 focuses on the UI/UX design, sprint 2 on class
scheduling and workout plans).
• Standup Meetings: Daily standup meetings will be held to keep the team informed of
progress, challenges, and next steps.
• Testing and Iteration: After each sprint, user feedback will be gathered, and necessary
revisions will be made to ensure the final product meets all requirements.
4. Feasibility and Risk Management
The project is highly feasible due to the use of well-established technologies that are both
scalable and maintainable. Here’s a breakdown of key factors that contribute to feasibility:
• Scalability: The system is designed to scale with increased users. PHP and MySQL are
well-suited for handling larger datasets, ensuring the website can grow as Dolphin
Fitness Club expands.

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 • Security: Standard web security measures such as HTTPS protocols, secure password
hashing, and data validation will be implemented to safeguard user information.
• Version Control: GitHub will be used for version control to track progress and enable
collaborative development. This ensures clean code management and makes it easy to
revert to earlier versions if issues arise.
To mitigate potential risks:
• Delays in API integration: We will adopt a modular approach, focusing on building
the core system first and then integrating APIs once the foundation is stable.
• User Engagement and Feedback: Ongoing user testing will ensure that any challenges
related to engagement or user interface complexity are identified and addressed early.
5. Resource Availability
All necessary tools for development, prototyping, and deployment are readily available:
• Development Tools: Open-source tools like PHP, MySQL, HTML, CSS, and
JavaScript will be used for coding and database management.
• Design Software: Prototyping and UI/UX design will be done using Figma and
Photoshop.
• Hosting: A suitable web hosting service will be selected to ensure reliable uptime and
scalability as user traffic increases. Domain registration is part of the project budget.
• Version Control: GitHub will be utilized for managing and tracking development
progress.
The development team’s experience with these tools ensures the project will be completed
efficiently and within the proposed timeline.

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Project Plan
The Dolphin Fitness Club website project will be carried out over three months and involves
clear roles, responsibilities, and a structured timeline to ensure the successful delivery of the
website. The plan is organized into various phases, with key milestones to track progress and
ensure timely completion.

1. Project Phases and Key Tasks

The project is divided into three major phases, each with specific deliverables:
Month 1: Core Feature Development
• Task 1: Requirements Gathering (Week 1): Finalize the project requirements,
including user needs, feature specifications, and design preferences.
✓ Milestone 1: Completion of requirement documentation.
• Task 2: UI/UX Design (Weeks 2-3): Use Figma and Photoshop to create wireframes
and design prototypes for the website’s interface.
✓ Milestone 2: Completion of the website's visual design.
• Task 3: Class Scheduling System (Weeks 3-4): Develop and implement the class
scheduling system using HTML, CSS, and PHP.
✓ Milestone 3: Functional class scheduling system.
• Task 4: Workout and Nutrition Plans (Week 4): Code and integrate the personalized
workout and nutrition plan generator into the platform.

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 ✓ Milestone 4: Completion of personalized workout plan integration.
Month 2: Engagement Features Development
• Task 5: Virtual Training and Live Chat (Weeks 5-6): Develop virtual training
functionality, allowing members to join live and recorded sessions. Implement live
trainer chat using PHP for real-time communication.
✓ Milestone 5: Virtual training and live chat implemented.
• Task 6: Progress Tracking and Body Composition Analyzer (Weeks 6-7): Create
tools to track user progress and integrate with external APIs for body composition
analysis.
✓ Milestone 6: Progress tracking and body composition tools live.
• Task 7: Fitness Challenges and Leaderboards (Week 8): Develop fitness challenges,
leaderboards, and gamification elements to encourage user engagement.
✓ Milestone 7: Fitness challenges and leaderboards completed.
Month 3: Final Features, Testing, and Launch
• Task 8: Member-Only Section and Referral Program (Week 9): Build a member-
only area offering exclusive content and a referral program to boost retention.
✓ Milestone 8: Member-only section and referral program live.
• Task 9: Blog, Merchandise Store, and App Integration (Weeks 10-11): Develop the
blog and merchandise store, and ensure full integration with external fitness apps (e.g.,
Fitbit, MyFitnessPal).
✓ Milestone 9: Blog, merchandise store, and app integration complete.
• Task 10: Testing, Feedback, and Final Adjustments (Weeks 12): Perform user
testing, collect feedback, and make final adjustments before the official launch.
✓ Milestone 10: Website fully tested and ready for launch.

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2. Team Roles and Responsibilities
• W.A.M.R.K.I.B.Delgoda (Leader): Responsible for project management, overseeing
all tasks, maintaining communication with stakeholders, and ensuring deadlines are
met, encounter with every member and handle their work step by step until the full
process finished.
• P.G.S.Uthpala: Handles frontend development (HTML, CSS), focusing on designing
the UI and ensuring website responsiveness.
• P.I. Jayasinga: Focuses on backend development (PHP) to implement core features
such as the class scheduling system and personalized workout plans.
• P.I. Jayasinga: Responsible for API integrations (fitness apps, body composition
analyzer) and setting up the virtual training and live chat features.
• R.P.J.Harshana: Works on content creation, managing the blog, fitness challenges, and
referral program, while also ensuring SEO optimization.
• R. Zaranka: Leads testing efforts, ensuring that all features work seamlessly, managing
bug reports, and implementing user feedback for final adjustments.

Milestone Description Assigned Team Member

Milestone 1: Finalize all project W.A.M.R.K.I.B.Delgoda
Requirements requirements, including (Leader)
finalized features, design elements, and
user needs.
Milestone 2: UI/UX Complete the wireframes and P.G.S.Uthpala (Frontend
design completed high-fidelity designs for the Designer)
website using Figma and
Photoshop.
Milestone 3: Class Develop and implement a P.I. Jayasinga (Backend
scheduling system class scheduling system that Developer)
functional allows users to book classes
and view availability.
Milestone 4: Workout Code and integrate P.I. Jayasinga (Backend
and nutrition plans personalized workout and Developer)
integrated nutrition plan features based
on user input and preferences.
Milestone 5: Virtual Build and deploy virtual W.A.M.R.K.I.B.Delgoda (API
training and live chat training functionality, & Integration Specialist)
implemented including live and recorded
sessions, with live trainer chat.

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 Milestone 6: Progress Implement and deploy tools W.A.M.R.K.I.B.Delgoda (API
tracking live that allow users to track their & Integration Specialist)
fitness progress over time with
visual feedback.
Milestone 7: Fitness Develop gamification R.P.J.Harshana (Content
challenges and features, including fitness Creator & Engagement
leaderboards challenges and leaderboards to Specialist)
completed drive user engagement.
Milestone 8: Member- Launch a member-exclusive R.P.J.Harshana (Content
only section and section and referral program to Creator & Engagement
referral program enhance engagement and drive Specialist)
launched growth.
Milestone 9: Blog, Build and integrate a fitness R. Zaranka (Tester &
merchandise store, and blog, merchandise store, and Feedback Manager)
app integration third-party fitness apps (e.g.,
completed Fitbit, MyFitnessPal).
Milestone 10: Final Perform testing, collect R. Zaranka (Tester &
testing and feedback, and make necessary Feedback Manager)
adjustments made adjustments to ensure
everything functions
seamlessly.

3. Communication Plan
• The primary communication tool will be Discord, where all team members can discuss
progress, share updates, and address issues in real-time.
• Weekly meetings will be held every Friday to review progress, identify any roadblocks,
and assign tasks for the upcoming week.
• GitHub will be used for version control and code collaboration, allowing members to
track changes and share their work.
• A shared Google Drive folder will be set up to store project documentation, designs,
and other assets.
4. Project Milestones
• Milestone 1: Requirements finalized (Week 1) Sep 28th to nov 3rd Week
• Milestone 2: UI/UX design completed (Week 3) Nov 4th to 10th Week
• Milestone 3: Class scheduling system functional (Week 4) Nov 11th to 17th Week
• Milestone 4: Workout and nutrition plans integrated (Week 4) Nov 18 to 24th Week
• Milestone 5: Virtual training and live chat implemented (Week 6) Nov 25th to Dec 24th
Week
• Milestone 6: Progress tracking live (Week 7) Dec 2nd to 9th Week

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 • Milestone 7: Fitness challenges and leaderboards completed (Week 8) Dec 10th to 19th
Week
• Milestone 8: Member-only section and referral program launched (Week 9) Dec 20nd
to 29th Week
• Milestone 9: Blog, merchandise store, and app integration completed (Week 11) Dec
30th to Jan 5th Week
• Milestone 10: Final testing and adjustments made (Week 12) Jan 6th to Jan 12th Week

Milestone Description Expected Timeline

Outcome (Week)
Milestone Requirements Finalize all project Week
1 finalized requirements, 1
including features,
design elements, and
user needs.
Milestone UI/UX design Complete the Week
2 completed wireframes and 3
high-fidelity designs
for the website
using Figma and
Photoshop.
Milestone Class Develop and Week
3 scheduling implement a class 4
system scheduling system
functional that allows users to
book classes and
view availability.
Milestone Workout and Code and integrate Week
4 nutrition plans personalized 4
integrated workout and
nutrition plan
features based on
user input and
preferences.
Milestone Virtual Build and deploy Week
5 training and virtual training 6
live chat functionality,
implemented including live and
recorded sessions,

xviii
 with live trainer
chat.
Milestone Progress Implement and Week
6 tracking live deploy tools that 7
allow users to track
their fitness
progress over time
with visual
feedback.
Milestone Fitness Develop gamification Week
7 challenges and features, including 8
leaderboards fitness challenges and
completed leaderboards to drive
user engagement.
Milestone Member-only Launch a member- Week
8 section and exclusive section and 9
referral referral program to
program enhance engagement
launched and drive growth.
Milestone Blog, Build and integrate Week
9 merchandise a fitness blog, 11
store, and app merchandise store,
integration and third-party
completed fitness apps (e.g.,
Fitbit,
MyFitnessPal).
Milestone Final testing Perform testing, Week
10 and collect feedback, and 12
adjustments make necessary
made adjustments to
ensure everything
functions seamlessly.

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 Grunt chart

System Design
The Dolphin Fitness Club website is designed to enhance the gym member experience by
providing features such as class scheduling, personalized workout plans, progress tracking,
and virtual training. To achieve this, the system is broken down into several key building
blocks, each responsible for a specific aspect of the functionality. This section outlines the
inputs, outputs, processes, components, interfaces, and dependencies of the system.

1. Inputs and Outputs

• Inputs: The system receives user data through various forms and interfaces. This
includes personal information, fitness goals, class booking preferences, progress
updates, and user feedback. Trainers can also input workout plans, schedules, and
provide real-time support via live chat.
• Outputs: The system produces personalized workout and nutrition plans, scheduled
class bookings, real-time fitness progress reports, leaderboards for challenges, and

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 virtual training sessions. Outputs also include data visualizations of user progress and
recommendations based on user input.
2. System Processes
• Personalization Process: The backend processes user input to generate personalized
workout and nutrition plans based on individual goals.
• Class Scheduling Process: Users book their classes through the scheduling system,
which checks availability and confirms the booking.
• Progress Tracking Process: The system tracks the user’s fitness progress by collecting
workout data, integrating external data from fitness apps, and displaying progress
metrics.
• Virtual Training Process: Trainers host live sessions, while users can join live or
access recorded sessions. The system provides access based on the user’s membership
status.
• Community Engagement Process: Fitness challenges, leaderboards, and referral
programs engage users in competition and community interaction.
3. System Components
• Frontend: Includes the user interface components for input forms, dashboards,
workout plan views, class scheduling, and progress tracking. These are built using
HTML, CSS, and JavaScript.
• Backend: Composed of PHP scripts that handle user requests, process data, and manage
the database. This includes the logic for generating personalized plans and managing
bookings.
• Database: Stores user profiles, workout plans, booking data, and progress metrics using
MySQL.
• APIs: Used to integrate external fitness apps (e.g., Fitbit, MyFitnessPal) and a body
composition analyzer.
• Live Chat Module: Facilitates real-time communication between trainers and users.
4. System Interfaces
• User Interface: Web-based interface accessible via desktop and mobile browsers for
members, trainers, and admins.
• API Interface: Integration with third-party fitness apps, wearable devices, and body
composition analyzers.
• Admin Interface: For managing content, creating fitness challenges, and monitoring
user engagement.
5. System Dependencies

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 • External APIs: The system relies on external fitness apps and APIs for accurate data
synchronization and body composition analysis.
• Hosting and Domain: The website will depend on web hosting services and domain
providers for uptime and accessibility.
6. System Architecture
The architecture follows a typical client-server model:
• Client-side: Handles user interaction and data collection.
• Server-side: Processes user inputs, generates outputs, and stores data. It communicates
with external systems through APIs and manages real-time features such as live chat
and virtual training.

Technology Requirements
To complete the Dolphin Fitness Club website project, we will need a combination of
software development tools, design platforms, and hosting resources. The key technology
requirements are as follows:
• Development Tools: We will use HTML, CSS, and pure PHP for frontend and
backend development. MySQL will be utilized for database management.
• Design Software: Figma, Photoshop, and Illustrator are required for UI/UX design,
wireframes, and branding assets.
• Prototyping and Hosting: Webflow will be used for rapid prototyping, and a web
hosting service with domain registration will be necessary for website deployment.
• Version Control: GitHub will be employed for collaboration, code versioning, and
tracking development progress.
• APIs: Integration with third-party APIs (e.g., fitness apps and body composition
analyzers) will require access to relevant API libraries.
• Hardware: No specialized hardware is needed beyond standard development
machines.
All required tools are either open-source or readily available, ensuring the project stays
within budget.

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 Potential Challenges and Risk Analysis
During the development of the Dolphin Fitness Club website, several potential challenges
may arise, including scheduling conflicts, technical difficulties, and unforeseen integration
issues. Identifying these risks early on allows us to mitigate their impact and keep the
project on track.
1. Scheduling Conflicts
With multiple team members working on different parts of the project, scheduling conflicts
may occur, especially during collaborative phases like testing and debugging. To address
this, we will establish a clear project timeline with weekly check-ins to ensure everyone is
aligned and aware of their responsibilities.
2. Technical Issues
Technical difficulties, such as delays in API integration with external fitness apps or
challenges with the live chat system, could arise. We will mitigate this by adopting an agile
project management approach, where features are developed and tested iteratively. This
allows us to address bugs and integration issues early, minimizing delays.
3. Code Stability and Security Risks
Software risk analysis will focus on identifying vulnerabilities or flaws in the code that may
affect the website’s stability, security, or performance. Using code analyzers, we will
perform automated testing to detect risks like poor coding practices, unhandled errors, or
insecure database interactions. By continuously testing during development, we can ensure
the code meets performance and security standards.
4. Unforeseen Roadblocks
Unforeseen issues, such as server downtime or last-minute changes in project requirements,
may occur. To handle this, contingency plans will be in place, including buffer time for
critical tasks and regular communication with the client for requirement updates. This
ensures flexibility and reduces potential delays.

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Budget Outline
The budget for the Dolphin Fitness Club website project includes all necessary expenses
related to hosting, domain registration, and design tools. Since this is a campus project,
software tools and hardware are expected to be readily available, so no additional expenses
are anticipated for those areas.

Item Estimated Budget Actual Budget

(Rs.) (Rs.)
Item 1: Web Hosting (1 year) Rs. 30,000 Rs. 15,876
Item 2: Domain Registration (1 Rs. 2 000 Rs. 3084.06
year)
Item 3: Design Software (Figma, Rs. 15000 Rs. 15,234
Photoshop)
Item 4: Version Control (GitHub) Rs. 20,000 Rs. 15,540
Item 5: API Integration Costs Rs. 10,000 Rs. 9,412
Item 6: Miscellaneous (Testing, Rs. 20,000 Rs. 18,546
Buffer)
Item 7: Laptop Rs. 375,000 Rs. 230,000
Item 8: Electricity Payment Rs. 20,000 Rs.20,000
Item 9: Wi-fi network Payment Rs. 25,000 Rs. 25,000
Total Budget Rs. 517,000 Rs. 352,692.06

This budget assumes that the team will not need to purchase additional software or
hardware, and costs related to hosting, domain registration, and API integration are the
main expenses. There is also a small buffer allocated for miscellaneous expenses such as
testing or additional tools that may be required during development.

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 Conclusion
The Dolphin Fitness Club website project addresses the significant challenges gym-goers
face, such as maintaining consistency, tracking progress, and staying engaged with their
fitness journey. By providing a personalized, all-in-one solution, the website aims to
enhance user experience and improve long-term fitness outcomes.
The primary objectives of the project are to increase user engagement, provide personalized
workout and nutrition plans, facilitate virtual training, and implement tools for progress
tracking. The project will also integrate community-driven features like fitness challenges
and leaderboards to foster motivation and create a sense of belonging among members.
To achieve these objectives, the website will be developed using a combination of HTML,
CSS, PHP, and MySQL, with design and prototyping done through Figma and
Photoshop. The platform will rely on external fitness apps through API integration and
incorporate tools like Webflow for prototyping and GitHub for version control.
The project will be completed in three months, with a structured timeline that includes key
milestones for each phase, such as UI/UX design, virtual training development, and final
testing. Hosting and domain costs represent the primary budget considerations. Through
agile management, iterative development, and a strong focus on user experience, the
Dolphin Fitness Club website will provide a seamless, effective, and engaging solution for
fitness enthusiasts.

xxv
Provide contact information:
Provide contact information for each member of the group, including email addresses and phone
numbers. This will make it easy for team members to communicate and stay in touch throughout
the project.

Members Contact Details:

# Index Number Name with initials Phone Number
(Leader in the top of
the list)
01 2305S0918 W.A.M.R.K.I.B.Delgoda +94 76 032 8881

02 2305S0842 P.G.S.Uthpala +94 72 191 7973

03 2305S0907 P.I. Jayasinga +94 77 154 1158

04 2305S0908 R.P.J.Harshana +94 76 168 2691

05 305S0923 R. Zaranka +94 76 638 2351

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